Study Visits for Education and Vocational Training Specialists. Information and Application Procedures Meeting

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1 Study Visits for Education and Vocational Training Specialists Information and Application Procedures Meeting Wednesday 12 th September Ivanna D Arcy Study Visits Coordinator

2 Welcome and Introduction Introduction to Léargas The Lifelong Learning Programme (LLP) Study Visits in the Lifelong Learning Programme Aims and Objectives of the Study Visits Programme Guest Speakers Ms Joann Power and Ms Breda Hegarty Application Procedures Questions and Answers

3 Léargas Léargas is Ireland s National Agency for the management of National, European and International co-operation programmes involving: - Education and Lifelong Learning - Vocational Education and Training - Youth and Community Work - Guidance in Education

4 Léargas Léargas enables and supports people, organisations and systems to innovate and to harness the benefits of transnational partnership. Through European, bilateral and international programmes, Léargas enables the development of intercultural awareness, facilitates change management and assists in the development of new responses to the need for innovation in education and the workplace.

5 Lifelong Learning Programme (LLP) Socrates I Socrates II Lifelong Learning Programme The Lifelong Learning Programme supports learning opportunities from childhood to old age in every single life situation. Grants and subsidies will be awarded to projects and activities that foster interchange, promote bilateral and multilateral partnerships, foster trans-national mobility of individuals and promote quality in education and training systems throughout Europe.

6 Lifelong Learning Programme Lifelong Learning Programme Comenius School education Erasmus Higher education & advanced training Leonardo da Vinci Initial & continuing VET Grundtvig Adult education Léargas HEA Léargas Léargas Transversal 4 key activities Policy development; Language learning; ICT; Dissemination Léargas and Executive Agency Jean Monnet Jean Monnet Action; European Institutions; European Associations Executive Agency

7 Study Visits in the Lifelong Learning Programme The Study Visits Programme is a result of the merge of the ex-arion (formal education) and ex-cedefop (vocational education and training) visits which were previously part of the Socrates and Leonardo da Vinci Programmes. Study Visits fall under Key Activity 1 Policy Cooperation and Innovation - of the Transversal Programme in the Lifelong Learning Programme

8 Aims and Objectives of the Study Visits Programme The overall objective of the Study Visits Programme is to support policy development and co-operation at European level in lifelong learning, notably in the context of the Education and Training 2020 strategy, as well as the Bologna and Copenhagen processes and their successors Study Visits facilitate the exchange of information and experience between decision makers and education and training specialists in areas of common interest Study Visits provide a forum for discussion, exchange and mutual learning Improve understanding on specific aspects of the education and vocational educational systems in Europe Continuing exchange of advice, ideas and information (hosts & visitors) Enrich flow of information including towards policy makers

9 Key players involved in Study Visits European Commission CEDEFOP (Greece) European Centre for Development of Vocational Training Léargas Irish National Agency

10 Guest Speakers Ms Joann Power Adult Literacy Organiser Adult Education Centre City of Waterford VEC Social partners contribution to lifelong learning, Sweden Ms Breda Hegarty Pre-Employment Trainer EPIC Programme Business in the Community Bridging VET and the workplace: Malta as a case study

11 Who is Eligible to Apply? You need to be a national or a permanent resident of one of the 31 countries participating in the Lifelong Learning Programme Individuals who have responsibility at local, regional or national levels and whose expertise can be used to increase awareness of others about policy and practice in other European countries and contribute to policy innovation and exchange Individuals who have a decision making or specialist role within general education or vocational education and training

12 Participants should correspond to one of the following Representatives of local, regional and national authorities directors of education and vocational training establishments, guidance centres or validation or accreditation centres; heads of departments; head teachers and teacher trainers; educational and vocational training inspectors; representatives of education and training networks and associations; pedagogical or guidance advisers; representatives of educational services, labour offices or guidance centres; human resource managers; company training managers; representatives of chambers of commerce/industry/crafts; representatives of employers organisations and representatives of trade unions; owners or managers of small and medium-sized enterprises; researchers

13 What is a Study Visit? Week-long visits (3-5 days) Three types General Education, VET, Mixed Programme is organised for you Group consists of 8 to 15 participants with various professional backgrounds from different countries 31 different topics to choose from e.g. language teaching, developing entrepreneurship, quality assurance and many more

14 How are study visits structured? Each study visit is unique however they all share some common elements: A welcome and information meeting on the evening of arrival Briefing meeting on the first day Guest speakers relevant to the study visit topic Visits to relevant educational organisations Evaluation time Group report time Time for discussion and reflection A social/ cultural excursion(s)

15 The Application Deadline 2012 Round 2: 11am on 12 th October 2012 For study visits taking place from March 2013 to June 2013 applications must be submitted online no later than 11am on 12 th October A signed and stamped hard copy endorsed and signed by head of organisation must be postmarked no later than 12 th October 2012.

16 The Application Process for Round 2 You apply as an individual Visits are published in a catalogue Grants are awarded towards travel and subsistence Applications are completed online by 11am on 12 th October 2012 Post the signed version to Léargas by 12 th October 2012 Applications postmarked later than 12 th October 2012 will be ineligible

17 The Application Process for Round 2 Read the study visit catalogue or search online and select 4 visits that you are interested in and relevant to your work Complete the online application form in full and submit to CEDEFOP by 11am on 12 th October 2012 Print the application form and sign it Ensure the printed application form is endorsed by your organisation signature and stamp Post the signed version to Léargas by 12 th October 2012

18 Themes of the Study Visits The study visits are organised around five categories of themes that fully reflect the priorities of the LLP and cover most of the important issues of policy and practice in education and training: Encouraging cooperation between the worlds of education, training and work; Supporting initial and continuous training of teachers, trainers and education and training institutions' managers; Promoting the acquisition of key competences throughout the education and training system; Promoting social inclusion and gender equality in education and training, including the integration of migrants; Developing strategies for lifelong learning and mobility.

19 Study Visits for High Level Decision Makers Transition from education and training to the world of work Visit 146 "Approaching schools and enterprises: How to improve quality of VET", Spain, April 2013;

20 The Study Visits Catalogue The Study Visits Catalogue 2012/2013 details visits taking place from September 2012 until June 2013 The 2012/13 catalogue is available to download on our website Or you can search for a visit study visit online at You need to have Java installed on your PC to use this facility

21 Searching for a Study Visit Online

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23

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27 Applying Online

28 Applying Online

29 Guidance for Completing the Online Application Form Technical Guidance Provided by CEDEFOP, this includes using the application system, submitting your application, printing and saving the document Advice on Filling in the Form Complete the form in the working language of your first visit choice Allow minutes to complete the application form If you leave the application idle for 30 minutes your session will expire and you will lose all information You must fill in the application form in the working language of your first visit choice

30 Guidance for Completing the Online Application Form Submission Data: You need to complete Submitted to : On selecting IE-Ireland from the drop down menu Léargas will automatically appear in the Agency field as well as the time and date

31 Guidance for Completing the Online Application Form Applicant: Complete all fields in this section Contact Details: CEDEFOP use the contact details to confirm your online submission, CEDEFOP also send your user name and password to the address provided, which allow you to update your application if necessary prior to 11am on 12 th October 2012 Applicant s Organisation: Complete all fields Language Skills demonstrate that you have the necessary language skills to participate in your chosen visit, only recognises the official languages of the EU Previous Participation and Previous Projects How you found out about the study visits programme

32 Guidance for Completing the Online Application Form Your Choices: Please select four visits, there is no guarantee that your first choice will be available Description of your functions: Briefly describe your professional role and responsibilities. Clearly show that you work in a relevant field and have an appropriate level of responsibility. Limit of words. Motivation: Explain why you wish to participate in the visits you have chosen. The fit between your professional role and the theme and topic of the visits. Limit of words. Expected Impact: Discuss how you and your organisation would benefit from your participation. How the chosen visits will contribute to your professional development, how you expect the increased knowledge to contribute to your organisations work. Please address both parts of the question.

33 Guidance for Completing the Online Application Form Dissemination if your application is successful you must be able to demonstrate how you will publicise your involvement in the programme and share the information you have gained. For example, articles in newsletters, reports at meetings, among your professional networks, develop training courses etc Space is limited to words for each question (10, 11, 12 & 13). It is important to be brief, precise and informative as these answers will be used to assess your suitability for participating in your chosen visits Declaration ensure you read the text and select I Agree If you have no more changes to make hit the SUBMIT button

34 Guidance for Completing the Online Application Form Technical Assessment Quality Assessment Selection Committee

35 After Online Application Complete You will receive a user name and password from CEDEFOP Print your completed online application form Sign the completed form Ensure it is stamped and signed by the head of your organisation Only applications which have been submitted both online to CEDEFOP and a stamped, signed hard copy received by Léargas will be eligible Post the completed form to Léargas by 12 th October 2012 Obtain proof of postage If you modify your online application form ensure that Léargas receive the final version by 12 th October 2012

36 What Happens Next When we receive your hard copy you will receive an acknowledgement of receipt with a reference number Technical Assessment Qualitative Assessment Selection Committee Results sent to CEDEFOP Matching Process Decisions Sent to Applicants (November 2012)

37 If your application is successful You will receive a grant which contributes towards travel and subsistence Travel Grant based on real costs Subsistence set daily rate 80% is paid into your bank account prior to departure The remainder is claimed upon your return

38 Study Visits Contacts Ivanna D Arcy Brian Desmond

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