Professional Indemnity Proposal

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1 Professional Indemnity Proposal IMPORTANT NOTICES Your Duty Of Disclosure This Policy is subject to the Insurance Contracts Act Under that Act you have a duty of disclosure. Before you take out insurance with us, you have a duty to tell us of everything that you know, or could reasonably be expected to know, that is relevant to our decision to insure you and to the terms of that insurance. If you are not sure whether something is relevant you should inform us anyway. You have the same duty to inform us of those matters before you renew, extend, vary, or reinstate your contract of insurance. Your duty however does not require disclosure of matters that: Reduce the risk Are common knowledge We know or, in the ordinary course of our business, ought to know We have indicated we do not want to know If you do not comply with your duty of disclosure, we may be entitled to: Reduce our liability for any claim Cancel the contract Refuse to pay the claim Avoid the contract from its beginning, if your non-disclosure was fraudulent Don t Prevent Our Right of Recovery This policy contains a provision which states that if you surrender your right to seek recovery from another party for a loss covered by the policy, we have a right to reject any claim from you in relation to that loss. We Are An Agent Sterling Insurance Pty Limited (Sterling) is an authorised agent for the underwriters (i.e. insurers), for the purpose of entering into contracts of insurance with intending insured parties and for the dealing with and settling of claims thereunder. At no time do we act in the capacity of agent for the insured or intending insured parties, in either capacity or any other capacity. Insufficient Space in this Proposal Form If there is insufficient space in this proposal form for you to fully answer any questions or provide the requested information, please attach a page with the additional information. Reasonable Care You must take reasonable precautions to prevent injury and/or damage to third party property, prevent the manufacture and/or sale and/or supply of defective products, comply with all statutory obligations, by-laws or regulations imposed by any public authority for the safety of persons or property. The same requirement applies to all your workers, servants and agents. Privacy Notice We are bound by the Privacy Act and its associated National Privacy Principals when we collect and handle your personal information. We collect personal information in order to provide our services and products. We also pass it to third parties involved in this process such as our reinsurers, agents, loss adjusters and other service providers. You can seek access to and if necessary, correct your personal information by contacting our Privacy Officer. When you give us personal or sensitive information about other individuals, we rely on you to have made or make them aware that you will or may provide their information to us, the purposes we use it for, the types of third parties that we disclose it to and how they can access it. If it is sensitive information we rely on you to have obtained their consent on these matters. If you have not done either of these things, you must tell us before you provide the relevant information. Sydney Brisbane PO Box 286 PO Box 1129 Sterling Insurance Pty Limited North Sydney NSW 2059 Milton QLD 406 ABN: , AFSL: Level 8, 33 Berry St Level 1, Kings Row, 40 McDougall St North Sydney NSW 2060 Milton QLD Ph: Ph: Fx: Fx: Prop PI Standard Page 1 of 7

2 Claims Made Notice The Professional Indemnity policy is a claims made cover. This means that the policy covers you for claims first made against you during the period of insurance and notified to the underwriter during such period of insurance. This extension does not provide cover in relation to: Events which occurred prior to the period of insurance or such earlier retroactive date as may be stipulated in the schedule; Claims made against you after the expiry of the period of insurance even though the event giving rise to the claim may have occurred during the period of insurance; Claims where the possibility of the claim was intimated in any way prior to the commencement of the period of insurance; Claims arising from or attributable to any facts, circumstances or occurrences noted on the proposal for the current period of insurance or on any previous proposal or of which notice had been given under any previous policy; Claims arising from or attributable to any facts, circumstances or occurrences of which you were aware and knew (or ought reasonably to have realised) prior to the commencement of the period of insurance may give rise to a claim. As explained above, the policy, by its terms, does not provide cover for claims made after the expiry of the period of insurance provided by the policy. Section 40(3) of the Insurance Contracts Act 1984 however provides that an underwriter is not relieved from liability under a contract of insurance in respect of a claim by reason only that the claim was made after the expiry of the period of insurance cover provided by the contract where the insured has given notice in writing to the underwriter: of the facts that might give rise to a claim against the insured; as soon as was reasonably practicable after the insured became aware of those facts, and before the expiry of the period of insurance. It is therefore important that you advise us of any circumstances that could result in a claim during the period of insurance to protect your position in case the circumstances develop into a claim after the expiry of the period of insurance. Completing This Form This Proposal must be completed in ink by a Partner or Director of the Firm. All questions must be answered to enable a quotation to be given. The completion and signature of this Proposal does not bind the Proposers or Underwriters to complete a Contract of Insurance. If there is insufficient space to answer questions, please use the back page of the form. 1. THE INSURED (i.e. You) a) Full name/s of proposed Insured including subsidiaries. Company Name(s) &/or Individuals A.B.N. I.T.C.% b) Head office street address: c) Head office postal address: d) Please list the street addresses for all your branches: 2. PERIOD OF INSURANCE From: / / at 4pm* To: / / at 4pm* * denotes Local Standard Time. Prop PI Standard Page 2 of 7

3 3. YOUR BUSINESS ACTIVITIES a) Please provide a detailed description of your professional business activities to be covered by this insurance policy: b) Please provide specific details of the advice or design you give to your clients? c) Are written disclaimers included with your advice or design given? If YES, please attach a copy(ies). d) Are verbal reports or advice always confirmed in writing? If NO, please explain why. If your professional business activities include: Occupational Health & Safety; Environmental consulting; Real Estate agent; Valuations; Building Surveying/Inspecting; Accounting or Financial Advising; Engineering; or Design & Construct, then an applicable ADDENDUM must also be completed & attached. e) To ensure competitive rating, please categorise your activities outlined above and state the percentage of the gross fees for each category. (An answer is not required if the applicable ADDENDUM is completed & attached) f) i. Date of Commencement of current business / Practice(s) / Firm(s): / / ii. Has the name of the business ever changed? iii. Has any other business or practice amalgamated or merged with you? iv. Have you purchased any other business or practice? If YES, to any of the above please provide full details: g) Please state your website address: www. h) Are you a member of any professional association or society? If YES, please provide the name of the association/society and number of years of membership. Prop PI Standard Page 3 of 7

4 i) Please complete the following table and attach summary C.V. s of your key personnel who are involved with professional business activities to third parties: Names of all Principals and (if applicable) relevant staff who provide professional business activities Qualifications Date & Place Acquired How long have they been in the firm? If less than 5 years practical experience in this occupation, please give details of previous occupations NOTE: If you currently do not have Professional Indemnity insurance or your business is less than two years old, summary C.V. s of your key personnel are required for a quote. j) Do you issue any promotional material about your business (e.g. company profile, capability statement, etc.)? If YES, please attach copies. k) Please state the total number of: i. Principals (i.e. Owners, Partners, Directors) ii. Qualified staff * iii. Other staff (but excluding Administrative staff): iv. Administrative staff (e.g. secretarial, filing, etc ) *denotes a person will be properly qualified if they possess appropriate professional qualifications from a recognized body relevant to that professional activity l) Please state the: i. Amount of your Gross Professional Fee income during the: Last financial year or past 12 months $ Previous financial year $ Current financial year (budgeted figure) $ ii. Date of financial year end / / iii. Largest annual fee from any one client $ iv. Fee income for work outside Australia $ For work performed outside Australia, please list the countries, approximate Fee income per country and advise specific professional activities undertaken: m) Please provide an approximate breakdown of your Fee income over the last 12 months by State/Territory & Overseas. ACT NSW QLD NT SA TAS VIC WA Overseas % % % % % % % % % Prop PI Standard Page 4 of 7

5 n) Please detail your five largest projects/contracts/clients over the last 3 years: Project/Contract/Client Name Your Fee ($) Total Project Value ($) Completion Date of Project or Contract Main Professional Service You Provided o) Does any one client (or group of companies) account for more than 50% of your annual Gross Professional Fee income If YES, please state the approximate percentage of your annual Gross Professional Fee income and the details of the professional business activities given. p) Are you connected &/or associated with (financially or otherwise) any other Firm (s), Partnership(s), Joint Venture or organization? If YES, please provide full details including the name of the other Firm, Partnership &/or Organization. q) Do you anticipate any major changes in to your business in the forthcoming 12 months? If YES, please outline the proposed changes. r) Are you involved in any process of manufacture, construction, alteration, repair, installation or sale or supply of products, other than in a pure consultancy capacity? If YES, please advise details about such work and complete our REVENUE DECLARATION form. Prop PI Standard Page 5 of 7

6 s) Do you engage any contractor/sub-contractors? If YES, please advise the following details: i. Do you require all contractors/sub-contractors to carry their own Professional Indemnity insurance? If so, what is their Limit of Indemnity $ ii. What was the total fees paid to contractors/subcontractors in the last financial year? $ iii. What are the services/activities provided by the contractors/subcontractors? 4. LIMIT OF INDEMNITY & YOUR EXISTING INSURANCE ARRANGEMENTS a) Do you have any Professional Indemnity insurance cover currently in place? If YES, please advise the following details about your current policy: Insurer: Expiry date: / / Limit of Indemnity $ Deductible: $ Retroactive date (if applicable): / / b) What Limit of Indemnity do you require? $ c) What Deductible (or Excess) do you prefer? $ d) Do you require a quote for Public and/or Product Liability insurance? If YES, a separate proposal form is required 5. CONTRACTUAL ARRANGEMENTS a) Do you use a standard form of contract, agreement or letter of appointment? If YES, please attach a copy(ies). b) Do you assume liability under contract or hold others harmless (other than lease liability)? If YES, please provide full details and attach copies of all applicable agreements (other than leases). 6. CLAIMS AND/OR LOSS EXPERIENCE Please answer the following questions after enquiry within your organisation. a) During the past 10 years has any Claim been made, or has negligence been alleged, against any entity or individual to be insured by this insurance (including any prior entity and any of the present or former Principals), or have any circumstances which may give rise to a claim against any of these been notified to insurers? b) Are there any circumstances not already notified to insurers which may give rise to a Claim against any entity or individual to be insured by this insurance (including any prior entity and any of the present or former Principals)? c) Are there any Claims against previous business or practice which have been identified in Questions 3. f) of this Proposal, which may give rise to a Claim against any entity or individual to be insured by this insurance (including any prior entity and any of the present or former Principals)? d) Has any Principal or staff member ever been subject to disciplinary proceedings for professional misconduct? Prop PI Standard Page 6 of 7

7 If YES to 6. a), 6. b), 6. c) or 6. d), please complete the following table: Date First Notified Insurer / / / / / / Third Party/Claimant Insured Entity/Person Brief Description of Claim, Circumstance or Disciplinary Proceeding Incurred Loss (i.e. Amount Paid and Outstanding) $ $ $ Status circle one Open or Closed Open or Closed Open or Closed Excess/Deductible $ $ $ 7. PREVIOUS INSURANCE HISTORY Have you ever had any: a) Insurance declined or cancelled? b) Renewal refused? c) Special conditions imposed on your insurance? d) Increased excess imposed on your insurance? e) Claims denied for this class of insurance? If YES to any of the above, please provide full details. 8. DECLARATION I/We a) declare that: i. I/we have read and understood the clauses detailed under the Important Notices section at the front of this Proposal; ii. the answers and information given by me/us in this Proposal are true and correct in all respects; iii. no information has been withheld that would affect the underwriter s decision to accept this Proposal; and iv. where answers in this Proposal are not in my/our own handwriting, they have been checked by me/us and I/we agree they are correct. b) authorise the Underwriters to give to, or obtain from other insurers or an insurance or credit reference bureau, any information relating to these insurance covers, and any other insurances held by me/us and claims under those insurances. c) understand that, if this Proposal is accepted, my/our insurance cover will be subject to the terms and conditions set out in the Policy. d) acknowledge that the underwriters & their agents reserve the right to decline this Proposal. Proposer s Signature: Date: / / Proposer s Title: Prop PI Standard Page 7 of 7

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