PAN Expense System Features at a glance. Web-based application. Claim based expense management. Complete transaction log reporting.

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1 PAN Expense System From PANACHE A QUICK EASY AFFORDABLE SOLUTION An intelligent solution to help organizations manage cost associated with processing various expenses. PAN Expense System manages the entire process web based expense details entry, report creation, employee profile management, and fast approval process. PAN Expense System Features at a glance Web-based application. Easy to Use: Simple, Secure and Intuitive. Claim based expense management. Online Submission and Approval of expense reports. Complete transaction log reporting. Easy expense entry by using templates. Easy reports generation. Display of real-time status of the expense report. Username and password protected security. Administrator screens to manage employees, approvers, expense types, departments.

2 Why You Need Expense Management System? If your organization is like most, you're probably still using traditional, paper forms to enter and manage employee expenses, even if you've invested in the newest and most powerful software tools to maximize productivity and ROI of other core business functions. In fact, many businesses that claim to have "automated" their expense management processes are simply using spreadsheetbased reports that get ed to managers for approval, only to be passed on to the accounting department for...you guessed it: manual processing. The Result: inefficient, error-prone, costly re-keying of enormous amounts of data, duplication of effort, and time wasted - time that your best and brightest people could invest doing more important tasks. PAN Expense System Overview PAN Expense System creates an easy-to-use Web-based environment with intuitive screens for the employees, accounting and management. These screens provide all the functionality to enter, submit, route, approve, process, and manage business reimbursable expenses. Functionality for Each User Type PAN Expense System is a roles-based system. It provides powerful and flexible functionality for each user-type within the organization. The software with the built-in routing over the Internet/ intranet, delivers expense reports through the organization from employee to manager to accounting for approval and payment. PAN Expense System s workflow streamlines your processes and ensures conformance with the organization s business practices at each step.

3 Full circle process flow diagram

4 Security features PAN expense system tightens the data security using User ID, password based login authentication and encryption of personal information. User friendly Interface Users can easily navigate through the various menus and manage the expense reporting

5 Claim and Expense Creation Claim is a collection of Expenses. A claim can be used to group the expenses making it easy for the managers to approve. An example of a claim will be Travel expenses for Feb So users can create all their travel expenses under this claim. Claim creation screen Expense creation screen Expenses can be created easily by entering the expense description, choosing the expense type and entering the amount User can alternatively create an expense by choosing an expense template

6 Claim Submission Claims can be submitted any time by clicking the Submit button in the claim screen Expense Approval Manager or Finance can approve/reject expenses very easily by using the below screens

7 Approval process made easy Approvers are regularly notified via of new expense reports requiring their approval. Approvers can select the Expenses to be approved or rejected. Multiple expenses can be approved or rejected at the same time. Expense Reports PAN Expense system generates many useful expense reports which can be exported to a number of different formats like excel, csv, pdf, text etc Detailed Report - sample

8 Employee wise report - sample Monthly expense report - sample Expense reporting made easy Expense reports can be generated any time based on various status, departments, Expense type, Employee name, Date. Reports can be exported to any formats like excel, CSV, text, pdf. Custom reports can be created easily. Data outputs can be generated so as to provide interface to 3 rd party accounting packages Extensive reporting to monitor expenses.

9 System Requirements User PC Requirements: Web browser - Internet Explorer 5.5, Fire fox 1.5 or above Server Requirements: Windows 2000 or 2003 server with.net framework 1.1 or above SQL Server 2000/2005 or MSDE/Express edition (free from Microsoft) SQL Server reporting services * Microsoft, Internet Explorer, Windows,.NET Framework are registered trademarks of Microsoft Corporation in the United States and/or other countries. * Firefox is a registered trademark of the Mozilla Foundation in the United States and/or other countries. * All other products or services mentioned in this document are the trademarks or service marks of their respective companies or organizations.