Directory on ERASMUS Placement Consortia

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2 Directory on ERASMUS Placement Consortia Deutscher Akademischer Austauschdienst National Agency for EU-Higher Education Cooperation Unit 603 ERASMUS University-Enterprise Cooperation, Intensive Programmes, 'Europa macht Schule', Europass Kennedyallee 50 D Bonn Germany Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 2

3 Since the beginning of the Lifelong Learning Programme ( ) placements have been integrated into the ERASMUS Programme as a part of student mobility and have proven to be a very successful mobility action. ERASMUS placements can be organized and administrated by a single higher education institution as well as through a placement consortium. A placement consortium can be defined as a group of higher education institutions and possibly other organisations (enterprises, associations, chambers of commerce, foundations, etc.) working together to facilitate placements for higher education students (2011 Guide for National Agencies implementing the Lifelong Learning Programme). In the academic year 2009/10 84 placement consortia existed and counted for 5143 ERASMUS placements, which represents 15 % of all placements organized within the ERASMUS Programme. In order to illustrate and promote the work of the European consortia for ERASMUS placements this directory was prepared by the NA DAAD as a follow-up of the first "European Conference of Placement Consortia within the ERASMUS Programme on 27 October 2010 in Brussels. The conference was organised by NA DAAD, in close collaboration with the European Commission and addressed different issues concerning ERASMUS Placement Consortia in Europe. Further information on the conference can be found on following webpage: This directory is further intended to help Placement Consortia to be able to build networks amongst themselves and to effectively build ties with other European (Placement) networks. It also gives the possibility to companies, NGO s and other institutions and enterprises to get in touch with a consortium for advertising their work placements/internships to a specific target group. A template was send by the NA DAAD to all existing placement consortia to be filled in by the coordinators of the consortia to be published in this directory. Following this, the directory represents the information given by the European consortia to the NA DAAD. The NA DAAD cannot be held responsible for the accuracy of information given. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 3

4 List of abbreviations OM organisation of mobility SMP student mobility for placements HEI higher education institution DATA COLLECTION AND EDITORS Data collection October 2010 May 2011 Beate Körner, DAAD, Head of Unit 603 Yvonne Schnocks, DAAD, Unit 603 Deutscher Akademischer Austauschdienst National Agency for EU-Higher Education Cooperation Unit 603 ERASMUS University-Enterprise Cooperation, Intensive Programmes, 'Europa macht Schule', Europass Kennedyallee 50 D Bonn Germany Internet: This publication has been funded with support from the European Commission and the Federal Ministry of Education and Research (BMBF). It reflects the views only of the author, and neither the Commission nor the Ministry can be held responsible for any use which may be made of the information contained therein. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 4

5 Content AT... 6 Tiroler Zukunftsstiftung... 6 CATT Innovation Management GmBH BG ASAS (Association for support of the academic society) CZ EDUCA INTERNATIONAL, o.p.s DE Ausbildungspartnerschaft Westfalen-Lippe (University of Applied Sciences Bielefeld) Career Service FH Aachen EU-Hochschulbüro Osnabrück c/o Hochschule Osnabrück EU-ServicePoint Mainz Hochschule Fulda, University of Applied Sciences Hochschule Karlsruhe Technik und Wirtschaft, HsKA LEONARDO-BÜRO PART SACHSEN LEONARDO-Büro Brandenburg Leonardo-Office Saxony-Anhalt LEONARDO-Office Thuringia (University-Enterprise-Network) ES AICE-IZEA AYUNTAMIENTO DE MISLATA CAEB Directorate-General Vocational Education and Training. Regional Ministry of Education. Andalusia Spain Fundación de la Lengua Española Fundación Empresa-Universidad de Navarra FUNDACIÓN PARA LA ENSEÑANZA DE LAS ARTES EN CASTILLA Y LEÓN (ARCYL) GOBIERNO DE NAVARRA DEPARTMENT FOR EDUCATION HETEL IKASLAN FI INTERNATIONAL INTERNSHIPS AT OULU`S HIGHER EDUCATION INSTITUTIONS FR Blaise Pascal UNIVERSITY Consortium Fédération Gay Lussac Consortium: Réseau des EGC (Ecoles de Gestion et de Commerce) I.P.L. (Institut Polytechnique de Lyon) PROMOTRANS IT ARTS Art s Role in Training for Students (Conservatoire of Music Cosenza) Erasmus Student Placement - University of Rome Tor Vergata Iuav University of Venice Università Iuav di Venezia KEY TO EUROPE: Training Students for the future 4 (K.T.E.U.) Tiber Umbria Comett Education Programme TUCEP NL Technische Universiteit Eindhoven PT Catholic University of Portugal - Porto Universidade da Madeira Universidade do Porto Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 5

6 AT Consortium Tiroler Zukunftsstiftung (coordinating organisation) before BEP Bureau for European Programmes Nat. ID Project coordinator Mag. Brigitte Berger Address Ing. Etzel-Str. 17 Postcode 6020 City Innsbruck Country Austria Website Participating HEIs of the consortium and other partners if applicable Leopold Franzens University Innsbruck Medical University Innsbruck Management Center Innsbruck UMIT Pedagogic University Tirol University of Applied Sciences Kufstein University Salzburg University of Applied Sciences Voralberg ERASMUS Code A INNSBRU01 A INNSBRU21 A INNSBRU08 A INNSBRU20 A INNSBRU03 A KUFSTEI01 A SALZBUR01 A DORNBIR01 Participating other partners if applicable: no other partners Year 2007/ / / /11 Number of funded students approved 76 - realised by 11/2010 Total ERASMUS ,-* ,-* ,-* ,-* Budget incl. OM *This budget is only OM, as in Austria the Erasmus grants for the students are paid directly by the ÖAD GmbH (= Austrian Agency for international mobility and cooperation in education, science and research) and not via the consortia. Participation in other EU-Programmes since 2007 Name of the programm SHORT description of the project 2010 Leonardo da Vinci + Graduates placements ( GATE 2010 ) + Young employees placements ( TirolerInnen auf der Walz 2010 ) + Students and apprentices in vocational education placements ( Tiroler SchülerInnen und Lehrlinge auf der Walz 2010 ) 2009 Leonardo da Vinci + Graduates and young employees placements ( TirolerInnen auf der Walz 2009 ) 2008 Leonardo da Vinci + Graduates and young employees placements ( TirolerInnen auf der Walz 2008 ) 2007 Leonardo da Vinci + Graduates placements ( GATE 2007 ) Enterprise Europe Network EU technology transfer & innovation programme BEP is regional contact point for the modules B & C in Western Austria (Tirol & Vorarlberg). Seventh Framework Programme EU research & development programme BEP is regional contact point for Western Austria (Tirol & Vorarlberg). Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 6

7 Description of the ERASMUS Placement Consortium Leader of the consortium Description of the size, scope of work, areas of expertise and competence including the description of the experience and the specific expertise in the field of organising and managing placements of the coordinating organisation of the consortium. BEP-Bureau for European Programmes is a non-profit organisation situated in Innsbruck (AT). It serves as a contact point for European Programmes and is working in the field of European mobility projects (LLP-Erasmus and Leonardo da Vinci placements) and in consulting of enterprises & research institutions for projects of technology transfer (Enterprise Europe Network) and research (FP7). We are co-operating with partners both at national and European level. Since 1990 BEP successfully participated in COMET, LEONARDO I+II and LLP, more than placements of different target groups could be implemented. BEP is consortium coordinator for 8 HEIs (traditional universities and universities of applied sciences) in Western Austria, roughly 150 ERASMUS placements are realised each year. Within LEONARDO da Vinci BEP deals with several target groups ranging from graduates and young employees (PLM) to students and apprentices in initial vocational training (IVT). Approx placements are realised each year within Leonardo. An increasing demand for Leonardo and Erasmus placements is obvious during the last 2 years. BEP has gained large experience with European mobility projects and their co-ordination. As a regional contact point for LLP Erasmus SMP & Leonardo da Vinci (PLM + IVT) BEP established a broad network with relevant institutions and partners national wide and all over Europe. BEP contacts with chambers of commerce, universities, high schools, training institutions, small and medium enterprises, networks, intermediaries institutions. BEP provides free of charge information, counselling and co-ordination services for enterprises, universities, polytechnic schools, students, graduates and young employees. BEP provides information and give advice about potential placements in Europe, as well as offers support to applicants who are looking for a placement and assists them with the organisation and preparation of their stay abroad. Cooperation with partner HEIs Description of the cooperation with the partner HEIs, the role of the partners in the consortium and the tasks of the coordinator of the consortium. Co-operation with HEIs exists since years, longer than Erasmus. BEP has an agreement with each HEIs about the division of responsibilities. HEIs are responsible for the content and academic recognition of placements, BEP is responsible for information & councelling of students and all administrational tasks for the Erasmus grant. HEIs is responsible for: first infos for students publishing a list about the selected students professional and academic content of placements pre-confirmation of compulsory placements with a proposal of acceptance and accordingly entry in Diploma Supplement of voluntary placements academic recognation of placements BEP is responsible for: BEP as consortium coordinator is responsible for the yearly application for the grants at the NA, the implementation of the project, all monitoring and evaluation aspects and final reporting of the project. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 7

8 Permanent contact to HEIs (international offices), regional contacts & the NA intensive infos and councelling for students about the possibilities to participate in SMP and the application for the grant: administration, help by searching for placement, maintain a list of applicants, issue of application documents, preparation of the Training Agreement, registration and nomination of students in the Erasmus Online data base, monitoring, financial processing, public relations, confirmation via Europass Mobility, control of student`s final report in the Online data base Organisation of mobility and services offered by the consortium a) Service offered for students (e.g. information on insurance, monitoring, language and cultural preparation) Before the mobility: BEP makes promotion on different ways to inform students about the opportunity of a placement abroad, about the advantages of an Erasmus placement and how to apply for the grant: participates on job fairs & international days of HEIs organises info-days about Erasmus placements at each partner HEIs several times each year writes articles in uni-magazines and local newspapers to motivate students to go international BEP is available personally or on the phone for a consultation to give tips how to find a placement, how to organise a stay abroad, how to search for an accommodation, how to travel there BEP sends on request contacts of partner enterprises in Europe to interested students BEP sends job offer from enterprises to students and career centres at HEIs gives information about possible contacts in emergency as well as about labour legislation regularly updates the internal data bases about companies and institutions where students had good working experiences in the past also offers contacts of language schools and advice the students to inform about country culture, habits, life style calls attention to the importance of healthcare and accident insurance gives required information and documents for the Erasmus grant (e.g. check lists, Job description) public on our homepage During the mobility: BEP stays in touch with students and with the mentors of the students in the company students can contact BEP about questions and problems via phone or per tries to find fast and efficient solutions together with HEIs co-operates in cases of insurance and labour law with the regional chamber of labour approx. 1 month before the end of the placement sends an to the students to remember them about final reporting and appointments After the mobility: controls the online final report of the students has feedback-discussion with students if it is possible asks some students to write a success story about their personal and working experience which will be uploaded on the BEP homepage confirm the placement using the Europass Mobility if both parts were satisfied with the work placement, BEP registers the company in the data base and will forward this contact to other students in the future Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 8

9 b) Service offered for partner HEIs Before the mobility: BEP organises together with our HEIs info-events, workshops, career forums, international days for students stays in touch with editor of uni-magazines at the beginning of each year of studies BEP sends s to Erasmus coordinators of the HEIs to inform them about the actual Erasmus possibilities BEP publishes its newsletter BEP informs in every quarter of the year with one article about LLP. on request sends Info sheets and brochures about Erasmus SMP to coordinators at HEIs absorbs the administrative processing for the Erasmus grant contact point for students concerning all matters of the Erasmus grant During the mobility: BEP helps to solve problems with companies or students if there are any BEP is a contact point for companies in case of problems and questions makes the administration After the mobility: confirmation of the placements for the entry into Diploma Supplement evaluation of placements & final report / conversation with students survey of selected companies by telephone interviews cooperation with HEIs statistics for universities and universities of applied sciences contact to NA c) Service offered for companies Local: Via EEN exist contacts to regional companies which could be used for placements. But currently there is not any competent financial support to find placements for European trainees. In the future BEP would like to offer this service, as the networks contacts are already available in the region Abroad: Contact for placement mentors before/during/after the placement Forwarding job offer to HEIs and students Registration of interested students in our data base for the future job offers Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 9

10 Consortium CATT Innovation Management GmBH (coordinating organisation) Nat. ID AT Project coordinator Monika Kapusciak Address Hafenstraße Postcode 4020 City Linz Country Austria OR Website Participating HEIs of the consortium and other partners if applicable Johannes Kepler Universität Linz Universität für künstlerische und industrielle Gestaltung Linz Akademie für den medizinisch-technischen Laboratoriumsdienst Landeskrankenhaus Steyr Akademie für den medizinisch-technischen Laboratoriumsdienst AKH Allg. Krankenhaus der Stadt Linz GmbH Anton Bruckner Privat Universität für Musik, Schauspiel und Tanz ERASMUS Code A Linz01 A Linz02 A Steyr05 A Linz19 A Linz17 Participating other partners if applicable We do not publish information on our participating host institutions as an official partner in our consortium; we work with them solely on basis of Letter of Intent and some of them are changing from year to year. Year 2007/ / / /11 Number of funded fixed ( 20 students planned) Total ERASMUS Budget incl. OM * 1.720,- * 2.150,- * 1.440,- * 4.140,- *Information only on OM budget since the grants for students are paid out by a centralized office in Austria (Erasmus Stipend Offices) Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 10

11 Participation in other EU-Programmes since 2007 Name of the programm LLP Leonardo da Vinci Erasmus Mundus CIP 7th Framework Programme Interreg. Central Europe SHORT description of the project Mobility projects within PLM (persons on the labour market) scheme WISHES: Development of web-based Information- and Community-Platform for international students in Higher Education including database for placements CIP Network Austria as a part of Enterprise Europe Network, the network supports small business mainly in developing in new markets, finding sources or licensing new technologies and accessing EU funding The MAPEER SME project is supporting activities to create the background conditions in which Research, Development and Innovation (R&D&I) is welcomed, supported and nourished in European SMEs. Access: Accelerating regional competitiveness and sectorbased excellence through innovation management tools and techniques (based also on peer training). Description of the ERASMUS Placement Consortium Leader of the consortium Description of the size, scope of work, areas of expertise and competence including the description of the experience and the specific expertise in the field of organising and managing placements of the coordinating organisation of the consortium. CATT Innovation Management GmbH is a regional agency (25 persons) for innovation management and supports Upper Austrian institutions (companies, research institutions, etc.) during the search for and participation in funding programmes, the recruitment of highly qualified interns and innovation assistants, and in matters relating to technological co-operation. The staff of CATT has a comprehensive international and industrial experience in project evaluation, review, management, project planning, controlling and dissemination on a regional, national and international level. Since 1990 CATT has acted as consortium coordinator for mobility projects for outgoing students and graduates within the European programmes like COMET, Leonardo, LLL. Moreover CATT acquires placements in the region of Upper Austria for incoming students and graduates (coming through LLL). Being involved in supporting outgoing and incoming placements at the same time gives CATT specific complementary and integral view/approach while managing placements. Cooperation with partner HEIs Description of the cooperation with the partner HEIs, the role of the partners in the consortium and the tasks of the coordinator of the consortium. CATT is responsible for managing the process of placement mobility from application submission within the LLL programme till final reporting. As a consortium coordinator CATT is carrying out following tasks: - Information and PR activities about the grants for placements - One-to-one counselling students about criteria and application procedures for placements - Support in finding placements abroad for Upper Austrian students and graduates - Eligibility check of applicants and consultation with relevant HEI for selection of beneficiaries Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 11

12 - Support in drawing the Training Agreement (TA) by the student and hosting organisation as well as responsibility for the commitment on final version of the TA - Nominating students within the Erasmus Online Database for placements - Monitoring of the placement progression (inquiries to students etc.) and support in case of problems - Check of students final reports in the Online Data Base - Issuing a confirmation of the placement through Europass Mobility Certificate and sending Placement Evaluation Sheet to host organisation - In case of changes in single placements coordination of approval, drawing up new TA etc. With some partners of the consortium the cooperation exists already for 20 years (e.g. JKU), some other partners joined in the last three years (e.g. Medical Academies). The role of the HEIs in the consortium is the following: - Support in organisation of information / dissemination activities at relevant HEIs - Final decision on eligibility of students applying for placements - Final decision on TA content and signing of the TA - Support for students in case of different inquiries, problems during the placement - Recognition of the placement either through ECTS points or Diploma Supplement Organisation of mobility and services offered by the consortium a) Service offered for students (e.g. information on insurance, monitoring, language and cultural preparation) CATT offers the following services for students: before the mobility: One-to-one counselling on topics like: - Criteria, eligibility for getting Erasmus placements grants - Insurance during the placements (offers of regional and international providers) - Support in finding host institutions/placements - Support in clarifying Erasmus placements to host organisations - Information on languages course possibilities - Information / Checklist on organisational issues like finding accommodation - Check of application documents (CV, motivation letter) of the student during the mobility: - Monitoring the placements through regularly mails with the trainees abroad and help in case of problems arising after the mobility: - Confirmation of the placement through Europass mobility certificate and sending so called Placement Evaluation Sheet to company - In specific cases CATT is evaluating the placement together with the student (personal meeting, phone interview) - Promotion of successful placements through articles in newspapers, publication of success stories etc. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 12

13 b) Service offered for partner HEIs before the mobility: - Information activities /events and information material (brochures, posters...) for students (rd. 20 events per year; number differs per HEI) - Support of the students in finding the placement as well as drawing up and submitting all relevant documents during the mobility: - Support the students in case of diverse inquiries and monitoring the quality of the placements after the mobility: - Promoting successful placements at the HEIs (success stories) c) Service offered for companies local: - Promoting the placement offers across Europe - Acquisition of applicants for placements and requiring complete information - Matching of suitable applicants and sending their profiles to the responsible persons in the company - Support of both incoming students and companies in organisational issues like: search for accommodation, transport, employment issues etc. abroad: - Promoting placement offers to students and graduates in Upper Austria - Sending profiles of students matching the offers - Giving information on placements within LLL Programme - Support in filling out the require documents (TA, Europass...) for the LLL placement Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 13

14 BG Consortium ASAS (Association for support of the academic society) (coordinating organisation) Nat. ID Project coordinator Liliya Elenkova Address Studentski grad bl. 61B Postcode 1734 City Sofia Country Bulgaria Website isic.bg Participating HEIs of the consortium and other partners if ERASMUS Code applicable University of Veliko Tarnovo St. Cyril and Metodii BG VELIKO 01 National Sports Academy Vassil Levski BG SOFIA17 Academy of Economics D.A. Tsenov Svishtov BG SVISHTO 02 Higher School of Civil Engineering Luben Karavelov BG SOFIA 21 Technical University Varna BG VARNA 02 University of Plovdiv Paisii Hilendarski BG PLOVDIV 01 Higher School Agricultural College BG PLOVIV 09 Higher School International College BG ALBENA 01 Higher School of Insurance and Finance BG SOFIA 31 South-West University Neofit Rilski BG BLAGOEV 02 Technical University Sofia BG SOFIA 16 Agricultural University Plovdiv BG PLOVDIV 01 Varna Free University Chernorizets Hrabar BG VARNA 01 University of National and World Economy BG SOFIA 03 Usit Colours Bulgaria Ltd. Participating other partners if applicable Year 2007/ / / /11 Number of funded N.A still in progress students Total ERASMUS Budget incl. OM , ,- Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 14

15 Participation in other EU-Programmes since 2007 Name of the programme Youth in Action SHORT description of the project Project BG Adventure involving young people and students Description of the ERASMUS Placement Consortium Leader of the consortium Description of the size, scope of work, areas of expertise and competence including the description of the experience and the specific expertise in the field of organising and managing placements of the coordinating organisation of the consortium. Association for Support of the Academic Society (ASAS) is the leading organization in the Erasmus Consortium, the only consortium till that moment in Bulgaria. Therefore we include almost all HEIs in Bulgaria that dispose of Extended Erasmus charter and want to take part in the Erasmus placements. We are the initiators for establishing the consortium and work since the academic We are involved in all the activities accompanying the Erasmus practice programme: - application procedure; - contacting companies for internships and placements; - information campaigns in the HEIs involved in the consortium; - consulting students; - second level selection of students - administration and documentation work; - reporting and reading from the students; - reports to the National Agency. Cooperation with partner HEIs Description of the cooperation with the partner HEIs, the role of the partners in the consortium and the tasks of the coordinator of the consortium. The HEIs are involved in the information campaigns and spreading the information about Erasmus practice which is sent by ASAS. The HEIs are conduction a first level selection of students willing to take part in the Erasmus placement programme. The tasks of the coordinator of the consortium ASAS are: - application procedure - contacting companies for internships and placements; - information campaigns in the HEIs involved in the consortium; - consulting students; - second level selection of students - administration and documentation work; - reporting and reading from the students; - reports to the National Agency - information seminars and discussions concerning student mobility and the Erasmus programme in particular Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 15

16 Organisation of mobility and services offered by the consortium a) Service offered for students (e.g. information on insurance, monitoring, language and cultural preparation) before the mobility: Information service; detailed consultation about the rights of within the Erasmus programme; language course opportunities (EILC); insurance; student discounts in the hosting country; needed documentation. during the mobility: constant support and information services if needed; after the mobility: taking the student reports; classifying the information; preparing the student files; issuing certificates proving the Erasmus placement participation b) Service offered for partner HEIs before the mobility: information service; information campaigns among the students; placements offers and opportunities; documentation help; administrative help; administrating all the documents concerning the Erasmus placements within the Consortium; during the mobility: information flow concerning the students on mobility after the mobility: report from the students; report for the NA; OM c) Service offered for companies local: involvement in the information campaigns; access to students and universities abroad: involvement in the information campaigns; access to students and universities Specific information on the consortium ASAS is the only official representative of the ISIC Association and distributor of ISIC/ITIC/IYTC (International Student Identity Card) in Bulgaria. The main goal of ASAS is to develop and further enhance a social-friendly environment for young people in students in Bulgaria and to facilitate the student mobility. ISIC was recognized from 20 Universities in Bulgaria as an official ID for their students. Therefore the participation in the Erasmus programme as a coordinator of the Erasmus consortium coincides with the main activities of ASAS and further enhances the student mobility. ASAS is one of the biggest non governmental organizations in Bulgaria, with more that students as members. ASAS is active in the field of youth and student policy, having participated in the foundation of a National Youth Forum. The whole process of establishing the NYF was observed by the European Youth Forum. ASAS has its main role contributing with its knowledge about student and youth mobility. Since the beginning of 2010 ASAS is part of the National Working Group to the Ministry of Education, Youth and Science. ASAS provides consultation on youth policy, youth employment, student and youth involvement in policy making procedures. ASAS is interested in enhancing major European initiatives and objectives, such as youth employment, mobility and diversity. Within the National Working Group ASAS cooperates with a large number of youth and student organizations. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 16

17 CZ Consortium EDUCA INTERNATIONAL, o.p.s. (coordinating organisation) Nat. ID Project coordinator Mr. Josef VOCHOZKA Address Na Mokline 289/16 Postcode City Praha 6 Country Czech Republic Website Participating HEIs of the consortium and other partners if ERASMUS Code applicable Univerzita Hradec Králové CZ HRADEC01 Bankovní Institut vysoká škola, a.s. CZ PRAHA11 Česká zemědělská univerzita CZ PRAHA02 Vysoká škola polytechnická Jihlava CZ JIHLAVA 02 Participating other partners if applicable Year 2007/ / / /11 Number of funded students Total ERASMUS Budget incl. OM , , ,- Participation in other EU-Programmes since 2007 Name of the programme No other EU projects SHORT description of the project Description of the ERASMUS Placement Consortium Leader of the consortium Description of the size, scope of work, areas of expertise and competence including the description of the experience and the specific expertise in the field of organising and managing placements of the coordinating organisation of the consortium. EDUCA INTERTNATIIONAL, o.p.s. is a non profit and non government institution established by physical person. The staff represents just only 2 persons (part time job). Director of the NGO is Mr. Josef Vochozka, who was working 17 years in National structure of Tempus and Socrates Programme (director of National Agencies in the Czech Republic). The field of activities of the NGO covers support of universities and other educational institutions, mainly in the international activities. Erasmus Placement project is only one EU project developed by the NGO. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 17

18 Cooperation with partner HEIs Description of the cooperation with the partner HEIs, the role of the partners in the consortium and the tasks of the coordinator of the consortium. The Erasmus Placement activities are developed in close cooperation with the consortium. Each university is responsible for selection of own students nominated for placement and confirmation of each individual application and Training Agreements. MGO provides all other administrative steps confirmation of Training Agreements, preparation and signing Financial Agreements, payment of grants, administrative evidence of Confirmation of Training Period and preparing Certifikaces for participating students in two copies and sending them to university. Interim and Final Reports are responsibility of NGO. Organisation of mobility and services offered by the consortium a) Service offered for students (e.g. information on insurance, monitoring, language and cultural preparation) before the mobility: NGO organises information meetings, placement possibilities, preparation and signing Financial Agreements with nominated students, payments of grants, communication with the foreign companies, information on insurance, during the mobility: ongoing monitoring and solving all problems, changes of Financial Agreements, Final Report information after the mobility: NGO makes an evidence of all mobility documents (Confirmation of Training Period), checks all Final reports and respecting conditions of Financial Agreement, preparing Certificate in 2 copies (for the student and for the University), evaluation of Final reports, evaluation meeting with students. b) Service offered for partner HEIs before the mobility: NGO presents possible placements and participate on selection procedures, during the mobility: NGO informs universities on mobility realised and sends a list of students who signed the Financial Agreement and started training programme. after the mobility: NGO sends list of students who finished the placement and sends a Certificate which confirms successful participation on placement. c) Service offered for companies local: there is no service cooperation with the local companies. abroad: recommendation of suitable students for placement Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 18

19 DE Consortium (coordinating organisation) Ausbildungspartnerschaft Westfalen-Lippe (University of Applied Sciences Bielefeld) Nat. ID CP 05 Project coordinator Sandra Schoeß Address Kurt-Schumacher-Straße 6 Postcode City Bielefeld Country Germany or Website Participating HEIs of the consortium and other partners if applicable University of Applied Sciences Bielefeld University Bielefeld University of Applied Sciences Ostwestfalen-Lippe University Siegen ERASMUS Code D BIELEFE02 D BIELEFE01 D LEMGO01 D SIEGEN01 Participating other partners if applicable No other partners are participating in our consortia Year 2007/ / / /11 Number of funded students Total ERASMUS Budget incl. OM , , , ,- Participation in other EU-Programmes since 2007 Name of the programme Leonardo da Vinci SHORT description of the project Graduates Internships Description of the ERASMUS Placement Consortium Leader of the consortium Description of the size, scope of work, areas of expertise and competence including the description of the experience and the specific expertise in the field of organising and managing placements of the coordinating organisation of the consortium. Our consortium consists of two employees. Sandra Schoeß as head of the AWL and Benjamin Warnecke as her student assistant. Ms. Schoeß leads the consortium since 2007 and did great work in handling with students and host organizations. She is familiar with every process associated with the ERASMUS-programme. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 19

20 Cooperation with partner HEIs Description of the cooperation with the partner HEIs, the role of the partners in the consortium and the tasks of the coordinator of the consortium. We don t have cooperations with other HEIs. Organisation of mobility and services offered by the consortium a) Service offered for students (e.g. information on insurance, monitoring, language and cultural preparation) before the mobility: advisory service, information about the ERASMUS-programme and its requirements, information on insurance, application workshops, help to find a suitable company for the internship, advertising our services on fairs and in universities during the mobility: assisting while the internship, intermediate evaluation via mail after the mobility: final evaluation including field report and final report b) Service offered for your partner HEIs before the mobility: during the mobility: after the mobility: c) Service offered for companies local: If companies of our region have students from the EU as interns we help the students to find a accommodation. The student can participate in our leisure programme and activities to meet other students all over the world to feel comfortable. abroad: Evaluation via mail with asking for the satisfaction and ideas. The host organisation gets a qualified feedback from us and the participant of the programme for using the results for prospective interns. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 20

21 Consortium Career Service FH Aachen (coordinating organisation) Nat. ID D Aachen 02 Project coordinator Dr. Antonia Csiba Address Bayernallee Aachen Postcode Country Website Aachen und a-finale_version-zusatz_01.doc Participating HEIs of the consortium and other partners if applicable FH Aachen RWTH Aachen Hochschule Bochum ERASMUS Code ic de-erasmus-eucx ic de-erasmus-eucx ic de-erasmus-eucx-1 Participating other partners if applicable Year 2007/ / / /11 Number of funded students Total ERASMUS Budget incl. OM 80 (480) 40 (240) 60 (240) 50 (200) , , , ,- Participation in other EU-Programmes since 2007 Name of the programme SHORT description of the project Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 21

22 Description of the ERASMUS Placement Consortium Leader of the consortium Description of the size, scope of work, areas of expertise and competence including the description of the experience and the specific expertise in the field of organising and managing placements of the coordinating organisation of the consortium. Leader of the consortium is FH Aachen with students, 220 teachers and 10 different departments ( FH Aachen is a very international University located in the Aachen (D), Liège (B) and Maastricht (NL) region. Dr. Antonia Csiba is the head of the career service and organizes student exchanges to help students to get practical experience during their studies. Before having built up the career service she organised the former UETP (University Enterprise Training Partnership) AAKA (Aachen-Kölner-Ausbildungspartnerschaft) since Within this UETP she organized European Student Placement Programmes like Comett, Leonado da Vinci I, II and today the LLP Programme (Erasmus Placement). While there were 6 different universities participating in the UETP from Aachen, Cologne, Bonn, Bochum and St. Augustin, there are today only 3 left because of the new European policy to give every University the chance to applicate for grants. Cooperation with partner HEIs Description of the cooperation with the partner HEIs, the role of the partners in the consortium and the tasks of the coordinator of the consortium. In the last project the consortium consisted of 3 partner universities, FH Aachen (leader of the project), RWTH Aachen and Hochschule Bochum. FH Aachen composes the proposal, the interim and final reports. FH Aachen offers all important information about the programme and concerning advertisement to every partner university by opening event, by mail and via internet. Every partner has the possibility to contact the project leader and her assistant by phone ore by mail. The contact persons at RWTH and Hochschule Bochum who dispose of all actual obligatory information and documents, have the possibility to select their students by their own and send their filled and checked applicationform to the project leader. The project leader proves again the documents. In case that every thing is filled and signed in a correct manner, she informs the student by mail and contract about the following procedure and pays the advance pay of 80 %. Normally the student who has two contact persons during the training period, one at the sending and one at the receiving institution, doesn t need further help by the contact persons of the consortium except for special problems occurring. In this case the contact person of the consortium has the task to help and support the other persons concerned. Organisation of mobility and services offered by the consortium a) Service offered for students (e.g. information on insurance, monitoring, language and cultural preparation) before the mobility: The students get all information about the programme by Internet and during the advisory service. Additionally the programme and the possibility to receive a grant is passed by lectures and posters. We inform them about language and cultural training and they have the possibility to follow the courses of career service and career center at each university. during the mobility: In general they have no need of further information during the training period. Sometimes they ask us again about the final report because they have so many impressions in the foreign country that they have forgotten the bureaucratical details. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 22

23 after the mobility: They send us the final documents and if they are all filled in a correct manner they receive the second and last payment of 20 %. b) Service offered for partner HEIs before the mobility: Before the new project the leader of the consortiums informs the partners via Internet, by mail and during the opening reunion. during the mobility: The leader of the consortiums answers questions by mail or by phone. In case of incertitude the leader of the consortium asks for help by DAAD. after the mobility: The leader of the consortium prepares for the following project and asks the partners if they are willing to continue and under which circumstances (number of students/number of studentmonths) c) Service offered for companies local: We offer a jobportal where companies can put their job offers or offers for training periods. Furthermore we offer the possibility to companies to present their company of campus. abroad: For companies in whole Germany we offer as well the job portal and for foreign companies we offer the possibility to publish their offers on the internet site of Career Service of FH Aachen e.g. : Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 23

24 Consortium EU-Hochschulbüro Osnabrück c/o Hochschule Osnabrück (coordinating organisation) Nat. ID DE Project coordinator Friedrich Uhrmacher Address Artilleriestr.. 44 Postcode D City Osnabrück Country Deutschland Website Participating HEIs of the consortium and other partners if applicable Universität Vechta Hochschule Osnabrück ERASMUS Code D Vechta02 D OSNABR02 Participating other partners if applicable Year 2007/ / / /11 Number of funded students Total ERASMUS Budget incl. OM , , , ,- Participation in other EU-Programmes since 2007 Name of the programme EFRE ESF FP7 SHORT description of the project More than 40 project in R&D, further education and entrepreneurship Equal Entwicklungspartnerschaft für Nachhaltigkeit und Innovation im Arbeitsmarkt Cooperation, SME cooperation Description of the ERASMUS Placement Consortium Leader of the consortium Description of the size, scope of work, areas of expertise and competence including the description of the experience and the specific expertise in the field of organising and managing placements of the coordinating organisation of the consortium. We are an active consortium in organising placements, european R&D projects and further education for the labour market. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 24

25 Cooperation with partner HEIs Description of the cooperation with the partner HEIs, the role of the partners in the consortium and the tasks of the coordinator of the consortium. University Vechta and University of Applied Siences Osnabrück are our partner universities. They prepare students in international studies for an international labour market. The consortium is organising all tasks concerning the management of european placements. Organisation of mobility and services offered by the consortium a) Service offered for students (e.g. information on insurance, monitoring, language and cultural preparation) before the mobility: language and cultural preparation, finding partners, during the mobility: monitoring after the mobility: reporting b) Service offered for partner HEIs before the mobility: project management, selection of students, marketing during the mobility: to be a contact person after the mobility: bringing scientists and enterprises together c) Service offered for companies local: monitoring of incoming students abroad: bringing scientists and enterprises together Specific information on the consortium The consortium is a part of Wissenschaftstransfer Osnabrück, which is a regional organisation in all aspects of cooperation between university and enterprises. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 25

26 Consortium (coordinating organisation) EU-ServicePoint Mainz c/o Johannes Gutenberg-Universität Mainz / D MAINZ01 Nat. ID DE CP-16 Project coordinator Annegret Werner / Iris Z. Thimm-Netenjakob Address Abteilung Internationales / International Office Postcode D City Mainz Country Germany Website Participating HEIs of the consortium and other partners if applicable Technische Universität Kaiserslautern Universität Koblenz-Landau Fachhochschule Mainz Katholische Fachhochschule Mainz ERASMUS Code D KAISERS01 D KOBLENZ02 D MAINZ08 D MAINZ05 Other participating partners if applicable EURO PRACTICUM placement search EUROMIR intercultural courses Step on! search intercultural courses Projekt Geist und Wirtschaft (PGW) intercultural courses Fremdsprachenzentrum (FSZ) = Foreign Language Centre Frauenbüro Uni Mainz = Equal Opportunities Office Autonome Behindertenreferat des ASTA Uni Mainz = physically disabled students office Vertretung des Landes Rheinland-Pfalz in Brüssel = Representation Office of the State of Rhineland-Palatinate in Brussels Year 2007/ / / /11 Number of funded students Final report Final report Total ERASMUS Budget incl. OM 22 By Leonardo Kontaktstelle Trier Unknown statistics 99 Application , , ,- Participation in other EU-Programmes since 2007 Name of the programme ERASMUS EUC ERASMUS-Mundus several EU-Research Projects SHORT description of the project OM, SMS, STA, STT, IP Coordinated by the University of Valencia, Spain Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 26

27 Description of the ERASMUS Placement Consortium Leader of the consortium Description of the size, scope of work, areas of expertise and competence including the description of the experience and the specific expertise in the field of organising and managing placements of the coordinating organisation of the consortium. The Johannes Gutenberg-University Mainz (JGU) is - with students - one of the largest universities in Germany. JGU offers degree programs in more than ninety subjects and in numerous combinations. The range of courses is wide and covers almost all areas: humanities, social studies, law, economics, medicine / except architecture and engineering. The integration of the Academy of Fine Arts and the School of Music is unique in the German landscape of higher education. JGU has strong ties to the local community and is an active member of the international academic community. The Rhine-Main area is one of the economically most powerful regions in Germany, and JGU actively cooperates with businesses and industries and participates in political and cultural life. Founded in 1477, JGU is one of the oldest German universities. In its diversity of students, its global outlook, as well as its outstanding research it is also a university of compelling change. In 2008, JGU established an office, the EU-ServicePoint, which will be referred to as EU-SP in this text. The EU-SP leads a consortium of five Higher Education Institutions (HEIs) in the Rhine-Main area, which are mentioned, on page 1. This consortium supports students to find internships in Europe and awards ERASMUS grants. The EU-SP is part of the International Office of JGU. For more than 20 years the International Office of JGU has established an expertise in administering international student exchanges. Apart from ERASMUS exchanges the International Office of JGU has intensively cooperated with organisations dealing with internships such as AIESEC and IAESTE or COMETT / Leonardo. JGU disposes of a large network of ERASMUS partners, which contributes to an extensive exchange with European partner institutions. Over the past five years JGU has always been ranked in first or second place in Germany concerning outgoing students. The administrative officers currently managing the EU-SP, some of them employed on part-time contracts, are very experienced in a wide range of worldwide and EU cooperation programmes. They have worked in a number of organisations including the DAAD and the ERASMUS Bureau / Socrates & Youth Office in Brussels. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 27

28 Cooperation with partner HEIs Description of the cooperation with the partner HEIs, the role of the partners in the consortium and the tasks of the coordinator of the consortium. Management of the Consortium: The EU-ServicePoint is responsible for the administration, application and financial support of the student s placement abroad and a drop-in centre for approximately students of these five HEIs. This service and administration office manages the cultural, linguistic and organisational preparation for the placements. The monitoring, quality control and the evaluation of the placements belong also to the tasks of the EU-SP as well as the financial management of the budget. The placement coordinators in the office are responsible for the reporting (interim, final and financial report). All activities and the cooperation between the participating five HEIs are coordinated by the EU-SP. The creation and maintenance of the website which supports the students application and helps to provide them with appropriate information are also a part of the responsibility and an important part of the work of the EU-SP. Each partner institution of the consortium is responsible for the communication with their faculties supporting their students intending to undertake a placement abroad. The partner-institutions, and here the International Offices, have to inform their faculties about the guidelines for the internships and also to cooperate with the departments to ensure the recognition of the placements. The EU-SP is in constant contact with the partners to be aware of arising difficulties and to give advice and support where it is necessary. The EU-SP has been established to provide a good service for the students and to assure the quality of placements. The coordinating office is not only responsible for the quality and quantity of placements but also ensures the transparency of the award of the grants within the ERASMUS Placement Programme. The EU-SP placement coordinators work closely together with the ERASMUS coordinators at the various faculties and use their network and experience for the subject related questions concerning the placements. The team of the EU-SP is responsible for the financial budget, guidelines and contract related questions. It communicates with the department of financial affairs in JGU, which provides the students with the stipend money. Each partner in the Consortium has access to the closed web portal to be able to download special information and information material whenever it is needed. On a regular basis the coordinators notify the partners of the selection of their students. Organisation of mobility and services offered by the consortium a) Service offered for students (e.g. information on insurance, monitoring, language and cultural preparation) Before the mobility: Interested students can obtain information about internship opportunities, necessary preparatory measures and the selection process through the web portal of the EU-SP. In close collaboration with the International Offices of the five HEIs the team of the EU-SP offers information sessions for groups at JGU and also, on a regular basis, at each partner-institution. Besides these presentations the EU- SP is open for individual counselling with weekly office hours. The annual fair Praktika welt-offen at JGU gives the students the opportunity to get information on internships around the globe and to establish contact with organisations offering placements. For finding an internship abroad, the EU ServicePoint has recently signed a partnership agreement with EUROPRACTICUM. Through this cooperation, which started with the fair Praktika welt-offen, students can receive assistance in finding a professional and appropriate placement. Additionally to these information sources, the EU-SP team tries to connect the alumni of the programme with those searching for a placement. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 28

29 Selection: The web portal of the EU-SP provides the students with information on how to apply and gives them the opportunity to download all necessary forms. The documents for the application include: the Training Agreement, a CV, a cover letter, certificates / academic records, a language certification, a certificate of enrolment, a proof of participation in preparatory seminars and a professional recommendation of the department. According to the following main criteria the candidates are chosen for the grant by: - The suitability (incl. academic performance) of the applicant - The professional integration of the placement in the study course - The program conformity and the requirements for the internship, including the recognition. The EU ServicePoint organizes the preparation of the candidates in collaboration with different partners. This involves existing knowledge and resources in several faculties at the participating 5 HEIs. So for example courses offered on intercultural competence at JGU in projects like EUROMIR, step on!, Projekt Geist & Wirtschaft. Meanwhile the students can take part in web-based trainings on intercultural (or cross-cultural) competence. These courses should prepare the students and enable them to work across cultures through an instilled understanding of cultures on a general level in terms of communication and working styles. In addition to these offers they can attend language courses for all subject areas at their home institutions. Practical support: The EU-SP and the International Offices of the participating universities advise and support the candidates in the practical preparations for the stay abroad. This includes the accommodation, insurance, issues regarding the local area and those associated with the residence status. The candidate s questions will be answered via the web portal of the EU-SP or directly via e- mail. The students can also receive helpful information from returning trainees, via the internetplatform of the DAAD ( EU-Community). Reports of alumni coming back from various EU-countries are available on this platform. Training content: It is essential that the students consult the supervisor of the respective area of studies at their home institution prior to the application. They have to make sure that the content of training/internship fits into the curriculum of their individual study course and thus ensure the required recognition. To receive a grant from the EU-SP either ECTS-points or a Diploma Supplement are obligatory. During the mobility: The support of the trainee is part of the obligations of the responsible person in the foreign company and the subject supervisor at the home institution. By a short report in the first 4 weeks of the internship the EU ServicePoint gets initial feedback. The interns may contact the EU-SP team at any point of the internship, especially when help is needed. This includes Emergency Management" in the event of serious illness or accident, but also in terms of problems which might occur due to the unfamiliar working atmosphere and multicultural environment of the placement companies. After the mobility: Recognition: The student and the subject supervisor at the home institution will have agreed upon a possible recognition of the placement before starting the internship. The company has the obligation to issue the student a meaningful, detailed testimony. The EU-SP then receives these records containing either ECTS-points or a copy of the Diploma Supplement (or a letter confirming that a DS will be issued at the end of the studies). The introduction of the software CampusNet for the study and examination administration pays particular attention to this recognition (first pilot basis at JGU). Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 29

30 Evaluation: The EU ServicePoint ensures that the student hands in an internship report via the EU- Community portal. Reports are entered online according to the guidelines of the National Agency DAAD. In addition the student has to deliver a brief report, which includes both technical and socio-cultural aspects of the placement period. Referring to this data an evaluation is possible. The centre for quality assurance at JGU has already carried out a survey, based on the feedback and reports of the returning students in the ERASMUS study program. b) Service offered for partner HEIs before the mobility: Please refer to a) during the mobility: Please refer to a) after the mobility: Please refer to a) c) Service offered for companies Local: The Consortium is well connected with the companies in the area. JGU, for example maintained for a long time a dialogue between universities and industry on a national and international level. The regional situation in the Rhine-Main area and the proximity to companies such as Boehringer or BASF offers an excellent platform for cooperation between universities and industry. The Fachhochschule Mainz, as an active partner in the consortium, supports close links between university and industry. Some lecturers at Fachhochschule Mainz (FH) are also entrepreneurs or hold leading positions in companies. In the media sector there is a strong cooperation between the local universities in Mainz and the broadcasting and media companies such as ZDF and SWR. The University of Kaiserslautern, as a well-known university in the engineering sector, has worked for many years with the Audi Group and the German branches of the European Aerospace companies. Since the EU-SP is a relatively young consortium there is, for example, no web-based opportunity for companies to offer placements via the website. The team is working on a web tool to be added to the existing website for the mutual benefit of students and companies in Germany and abroad. Abroad: Although a new Consortium, as mentioned above, the office is already able to note the two years worth of experience. Several companies contact us to receive further trainees, for example Bosch Madrid, SEL, and some partner universities such as University of Dijon, University of Birmingham and the University of Valencia. The aim for the near future is to stabilise the ties to the already existing partners and to broaden the network for future partnerships. All these partners should communicate with the consortium leader on a regular basis and have the possibility to enter the website with their placement offers. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 30

31 Consortium Hochschule Fulda, University of Applied Sciences (coordinating organisation) Nat. ID DE CP09 Project coordinator Christina Langsdorf Address Marquardstr. 35 Postcode City Fulda Country Germany Website Participating HEIs of the consortium and other partners if applicable Evangelische Fachhochschule Darmstadt Technische Universität Darmstadt Technische Hochschule Mittelhessen, University of Applied Sciences Justus-Liebig-Universität Giessen Fachhochschule Frankfurt am Main, University of Applied Sciences Johann Wolfgang Goethe Universität Universität Kassel Hochschule für Gestaltung Offenbach am Main Hochschule RheinMain RheinMain University of Applied Sciences Wiesbaden Rüsselsheim Geisenheim Fachhochschule Koblenz, RheinAhrCampus Remagen, University of Applied Sciences ERASMUS Code D DARMSTA03 D DARMSTA01 D GIESSEN02 D GIESSEN01 D FRANKFU04 D FRANKFU01 D KASSEL01 D OFFENBA01 D WIESBAD01 D KOBLENZ01 Participating other partners if applicable inter.research Institute of Interdisciplinary Research e.v. Year 2007/ / / /11 Number of funded ca. 175 students Total ERASMUS Budget incl. OM , , , ,- Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 31

32 Participation in other EU-Programmes since 2007 Name of the programme Leonardo da Vinci SHORT description of the project Leonardo da Vinci Mobility: The mobility project Development of European Key Competences (DEKA) is an initiative of the Hochschule Fulda University of Applied Sciences in cooperation with the regional (Network for EU-Placements) and transnational partners. The Partners together have created 225 potential workplacements in 43 companies in 15 different countries. The main target group are graduates of the universities that belong to the Network for EU-Placements. A special feature that is offered within the learning arrangement is an internship accompanying intercultural training. Partnerships (NUTGECS): Projects Main Intent: Active cooperation and transfer of knowledge between the European partners in the project. Increase of quality and usage of vocational education focusing on typical techniques for vocational education. Create cooperations with related sectors to intensify mutual learning. Improve awareness for nutrition in early childhood to increase quality of life. To contribute to forming and improving awareness, among stakeholders, of importance of nutrition education in preschool period. Preparation of a guidebook offering descriptions and solutions for sustainable nutrition and nutrition education which can be used by all stakeholders of children in their early childhood. Erasmus for young Entrepreneurs Grundtvig OPEN-EYE The OPEN-Eye project aims to promote according to the goals of the programme: the exchange of experience and information among entrepreneurs with regard to obstacles and challenges in the creation and development of their businesses; training of nascent entrepreneurs allowing them to successfully start and develop their new business ideas; market access and identification of potential partners for new businesses in other EU countries inter-cultural learning by developing knowledge and experience of other European countries ProSkills: The project aims on: tackling the future challenges of lifelong learning promotion of social and personal skills in adults equal access for socially unprivileged persons to the offers of adult education conception and dissemination of a practice-oriented training concept active and experience-focused training methods European exchange training of professionals who work with socially unprivileged persons sensitisation of decision makers in the field of education Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 32

33 benefit from a interdisciplinary and multinational team CHANCE: CHANCE (Community Health Management to Enhance Behaviour) bases on the preliminary assumption that a community s structure determines health information and the perception of health information. So, it can be supposed that you can find important resources and best practice concerning the perception of health information in different EU countries. FP7 ESF QUALICOPC The project aims to evaluate primary care systems in Europe against criteria of quality, equity and costs. It will enable to answer questions like, which elements of structure and organisation of primary care are associated with access to high quality services against affordable costs. And: by what mechanisms primary care structure and organisation are related to overall health care system goals. The outcomes of the project aim to help decision makers to shape primary care systems optimally. Hessen Networks! Hessen Networks! was a joint project of the universities in the State of Hessen to coordinate the activities of international internships. Description of the ERASMUS Placement Consortium Leader of the consortium Description of the size, scope of work, areas of expertise and competence including the description of the experience and the specific expertise in the field of organising and managing placements of the coordinating organisation of the consortium. The leader of the consortium, the Fulda University of Applied Sciences was founded in 1974 as one of the first Hessian universities of applied sciences. It covers a broad spectrum of academic and professional education. The Departments of Applied Computer Science, Electrical Engineering and Information Technology, Faculty of Business, Food Technology, Nursing and Health Sciences, Nutrition, Food and Consumer Sciences, Social and Cultural Sciences and Social Work offer numerous first-degree programmes, graduate programmes and other educational offerings. Most of the study programmes lead to an international bachelor s or master s degree, and all of them are based on the European Credit Transfer System (ECTS). Ten percent of the students come from abroad. The number of international students has grown rapidly, especially in international degree programmes such as Intercultural Communication and European Studies, International Management or ebusiness. Applied research in cooperation with regional and international companies and institutes present an important part of the education programmes. This practical relevance enhances the quality of research and teaching and the partners of the research and development projects benefit from it as well. Fulda University of Applied Sciences has a long time experience in coordinating mobility projects. Furthermore various research and innovation projects were completed in the framework of European programmes such as the Life-Long Learning Programme and Research Framework Programme. The Institute inter.research e.v. supports as an EU-Liaison office the European project activities of the University. Fulda University of Applied Sciences has been operating Erasmus und Leonardo da Vinci programmes for ten years. Additionally it was coordinator of the European Social Fund project Hessen Networks!. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 33

34 This project promoted student internships in cooperation with all universities in the federal state of Hessen. In the framework of the European LIPS -project an intercultural online training to prepare students for an internship abroad was developed. The outcomes of these various projects contribute to the quality of the mobility programmes. The most recent example is a game based learning component, which was developed in the framework of the European project GameIT. The Regional contact point for EU-placements is jointly run by the Fulda University of Applied Sciences and the Institute inter.research e.v.. The consortium consists of those two institutions and ten regional universities (Evangelische Fachhochschule Darmstadt, Technische Universität Darmstadt, Fachhochschule Gießen-Friedberg, Justus-Liebig-Universität Giessen, Fachhochschule Frankfurt am Main, Johann-Wolfgang-Goethe Universität Frankfurt am Main, Universität Kassel, Hochschule für Gestaltung Offenbach, Hochschule RheinMain, Fachhochschule Koblenz RheinAhrCampus Remagen). The number of partners increased from initially 4 to now 11 members of the network. The number of Erasmus Placements grants was also increased from 35 in the first year to now 170 grants per year. The main goals of the consortium are: - High quality preparation of students (content related, organisational and intercultural preparation) - Monitoring of the students to reach good results - Further development of key competences of students, e.g. foreign language skills, intercultural competence, self management and digital competence Cooperation with partner HEIs Description of the cooperation with the partner HEIs, the role of the partners in the consortium and the tasks of the coordinator of the consortium. The consortium ensures the cooperation, administration and continuing development of the project within the network. The tasks of each partner are the following: The Fulda University of Applied Sciences is the coordinating institution. It is the host of the Regional Contact Point for EU-Placements as well as a sending institution. In cooperation with the Institute inter.research e.v. the Fulda University of Applied Sciences takes care of administration of the placements and provides electronic services, e.g. data bases, online platforms and virtual communities. All grant payments are conducted and checked by the financial department of the Fulda University of Applied Sciences. All decisions about a grant for student placements are transparent for every network partner. The Regional Contact Point for EU-placements works closely with the partners of the consortium. All partners get information and ideas to help operating the project. Once each semester a coordination meeting takes place. Every institution involved in the project can ask questions and give feedback to facilitate the further development of the project. Each partner university has an own contact person for the Erasmus programme. Those local coordinators organize regular information events for students such as the European week and seminars to motivate students to do an internship abroad. Each partner offers weekly consultation hours for students as well as the opportunity to ask questions online or via telephone. It checks the formal criteria of the placement for their university students. In addition to that, the Regional Contact Point for EU-Placements is present in various social networks. It maintains an alumni group within the network Xing and provides a Facebook page to reach potential interns and inform them about our offers. The implementation of the mobility measures of the consortium is carried out by: Project leader: Monitoring and controlling of the grant allocation and the reporting system, strategic development of the projects in terms of the Fulda University of Applied Sciences Assistant of the finance management: Payment of the grants, controlling of the financial final reports Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 34

35 Head of the Regional Contact Point for EU-placements: Strategic development of the projects in terms of the network for EU placements, examination of the project proposals and project reports, coordination of the online trainings, Cooperation with the EU research department, other research and development projects and with the Institute inter.research e.v. Project coordinator: Administration of the project, selection of applicants and grant allocation; consultation and supervision of students, information sessions, provision of electronic services, e.g. data bases, platforms and virtual communities, reports for the DAAD Local coordinators in the partner universities of the consortium: Selection of applicants, consultation and supervision of students, information sessions Organisation of mobility and services offered by the consortium a) Service offered for students (e.g. information on insurance, monitoring, language and cultural preparation) The consortium Hochschule Fulda offers various services for students. Prior to mobility: Each university offers information sessions, information online and consultation hours for students of different study programmes and faculties. The selection process is very transparent to the applicants. Formal criteria of the application papers are communicated to the students as well as content related aspects of the letter of motivation. The criteria are the presentation of the placement, the motivation to go and work abroad and the engagement to prepare oneself for the stay abroad. Most of the students are looking for a placement by themselves. This is promoted by the consortium, because it is a good practice for the actual labour market that they are going to be confronted with after finishing their studies. Nevertheless the Regional Contact point for EU-Placements maintains an online-data base with placement offers, placement exchange and advices how to apply in different countries. The work programme and learning outcomes as well as rights and responsibilities of the intern, the company, the universities and the Regional Contact Point are defined in a contract before the placement starts. The quality Charta of placements is an obligatory part of the agreement and guarantees the quality of the mobility. All participants are being prepared by their own university and by the network. Lingual preparation is offered as language classes at universities and in adult education centers. Information on European countries, insurance, travel, rooms, work and life is offered to the applicants in an extensive online database. In addition the online forum Interns in the net offers reports from alumni interns and their experiences. Also it contains a manual for internships abroad. The intercultural preparatory online training is an obligatory part for every participant in the Erasmus programme. The Regional Contact Point offers this course in preparation of and during the internship. The intercultural course is based on the outcomes of the European Development project LIPS and prepares students specifically for key situations at the workplace during the placement. The modules within the course are moderated by an intercultural trainer. After the completion of the course students still have access to the online learning platform to check on certain topics or for exchanging experiences with the online trainer. Part of the online course is the awarded podcast Absolutely Intercultural the consortium got awarded as Good Practice project among other for its intercultural preparation. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 35

36 The Regional Contact Point and partner universities offer the following information to students prior to their mobility: - Program leaflets (individual from each university) - Placement manual for students - Website with program information (www.eu-placements.de) - Intercultural Online-Training Hands-on Learning (www.practical-preparation.de) - Placement offers database - Database for preparation with country information - Alumni-Forum Interns on the Net (password protected online environment with field reports of alumni) - Facebook page of the Regional Contact Point - XING-Alumni-group of the Regional Contact Point During mobility: The intercultural training is not only offered in preparation of the placement but also in the first weeks of the placement. Different modules help the students to pass critical situations and to gain key competences for a successful internship. The intercultural trainer and the Regional Contact Point stay in contact with the interns for the time of the placement. If any difficulties might occur, they try to support and help. After the first half of the placement is over, the Regional Contact Point contacts the companies of the interns to ask them about their contentment with the intern and if they would like to take future interns. After mobility: After finishing the mobility all participants have to write a report about their experiences and hand in a letter of reference from their placement company. If they agree, the report will be published for future interns. All participants receive a certificate about the intercultural training and the Erasmus programme. The Europass is provided on request, too. b) Service offered for partner HEIs The partner HEIs of the consortium are members of a network. The network offers the following services for them A platform for exchange of experiences and good practice, e.g. in the framework of the yearly meetings, and a platform for the representation of interests of network members towards political bodies such as the European Commission (participation in consultations and network meetings) A Number of central online-services, such as o The website of the network: including a database of placements offers, a directory of placement databases, a repository of country specific information to prepare the stay abroad o The online participants forum: Interns on the Net (editing of reports by students according to content, and geographical categories o The online intercultural training Hands-on learning : Flyers and further promotional materials An administrative guideline for local co-ordinators (network partners) including a check-list for the review of applications by students The central administration of the programme including payments to students, contact to host organisations, check of student reports, provision of certificates to students, reports to the National Agency, grant applications etc. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 36

37 c) Service offered for companies The consortium is in contact with various companies and seeks to increase the number of placement offers, especially at companies, which have a good track record (i.e. students reporting about good experiences) Local: Before the placement begins a contract, which is provided by the consortium, is concluded by the company and the intern. The agreement sets up the work program and learning outcomes as well as rights and responsibilities of the intern as well as the company. The quality Charta of placements is an obligatory part of the agreement and guarantees the quality of the mobility. Abroad: After half of the placement is over, the company and the intern send evaluation forms to the Regional Contact Point. If there are huge differences or apparent problems, the Regional Contact Point contacts the company and the interns and helps to solve the problems. Furthermore the consortium provides a guideline for host organisations, which have little experiences with student placements: Specific information on the consortium We feel that a consortium provides us with the means to ensure and further develop quality aspects of the programme. We offer other consortia and HEI to enrol their Erasmus participants in our online intercultural training (for a modest fee). We are looking forward to a more European level of exchange among consortia and to find ways of more intensive trans-national cooperation among intermediate organisations (as it happens for example in the Erasmus for young entrepreneurs programme). We have contributed to consultations and position papers for the new generation of mobility programmes beyond 2013 and are prepared to further contribute to this work. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 37

38 Consortium (coordinating organisation) Nat. ID Project coordinator Address Moltkestr. 30 Hochschule Karlsruhe Technik und Wirtschaft, HsKA Koordinierungsstelle für die Praktischen Studiensemester der Fachhochschulen in Baden-Württemberg / Baden-Württemberg partnership for the Exchange of Students, graduates and knowledge Transfer, KOOR/BEST IC DE-ERASMUS-EUCX-1 Mr. Edmund H. Zirra M.A. Postcode City Karlsruhe Country Germany Website Participating HEIs of the consortium and other partners if applicable HOCHSCHULE FUER TECHNIK UND WIRTSCHAFT AALEN HOCHSCHULE BIBERACH HOCHSCHULE ESSLINGEN EVANGELISCHE HOCHSCHULE FREIBURG KATHOLISCHE FACHHOCHSCHULE FREIBURG ALBERT-LUDWIGS-UNIVERSITÄT FREIBURG IM BREISGAU ZEPPELIN UNIVERSITY HOCHSCHULE FURTWANGEN RUPRECHT-KARLS-UNIVERSITAET HEIDELBERG SRH HOCHSCHULE HEIDELBERG HOCHSCHULE HEILBRONN Technik Wirtschaft Informatik UNIVERSITAET HOHENHEIM HOCHSCHULE KARLSRUHE - TECHNIK UND WIRTSCHAFT KARLSRUHER INSTITUT FÜR TECHNOLOGIE (KIT) STAATLICHE HOCHSCHULE FUER GESTALTUNG KARLSRUHE HOCHSCHULE KONSTANZ- TECHNIK, WIRTSCHAFT UND GESTALTUNG UNIVERSITAET KONSTANZ HOCHSCHULE MANNHEIM UNIVERSITAET MANNHEIM ERASMUS Code D AALEN01 D BIBERAC01 D ESSLING03 D FREIBUR05 D FREIBUR04 D FREIBUR01 D FRIEDRI01 D FURTWAN01 D HEIDELB01 D HEIDELB05 D HEILBRO01 D STUTTGA02 D KARLSRUH05 D KARLSRU01 D KARLSRUH06 D KONSTAN02 D KONSTAN01 D MANNHEI03 D MANNHEI01 Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 38

39 DUALE HOCHSCHULE BADEN-WUERTTEMBERGMOSBACH AKADEMIE DER BILDENDEN KUENSTE MUENCHEN HOCHSCHULE FUER WIRTSCHAFT UND UMWELT NUERTINGEN-GEISLINGEN HOCHSCHULE OFFENBURG HOCHSCHULE PFORZHEIM HOCHSCHULE RAVENSBURG-WEINGARTEN HOCHSCHULE REUTLINGEN EVANGELISCHE HOCHSCHULE REUTLINGEN- LUDWIGSBURG HOCHSCHULE FUER SOZIALE ARBEIT, RELIGIONSPAEDAGOGIK UND DIAKONIE HOCHSCHULE FUER GESTALTUNG SCHWAEBISCH GMUEND HOCHSCHULE FUER TECHNIK STUTTGART STAATLICHE AKADEMIE DER BILDENDEN KUENSTE STUTTGART UNIVERSITAET STUTTGART MERZ AKADEMIE-HOCHSCHULE FUER GESTALTUNG STUTTGART HOCHSCHULE DER MEDIEN STUTTGART EBERHARD-KARLS-UNIVERSITAET TUEBINGEN HOCHSCHULE ULM - TECHNIK, INFORMATIK & MEDIEN PAEDAGOGISCHE HOCHSCHULE WEINGARTEN D MOSBACH01 D MUNCHEN04 D NURTING01 D OFFENBU01 D PFORZHE01 D RAVENSB01 D REUTLIN02 D REUTLIN03 D SCHWA-G02 D STUTTGA05 D STUTTGA04 D STUTTGA01 D STUTTGA09 D STUTTGA06 D TUBINGE01 D ULM02 D WEINGAR01 Participating other partners if applicable Year 2007/ / / /11 Number of funded Till Oct 10: 337 students Total ERASMUS Budget incl. OM , , , ,- Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 39

40 Participation in other EU-Programmes since 2007 Name of the programm Leonardo da Vinci Programme SHORT description of the project Mobility of graduates (placements) Description of the ERASMUS Placement Consortium Leader of the consortium Description of the size, scope of work, areas of expertise and competence including the description of the experience and the specific expertise in the field of organising and managing placements of the coordinating organisation of the consortium. KOOR/BEST, the Baden-Württemberg Partnership for the exchange of students, graduates and knowledge transfer (Koordinierungsstelle für die Praktischen Studiensemester der Fachhochschulen in Baden-Württemberg), is an office located at the University of Applied Sciences in Karlsruhe, but acting as regional office for the Ministry for Education of Baden-Württemberg. It was founded in 1975 to establish practical training periods for students of Universities of Applied Sciences. The office has been an Erasmus consortium for placements of students from Baden-Württemberg since The office is a central department under the rectorate, working in close collaboration with the Alumni and Career Services that have strong contacts with enterprises in the region. Cooperation with partner HEIs Description of the cooperation with the partner HEIs, the role of the partners in the consortium and the tasks of the coordinator of the consortium. KOOR/BEST is leader of 37 partner HEIs. KOOR/BEST is responsible for the grant applications, the financial handling of the grants and the reporting towards the National Agency. KOOR/BEST checks the quality of practical placements and informs students about modalities concerning ERASMUS placements. KOOR/BEST takes part in exhibitions of partner HEIs to inform students about the programme. KOOR/BEST organizes regular meetings where coordinators of the partner HEIs are able to exchange information and experiences concerning ERASMUS placements. Organisation of mobility and services offered by the consortium a) Service offered for students (e.g. information on insurance, monitoring, language and cultural preparation) before the mobility: Checking the students preselected by the partner HEIs with help of a questionnaire concerning language skills and cultural preparations during the mobility: Drawing up the placement agreement, staying in contact with the student during the placement by providing assistance and information after the mobility: Controlling the fulfilment of the learning plan in general the quality of placements. Getting in contact with enterprises to invite them as partners in order to offer further placements for students and graduates. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 40

41 b) Service offered for partner HEIs before the mobility: Taking part at exhibitions of partner HEIs to inform students about ERASMUS placement during the mobility: Management of the financial handling after the mobility: Responsible for the reporting towards the National Agency c) Service offered for companies local: Regular newsletter. Offering the possibility of publishing placement positions in a database ( JOBWALL ). Quality check of companies (within the Q-PlaNet project) abroad: Offering the possibility of publishing placement positions in the JOBWALL database Specific information on the consortium KOOR/BEST is a Quality Reference Centre within the Q-PlaNet project Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 41

42 Consortium (coordinating organisation) Nat. ID Project coordinator Address LEONARDO-BÜRO PART SACHSEN DE-2010-ERA/MOB-KonsZuV01-CP14 Katharina Gabel-Stransky Technische Universität Dresden Postcode City Dresden Country Germany Website Participating HEIs of the consortium and other partners if applicable Staatliche Studienakademie Bautzen, Berufsakademie Sachsen Staatliche Studienakademie Breitenbrunn, Berufsakademie Sachsen Technische Universität Chemnitz Hochschule für Technik und Wirtschaft Dresden Technische Universität Dresden Hochschule für Bildende Künste Dresden Hochschule für Musik "Carl Maria von Weber" Dresden Technische Universität Bergakademie Freiberg Staatliche Studienakademie Glauchau, Berufsakademie Sachsen Hochschule für Technik, Wirtschaft und Kultur Leipzig Hochschule für Grafik und Buchkunst Leipzig Deutsche Telekom Hochschule für Telekommunikation, Leipzig Hochschule Mittweida Hochschule Zittau/ Görlitz Internationales Hochschulinstitut Zittau Westsächsische Hochschule Zwickau ERASMUS Code D BAUTZEN01 D BREITEN02 D CHEMNIT01 D DRESDEN01 D DRESDEN02 D DRESDEN04 D DRESDEN05 D FREIBER01 D GLAUCHA02 D LEIPZIG02 D LEIPZIG04 D LEIPZIG10 D MITTWEI01 D ZITTAU01 D ZITTAU02 D ZWICKAU01 Participating other partners if applicable Year 2007/ / / /11 Number of funded students Total ERASMUS Budget incl. OM , , ,00 Participation in other EU-Programmes since 2007 Name of the programme Leonardo da Vinci 2007 SHORT description of the project EURODEVELOPMENT ( ) - Training placements with hands-on experiences for graduates to serve their professional development Leonardo da Vinci 2009 EUROVISION ( ) - Training placements Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 42

43 for graduates to increase their professional development Leonardo da Vinci 2010 Leonardo da Vinci 2011 EUROSKILLED ( ) - Training placements for graduates to increase their professional skills EUROPROFESSION ( ) - Training placements for graduates to increase their professional development Description of the ERASMUS Placement Consortium Leader of the consortium Description of the size, scope of work, areas of expertise and competence including the description of the experience and the specific expertise in the field of organising and managing placements of the coordinating organisation of the consortium. The LEONARDO OFFICE PART SAXONY PART SAXONY is an inter-university facility located at the Technical University in Dresden which receives organizational and financial support from partner higher education institutions in Saxony. Since 1995, the LEONARDO OFFICE PART SAXONY has served as a regional service point for higher education institutions in Saxony to help carry out the LEONARDO DA VINCI programme and is also responsible in the field of university-industry-cooperation for assisting students wishing to take part in ERASMUS internships via the LIFELONG LEARNING programme. The LEONARDO OFFICE PART SAXONY has extensive experience with the internship application process and general implementation of various EU programmes and has been successful as a project coordinator and partner for 34 projects. To date, over students have been placed at internships within Europe. Over the past 19 years, the LEONARDO OFFICE PART SAXONY has served as a point of contact between companies both in Saxony and within Europe and has built up an extensive partner network which now comprises over companies, research institutes, social and cultural institutions, as well as universities in 33 European countries. The aim of establishing cooperations with project partners is to be able to ensure a sufficient number of specialized internship placements for students, and to continuously improve the quality of internships. This is made possible through active involvement of universities and higher education institutions in Saxony with internship projects, as well as support for interns from personnel departments and supervisors at companies. The LEONARDO OFFICE PART SAXONY is recognized by 16 higher education institutions in Saxony as the coordinator for ERASMUS internships within the Saxon consortium and has therefore established as Saxony s main internship placement office. Cooperation with partner HEIs Description of the cooperation with the partner HEIs, the role of the partners in the consortium and the tasks of the coordinator of the consortium. For the past 19 years, the LEONARDO OFFICE PART SAXONY has served as a point of reference for higher education institutions in Saxony and has built up an extensive partner network which brings together the majority of Saxon higher education institutions. The number of higher education institutions in Saxony that have established partnerships with the LEONARDO OFFICE PART SAXONY has grown from 5 in 1995 to 16 today; they maintain a strong and successful co-operation for ERASMUS internships. While higher education institutions are responsible for informing students about ERASMUS internships and providing initial consultation services, the LEONARDO OFFICE PART SAXONY provides comprehensive counselling, monitoring and assistance for ERASMUS applicants from the beginning to the end (including evaluation) of the internship process. Specific duties of the LEONARDO OFFICE PART SAXONY as internship programme coordinator include: Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 43

44 To co-ordinate all content and to handle organisational tasks for sending and receiving institutions, as well as at placement institutions, To establish solid quality standards and financial management strategies, To inform students in Saxony of potential benefits of participating in an internship programme, To ensure that internships are carried out in an orderly and effective manner, for example by: consulting with applicants, looking over application documents, acquiring internship placements, preparation/ assistance / monitoring of interns, drafting of internship contract agreements, paying out grants, looking over financial statements, providing recognition for work completed during internship, evaluation of internships, internship placement conflict resolution for students, feedback/evaluation of the entire project and distribution of project outcomes, as well as maintaining contact with partner higher education institutions. Specific duties for higher education institutions include: To help motivate and inform their own students about internship programmes, as well as to help them with the application process, Active co-operation with the LEONARDO OFFICE PART SAXONY in implementing project management strategies, Providing students with opportunities to become familiar with the host country s language and culture (intercultural preparation courses), Ensuring that participating higher education institutions, in co-operation with the LEONARDO OFFICE PART SAXONY, meet initial requirements in order to guarantee the quality standards of internship placements, Providing full recognition of knowledge and skills acquired by the student during their internship, Utilizing Diploma Supplement as a tool to help students better evaluate their internships and to ensure proper documentation of services provided throughout the Lifelong Learning programme. Organisation of mobility a) Service offered for students (e.g. information on insurance, monitoring, language and cultural preparation) Before the mobility: Organizing periodic information sessions, providing an extensive list of companies at which students can participate in mobility programmes, making evaluation reports from previous programme participants available to incoming interns, answering questions from students with the help of a hotline, personal consultation on application opportunities, as well as providing consultation on both the pre-requisites for participating in an internship and the services offered by the ERASMUS programme, intercultural and additional educational preparation, drawing up ERASMUS contract agreements and paying out grants. During the mobility: Assistance for interns (e.g. answering questions from interns), mediation in case of special needs or problematic situations and monitoring in the case of longer internships. After the mobility: Evaluation of internship, recognition of services during internship by providing student with an internship certificate, recording student feedback through the use of Diploma Supplement and drawing up ERASMUS certificate of results. Active involvement of interns in informing and preparing Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 44

45 other students for an internship (e.g. by helping put on events such as the Praktikums-Café) b) Service offered for partner HEIs Before the mobility: Holding periodic intercultural preparation courses and seminars on applying for internships abroad at individual higher education institutions; workshops, consulting and assistance for applicants/interns; information and advice for representatives from higher education institutions in Saxony. During the mobility: Providing assistance (e.g. monitoring and mediation) for interns throughout their internship. After the mobility: Evaluation of internships, providing an ERASMUS certificate as proof of recognition for internship and ensuring that information on the internship abroad (which was completed during the student s studies) is documented using Diploma Supplement. c) Service offered for companies Abroad: Coordinating all content and handling organisational tasks for sending and receiving institutions, Ensuring internship process is carried out properly through: consultation with institutions about the ERASMUS programme, drafting of an ERASMUS grant contract agreement, providing advice for companies to help resolve conflict situations, Publishing and forwarding job opportunities from companies, Maintaining contact with companies (project partners). Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 45

46 Consortium LEONARDO-Büro Brandenburg (coordinating organisation) Nat. ID DE CP 08 Project coordinator Nina Wolfeil Address BTU Cottbus LEONARDO-Büro Brandenburg Konrad-Wachsmann-Allee 1 Postcode City Cottbus Country Germany Website Participating HEIs of the consortium and other partners if applicable Europa-Universität Viadrina Frankfurt/Oder Fachhochschule Brandenburg Hochschule für nachhaltige Entwicklung Eberswalde (FH) Fachhochschule Potsdam Hochschule für Film und Fernsehen Konrad Wolf Potsdam- Babelsberg Universität Potsdam Technische Hochschule Wildau (FH) Hochschule Lausitz (FH) Brandenburgische Technische Universität Cottbus ERASMUS Code FRANKFO08 BRANDEN01 EBERSWA01 POTSDAM03 POTSDAM02 POTSDAM01 WILDAU01 SENFTEN01 COTTBUS01 Participating other partners if applicable Year 2007/ / / /11 Number of funded students Total ERASMUS Budget incl. OM , , , ,03 Participation in other EU-Programmes since 2007 Name of the programme Leonardo da Vinci (LdV) Mobility SHORT description of the project The target group of our LdV projects Persons on the Labour Market PLM. From 2007 to 2009 we were sponsoring graduates from all German universities. Currently we have applied for a new project for graduates from universities in the Federal State of Brandenburg. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 46

47 Description of the ERASMUS Placement Consortium Leader of the consortium Description of the size, scope of work, areas of expertise and competence including the description of the experience and the specific expertise in the field of organising and managing placements of the coordinating organisation of the consortium. The LEONARDO Office Brandenburg is leading a consortium of the nine universities in the Federal State of Brandenburg. Because of the relatively small size of the Brandenburg universities the consortium is applying in cooperation with the LEONARDO Office Brandenburg together for European sponsorships since the first generation of the Leonardo da Vinci Programme (LdV). Due to many years of experience in the field of placing students and graduates in work placements in foreign European countries and sponsorships for their stay abroad the consortium was able to improve constantly the placement process as well as quality of the work experience the students and graduates could gain from their placement. During that time the LEONARDO Office Brandenburg also created a widespread network of reliable partner institutions employing the students. The LEONARDO Office Brandenburg coordinates all tasks resulting from the all of the LLP projects. Cooperation with partner HEIs Description of the cooperation with the partner HEIs, the role of the partners in the consortium and the tasks of the coordinator of the consortium. The partner universities provide initial consultation for their interested students in coordination with the LEONARDO Office Brandenburg. The LEONARDO Office Brandenburg manages all tasks from application for the sponsorship for different ERASMUS Placements projects for the whole consortium over the management of the applicants for the different projects to the monitoring and certification of the placements. Furthermore the LEONARDO Office administrates the funds provided by DAAD. Another important task of the LEONARDO Office Brandenburg is the first personal contact with new companies and institutions. Organisation of mobility and services offered by the consortium a) Service offered for students (e.g. information on insurance, monitoring, language and cultural preparation) before the mobility: The LEONARDO Office Brandenburg offers on its website (www.tu-cottbus.de/leonardo) information about the programme itself, criteria for applying for sponsorships, help in form of downloads and info material for prospective applicants, current reports about placements and foreign countries and their culture from students. The office also offers presentations about placements in foreign European countries at the consortial HEIs. Applicants are also given guidance for insuring themselves via the DAAD group insurances, as well as help for getting working permits in their host countries if necessary. The office also issues certificates and paperwork for German administrations and authorities in hosting countries. during the mobility: One of the most important instruments of our project management is a monitoring system developed by us. This ensures an optimal support of the students during the placement. Student and supervisor will be contacted directly by us shortly after the beginning of the placement time and halfway during the placement. Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 47

48 after the mobility: An evaluation of the placement has to be handed in by the student in form of a personal report, the questionnaire of the eu-community, as well as a detailed questionnaire of the LEONARDO Office Brandenburg. After successful evaluation of students will be given the europass Mobility and their placements will be certified by the LEONARDO Office. b) Service offered for partner HEIs before the mobility: information seminars, all activities in preparation for the placements, copies of the Training Agreements, during the mobility: consultation in the case of problems and making jointly decisions after the mobility: reporting, statistical evaluation, talk about conclusions c) Service offered for companies local: abroad: information about the ERASMUS Placements Programme on our website, information guide for ERASMUS Placements, placement of suitable candidates for concrete placement offers, monitoring during the placement Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 48

49 Consortium Leonardo-Office Saxony-Anhalt (coordinating organisation) Nat. ID CP 06 Project coordinator Angela Wittkamp Address c/o Otto-von-Guericke-University Magdeburg, Universitätsplatz 2 Postcode City Magdeburg Country Germany Website Participating HEIs of the consortium and other partners if applicable Otto-von-Guericke-University Magdeburg Martin-Luther-University Halle-Wittenberg University of Applied Sciences Magdeburg-Stendal University of Applied Sciences Merseburg University of Applied Sciences Anhalt University of Applied Sciences Harz Burg Giebichenstein University of Arts Halle ERASMUS Code D MAGDEBU01 D HALLE01 D MAGDEBU04 D MERSEB02 D KOTHEN01 D WERNIGE01 D HALLE03 Participating other partners if applicable About 300 host organisations in most European countries About 50 host organisations in Saxony-Anhalt Ministry of Cultural Affairs Saxony-Anhalt Ministry of Economics and Labour Saxony-Anhalt Employment Agencies in Halle and Magdeburg Chambers of Industry, Commerce and of Handycrafts in Halle and Magdeburg Year 2007/ / / /11 Number of funded students Total ERASMUS Budget incl. OM , , , ,- Participation in other EU-Programmes since 2007 Name of the programme SHORT description of the project LEONARDO-Mobility PLM For graduates 2007: 38, 2009: 78, 2010: 55 and 2011 (to be confirmed) 80 LEONARDO-Innovation Transfer (language and cultural preparation for trainees) LEONARDO-Mobility IVT 2011 (to be confirmed) for apprentices: 15 Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 49

50 Description of the ERASMUS Placement Consortium Leader of the consortium Description of the size, scope of work, areas of expertise and competence including the description of the experience and the specific expertise in the field of organising and managing placements of the coordinating organisation of the consortium. The Leonardo-Office Saxony-Anhalt (ComEAST) was founded in 1991 in order to improve cooperation and transfer between Science and Business by means of European projects. Training programmes (modern technologies, women and technology) as well as transnational mobility projects used to be the focus of ComEAST s work. Since Leonardo II, ComEAST mainly concentrates on mobility projects for students and graduates and engages in the follow up or initiation of pilot projects / transfer of innovation projects related to it (preparation of students, evaluation of placements). In 2005, the Leonardo-Office received the European Quality in Mobility Award in Oslo. In 2011, a first application for vocational students mobility (15) was submitted. The Leonardo-Office funded about 200 students and 80 graduates in ComEAST is a regional Leonardo Office, covering students, graduates and vocational students from the whole of the federal state of Saxony-Anhalt. The consortia comprises 7 higher education institutions. It is seated at the University of Magdeburg. At the moment, the team consists of 4 (part-time) colleagues (Manager, project-coordinator, assistant, student assistant). The Leonardo-Office has always hosted Incomings in Saxony-Anhalt. Since 2007, due to EUprescriptions, it is not possible to give grants to Incomings any more. Nevertheless, the Leonardo- Office offers placements to students, graduates and vocational students who want to come to Saxony-Anhalt for a training as well as a mentoring programme. Cooperation with partner HEIs Description of the cooperation with the partner HEIs, the role of the partners in the consortium and the tasks of the coordinator of the consortium. The sole responsibility for applying for, fund management of and reporting on the ERASMUS programmes lies with the LEONARDO-Office. Furthermore, it provides placement offers to incoming as well as outgoing students and graduates, grants scholarships, assures the placements quality through regular evaluations and provides its own public relations. The universities support the LEONARDO-Office where the responsibilities lie with them (i.e. Europass, Diploma Supplement, Training Agreement) or where reasonable (i.e. providing information for, attending to and advising their students locally, publishing project results at their institutions). Once a year, the LEONARDO-Office organises a meeting with the universities international offices for coordination purposes. Furthermore, it conducts local orientation sessions for interested students with the help of the universities. Next to the employees of the LEONARDO-Office (see above) support is also being found on the part of the universities, i.e. from the international offices directors as well as the faculties representatives (appointees for internships or internationalization, examination office s employees or interested and dedicated teaching or administrative staff). Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 50

51 Organisation of mobility and services offered by the consortium a.) Service offered for students (e.g. information on insurance, monitoring, language and cultural preparation) Incoming students before and during the mobility: search of suitable host companies in Saxony-Anhalt, mentoring programme before and during the stay (check-list, welcome-folder, support with accommodation (dormitories of partner universities), social programme, offer to use German language courses, sports facilities, library, mensa of universities etc.) same status as Erasmus-exchange students at all 7 partner universities! all students websites for preparation: VOCAL: eu.vocalproject.eu (language and intercultural preparation) euroskills: (self-assessment of soft skills before and during traineeship) Outgoing students after the mobility: Europass mobility b) Service offered for partner HEIs We offer all services concerning placement mobility directly to the students of our partner HEIs (see a)). Services offered to our partner HEIs include reports, transfer of information and also the points mentioned above (cooperation with partner HEIs). c) Service offered for companies local: 1) We forward suitable applications to local companies of students, graduates and vocational students from abroad who intend to carry out a placement in Saxony-Anhalt and publish their placements on our homepage and on the LeoNET JOE-Database 2) We offer to take care of their trainees (mentoring programme s.a.) that are funded either by Erasmus or Leonardo- no matter whether we found the placement or whether this was arranged independently from the Leonardo-Office abroad: We publish the placement offers of companies abroad on our homepage and forward the placement offer list including the contact details to our students, graduates and vocational students who intend to carry out a placement abroad. Handbook for companies (local and abroad) available who host a trainee for the first time Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 51

52 Consortium (coordinating organisation) LEONARDO-Office Thuringia (University-Enterprise-Network) LEONARDO-Büro Thüringen Nat. ID Project coordinator Address DE Elfriede THRON c/o Technische Universität Ilmenau Max-Planck-Ring 14 Postcode City Ilmenau Country Germany Website Participating HEIs of the consortium and other partners if applicable Technische Universität Ilmenau Bauhaus-Universität Weimar Friedrich-Schiller-Universität Jena Universität Erfurt Fachhochschule Jena Fachhochschule Erfurt Fachhochschule Schmalkalden Fachhochschule Nordhausen Hochschule für Musik Franz Liszt Weimar ERASMUS Code D ILMENAU01 D WEIMAR01 D JENA01 D ERFURT05 D JENA02 D ERFURT03 D SCHMALK01 D NORDHAU01 D WEIMAR02 Participating other partners if applicable Not applicable Year 2007/ / / /11 Number of funded students Total ERASMUS Budget incl. OM , , , ,00 Participation in other EU-Programmes since 2007 Name of the programm Thematic networks: EURONEXT European Network of Experts in transnational placements (Pole University Bordeaux/FR EUI-Net European University- Industry network (University Transilvania in Brasov / RO SHORT description of the project Development of strategies to keep regional structures of student and young graduates mobility alive and to adopt the program need to the kind of activities of mobility promoters The EUI-Net Thematic Network approaches the transversal theme of the university role in a knowledge-driven society, Directory on ERASMUS Placement Consortia, DAAD, September 2011, V2 52

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