B-1 Buildings & Service Maintenance

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1 B-1 Buildings & Service Maintenance

2 B-1 Buildings & Service Maintenance SAFETY, HEALTH AND ENVIRONMENTAL POLICY: B-1 DATE OF ISSUE: AUGUST BUILDINGS AND SERVICES MAINTENANCE 1. Introduction It is widely recognised that buildings are assets which must be maintained to ensure their value is not eroded. However, there are also basic statutory requirements that buildings should be kept safe for their occupants and for those who visit or pass buildings. There are also specific legal requirement to ensure health and safety in respect of issues such as fire, pressure vessels, boilers, lifts and hoists and so forth. Minimum standards of cleaning are also given in legislation, but are included in this policy. The Estates Service is generally responsible for arranging maintenance and their procedures are set out in the Estates Service Code. This also covers liaison between Estates Service and client Schools and Services: for details of these liaison procedure see SHE Policy P-2 "Permits to Work". 2. University Policy a) Buildings and Services Maintenance It is University of Sunderland policy that buildings and their services are maintained in accordance with and to the standard specified in the schedule in Appendix 1 of this policy. b) Portable Electrical Equipment The Estates Service, in addition to the maintenance and inspection of their own equipment, also inspect and maintain a limited quantity of other portable electrical equipment. School and Services not covered by the Estates Service must make arrangements to appoint portable appliance tester in accordance with SHE Policy E-3 "Maintenance of Portable and Transportable Electrical Equipment". c) Fire Safety Log Books Irrespective of any other records kept, all relevant maintenance and inspection must be recorded in the Fire Safety Log Book kept in each building

3 Appendix 1 Defined Areas of Responsibility Undertaken by Estates Services on Behalf of the University of Sunderland Summary Estates Services areas of responsibility have been divided into three specific groupings, to facilitate easier examination, as follows: Building Fabric and External Works All aspects of construction or maintenance relating to building structure, both externally and internally, comprising roofs, walls, windows, doors, floors, finishings, fire precautions and built-in fixtures. Also, all grounds, gardens, paths, features, roads and associated drainage which lie within University boundaries. Electrical Installation or maintenance of electrical services, including high and low voltage installations, distribution of electrical power, lighting, fire alarms, emergency lighting and Estates Services security installations/devices. Mechanical Installation or maintenance of mechanical services including hot and cold water services, space heating systems, water and gas supplies and fittings, ventilation and air conditioning systems, local exhaust ventilation and extract systems, pressure vessels, sanitary accommodation, fire hose reels, hydrants and extinguishers. Note Areas of responsibility lie within defined University boundaries, or as contained within current lease agreements. The following pages highlight the detailed areas of Estates services responsibility together with the relevant legislative guidance applicable to each installation or service. Appendix 1 Building Fabric and External Works Brickwork - Repairs BRE Digest Repointing BRE Defect Action Sheet 70, 71 and 72 - Wall Tiles BRE Digest

4 Concrete Repairs Damp Proof Course BRE Defect Action Sheet 85 BRE Digest 245 BS6576 Drainage - Plastic (Underground) BS5955 BS8301 Building Regulations 1985 Fencing and Gates BS1722 Fire Certificates Fire Precautions Act 1971 Fittings (Fixings) Floor Coverings Furniture Repairs Glazing - Putty BS544 - Glass BS952 - Double-glazing BS5713 BS6262 Grounds Maintenance and Gardening Pesticides and Herbicides Regulations 1987 Gutters/Rainwater - Cast Iron BS460 Pipes - Aluminium BS Plastic BS4576 Building Regulations 1985 Ironmongery - Push Bars BS5725 Repairs/Renewal - Door Closers BS6459 Joinery Repairs - Doors BS

5 Building Regulations 1985 Painting and Decorating BS6150 Factories Act 1961 Public Health Act 1961 Pest Control Public Health Act 1961 Plastering BRE Defect Action Sheet 86 BS1191 Roads and Paths - Macadam BS Paving Flags BS368 Roof Repairs - Slate BS Felt BS747 and CP144 - Asphalt CP144 Scaffolding Signs Stone Repairs Tiling BS1139 BS5973 BS5974 HSE Construction Summary Sheets HSE Guidance Note GS15 BS5378 BS5499 Safety Sign Regulations 1980 BS6270 BRE Digest 280 BS5385 Electrical CCTV National Approval Council for Security Systems (NACOSS) Door Entry Systems NACOSS Electrical Service Installations Department of Environment Standard Specification Mechanical and Electrical No 1-4 -

6 Emergency Lighting BS5266 and IEE Regulations Energy Management Systems Manufacturers recommends and IEE Regulations Fire Alarm Systems BS5839 and IEE Regulations High Voltage Switchgear and Northern Electric Supply Regulations Transformers in Sub-Stations Intruder Alarm Systems BS4737 and IEE Regulations Lightning Conductors BS6651 Low Voltage Electrical Distribution IEE Regulations Fixed Wiring in Buildings for Power and Lighting and External Lighting Portable Electrical Appliances Electricity at Work Regulations 1989 Petroleum Stores Petroleum (Consolidation) Act 1928 Mechanical Asbestos - Removal and Encapsulation Control of Asbestos at Work Regulations 1987, Amended 1993 All Works to be Carried Out be HSE Approved Contractors Drains and Drainage BS6700 Water Bylaws 1989 Connections/Distribution Building Regulations 1985 Cold Water Distribution - Tank and BS6700 The Model Water Bylaws 1986 Mains Fed - Systems up to Tap CIBSE Guide TM 13 Outlets Fire Hose Reels BS5274 Fire Hydrants and Fire Extinguishers BS5306 Gas Fires and Internal Gas Supplies Gas Safety (Installation and Use) Regulations 1984/1990 a. Distribution Pipework Upstream of Building Regulations Part J Meter. BS5440 BS5871 CITB - ACOP Gas Safety Domestic Gas Equipment CORGI Standards b. Water Heaters and Cookers c. Low Pressure Hot Water Gas Fired Boiler Plant Note: National Gas Pipework installations both internal and external to buildings up to isolation valve, are owned and maintained by British Gas (Northern) Heating Systems - Plant, The Pressure Systems and Distribution Pipework, Valves and Transportable Containers Regulations Controls and Water Pressure Booster 1989 Units - 5 -

7 Hot Water (Domestic) Generation BS6700 The Model Water Bylaws 1986 Plant Pumps and Distribution CIBSE Guide TM13 Pipework and Controls Ladders and Steps - Estates Owned British Engines Insurance Co Standard Only Legionnaires Disease Issues on CIBSE Guide TM13 BS6700 Estates Plant Only Lifting Tackle (Estates Owned) BS7255, 1989 Office, Shops and Railway Premises Act (Hoists and Lifts) Regulation 1968 Factories Act 1961 Local Exhaust Ventilation Systems Health and Safety Guidance Note No 37 (fume Cabinets)/Dust Extracts etc COSHH Regulations Mechanical Services Installations Department of Environment Standard Specification Mechanical and Electrical No 3 Kitchen Extract System Local Authority Environmental Health Inspectorate Pressure Vessels, Compressed Air Factories Act 1961 Health and Safety Receivers and Associated Pipework Guidance Note PM5 and Fittings Sanitary Accommodation - Wash Hand BS6700 Water Bylaws 1989 Basins, Toilets, Showers, Urinals, Pipework and Fittings Steam, Medium Pressure and Low Factories Act 1961 Section Pressure Central Boiler Plant and Examination of Steam Boiler Calorifiers and Auxiliary Control Regulations 1964 Systems NHS Guidance Note PM5 Swimming Pool Water Treatment Plant IEE Regulations COSHH Water Bylaws 1989 Public Health Act Ventilation and Air Conditioning CIBSE Guide TM13 Plant and System IEE Regulations HVAC Guide General Workmanship - All Trades BS

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