The Bookkeeper is in charge of monthly recording of daily transactions of clients.

Transcription

1 I. JOB IDENTIFICATION Position Title: Department/Business Unit: Immediate Supervisor: Accounting Associate Finance Accounting Services Managing Director II. PURPOSE This section describes the overall objective of this position. The Bookkeeper is in charge of monthly recording of daily transactions of clients. III. RESPONSIBILITIES This section describes the duties, roles and responsibilities of this position. This includes the major tasks and other details relevant to the job. Tasks Details Accounting and Bookkeeping Records daily transaction of the clients on a monthly basis Creates journal entries if needed Analyzes receipts on what category they will be recorded and if allowable or not Checks details of every receipt during BIR returns, tax return preparation (if a client is tax-exempt, follow up with the client for the appropriate forms) Prepares returns and gets approval on the form with the clients (once approved, pass to Admin for filing) Makes check preparation requests Schedules checks for signature Customer Service Speaks with the clients regarding all the concerns with the recording of expenses and income Full Suite Job Profile Accounting Associate 1

2 IV. COMPETENCIES This section describes the competencies clusters of knowledge, skills, and abilities (KSAs) needed to perform well in the job. The levels indicated reflect the standard or level of proficiency required of that competency for this job. The levels are 1 basic, 2 novice, 3 proficient, and 4 advanced. Competency Type Level Behavior Indicators Accountability Core 4 Takes full responsibility of each action with integrity and confidentiality. Exhibits obligation to report, answer, and explain consequences of their actions. Takes the lead in influencing everyone being accountable and embodying integrity. Accessibility Core 3 Makes self accessible to all employees and clients (both internal and external) with courtesy and sensitivity. Meets with colleagues, supervisor, and clients and listens to their perspective on the policies and processes of the organization. Skilled in delivering work on difficult situations which require little or no guidance. Client-Centeredness Core 2 Understands how to deal and communicates with clients regarding their needs and seeks possible solutions on how these could be met. Adept in clarifying with the customer s needs so that transactions are well delivered. Results Orientation Core 3 Maintains focus until a viable solution can be found. Takes pride in work and encourages others to do the same. Exemplifies productivity and quality in delivering services. Monitors results to make sure solutions were effective and takes action if resolution has not been reached. Full Suite Job Profile Accounting Associate 2

3 Makes Decisions Leadership 2 Makes logical decisions that impact one s own work area. Participates actively in intra-unit decision making efforts. Contributes to Growth Leadership 2 Expresses awareness of own strengths and weaknesses. Provides balanced, specific, and regular feedback to team members for development. Participates in learning and developmental opportunities. Shows Enthusiasm Leadership 2 Maintains a positive attitude despite challenging situations. Offers to help others who need help with their work. Thinks Strategically Leadership 2 Produces new ideas, approaches or insights. Understands where the unit is going and knows how to support it. Communication Skills Analytical and Problem Solving Functional 3 Comprehends complex information. Creates own communication documents with minimal guidance. Adept at most communication tools essential to the job. Functional 2 Identifies issues and analyses root cause of simple problems Solves problems in own job area. Business Acumen Functional 2 Understands and interprets business data and implement actions in one s respective work area. Aligns tasks/activities in one s work area to support achievement of business objectives, processes and culture. Full Suite Job Profile Accounting Associate 3

4 Financial Acumen Functional 3 Consistently demonstrates knowledge in different tools used in accounting (accounting software, compliance software, financial analysis software, and tax preparation software). Utilizes internal resources to increase product and/or competitive knowledge or answer customer questions. Integrates and translates product information learned from customers into the accounting process. V. REQUIREMENTS This section describes the basic requirements for this job. This also includes the deliverables expected of the person in this position. A. Education Minimum Level of Education Specifications Bachelor of Science Business Administration major in Accounting Preferrably CPA Accounting skills Attention to detail Analytical / Logical skills Time management (has a sense of urgency) Planning and Organizing B. Interpersonal Skills Internal Clients External Clients Collaboration Customer Service Communication skills C. Management Scope Positions No. of Direct Reports Tasks or Responsibilities Delegated N/A N/A N/A Full Suite Job Profile Accounting Associate 4

5 D. Reports and Documents 1. Reports Generated Name of Report Client Financial Reports Frequency (e.g. daily, weekly, monthly) Monthly 2. Data Encoded Name of Data Income Expenses Assets/Liabilities Frequency (e.g. daily, weekly, monthly) Monthly E. Financial Accountability Financial Matters Managed Phone Allowance - Php300 Monthly Financial Approving Authority None Assets Accountable For Laptop F. Work Environment Work Location Office Client Premises Time Spent in Percentage 90% 10% Full Suite Job Profile Accounting Associate 5