JOB DESCRIPTION. All Council posts are subject to National Joint Council {NJC} conditions of service.

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1 JOB DESCRIPTION POST: SERVICE: SECTION: Asset Management Officer Property and Regeneration Future and Place Shaping BAND: 5 All Council posts are subject to National Joint Council {NJC} conditions of service. Basildon Borough Council is committed to safeguarding and promoting the welfare of children and adults, and expects all employees, contractors and volunteers to share its commitment to prevent abuse, harm or exploitation. Please note that the Council applies a robust recruitment vetting process. MAIN PURPOSE The Corporate Property Service provides a comprehensive borough wide estates and valuation service to the Council. The Council has a varied portfolio of property including approximately 12,000 housing units; commercial premises, sports and leisure facilities and various other land holdings. The post holder will support the Property function by developing and maintaining the Asset Management Planning System Database so that comprehensive and accurate property information is available to the Council and its partners. The post holder will be responsible for providing all property information required for the development and delivery of property, housing development and regeneration projects. DUTIES 1. To maintain complex & legal property records including occupation, lease and building condition details to form a property Asset Management Planning database system. 2. To maintain the Asset Management Planning database system so it contains a high standard of information and supervise updates, recording of data, photographing, monitoring and maintaining accurate details within the Asset Management Planning System and the Geographical Information System. 3. To utilise the Asset Management Planning database system to answer property queries.

2 4. To utilise the Asset Management Planning database system to provide briefings, reports and spreadsheets for the Property and Regeneration functions. 5. To provide property information input into the formulation of the Council s Asset Management, Property and Maintenance Strategies. 6. To install and support the Asset Management Planning System software on relevant individual users PCs and to train individuals in the use of Asset Management Planning System software and in the use of the Geographical Information System. 7. To supervise all staff access to the system, to maintain a consistent and accurate approach to the recording of data within the Asset Management Planning System. 8. To negotiate a Service Level agreement with the Council s ICT Department and Asset Management Planning System service provider, and provide recommendations to department manager for approval. 9. To communicate with ICT services and third party suppliers for the maintenance/upgrading or replacement of the Asset Management Planning System software, by providing guidance, bringing all involved parties together and giving instruction to facilitate a solution. 10. To manage the implementation of a transparent interface between the Asset Management Planning System and the Geographical Information System for data exchange. 11. To liaise with other Public Sector database managers to exchange ideas, best practice and property information and identify opportunities for service improvements. 12. To attend Asset Management Planning System User Group meetings and to appraise managers of the latest software developments. 13. To work closely with the Senior Estate and Regeneration Surveyor to support the activities of the wider Service area. 14. Prepare accurate plans, Land Registry compliant if necessary, detailing the extent of Council property

3 15. Any other duties appropriate to the post: These other duties must be equivalent to or below the salary and status of the role and, where appropriate, under the Equality Act 2010, due consideration must be given to any employees with a protected characteristic. 16. Undertake all the duties within the framework of Equal Opportunities 17. You must cooperate in all matters relating to Health and Safety and implement all procedures for your job role. The identification of Health and Safety related risks within the working environment must be highlighted to your management. ADDITIONAL INFORMATION Reports to: Senior Estate and Regeneration Surveyor Responsible for: N/A

4 PERSON SPECIFICATION Position Asset Management Title: Officer Department: Property and Regeneration Date Prepared: Band: 5 AF= Application Form I= Interview T= Test Person Specification Essential Desirable Method of Assessment EXPERIENCE 1.1 Experience of developing/maintaining asset management or property information systems 1.2 Experience of working with Geographical Information Systems 1.3 Experience gained in the professional property industry. 1.4 Experience of working within an Estates/Property Department of a Local Authority SPECIAL ABILITIES/COMPETENCES AF/I 2.1 Ability to work as part of a team to deliver projects and programmes. 2.2 Ability to manage and carry out complex work regarding the consistency of loading and reporting of property data within an Asset Management Planning System. /T 2.3 Ability to manage the introduction of a transparent interface between the Asset management Planning System and Geographical Information System.

5 2.4 Good organisational and negotiating skills to communicate with other Council Departments and Third Party Suppliers for the utilisation, maintenance/upgrading or replacement of the Asset Management Planning System software, by providing guidance, bringing all involved parties together and giving instructions to facilitate a solution. 2.5 Ability to extract information from databases and information systems and produce briefings, reports and spreadsheets. / T 2.6 Ability to read Lease documents & other property agreements to extract information for recoding purposes. / T 2.7 A working knowledge of terminology relating to surveying land and buildings. / T 2.8 Ability to support the Corporate Property Team with the production of complex Property and Lease plans accurately for legal documentation in the planned/unplanned absence of other staff members. 2.9 Able to communicate clearly and explain complex matters to non- property professionals Ability to work with minimum supervision, to a short brief and deliver projects on time, with good written and presentational skills 2.11 Ability to develop and maintain effective relationships with Council officers across the Council Flexibility and ability to work under pressure, including meeting deadlines and managing a range of tasks and demands simultaneously. / T / T / T / T 2.13 Anticipate problems and provide effective and innovative solutions as well as preventing potential problems. AF/I

6 EDUCATION AND TRAINING 3.1 IT experience including word, excel, powerpoint and project management software AF/T 3.2 IT experience including the use of complex databases and property and GIS systems AF/T 3.3 Good standard of general education. AF 3.4 Degree, Diploma or similar qualification in a relevant technical or business discipline. AF 3.5 Professional membership of a relevant organisation. AF