SCoRe (Search Company Reports)

Transcription

1 SCoRe (Search Company Reports) The national UK catalogue of printed company reports Gill Dwyer CCM Summer Expert Workshop 16 July 2007 Page 1

2 What SCoRe is the outcome of a collaborative collection management project funded by the Research Support Libraries Programme. The project was called Company annual reports: assuring the distributed national print archive and it ran from October 2000 to July Page 2

3 Who Higher education: London Business School (lead institution) Manchester Business School Strathclyde University Warwick University Other: British Library Guildhall Library (Corporation of London) All partners have significant collections of pre-1995 company reports Page 3

4 Annual reports are important primary documents Despite their importance printed reports are in danger of disappearing No single, free repository of annual reports in the UK. Many libraries hold significant, historical collections which together provide a distributed national archive Why Page 4

5 Purpose of project Provide a comprehensive resource for researchers interested in using company report literature Provide a focus for the development of a national strategy for ensuring continued access to this literature Page 5

6 Project deliverables Web catalogue of UK reports holdings in UK HE libraries with significant archive holdings Collection policies for company report literature in UK higher education libraries, with descriptions of other significant collections Study addressing collection development, bibliographic and management issues specific to annual reports literature Collection policy statement describing commitment of key bodies towards preserving and collecting annual reports literature National strategy for company annual reports and an academic deal with commercial providers of electronic full text annual reports Page 6

7 Project evaluation: successes Creation of a national union catalogue: SCoRe SCoRe live on the web and well used by researchers Contained the complete holdings of the collections of LBS, MBS, Strathclyde, Warwick and the British Library Expanded to include non-uk and current holdings and the holdings of the British Library - a major collection Adopted by project partners as main or secondary management tool for company reports Page 7

8 SCoRe (continued) An administrative interface created for company report management 16 libraries joined at collection level, in addition to the 6 project partner libraries Included details of approx 166,000 reports at January Extra funding awarded by RSLP to migrate the database to SQL Server, a more appropriate platform for such large quantities of data Page 8

9 Project evaluation: successes Collection management deliverables: Full collection management policies available for HE partner libraries and brief collection policies for all participating libraries Company reports toolkit: a practical manual for managers of company reports collections. Part one advises on collection development, bibliographic and management issues. Part two demonstrates how to use SCoRe to manage company report collections National Collection Policy briefing paper Page 9

10 Project evaluation: failures Did not achieve an agreed national collection strategy for company reports Did not negotiate an HE licence with commercial providers of electronic services covering full text annual reports Page 10

11 Successes: reasons why Strong vision of what we hoped to achieve Project officer based at LBS: seconded from our staff, started straight away, no delays for recruitment. Remained an integral member of staff throughout Good database architecture for SCoRe database Employed good software development company to build database, search features, website Page 11

12 Reasons why (continued) Small committed group of partners who really bought into the concept. BL decided to join in when it saw the website and functioning database RSLP generously provided extra funding (almost double the original grant) which enabled us to expand SCoRe and develop it as a current collection management tool Project partners were committed to maintaining SCoRe: important that we establish a means of continuing work after the project ended. We set up the SCoRe Users Group Page 12

13 Failures: reasons why National collection strategy. Crucial to involve the British Library and long period of change and re-organisation at BL has frustrated attempts Negotiating HE licence with providers of electronic full-text company reports. Their pricing and business models are geared to financial firms, insufficient interest in the academic market Page 13

14 Since the project ended City Business Library has added its holdings to SCoRe. SCoRe software has been further developed, new features added, website re-designed. Page 14

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16 The future Guildhall Library, which has a unique historical collection dating back to 1880, has expressed an interest in adding its holdings. A university library in New Zealand has recently enquired about using the SCoRe software to maintain its company report collection and hopefully develop a national union catalogue. Page 16