SCHOOL SPORT ORGANISING COMMITTEE TRAINING. Handout 2.

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1 SCHOOL SPORT ORGANISING COMMITTEE TRAINING Handout 2.

2 Head of Committee Represent the Committee in school meetings. Liaise with school or college staff. Lead meetings and ensuring all members have an opportunity to contribute. Ensure decisions are made and actions agreed. Ensure the main tasks of the Committee are carried out. Motivate the Committee. Ensure termly reports are produced with the Secretary and Promotions Officer. Comfortable engaging with teachers and other members of the school. Approachable Enthusiastic with a good knowledge of sport in the school or college. Respected within the school or college. Well organised and able to delegate. Has the ability to control meetings. Confident at public speaking. Administration Representative Plan and schedule meetings. Produce reports as appropriate. Call meetings, prepare the agenda, take brief minutes and provide officers with copies. Book rooms for Committee meetings and venues for competition. Act as the main point of contact for the Committees. Efficient and well organised. Good verbal and written skills. Sound knowledge of sport in the school or college Administration skills desirable. Good working knowledge of Microsoft Word and minute taking desirable. Treasurer Responsible for Committee finances. Monitor the budget. Issue receipts and keep records of all monies received. Plan the annual budget in agreement with Committee. Keep up-to-date records of all transactions. Prepare the end of year accounts. Good with numbers and spreadsheets. Used to making tough decisions. Reliable and honest. Marketing and Promotion Officer Promote and publicise, in a positive way all aspects of the Committee s work. Liaise with school/college media team and the local media. Produce marketing/ promotional material. Produce reports for Senior Leadership Team and Governors. Produce a termly newsletter. Announce opportunities in assemblies, and organise messages to promote activities in tutorials. Organise publicity material (posters, photo, video). Responsible for recruiting, co-ordinating, rewarding and recognising: sports photographers. sports reporters. Enjoys sharing how good things are and recording them. Good at report writing. Has an eye for detail. Sound knowledge of the school or college. Confident and effective communicator. Confident at public speaking. An interest in marketing and promotion.

3 Recruitment Officer Inclusion Officer Planning Officer Event Organiser Research what opportunities young people want to do, in what format and when they want to do them. Develop ways to acknowledge and recognise participation. Responsible for recruiting year group co-ordinators to support recruiting of students to attend activities/clubs/events. Responsible for recruiting volunteers to support the delivery of activity. Ensure there are a sufficient range of opportunities in a range of formats. Encourage challenging groups to plan competitions for themselves. Develop expertise in competitions specifically designed to include young disabled people. Liaise with the PE staff to ensure the School Sport Organising Committee events/ competitions are well integrated. Liaise with the PE department around use of school facilities and equipment. Liaise with the Teacher Release postholder and the School Games Organiser. Plan each event/competition in detail. Be the main person responsible at the event/competition. Be the first and main point of contact for all decisions. Liaise with all partners involved. Responsible for recruiting sport specific experts to support with the delivery of sport specific events/competitions. Interested in undertaking research/consultation. Good at motivating other young people. Good listener. Excellent communicator. Creative. Sensitive and knowledgeable around equity issues. Excellent communicator. Keen to see everyone involved and able to do something about it. Empathetic with disadvantaged or challenging groups. Well-organised and good at logistics. Good at thorough planning. Able to use IT. Excellent at delegation and communication. Good negotiator. Supreme planner with a great knack for remembering and planning for detail. Good knowledge of the sports involved. Good at delegation. Good with positive and constructive feedback. Volunteer Deployment Officer Main contact for all volunteers. Get to know all school or college volunteers and potential volunteers by name. Supervise and oversees all volunteers. Organise social and recruitment events for volunteers. Devise a reward and recognition package for volunteers. Has an overview of recruitment, co-ordination of: Team Managers, coaches, officials and judges, timekeepers and scorers, fair play officer, record keepers, Club Managers. Good with people. Good understanding of skills needed to undertake different roles. Able to delegate. Approachable. Empathetic with volunteers. Committed to inclusion.

4 Other roles required to support the delivery of school sport are as follows: Role Responsibilities Skills / Qualities Sports event specialists Design competitions and their formats. Liaise with officials. Expertise in competitions in their sport. Able to work with officials and devise rules etc. Innovative and exciting approach to competition. Team Manager Be a point of contact for all team members. Be willing to take on captain duties, e.g. thank officials, choose ends. Be a good role model. Support the coach and other officials. Make sure all team members play fairly. Take responsibility for organising the team before, during and at the end of the competition or club session. Make sure the team shows respect for all officials. Make sure the team plays to the rules. Be able to motivate and encourage the team and individual members. Good planner. Attention to detail. Good with people. Have a good knowledge of the sport/activity. Well respected by their peers. A good motivator. Club Manager Create a welcoming environment and a sense of belonging. Make sure all club members play fairly. Take responsibility for organising the club sessions. Ensure that club members show respect for each other, their opponents, coaches and officials. Be able to motivate and inspire other young people. Good with people. Have a good knowledge of the sport/activity. Well respected. A good motivator. A good role model. Young Coach Plan the structure of sessions. Deliver the session. Manage the group. Develop and improves participants. Make the sessions fun. Involve all participants. Good communicator. Well organised. Compassionate. Wants to help people to develop. Inclusive. Knows what to coach but also is learning how to coach.

5 Officials and Judges Fair Play Officer Enforce the rules of the activity. Be able to keep the scores/results of a game/activity to pass on to the sport administrators. Check that the equipment and space is safe, set up and put away correctly. Encourage friendship and fair play. Check players have appropriate kit. Be firm, fair and consistent when making decisions. Develop a culture of values and fair play. Coach others how to identify the values/spirit being lived out. Develop rewards and recognition for those attributing the values/spirit. Help develop codes of conduct and plans to see them implemented. Knows and understands the rules of the game/activity. Good under pressure. Has good communication skills a clear voice, loud whistle, and the right arm signals. Committed to fair play. An eye for detail. Confident to challenge. Timekeepers and Scorers Be responsible for keeping time and scores. Has a accurate attention to detail and statistics. Has good number skills. Is able to calculate results. Record keepers Year Group Co-ordinator Be responsible for recording results and scores. Work together with other officials/scorers to collect and display results. Take responsibility for writing reports. Gain and manage feedback from their year group. Ensure that their year group are represented in competitions. Ensure that their year group are making progress with intra-school competitions. Recruit young people from their year group to get involved in school sport clubs/activities/events. Recruit young people from their year group to volunteer to support the delivery of activity. Loves statistics and keeping them in order. Has good presentation skills to be able to record results and scores. Is well-organised. Has a good knowledge of the sport/activity. Has good number skills and be able to calculate results. Well-organised and able to listen. Enthusiastic and a good motivator. Approachable. Confident and effective communicator.

6 Announcer Equipment Organiser Communicate effectively with participants, volunteers and spectators. Ensure that participants and volunteers are at the right place at the right time. Provide updates during the event e.g. scoring/next rounds. Ensure all required equipment is at the event on time and in a suitable condition. Confident. Good at public speaking. Well-organised. An eye for detail. Sports Photographer Take action photos and create displays. Experienced with a camera. Sports Reporter Produce press releases and reports on school sports clubs and competitions. An interest in journalism.

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