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1 seamless simplicity to simple identity management in education.

2 we ve had a lot of feedback but sums it up nicely. the YouID family There are currently two products in the YouID portfolio, both developed to simplify the complex, and often repetitive nature, of identity management. YouID Access is an intuitive and secure portal providing users with seamless single sign-on to all their web-based apps through an intuitive, personalized web desktop. YouID Entity integrates a school s MIS with its Active Directory so user identity can be managed in a single location. It s all about joining things up and removing duplication; we call it seamless simplicity. big benefits YouID products are designed to provide a common set of benefits: save time automating administrative processes to dramatically reduce the time associated with identity management save money reducing admin so IT staff can focus on more valuable initiatives to improve organizational efficiency reduce risk providing a more secure approach to password and identity management with high grade encryption and user authentication by Impero Although the family resemblance may not be apparent at a glance, YouID is still very much a part of the ever expanding Impero brood. An eccentric cousin, if you like, with its own identity, purpose and growing collection of talented offspring. Impero, author of leading classroom and network management software Impero Education Pro, started life in 2002 and has seen huge success in education markets around the globe. YouID upholds the Impero family values, which are strongly centred on control - applying them to the expanding world of identity management. A world in which YouID was born. great support Being part of the Impero family, YouID customers have access to a fantastic support network. This will see you through from pre-sales consultancy and installation, to ongoing customer care and training. With a responsive helpdesk, an interactive customer portal and library of technical guides, you ll find answers to everything you need when you need them.

3 Our YouID products are designed to simplify the complex world of identity management. From seamless single sign-on to integrated back office systems, you ll wonder why you didn t try them sooner. Register Password settings Change Password Password YID-US-01-v2.1

4 a whole way of working in the cloud YouID Access The average user spends 30 hours a year logging on to web-based applications. Multiply this by the number of pupils in your school, then add on the administrative time spent resetting passwords and provisioning new users. If your calculator just exploded you should take a look at YouID Access. a secure web desktop Sign in just once to your personalized web desktop, and access all your online applications at a click of a mouse. From everyday cloud-based work tools, such as Office 365, through to online resources and individual accounts such as Google Apps and Purple Mash, YouID Access ensures that accessing, navigating and securing the cloud is both safe and simple. Automated role-based provisioning is in place to ensure the apps a user accesses, via their web desktop, are appropriate and relevant to their age, grade and chosen classes. Web desktops can be personalized with a selection of color schemes and background themes to help engage the user and speed up adoption of this new technology. To sum up, it s simple, it s sensible, it s safe. a comprehensive app library YouID Access includes a large app library where schools can assign the relevant applications to a user s web desktop for easy access to their online resources. Applications that are shibboleth compliant are fully federated for seamless single sign-on via the YouID web desktop, from any type of mobile device. Applications that are not shibboleth compliant require form-based authentication on initial entry via the web desktop so details can be securely stored against the user for next time - we call these personal apps. If Active Directory credentials are used to access any of the personal apps the process is simplified further YouID Access recognizes a user s identity and logs them straight in first time. We re adding to our app library on a daily basis, so if there s a specific application you use, that you d like us to support, you only have to ask.

5 a password reset process Single sign-on password reset (SSPR) allows users to reset their passwords directly from the web desktop should they forget it or wish to change their credentials. By answering a pre-defined set of secret questions, based on memorable data, a user s identity can be verified to ensure this automated process is secure. a centralized reporting function The admin console supports centralized logging so that usage patterns can be reported on regularly. Which online apps are most popular? How often do students forget their password? How many times do students use certain applications? The intelligent reporting functionality presents information clearly, helping to track efficiency savings and aid future decision making. a safe a secure online environment With only one set of login details to remember, as opposed to several, users are less likely to jot down passwords in a notepad for all to see - so it s safer before you even begin. Once up and running, all traffic to and from the web desktop is secured using SSL and industry standard protocols (very secure protocols!), and all user data stored in the database is encrypted using AES-256bit encryption (very secure encryption!) - so it s safe to say it s safe. a simple set up YouID Access works from any major browser, on any mobile device and doesn t require client installation. Like everything else set up is simple.

6 this really is a no-brainer bringing information together YouID Entity Each of your network users has just one identity. So why, when it comes to managing these identities, do you find yourself with duplicated information, stored on disparate systems, managed by multiple processes? Before you answer that take a look at YouID Entity, here to readdress the balance. As students enrol, key profile and learning data is entered into your Management Information System (MIS) for planning purposes, as well as into your Active Directory for user provisioning across your network. If you re using Office 365 there s then another admin job involved in setting up new accounts, assigning licenses, controlling access rights and provisioning OneDrive. All that repetitive data input is hardly the best use of an IT director s time. YouID Entity uses your MIS data to automatically populate user accounts in Active Directory and provision new users including mail accounts in Office 365. All amendments and additions to user information can be tracked back to your MIS, and updated automatically through a regular systems synchronization. And it doesn t end with provisioning, YouID Entity also helps maintain synchronicity between your MIS, AD and O365 environments, ensuring effective and reliable synonymous identity management throughout.

7 managing the process The YouID Entity interface, like all our products, is extremely intuitive. It allows you to re-map data and make changes to the synchronization workflows, should data requirements change. getting started We ll kick things off with an all-inclusive session, either remotely or on site, depending on your requirements. Next steps will involve a readiness assessment with one of our consultants, where we identify any custom requirements. Finally we ll configure your system, show you how to manage it and leave you to realize the savings and efficiency gains. Our support team are always on hand to help if you have any questions or issues along the way.

8 seamless simplicity

seamless simplicity to simple identity management in education.

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