The national scale: Coordination, negotiation and administration of national licences with international publishers (case study from Germany)

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1 The national scale: Coordination, negotiation and administration of national licences with international publishers (case study from Germany) Markus Brammer, LL.M. (Edin), General Counsel Copyright and beyond: Libraries in the public sphere Joint IFLA CLM & EBLIDA Satellite Meeting August 2014, Strasbourg

2 National Licences for Electronic Media From 2004 to 2010 German Research Foundation (DFG) has been funding acquisition of National Licences for Backfiles Aim: Provision of electronic research information to German Universities, Research Institutions and Academic Libraries Complementary to German Research Foundation s funding for specialized subject collection fields 2

3 National Licences Target group Scientists and students: free access to databases, collections of digital texts and electronic journals / e- Books Access through home institution (German University, Research Institution or Academic Library as participant in particular National Licence) Registrations for private individuals with an interest in scientific topics is possible for some National Licence products 3

4 National Licences Leading institutions Nine leading institutions across Germany including TIB as negotiators, organising partners and administrators: Berlin State Library Prussian Cultural Heritage (SBB-PK Berlin) Leibniz Institute for the Social Sciences Bonn (GESIS Bonn) University Library Frankfurt (UB Frankfurt) Göttingen State and University Library (SUB Göttingen) German National Library of Science and Technology (TIB, Hannover) German National Library of Economics (ZBW, Kiel/Hamburg) University and Municipal Library Cologne (USB Köln) German National Library of Medicine Cologne (ZB MED Köln/Bonn) Bavarian State Library Munich (BSB München 4

5 Coordination of Funding Applications to DFG Funding of new National Licences by German Research Foundation (DFG) on an annual basis ( ) Funding application to DFG for specific products submitted individually by each of the nine leading institutions But: Coordination and exchange of information during the preparation phase 5

6 Role of National Licences Working Group I Representatives of 9 leading institutions and guests, chaired by representative of DFG Development and review of funding guidelines to be decided upon by DFG committees Development and control of common portal for information, registration and administration (www.nationallizenzen.de) 6

7 Role of National Licences Working Group II Designation of negotiators for specific products Exchange of information about negotiation process Common list of products to be applied for funding But: Funding application to DFG itself was sole responsibility of individual applying institution 7

8 National Licences Licence agreements Conclusion of licence agreements with publishers, learned societies and other information providers TIB: Conclusion of National Licences especially in the field of Science and Technology 8

9 National Licences Collections Examples of National Licences for Journal Backfiles: - Elsevier Journal Backfiles on ScienceDirect Oxford Journals Digital Archive Springer Online Journal Archives Taylor & Francis Online Archives Wiley InterScience Backfile Collections

10 National Licences Collections Available funds were around 100 Mio. Euro National Licences concluded: 7 bibliographic databases 61 journal archives 71 fulltext databases 8 archives of reference books List of products: 10

11 Common Portal: 11

12 National Licences TIB negotiated Backfiles Currently TIB holds 21 National Licence products Category Journal Archives : DFG funds awarded to TIB total about 17 Mio. Euro Strategy: hosting of most products in Germany (by TIB or contractor), at least as dim archive 12

13 National Licences TIB negotiated Backfiles - ACS Legacy Archives (27 journals) - AIAA Meeting Papers and Journals Archive (approx. 120,000 papers, 50,000 articles and 9 journals) - AIP Digital Archive (10 journals) - APS Digital Backfile Archive (10 journals, TIB-hosting since ) - China Academic Journals - Technology and Science (approx journals) - IOP Historic Archive (54 journals) - IUCr Backfile Archive (8 journals) - Nature Archive (Nature+Nature branded journals) - RSC Journals Super Archive (62 journals) - RSC ebook Collection (approx. 911 ebooks) - Science Classic Archive Springer Online Journal Archives (1050 journals) - Springer Lecture Notes - Archiv (Computer Science, Control and Information Science, Earth Science, Mathematics, Physics; 3590 volumes) - Springer ebook Collection / Chemistry and Materials (624 ebooks) - Taylor & Francis Online Archives (diverse subject collections, 378 journals, TIB-hosting since ) - Transtech Publications - Archive (10 journals and proceedings in the area of Materials Science and Engineering) 13

14 National Licenses Administration I National Licenses Website Concept developed by National Licences Working Group IT development and operation by library service provider VZG of GBV (Common Library Network of the German States Bremen, Hamburg, Mecklenburg-Vorpommern, Niedersachsen, Sachsen-Anhalt, Schleswig-Holstein, Thüringen and the Foundation of Prussian Cultural Heritage) 14

15 National Licenses Administration II National Licences Website contains Content Management System (CMS) for Registration of accessing / participating institutions CMS Cooperative Licence management system for the 9 leading institutions 15

16 National Licenses Access I National Licences can be accessed via the following systems: Local websites of participating institutions / provision of the URLs in the network of the participating institution National Licenses Homepage Subject specific portals e.g. of TIB (national licence and pay-per-view access) 16

17 National Licenses Access II Elektronische Zeitschriftenbibliothek (EZB) = Electronic Journals Library Datenbankinfosystem (DBIS) = Database Information System Zeitschriftendatenbank (ZDB) = Journals Database 17

18 / Registration 18

19 / Product Page 19

20 ZDB 20

21 DBIS 21

22 EZB 22

23 TIB s GetInfo Portal (integrated national licence and payper-view access) 23

24 Standardized National Licensing Types since % DFG-funded national licences for journal backfiles ebooks and databases (funding programme closed end of 2010) DFG-funded Allianz (Alliance) licences for current content in keeping with the guidelines for the Purchase of Licences funded by DFG within the framework of the Alliance Initiative "Digital Information"Allianz (Alliance) Licences for current content (without DFG-funding, but in keeping with the guidelines for the Purchase of Licences funded by DFG within the framework of the Alliance Initiative "Digital Information"Allianz (Alliance) 24

25 Current Content / Alliance Licences Funding since 2010 according to: Guidelines for the Purchase of Licences funded by DFG DFG-form 12.18e 12/12 Full text of the updated Guidelines: Under evaluation! 25

26 Current Content Moving Wall Requirement B. (12) [ ] In addition, the following applies for current journals: The archives that successively build up during the term of the contract are to become available to all authorised institutions in Germany following a time period to be defined for each, generally after one year (moving wall) by way of a national licence, and can then be viewed within their own IP range in their local indexes and archives. Included in the licence fee is free access to these archives on the vendor's servers for all authorised institutions, generally with no time limit. 26

27 Current Content Open Access Requirement D. (23): Authors from authorised institutions are permitted free of charge to promptly store their articles appearing in licensed journals, generally in the form published by the publisher, (e.g. PDF) in an (institutional or discipline-specific) repository of their choice and to make them available through Open Access. The authorised institutions to which the authors belong have the same right. An agreement by which the publisher itself stores articles written by authors from authorised institutions in a repository may also be reached. 27

28 Current Content New Requirements Alliance Licensing Working Group is working on possible new requirements within the Guidelines for the Purchase of Licences funded by DFG Requirements / new models discussed in the field of Open Access 28

29 Thank you for your attention!

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