AP Exam Invoicing Process 2015 and A+ College Ready Program updates

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1 Michal Robinson, ALSDE Mary Boehm, A+ College Ready Michelle Hooper, College Board AP Exam Invoicing Process 2015 and A+ College Ready Program updates 1

2 2 Topics to Address Documenting exam fee reductions for lowincome students The invoicing process Reminders Fee reduction details are on pp of the AP Coordinator s Manual. Complete invoicing instructions are on page 66 of the AP Coordinator s Manual.

3 3 Alabama State Department of Education

4 4 Post-Exam Activity: Documenting Fee Reductions Step One: Fill in the appropriate fee reduction circle on the student s answer sheet in the School Use Only section: Option 1: Low-Income Students (who meet low income family guidelines for College Board, federal, and state fee reductions) Option 2: Non-Low-Income Eligible Students (eligible for subsidies based on state criteria other than the College Board fee reduction policy) Only needs to be done once, regardless of the number of exams a student takes. Step Two: Enter the number of AP Exams qualifying for fee reductions when you calculate your total amount due online. ] More information is on page 22 of the AP Coordinator s Manual.

5 5 Before You Begin the Invoicing Process Be sure all of your exams have been administered (including late testing) Have the following information available for reference: copies of the Packing List you submitted with your return exam shipment nearby number of exams taken by students who qualify for fee reductions available.

6 6 The Invoicing Process: At a Glance After mailing your return shipment(s), you must generate and submit your invoice online on the exam ordering site Step 1: Generate invoice on AP Exam Ordering website Step 2: Submit invoice online Step 3: Print your invoice Step 4: Mail your completed invoice and payment to College Board s AP Program Complete instructions are on page 66 of the AP Coordinator s Manual.

7 7 Step 1: Generating an Invoice Log on to the College Board AP Exam Ordering web site at

8 8

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10 10 Step 1: Generating an Invoice Click on Generate Invoice under the Return and Pay for Exams column on the right.

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12 12 Step 1: Generating an Invoice Verify the total number of exams ordered Enter data to answer these questions: How many of these exams did you use? How many of these exams did you not use? Click Next Note: Make sure to include the count of exams submitted online, like Studio Art.

13 Generating an Invoice

14 14 Step 1: Generating an Invoice Indicate under Option 1 how many exams qualify for the College Board fee reduction. Click Next

15 15

16 16 Step 2: Submitting an Invoice When invoice appears review for accuracy If accurate, click Submit If inaccurate, click Edit Invoice and revise as needed Fees and credits will be itemized on the invoice Note: Your invoice is not being actually submitted for payment at this stage. Rather, your information is being verfiied before final invoices are printed.

17 17

18 18 Step 3: Printing Your Invoice Use the Print Invoice button on the screen to print out your hard copies, NOT the print option on your browser or computer Multiple copies will print out, each labeled at or near the top: State Copy, High School Copy, or Program Copy State Copy is sent to the Alabama Department of Education Program Copy is submitted to College Board File the High School Copy for your records Sign all copies

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23 23 Step 4: Mailing Your Invoice You must mail invoice copies and payments required by June 15, 2015 (postmark deadline) Use envelope provided with your exam shipment Late payment fee is $225 Mail Program Copy to: AP Program PO Box 6671 Princeton, NJ

24 24 Step 4: Mailing Your Invoice Mail State Copy to: Alabama State Department of Education ATTN: Michal Robinson 3345 Gordon Persons Building P.O. Box Montgomery, AL

25 25 Step 5: Reimbursement Use Form ES-2 located at apluscollegeready.org/ admin to request reimbursement from ALSDE for exam fees. Submit form to A+ College Ready Exam Fee reimbursement schedule is also located at this address

26 Share Your Thoughts! When you re finished with the exam administration, send suggestions and comments to AP using the online form at apcoordinatorcomment. You can submit comments anytime. We encourage you to send College Board your best practices for planning and administering AP Exams, for possible inclusion in next year s AP Coordinator s Manual.

27 28 Reminders

28 28 Score Reporting AP score reports are available online in July to colleges, students, schools, and districts. Students log in to apscore.org using their College Board account username and password. They must enter their AP number or student identifier (Student ID number) to access their scores. For schools and districts, score reports are provided online at scores.collegeboard.org. More information: See pages of the AP Coordinator s Manual. Samples of the score reports and tips for using the online system are in the Online Score Reports PDF, downloadable at

29 AP Student Website AP Student Home Page Explore AP AP Courses Taking the Exam AP Scores Credit & Placement

30 Exam Ordering Deadlines March 27 th Priority Deadline to ensure timely processing and delivery April 1 st Deadline for ordering pre-administration materials: An order for preadministration materials can be placed only with the initial exam order. Orders placed between March 13 and April 1 will be delivered by April 13. April 10 th Extension deadline (each order received after this date incurs a $55 late fee): April 17 th Final deadline (no orders will be accepted after this date) Orders placed by April 17 will be delivered by April 27. May 16: Deadline for ordering alternate exams for late testing Coordinators should call AP Services if an emergency occurs after these dates

31 28 A+ College Ready Updates

32 Summer Teacher Training APSI Training Registration live at apluscolleready.org/apcrevents Ensure all AP teachers are resgistered ASAP Once invoices from Alabama and Auburn are in hand, submit reimbursement request NMSI s Laying the Foundation Training Registration live at apluscolleready.org/apcrevents Course-specific training at 5 locations 7 training slots available at no cost Priority/Focus schools, middle school teachers can attend free Secondary-level instructional partners can attend free

33 LTF Training Dates June 16-19: Year 1 and Year 2 Training Albertville High School Park Crossing High School June 23-26: Year 1 and Year 2 Training Florence High School Daphne High School July 7-10: Year 1, 2, and 3 Training Hewitt-Trussville High School

34 34 AP Mock Exam Reading All Mock Exams due back to A+ College Ready by March 27 th Mock Exam Reading schedule: April 7: Environmental Science Calculus April 8: Biology April 9: Statistics Computer Science Physics April 10: Chemistry

35 35 Administrator Training AP Coordinator and Administrator Training: July 8 th, 2015 Hewitt-Trussville High School Register at apluscollegeready.org/apcrevents Focus: LTF lesson framework *Instructional leaders invited! District CSFO Conference Call: April 8 th, :30-9:00am

36 36 Reminders Equipment Ordering for Submit reimbursement forms ASAP Form ES-2 available on apluscollegeready.org/admin Lead Teacher and AP Teacher stipend Use Form ES-2 to request funding Due by May 30 AP Coordinator Bonus Contingent on 10% increase in AP enrollments and Qualifying Score increase. See LOA for requirements. Payable in Fall 2015

37 37 Questions? Michal Robinson, Ed.D. Education Specialist Science and AP Program Instructional Services, Office of Student Learning AL State Department of Education (334) Mary Boehm President A+ College Ready (205) C. Michelle Hooper, Ph.D. Director, K-12 Services (Alabama & South Carolina) Southern Regional Office (770)

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