Technology Training Services. Approving Invoices in the College Financial System
|
|
- Corey Carpenter
- 8 years ago
- Views:
Transcription
1 Technology Training Services Approving Invoices in the College Financial System
2 Table of Contents Invoice Approval Process...1 Invoice Approval and Information Verification...1 Reminder Notifications...1 Requestor vs. Preparer...2 Invoice Approver...2 Review and Approve Invoice...4 View Invoice Image...5 Invoice Problems...7 No Purchase Order Number...7 Overbill Invoice...8 Disputed Invoice...9 Invoice Issue Error...11 Pre-Pay Invoice...11 ProCard Invoice...11 Reject Button...11 Prior Year Commitment Invoice...12 Grant Worklist Access...13 Update Worklist Access...15 Delete Worklist Access...16 Set Vacation Rules...17 Update Vacation Rules...19 Delete Vacation Rules...19 Important CFS Messages...20 Accounts Payable Website...20 College Fiscal Officers...20 Accounts Paybable Contacts...20 Accessing Someone Else s Worklist...21 Acknowledgments Many thanks to Carl Ward of Business Services for his expertise, his materials, and his patience! The information in this training document was obtained from Carl s Requester Invoice Approval Manual. Paula Connors Technology Training Services
3 Approving Invoices in CFS Currently, the process approximately 100,000 invoices per year! The new online invoice approval process will allow for immediate online viewing and approval of invoices which will result in quicker payments to suppliers. Online Invoice Approval Process: 1. A paper invoice is received in Accounts Payable at the District Office. 2. The invoice is entered into CFS and an invoice image is created. 3. The Requester (not Preparer) on the requisition is identified as the invoice Approver. 4. The invoice is electronically routed to the Approver s CFS account for approval. 5. A notification is sent via to the Approver. 6. The invoice is reviewed and approved. 7. Payment is made to the supplier. Invoice Approval Information Verification It is the Approver s responsibility to approve invoices for payment in a timely manner. When approving an invoice, the Approver should verify the following information: Does the invoice accurately reflect the goods or services provided? Has the supplier invoiced Maricopa for the correct amount? Was the correct Purchase Order number referenced? Is there enough money on the Purchase Order to pay this invoice? If the answer is No to any of these questions, there is a problem with the invoice, and it cannot be approved. The Approver works with the Accounts Payable Tech and/or the supplier to resolve the issue. These problem situations are addressed later in this training and are explained in more detail in the accompanying materials from Business Services. Reminder Notifications Invoice aging is based on the GL date the invoice was entered. 7 Days a reminder notice is sent to the Approver. 14 Days another reminder notice is sent to the Approver. 21 Days Urgent! A notification is sent to the Fiscal Office or delegate stating the invoice has not been approved within 21 days. The Fiscal Office may approve the invoice for payment, or approve the invoice and route it back to the Approver. 30 Days a notification is sent to the AP Manager indicating the invoice has aged 30 days unapproved. The AP Manager will Force Approval for payment. 1 of 21
4 Requester vs Preparer The invoice Approver is identified as the requisition Requester not the Preparer. Most of the time, the Preparer and the Requester are the same person. The Preparer can designate the Requester in Preferences when creating the requisition: 2 of 21
5 This example shows a different Preparer and Requester: The Requester is identified as the invoice Approver. The Requester will receive all the CFS alerts and the invoices plus all the notifications and reminders. If your supervisor does not want to be listed as the Requester, but still wants access to the Invoices, then grant your supervisor access to your Worklist. (Granting Access is covered on page 13.) 3 of 21
6 1. The Approver (Requester) is sent an notification stating the invoice requires approval. Review the message and delete it. 2. Using Internet Explorer, go to 3. Click the Employees tab. Then, click the CFS login link. 4. Log into your CFS account. 5. Click the MCCCD Requisitioner link. 6. Click the Notifications link. 4 of 21
7 Your Worklist displays all of your Open Notifications. 7. Click on an invoice to review it. 8. Click the attachment link to view the scanned image of the invoice. Click attachment link to view invoice image. 5 of 21
8 The image opens in your default image viewer. 9. Review your invoice. Make sure everything has been received and charged correctly. 10. Close your image to return to your CFS invoice. 11. Click in the Approver Comments field, and enter OK to Pay. In order to be paid, an invoice always needs an OK to Pay. That s the audit trail. 12. Click the Approve button. You are returned to your CFS Worklist. 6 of 21
9 Invoice Problems - Request Information Button Problems that may occur with your invoice include: Missing Purchase Order Number Overbill Issue Error Prior Year Commitment Dispute Pre-Pay or ProCard Missing or Invalid Purchase Order Number No PO Match The invoice does not have a valid Purchase Order number. 1. The Approver will receive a notification (with the invoice) from the Fiscal Office requesting the Purchase Order number. 2. The Approver will review the invoice, and provide the Purchase Order number in the Answer field. 3. Click Submit. 4. The Approver will receive a new notification that the invoice is ready for approval. 5. The Approver will review the invoice. 6. Click in the Approvers Comments, and enter OK to Pay. 7. Click Approve. Important: In order to be paid, an invoice always needs an OK to Pay. That s the audit trail. 7 of 21
10 Overbill Situation Unauthorized Purchase! The invoice is an Overbill when the invoice amount exceeds the Purchase Order amount. Maricopa cannot pay this invoice until the Overbill is resolved. An Overbill is an unauthorized purchase! Make sure you do not go over your Open Purchase Orders! When you receive an overbill invoice, the overbill is indicated on the information line. 1. The Approver will receive the invoice notification with the overbill information. 2. In order for this invoice to be paid, the Purchase Order will either need to be increased (by creating a new requisition) or the supplier will have to correct the invoice to match the Purchase Order amount. 3. When the Purchase Order has been increased, the Preparer and the Requestor/Approver will receive an alert informing them the increase has been applied to the PO. 4. Once the Purchase Order has been increased, the Approver can approve the invoice. If the Approver tries to approve the invoice without correcting the overbill situation, the notification is immediately returned with an updated heading emphasizing the overbill. This invoice cannot be paid until the Purchase Order can cover the invoice total. The Approver will continue to receive notifications until the Overbill situation is corrected. Important! Make sure you do not go over your Open Purchase Orders! To prevent overbills and unauthorized purchases, increase your Purchase Orders before ordering anything that would put you over your balance. 8 of 21
11 A Disputed Invoice A dispute is a disagreement over the invoice contents or a disagreement regarding the goods or services provided. On occasion, an Approver will have to place an invoice on Dispute Hold until the situation gets resolved. To dispute an invoice, communicate with your AP Tech using Request Information. 1. After reviewing the invoice, click the Request Information button. The Request More Information screen displays: 2. To enter your AP Tech s name, select the Any User option and click in the second field: 3. The AP Tech s name must be entered using the search tool. Click on it. The Search window displays: Leave the first Search By field with Name in it as it is. 9 of 21
12 4. Click in the second Search By field, and enter the last name of your AP Tech, press Enter. 5. Under the Select column, select your AP Tech and click Select. Your AP Tech s name is entered in the Any User field: 6. In the Information Requested field, request the AP Tech to put a Dispute Hold on the invoice. Provide the reason for disputing the invoice plus the vendor contact name. 7. Click Submit. The AP Tech places the invoice on Dispute Hold until further communication from the Approver. Invoices on Dispute Hold are NOT automatically paid after 30 days. It is the Approver s responsibility to resolve the issue with the vendor. The Invoice stays in your Worklist while the issue is being resolved. Once the situation is resolved, you use Request Information to notify the AP Tech how the issue has been resolved, and you request the Dispute Hold be removed. You ll receive a notification that the invoice is ready for approval. (If the invoice is over 21 days, contact your AP Tech directly.) 10 of 21
13 Issue Error Pre-Pay ProCard There are situations in which an invoice has been issued in error. These situations include: The invoice was sent to Maricopa or your college by mistake. It belongs to another organization. Payment was made on another invoice and this invoice is a duplicate. The invoice was pre-paid. The invoice was paid with a pro-card. Reject Button The above situations are the only times you use the Reject button. 1. Review the invoice. 2. In the Approver Comments field, enter the reason for rejecting the invoice. 3. Click the Reject button. The AP Tech will work with the Approver to resolve any issues or cancel the invoice. 11 of 21
14 Prior Year Commitment An invoice from the prior fiscal year requires additional approval levels. If the invoice is approved before October 1 st, the required approvals are: Approver Fiscal Office Accounts Payable Manager If the invoice is approved after October 1 st, the required approvals are: Approver Fiscal Office College President Accounts Payable Manager Controller The Approver must provide justification for the Prior Year Commitment payment in the Approver Comments. 1. Review the invoice. 2. In the Approver Comments field, enter the justification for the Prior Year Commitment. 3. Click the Approve button. The CFS system automatically routes the invoice to the additional approvers. 12 of 21
15 Grant Access to Your Worklist You may grant access to your Worklist to any CFS user. This allows the user to access any of your Worklist items and take action on them. This is helpful in an office where multiple staff members cover for each other. It s also especially helpful when your supervisor wants to approve invoices. (Keep in mind, these items are in your account.) 1. In your Worklist, click the Worklist Access link. 2. Click the Grant Worklist Access button. 3. Click in the second Name field, then click the search tool. The Search window displays: Leave the first Search By field with Name in it as it is. 13 of 21
16 4. Click in the second Search By field. Enter the last name of the CFS user to whom you are granting access. Press Enter or click Go. 5. Under the Select column, select your user and click Select. 6. Click in the Description field to enter a description of the access. The Start Date is auto-filled with today s date. 7. Click in the End Date field and use the calendar tool to enter the date when access expires. Leave this field blank to grant access indefinitely. 8. Click the Apply button. The CFS user is added to your Worklist Access list. 14 of 21
17 Update Worklist Access You can make certain changes to a user s access to your Worklist at any time. You can change the description, the Start Date, and the End Date. 1. In your Worklist, click the Worklist Access link. 2. Click the Update button of the user whose access you re changing. 3. Make any changes. Note: You cannot change the user s name. If this user is no longer being granted access to your Worklist, then delete this user and add a new one. Deleting a user from your Worklist Access is covered next. 4. Click Apply. 15 of 21
18 Delete Worklist Access You can delete a user s access to your Worklist at any time. 1. In your Worklist, click the Worklist Access link. 2. Click the Delete button of the user whose access you re editing. The CFS system warns you that you are revoking this user s access: 3. Click Apply. 16 of 21
19 Set Vacation Rules You can set Vacation Rules for your CFS Worklist. This action forwards all your notifications (any requisitions, invoices, alerts, notifications, etc) to a specified user. This is great if someone else needs to take care of your responsibilities while you are on vacation or on leave. (Keep in mind, these items will now be in another user s account. You won t have access to them.) 1. In your Worklist, click the Vacation Rules link. 2. Click the Create Rule button. 3. Click in the Item type field and select All if you want all of your CFS items going to this user, or select AP Invoices if you only want the invoices going to this user. 4. Click Next. 5. Click in the Start field and use the calendar tool to enter a start date. 6. Click in the End field and use the calendar tool to enter an end date. 7. Click in the Message field to enter a note to your user. 8. Click in the second Reassign field, and click the Search tool. 17 of 21
20 9. Click in the second Search By field. Enter the last name of the CFS user to whom you are forwarding your items. Press Enter or click Go. 10. Under the Select column, select your user and click Select. 11. Click Apply. The user is listed on your Vacation Rules list. 18 of 21
21 Update Vacation Rules You can update your Vacation Rules at any time. 1. In your Worklist, click the Vacation Rules link. 2. Click the Update button of the user whose rules you re changing. 3. Make any changes. 4. Click Apply. Delete Vacation Rules You can delete your Vacation Rules at any time. 1. In your Worklist, click the Vacation Rules link. 2. Click the delete button of the user whose rules you re deleting. The system warns you of the deletion. 3. Click Yes. 19 of 21
22 Important Things to Remember in CFS Employees cannot purchase anything without a Purchase Order number! Anything purchased without a Purchase Order is an unauthorized purchase. Unauthorized purchases require additional signatures for payment and are subject to justification. Do not go over your Open Purchase Order amounts! Only Purchase Order numbers can be provided to suppliers for purchasing goods and services. Requisitions are not Purchase Orders, thus, requisition numbers are not provided to suppliers. Do not use the Reassign button. This button is only used when directed by the AP Tech. Accounts Payable Website College Fiscal Officer and Accounts Payable Contacts College CFO AP Contact Phone Ext FAX Ext Unit # Janet Ortega / Tom Nicol Julie Johns /455 Chandler-Gilbert District Office Patricia Dominion Evonne Gonzales /701 Estrella Mountain Leda Johnson Maritz Delgado /213 Gateway Sidney Dietz Sidney Dietz Glendale Regis Della-Calce Jason Snyder /155 Mesa John Moll Julie Henderson /255 Maricopa Skill Ctr Phyllis Kinder Sujey Robles Paradise Valley Sandy McDill Augustine Erperlding Phoenix College Paul DeRose Janet Walesby /110 Rio Salado Devi Bala Rose Smith Scottsdale Karen Johnson Mirna Rosas South Mountain Huu Hoang Diana Ambris For training assistance, please contact Paula Connors at Acknowledgments Many thanks to Carl Ward of Business Services for his expertise, his materials, and his patience! The information in this training document was obtained from Carl s Requester Invoice Approval Manual. 20 of 21
23 Appendix Access Someone Else s Worklist Another CFS user has granted you access to her/his Worklist. How do you access it? 1. Log into CFS: Using Internet Explorer, go to Click the Employees tab. Then, click the CFS login link. Enter your Username and Password and press Enter to log into your CFS account. 2. Click the MCCCD Requisitioner link. 3. Click the Notifications link. Your Worklist displays any Open Notifications. (You may not have any.) 4. Click the Switch User button. The CFS users who have granted you access to their Worklists are listed. 5. Under the Select column, select the Worklist you want to access. 6. Review and act upon any items. (This example doesn t have any items.) 7. To return to your own Worklist, click the Switch User button. 21 of 21
Approving CFS Invoices
Approving CFS Invoices Accounts Payable Support Invoice Approval Process 1. Paper invoice received in Accounts Payable. 2. Invoice entered into CFS and image created. 3. Invoice Approver is identified.
More informationAriba Frequently Asked Questions (FAQ)
Ariba Frequently Asked Questions (FAQ) 1. I am a new user. How do I start using Ariba? 2. How do I update my user profile? 3. How do I verify a vendor is in Ariba? 4. How do I add a new vendor or change
More informationExpense Reports Training Document. Oracle iexpense
Expense Reports Training Document Oracle iexpense Prepared by FSCP Solutions Inc. Table of Contents Create (Enter) Expense Reports...1 Approved Expense Report... 18 Rejected Expense Report... 19 Entering
More information1. Invoice Maintenance
1. Invoice Maintenance Table of Contents Invoice Maintenance... 2 The Invoice tab... 3 The General Ledger Reference Accounts tab... 6 Click on 1. Invoice Maintenance from the Main Menu and the following
More informationACCOUNTS PAYABLE VOUCHER ADJUSTMENT
ACCOUNTS PAYABLE VOUCHER ADJUSTMENT TRANSACTION ENTRY OVERVIEW Use Vision Transaction Center to enter and maintain data on various types of transactions, such as disbursements, expenses, invoices, and
More informationI Expense Online Expense submissions For fulltime Faculty & Staff Revised: Sept 2013
I Expense Online Expense submissions For fulltime Faculty & Staff Revised: Sept 2013 Table of Contents I-EXPENSE PROCESS... 1 IEXPENSE - LOGIN... 3 NAVIGATING THE I-EXPENSE HOME PAGE... 5 Expenses Home
More informationTable of Contents. Table of Contents 1. Voucher Approval Function 2 5. Worklist Search and Approval History 6. Budget Check Exceptions 7-9
Approver Table of Contents Table of Contents 1 Voucher Approval Function 2 5 Worklist Search and Approval History 6 Budget Check Exceptions 7-9 Regular Entry 10 Incomplete and Denied Vouchers 11 Delete
More informationMontgomery County Public Schools. Financial Management System (FMS) User s Guide. iexpense. Version 3.0. May 2013. Division of Controller
Montgomery County Public Schools Financial Management System (FMS) User s Guide iexpense Version 3.0 May 2013 Division of Controller Copyright and Trademarks Copyright Montgomery County Public Schools,
More informationTravel and Expense Management User Guide. Revised 02.04.15
Travel and Expense Management User Guide Revised 02.04.15 2 Table of Contents Access TEM and Review Profile. 4 Submitting a Travel Authorization (TA).. 5 Intro and Login.. 5 Funding Change. 6 Itinerary..
More informationBig Lots Vendor Compliance Web Portal User Guide - Vendor
Big Lots Vendor Compliance Web Portal User Guide - Vendor https://visibility.inovis.com/dataquality/xclient/biglots 1. To login to the system for the first time: Open the New User Notification Invite e-mail
More informationWorkday AP Questions & Answers (FAQs)
Workday AP Questions & Answers (FAQs) 1 P a g e Q. Will there be I# in Workday? A. No, Workday will replace I# with supplier# which will start with SUPP_INV that generates when you use Create Supplier
More informationA Guide to Online Filings for Annual Reports
A Guide to Online Filings for Annual Reports 1 Table of Contents General Information on Process... 3 Who is authorized to execute/electronically file an annual report to be filed at the NC Department of
More informationStudio Designer 80 Guide
Table Of Contents Introduction... 1 Installation... 3 Installation... 3 Getting started... 5 Enter your company information... 5 Enter employees... 6 Enter clients... 7 Enter vendors... 8 Customize the
More informationOrange County Department of Education Vendor Portal Vendor Guide
Orange County Department of Education Vendor Portal Vendor Guide Overview The OCDE Vendor Portal provides an interface for businesses, individuals, and employees who provide services to Orange County school
More informationAP WORKLIST END USER GUIDE
AP WORKLIST END USER GUIDE Initial release June 2007 Version 1.1 (released December 2007) Link to Purchase Order information E-mail notification Profile option Version 1.2 (released May 2008) Comments
More informationARIBA Contract Management System. User Guide to Accompany Training
ARIBA Contract Management System User Guide to Accompany Training Technical Training Team 6/29/2010 Table of Contents How to use this Guide... 4 Contract Management Process... 5 ARIBA- Getting Started...
More informationAccounts Payable Workflow Guide. Version 11.2
Accounts Payable Workflow Guide Version 11.2 Copyright Information Copyright 2013 Informa Software. All Rights Reserved. No part of this publication may be reproduced, transmitted, transcribed, stored
More informationI Expense Online Expense Approvals
I Expense Online Expense Approvals Page 1 Contents Approving Expense Reports... 3 Viewing Expense Reports Receipts... 7 Alternative Actions... 9 Page 2 Approving Expense Reports Approving Expense Reports
More informationAccessing POs and Change Orders
This quick reference guide is designed to help vendors understand how to access Purchase Orders (POs) and Change Orders sent to them in the San Bernardino County new eprocurement system, epro. PO and Change
More informationTechnology Training Services. Human Resources Management System Creating an Online Request for Personnel Services
Technology Training Services Human Resources Management System Creating an Online Request for Personnel Services Human Resources Management System Creating an Online Request for Personnel Services Written
More informationKronos (Full/Java) for Supervisors: Quick Reference
Kronos (Full/Java) for Supervisors: Quick Reference What is the Full (Java) Version of Kronos? Kronos is offered in a full (Java) version and a Basic (HTML) version. Both versions provide the basic functionality
More informationIntroduction... 4. Purpose... 4 Scope... 4 Manitoba ehealth Change Management... 4 Icons... 4. RFC Procedures... 5
Remedy Change Management Version 3.0 Modified: 10/27/2015 Table of Contents Introduction... 4 Purpose... 4 Scope... 4 Manitoba ehealth Change Management... 4 Icons... 4 RFC Procedures... 5 Process Flow
More informationAccounts Payable Reference Guide
Create a New Vendor Vendors supply you with goods or services you need to run your business. Vendor records must be created prior to processing bills or other payable transactions. 1 Before entering in
More informationSelection Manager: Quick Start Guide
VERSION 1103 01.24.12 SELECTION MANAGER GUIDE Selection Manager: Quick Start Guide PART 1: GENERAL INFORMATION Selection Manager is the hiring official s interface for USA Staffing. In Selection Manager,
More informationAccess Online Cardholder Transaction Approval Training
Access Online Cardholder Transaction Approval Training The Website is https://access.usbank.com 1 Contents Introduction.3 Cardholder Transaction Approval.5 View Transactions... 6 Reallocate a Transaction.....11
More informationOracle Government Financials Viewing Attachments & Invoice Approvals
Oracle Government Financials Viewing Attachments & Invoice Approvals 1 What is MarkView A suite of products that work in conjunction with existing processes and products to streamline and support various
More informationPROGRAM-TO-PROGRAM ARTICULATIONS BETWEEN MARICOPA COMMUNITY COLLEGES AND CAPELLA UNIVERSITY 2011-2012
PROGRAM-TO-PROGRAM ARTICULATIONS BETWEEN MARICOPA COMMUNITY COLLEGES AND CAPELLA UNIVERSITY 2011-2012 Maricopa Community s Associates degree All institutions AAS Nursing To Capella University Bachelors
More informationProcessing Supplier Invoices
Processing Supplier Invoices All invoices are now sent to the Finance Department (Payments team) for processing. All current suppliers have been advised to send their invoices directly to the Finance department.
More informationAmicus Small Firm Accounting: Frequently Asked Questions
Amicus Small Firm Accounting: Frequently Asked Questions Questions Administration... 3 1 How do I add another user account? 3 2 How are passwords set up and how are they used? 3 3 What does "Reset User
More informationCREATING NON-PO BASED INVOICES IN AGGIEBUY. Click on the Settlement tab in the menu bar to get to the invoice entry screen.
CREATING NON-PO BASED INVOICES IN AGGIEBUY Click on the Settlement tab in the menu bar to get to the invoice entry screen. 1 Invoice Creation: This is where invoices will begin to be entered. For non-po
More informationTable of Contents. Overview of the TEA Login Application... 1. Features... 1. Roles in Obtaining Application Access... 1. Approval Process...
TEAL Help Table of Contents Overview of the TEA Login Application... 1 Features... 1 Roles in Obtaining Application Access... 1 Approval Process... 2 Processing an Application Request... 4 The Process
More informationAccounts Payable. Vendors and Vouchers
Accounts Payable Vendors and Vouchers 1 Agenda Searching for Vendors Entering Vouchers Budget Checking Submitting for Approval Viewing Workflow Viewing Voucher Status Approving Vouchers Denying (returning)
More informationHuman Resources Management System On-line Assignments
Human Resources Management System On-line Assignments MCCCD hires a variety of people to provide a diverse number of services. When hiring someone to perform services for MCCCD, it is critical to determine
More information1. Background of Electronic Approval Process...4 1.1. Reason for the change...4 2. The Approval Process...5 2.1. Picking Up a Task to Authorise...
Finance Department Electronic Invoice Authorisation Contents 1. Background of Electronic Approval Process...4 1.1. Reason for the change...4 2. The Approval Process...5 2.1. Picking Up a Task to Authorise...5
More informationAdding a File Attachment to a CFS Requisition
Adding a File Attachment to a CFS Requisition When creating a requisition, there are certain purchases that may require additional documentation. The Attachment feature is used to attach this documentation.
More informationOnline Bill Payment & Presentment User Guide
Table of Contents Alerts and Notifications... 4 Add an email Notification...4 Cancel an email Notification...5 Automatic Payments... 6 Add a Standard Automatic Payment Rule...6 Add an Automatic Payment
More informationMicrosoft Dynamics GP 2010
Microsoft Dynamics GP 2010 Workflow Administrator s Guide March 30, 2010 Copyright Copyright 2010 Microsoft. All rights reserved. Limitation of liability This document is provided as-is. Information and
More informationAccounts Payable Workflow Guide. Version 12.0
Accounts Payable Workflow Guide Version 12.0 Copyright Information Copyright 2014 Informa Software. All Rights Reserved. No part of this publication may be reproduced, transmitted, transcribed, stored
More informationSage Payroll Services
SAGE ACCPAC Sage Accpac ERP Sage Payroll Services Integration Guide 2006 Sage Accpac International, Inc. All rights reserved. Sage Software, Sage Software logos, and all Sage Accpac product and service
More informationInform Upgrade Version 20.0.77.77. New Features Improved Google Calendar Synchronization
**The latest Inform upgrade includes features and fixes from all previous upgrades. Please review the upgrade notes for any additional versions that fall between your current version and this upgrade.**
More informationReference Document. SedonaOnline Support
Document Overview This document is being provided to explain how to request a SedonaOnline password and how to use SedonaOnline to submit and view Support Tickets. Our company utilizes the SedonaOffice
More informationFrequently Asked Questions (FAQs)
Frequently Asked Questions (FAQs) The University of Maryland College Park has established a VISA credit card purchasing program. This program has been developed in coordination with the State of Maryland
More informationCLIENT INTERFACE BIS ONLINE SCHEDULING SYSTEM
CLIENT INTERFACE BIS ONLINE SCHEDULING SYSTEM CLIENT LOG IN Thank you for using the BIS online system. This system will save time and money for both your organization and ours. The system empowers you
More informationExpress222 Quick Reference
Logging in to Express E222 1. In Internet Explorer, visit vwdco.com 2. Click CSOS in the upper right corner Your username is your DEA Number 3. Once logged in, click on Create, Send and Manage e222 Forms
More informationTransaction Management
Access Online Transaction Management User Guide Version 3.6 Cardholder and Program Administrator Contents Introduction... 2 Transaction Management Variables by Organization... 2 Procedures in This Guide...
More informationOffline Payment Methods
Offline Payment Methods STRONGVON Tournament Management System 1 Overview The STRONGVON Tournament Management System allows you to collect online registration, while arranging for offline payment methods
More informationDIOCESE OF PENSACOLA-TALLAHASSEE
DIOCESE OF PENSACOLA-TALLAHASSEE Wells Fargo Bank WellsOne SM Comm mercial Card Program Policy and Procedures Manual July 20111 Table of Contents Introduction Page 2 General Guidelines..Page 3 - Card Issuance
More informationElectronic Ticket System
UNIVERSITY OF GEORGIA Electronic Ticket System New Options Available as of January 2010 Insert the complete email address (valid UGA address only) instead of the UGA MyID to send tickets to Approvers.
More informationOutlook Web App User Guide
Outlook Web App User Guide Outlook Web App (OWA) is the new version of the webmail system that enables you to access your email from home, or wherever you have an Internet connected computer. There are
More informationHow do I share a file with a friend or trusted associate?
Sharing Information How do I share a file with a friend or trusted associate? Sharing a file in InformationSAFE is easy. The share utility in InformationSAFE allows you to securely share your information
More informationTable of Contents 1. Contents...1
Table of Contents 1. Contents...1 1.1 Introduction/Getting Started...1 1.1.1 Creating an Account...1 1.1.2 Logging In...2 1.1.3 Forgotten Password...2 1.1.4 Creating a New Project...3 1.2 My Projects...3
More informationCALCASIEU PARISH SCHOOL BOARD SCHOOL ACTIVITY FUNDS EPES ACCOUNTING PROCEDURES MANUAL
CALCASIEU PARISH SCHOOL BOARD SCHOOL ACTIVITY FUNDS EPES ACCOUNTING PROCEDURES MANUAL TABLE OF CONTENTS CPSB SAF EPES Procedures Manual START UP 4 Log in 4 Main Screen 5 Exit 5 UTILITIES 5 Preferences
More informationXtender Invoicing Process
Xtender Invoicing Process Description: Xtender Electronic Invoice Paying is a virtual paperless way to pay invoices that have a Purchase Order set up for payment. Invoices are received in Accounts Payable
More informationWhy should I back up my certificate? How do I create a backup copy of my certificate?
Why should I back up my certificate? You should always keep a backup copy of your ACES Business Certificate on a location external to your computer. Since it s stored locally on your computer, in the Windows
More informationHow to Inquire, Cancel, Approve or Deny a PeopleSoft Access Request through the Access Request Approval Page
How to Inquire, Cancel, Approve or Deny a PeopleSoft Access Request through the Access Request Approval Page This Job Aid will provide help for Request Initiators, Managers and RoleSet+ Approvers (Individuals
More informationPSFIN v9.2 Expenses Administrator Participant Guide
PSFIN v9.2 Expenses Administrator Participant Guide Version 1.0 March 2015 This page left blank to facilitate front/back printing. Table of Contents Table of Contents Table of Contents... 3 Introduction...
More informationSubstitute Management Center
Substitute Management Center The Tyler ISD Substitute Management Center (SMC) is provided to allow substitutes to manage their sub profiles, accept or reject pre-arranged jobs, search and accept sub jobs,
More informationHerscher Community Unit School District #2. PURCHASE ORDER POLICIES and PROCEDURES
Herscher Community Unit School District #2 PURCHASE ORDER POLICIES and PROCEDURES PURCHASING POLICY AND PROCEDURES POLICY STATEMENT Herscher School District 2 supports sustaining and promoting a procurement
More informationGetting Started Using CC Merchant for Trams Back Office
Getting Started Using CC Merchant for Trams Back Office System Requirements Trams Back Office - Version 3.01 or higher Microsoft Internet Explorer 6.0 or higher Internet Connection The CC Merchant feature
More informationVendors. Procedure To access the Vendors screen: 1. Select Financials. 2. Select Accounts Payable. 3. Select Vendor Processing. 4. Select Vendors.
Vendors Objective The Vendors screen is used to maintain the vendor file used throughout the financial system. If vendors are to be categorized by type, those types must first be defined by using the Accounts
More informationAPS Online User Guide
APS Online User Guide APS Online is a complete set of online payment processing tools, providing you with the most simple and advanced way to manage all your automated customer billing needs. These tools
More informationAccounts Payable Expense Distribution Tables
Accounts Payable Expense Distribution Tables Use Expense Distribution Table Maintenance to set up tables with general ledger accounts and distribution percentages. The tables can then be selected in Invoice
More informationBi-Tech. Workflow Requisition/Voucher Approval. User Guide
Bi-Tech Workflow Requisition/Voucher Approval User Guide Last Updated: 07/25/2011 TABLE OF CONTENTS Approve Purchase Request Through Outlook or Webmail... 3 Approve Purchase Request Through the Task List...
More informationIFAS 7i Department Accounts Payable
IFAS 7i Department Accounts Payable User Guide Version 1.0 October 15, 2009 This document is published by the Harris County Information Technology Center, Education & Career Development Division. Copyright
More informationApprover User Guide. Virginia Tech Electronic Business System. November 8, 2010. Help Line: 540-231-2020 Help Desk: hokiemart @vt.
Help Line: 540-231-2020 Help Desk: hokiemart @vt.edu Virginia Tech Electronic Business System Approver User Guide November 8, 2010 1 Invent the Future Table of Contents Page Introduction...3 Contact Information...5
More informationCharleston Southern University Procurement Card (P-card) User Guide
Charleston Southern University Procurement Card (P-card) User Guide Index Overview. 3 Concepts. 3 Terms.. 4 Processing cycle... 4 Contacts... 4 Logging in 5 Home Page.. 6 Customizing Columns 7 Email Notification
More informationLOGO. Monthly Timesheets. Approver Training
LOGO Monthly Timesheets Approver Training Updated February 14, 2013 STOP! HAVE YOU COMPLETED THE EMPLOYEE MONTHLY TIMESHEET TRAINING? If not, please go to: http://acctg.ucsf.edu and complete the HBS online
More informationOracle 12 Finance Training Receipting & Purchase to Pay Best Practice Reference Guide
Oracle 12 Finance Training Receipting & Purchase to Pay Best Practice UK SBS Training Services Team Contents 1 Purchase to Pay Processes... 1 1.1 Non Catalogue Requisition Process... 1 1.2 Smart Form Requisition
More informationLead Management FAQ - Partner
Autodesk Lead Management FAQ-Partner September 2012 Partner Center References: - What s New in Partner Center FY13: http://breeze.autodesk.com/p49066885 - New Partner Center Roles: http://breeze.autodesk.com/p70569035
More informationInvoice Imaging (Markview) User Guide
Invoice Imaging (Markview) User Guide Document Last Updated December 17, 2015 Financial Training Department 1 Table of Contents Objectives... 3 Overview of BEN Pays... 4 Features... 4 What is NOT imaged?...
More informationAPPROVING A SECURITY ACCESS
APPROVING A SECURITY ACCESS ABSTRACT This user guide provides an in-depth look at the process of approving Security Access Request forms that were initiated by system users to obtain access to various
More informationAccounts Payable Invoice Processing Managing PO Exceptions
Accounts Payable Invoice Processing Managing PO Exceptions Note: The application is most effective in the latest version of Mozilla for Windows users and the latest version of Safari for Mac uses. In each
More informationAccounts Payable User Manual
Accounts Payable User Manual Confidential Information This document contains proprietary and valuable, confidential trade secret information of APPX Software, Inc., Richmond, Virginia Notice of Authorship
More informationKuali Requisition Training
Kuali Requisition Training From the Kuali Main Menu, click Requisition to start the process of creating a requisition. This Guide covers the tabs that are needed to create a requisition. When creating
More informationState of Connecticut Core-CT Continuing Education Initiative. Introduction to eprocurement
State of Connecticut Core-CT Continuing Education Initiative Introduction to eprocurement 1 Handout The handout has the same screen shots as the in-class presentation, but has been designed as a Step by
More informationINSTUCTIONS FOR SUBMITTING SERVICE REQUESTS THROUGH THE FAMIS WORK ORDER SYSTEM
Page 1 of 7 INSTUCTIONS FOR SUBMITTING SERVICE REQUESTS THROUGH THE FAMIS WORK ORDER SYSTEM To Access the facility work order system: From the ASU website, click the Faculty and Staff link; under the Administrative
More informationLOGO. Monthly Timesheets. Employee Training
LOGO Monthly Timesheets Employee Training Updated February 14, 2013 Welcome! Welcome to the HBS online training for UCSF Employees paid on a monthly cycle. This training is provided to help you use HBS
More informationHOW TO ADD A QUICK WAY TO GET THE PLACE TO ADD YOUR VOUCHER.ADD IT TO YOUR FAVORITES:
DMA V1 Updated: 3/21/16 Creating an Expense Report Job Aid 1. Non-state employees (including contractors) will not be reimbursed for travel expenses in the Peoplesoft expense module. 2. NOTE: Do not use
More informationVENDORS Welcome to College of DuPage. Next slide please
VENDORS Welcome to College of DuPage This presentation will guide you through the set-up process to receive ACH payments. Before we begin, please have available your Vendor ID number (VNxxxxxxx) and your
More informationAccounts Payable Invoice Entry Monroe County, WI
2014 Accounts Payable Invoice Entry Invoice scanners are responsible for entering vendor invoice data and documentation into Munis. This document outlines the procedure of invoice entry and batch scanning.
More informationAutomated Vendor Form for Disbursement Voucher Vendors Instruction Manual
Automated Vendor Form for Disbursement Voucher Vendors Instruction Manual Table of Contents Eligible Vendor Types for Use with the Automated Vendor Form... 2 Search KFS for Vendors Before Using the Automated
More informationIT Quick Reference Guides Sharing, Delegation and Multiple Accounts
IT Quick Reference Guides Sharing, Delegation and Multiple Accounts Outlook 2010 Guides This guide is meant as a mini-manual for using shared accounts, mailboxes and calendars in Outlook 2010. This is
More informationSIS Support Help Desk Center. SharePoint & Ticket System Overview
SIS Support Help Desk Center SharePoint & Ticket System Overview Table of Contents LOGGING INTO THE SIS SUPPORT SHAREPOINT... 3 LOGGING OUT OF THE SIS SUPPORT SHAREPOINT... 5 LOGGING INTO THE HELP DESK
More informationLAMBERT-ST. LOUIS INTERNATIONAL AIRPORT. Business Diversity Development. Compliance Reporting System Vendor User Manual
LAMBERT-ST. LOUIS INTERNATIONAL AIRPORT Business Diversity Development Compliance Reporting System Vendor User Manual Contents Compliance Reporting System Vendor User Manual Introduction... 2 Getting Started...
More informationUser Guide View Invoices and Payments
OVERVIEW This User Guide describes how Suppliers can view invoice and payment information status. HOW TO USE THIS USER GUIDE If familiar with the isupplier Portal Functionalities and the Oxy processes,
More informationEase-E-Club Client Management Software by Computerease
Ease-E-Club Client Management Software by Computerease Bluefin Payment Setup and Processing The Bank Export, Point of Sale and Client file are integrated with Bluefin Payment Systems: http://bluefin.com/computerease.
More informationOnline Scheduling Instructions
Online Scheduling Instructions 1. First, you will need to create a user account. Go to: https://emsweb.ad.siu.edu/virtualems/ a. Click on My Account, then scroll down to create an account. b. Fill out
More informationSelf-Service Banner. Rosalyn Donaldson, Technology & Training Coordinator
Web Time Entry or Leave Reporting Approvers/Proxies Self-Service Banner Rosalyn Donaldson, Technology & Training Coordinator If you are an Approver who uses Internet Native Banner (INB) you will receive
More informationTIPS AND TRICKS for the CORE ACCOUNTING MODULES REMINDER:
REMINDER: Please remember that this document is meant to be a guideline with some ideas of ways you can use MAS 90 / 200 core accounting modules more fully. However, your settings or process may not work
More informationHow To Get A Certificate From Digicert On A Pc Or Mac Or Mac (For Pc Or Ipa) On A Mac Or Ipad (For Mac) On Pc Or Pc Or Pb (For Ipa Or Mac) For Free
DigiCert User Guide Version 3.7 Contents 1 User Management... 7 1.1 Roles and Account Access... 7 1.1.1 Administrator Role... 7 1.1.2 User Role... 7 1.1.3 CS Verified User... 7 1.1.4 EV Verified User...
More informationAccess Control and Audit Trail Software
Varian, Inc. 2700 Mitchell Drive Walnut Creek, CA 94598-1675/USA Access Control and Audit Trail Software Operation Manual Varian, Inc. 2002 03-914941-00:3 Table of Contents Introduction... 1 Access Control
More informationEducational Data System (EDS) Administration Manual and Policy
Educational Data System (EDS) Administration Manual and Policy Randy Dorn State Superintendent of Public Instruction Prepared by OSPI Customer Support Greg Beck, Application Development Director Information
More informationCourse Code AR/BI3. Accounts Receivable Advanced
Course Code AR/BI3 Accounts Receivable Advanced User Guide February 3, 2015 Version # 4 Minnesota Management & Budget Copyright 2015 All Rights Reserved AR/BI3 Accounts Receivables Advanced To jump to
More informationICOTS Frequently Asked Questions
General Questions ICOTS Frequently Asked Questions What is the purpose of ICOTS and what does ICOTS track? Where can I get an overview of ICOTS? Will ICOTS be the clearing house for all offender related
More informationLearning Management System (LMS) Guide for Administrators
Learning Management System (LMS) Guide for Administrators www.corelearningonline.com Contents Core Learning Online LMS Guide for Administrators Overview...2 Section 1: Administrator Permissions...3 Assigning
More informationMAS 90 Demo Guide: Accounts Payable
MAS 90 Demo Guide: Accounts Payable Vendors, invoice tracking, and check creation is a necessity of business. In this guide we will look at how vendors are set up, invoices are recorded, and checks are
More informationStandard Operating Procedure. 1. Purpose
Division of Financial Affairs Financial Transaction SOP: Purchasing, e-shop SOP Owner: Cornell Procurement Services Version Number, Date Revised: #3, 09/15/2014 Updates: Date Section Change 3/5/2012 Purpose,
More informationDigiCert User Guide. Version 4.1
DigiCert User Guide Version 4.1 Contents 1 User Management... 7 1.1 Roles and Account Access... 7 1.1.1 Administrator Role... 7 1.1.2 User Role... 7 1.1.3 CS Verified User... 7 1.1.4 EV Verified User...
More informationTechnical Writing - How to Use the NH FIRST Employee Space
LTM Address - Maintain Purpose: Employees will use the NH FIRST Employee Space to maintain addresses. Use the NH FIRST Rich Client to maintain addresses. 1. Click on the NH FIRST Rich Client icon. Login
More informationJobulator Mobile Overview for ios (iphone, ipad, ipod Touch)
Jobulator Mobile Overview for ios (iphone, ipad, ipod Touch) This tutorial is a step by step walkthrough of Jobulator Mobile for ios. You will learn how to activate Jobulator, view and accept available
More information