Swampfox Campus Applications Version1.0

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1 Swampfox Campus Applications In May 2007 a decision was made to modernize FMU s current legacy ERP (Enterprise Resource Planning) system by building a GUI (Graphic User Interface) interface to replace the BOSaNOVA system of green screens. Therefore, work began early in June to replace the applications used by faculty for advising and registration. The green screen environment is a text-based, keyboard driven, sequentially guided interface. This interface operates from a layered menu and layered screen system that primarily supports single sequential tasking and fails to promote efficiency. The GUI interface allows for the consolidation of multiple screens into a framework which displays on a single screen. It also allows for more random access of information and the use of the more efficient point and click technology. The new Swampfox GUI framework requires that you download and install a clientbased application called Swampfox Campus Applications. Downloading the Swampfox Campus Applications ** If you are downloading the application to a computer with Windows Vista operating system, you must first turn off user access controls to be able to use the application as designed. Complete the following steps to do this: 1. Open Control Panel. 2. Under User Account and Family settings click on the "Add or remove user account". 3. Click on your user account. 4. Click on the "Go to the main User Account page" link. 5. Under "Make changes to your user account" click on the "Change security settings" link. 6. In the "Turn on User Account Control (UAC) to make your computer more secure" click to unselect the "Use User Account Control (UAC) to help protect your computer". Click on the Ok button. 7. You will be prompted to reboot your computer. Do so when ready. Instructions for Download Go to When you click on the Download Swampfox Campus Applications link to download and install the software you will be prompted for your nine-digit ID and four-digit PIN.

2 Login box using Mozilla s Firefox browser. (User Name is your nine-digit ID, Password is your four-digit PIN) Login box using Microsoft s Internet Explorer browser. (User Name is your nine-digit ID, Password is your four-digit PIN)

3 Once you are authenticated, you will be presented with the following page. Click on the Click Here button to download the application. If you are using Firefox you will be prompted to save the file ( Save File ). We recommend that you save the file on your desktop and run it from there. The file name is RAMP.EXE.

4 If you are using Internet Explorer you have the choice of running ( Run ) or saving ( Save ) the file. If you choose to Save the file, we recommend that you save it on your desktop and run it from there. The file name is RAMP.EXE. Otherwise, you can run it directly from the download site. If you are presented with the following dialogue box, click Run to run the installation. When you run the RAMP.EXE file all of the necessary files to run the Swampfox Campus Applications will be copied to your computer.

5 Click Next on the following dialogue box. This dialogue box will display the progress of the installation. Depending on your computer, it may take between three to seven minutes to install the application.

6 Click Finish only after the application has successfully been started. Once all of the files have been installed on your computer, Swampfox Campus Applications will automatically start. An icon will be placed on the Desktop called Swampfox Campus Applications. When you click on the icon the following window will open. Swampfox Campus Applications is the icon you will choose to run the application.

7 Using Swampfox Campus Applications Log On You will be prompted to log on when the application begins. Your User will be your address before sign up to ten characters (e.g. rfaulkenberry@fmarion.edu will use User rfaulkenbe). The Password is the same that is used to log on to the Campus Technology s IBM eserver (previously referred to as BOSaNOVA or IRM Access running on the IBM AS/400). Click Log On. You may see an additional login prompt. This screen requires your nine-digit ID number and four-digit pin number. (If you are not sure what this number is, contact the Registrar s Office at extension 1175.) Click Continue.

8 Navigation This is the initial screen that will be displayed. Click the plus signs on the left side of the screen to expand the groups. Click an item under the group to access that information.

9 Most items will open up with a search box on the left and an empty list box on the right.

10 Type a student s full or partial name in the ALPHA NAME textbox and click Search. Results will be displayed in a list to the right.

11 Select the student from the list and their detailed information will be displayed below. Different information pertaining to the student can be found by clicking on the tabs in this section. To access another student s information just click on their name in the list and new information that relates to them will be displayed. To initiate a new search, type a different name in the ALPHA NAME box and click Search to repopulate the list with new search information.

12 One of the tabs available relating to graduate and undergraduate students is . If the student has an address on file, the message will already be directed to that address when you click the tab. A message cannot be sent if the to, subject, or message box is empty. When you click Send you will be prompted by your client to click yes or no. Click Yes if you would like to send the and you will be notified that it was successfully sent. * Note: To send a message, you must be signed into your client (ex. Outlook, Outlook Express) and it must be defined as your default program for . To define an client as your default mail program: Click on Tools on the menu bar within the client. Select Options. Under the General or Other tab, depending on which client you are using, you will have the option to make this program your default mail handler. Outlook Express: Outlook:

13 Search Boxes You can enter as much of the student s name in the ALPHA NAME textbox as you want and click Search. If A is entered, all graduate students with a last name beginning with A will be displayed in the list to the right.

14 The search can be narrowed down further by selecting options under the ALPHA NAME textbox. In this case the options are to Include Active or Include Inactive students. Some searches include year term such as Registration/Drop/Add under the Registration group. A student has been selected from the list so their information for the selected year term is displayed at the bottom of the screen. If the year term is changed, the student s information will automatically reflect those changes.

15 Other searches, such as Courses under the Registration group, will require a section code. Once again, you can enter as much of the section number as you want and all matching courses will be returned in the list. Since all section numbers are four digits long, you must include left side character(s) to get an accurate search. (E.g. To search for Section # 0106 you can search using 0, 01, 010, 0106 ) Master List of Advisees, under the Advisees group, lets you select which students to include and how to sort the report. The list on the right will contain all majors that you can view. Select a major from this list and the report will display below.

16 How to Register a Student Click the Registration/Drop/Add item under the Registration group. Type at least the first character of the student s last name in the ALPHA NAME textbox. Be sure to choose the year term you are registering the student for; otherwise, you may receive an out of registration date range error. Click Search. Click the information in the list on the right that relates to the student you want to register. The student s information will be displayed at the bottom of the screen. Click the Registration tab.

17 The screen displayed shows registration holds. Some students may have holds on this screen which prevent them from being registered.

18 If no errors or holds are present, click Continue to register the student. If you only need to flag a semester to allow the student to register themselves online, enter an X in the appropriate box and click the Save/Exit button. * Note: The student list in the top right corner will be disabled until you finish registration with the current student by clicking Cancel which cancels and exits the registration or Complete which completes registration for this student.

19 Type the section numbers in the boxes on the left under the SECT (Section) column. You can type an R in the REV SECT (Review Section) column on the right and click the Continue button to view a list of available courses starting with the department chosen. If a course is listed and you would like to add it to the student s schedule, simply type the REC # (Record Number) of that class in the box at the bottom of the screen and click Continue. You will return to the registration screen with the new class added or click Back to return to the registration screen without any changes.

20 Click the Enter Dept button if you would like to change where the list begins. Enter the department and click the Continue button. A new list will be displayed beginning with the department entered. When you have finished entering courses, click Complete to finalize the schedule.

21 The selected courses will be displayed. Click the End button to finalize and close registration for this student. A message is then displayed to remind the student of the next steps that must be taken to ensure they keep their schedule. A new student can now be picked from the list in the top right corner.

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23 Tool Bar Calculator and printer output can also be found on the tool bar at the top of the screen. Click Calculator to display a calculator that can be moved around the application.

24 Some programs have the capability of printing. The Print button located on the right side of the screen allows printing to the printer output queue. Click the Printer Output button on the tool bar to display or print what has been placed in the printer output queue. Many screens can also be printed by pressing the Print Screen key on your keyboard. However, a few screens including the student details and open classes cannot be printed at this time.

25 Here is the Printer Output queue displayed.

26 Check the information provided to determine which file to view. Select a Spool File in the list and the printer output will be displayed in the box below. You can highlight the information needed with the cursor and click Copy Selected. This information is copied to a clipboard so you can then paste it into other applications such as Word. The Print button will open a Windows Print dialogue box allowing you to send the selected output to the default printer or change it. If Save is selected you will be asked for a location to save the file. Use the Delete button to remove printer output you no longer need. Exiting the Application Click File on the top left of the screen and choose Exit. You may also click the red X in the top right corner of the screen.