COUNCIL NOTES. A summary of the minutes of the sitting of the Brome Lake Council

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1 COUNCIL NOTES A summary of the minutes of the sitting of the Brome Lake Council DATE OF COUNCIL SITTING: March 3, 2014 PRESENT: Mayor Richard Burcombe and councilors Robert Laflamme, Ronald Myles, Thomas McGovern, Lee Patterson, Louise Morin and Karine Fortin. The General Manager, Gilbert Arel and Town Clerk, Edwin Sullivan. The meeting was held at the Centre Lac-Brome, 270 Victoria Street, and was attended by 18 people. OPENING OF THE MEETING Mayor Burcombe welcomed those in attendance. The sitting s agenda was amended by the addition of two items concerning land use planning: the triangle of visibility at the corner of Papineau/Bondville and the Paul Holland Knowlton house. The minutes of the February 3, 2014, sitting of Council were approved. CORRESPONDENCE A letter, dated February 10, 2014, from Canada Post concerning the possible Saturday closing of the post office in Fulford, is tabled.

2 Copies of attestations of training in ethics and municipal affairs professional conduct completed by Richard Burcombe, Robert Laflamme, Ronald Myles, Lee Patterson, Louise Morin and Karine Fortin were tabled. FIRST QUESTION PERIOD Peter White: Chuck Christie : Asked the council to meet with the Brome Lake Taxpayers' association. The mayor asked him to forward the meeting dates. Asked that the Town speak to the MTQ about road maintenance on Knowlton Rd. (towards Foster), and asked if the Town or Brome- Missisquoi RCM could have heavy vehicle traffic on Route 243 rerouted to Route 215. The mayor replied that highways are under provincial jurisdiction but the Town would follow-up. Mr. Christie also asked for follow-up on odours emanating from the L.E.K. plant. The mayor answered that the Town would meet L.E.K. representatives to discuss the problem. Margo Little: Asked why non-residents had a 70% surcharge for community services. The mayor answered that this matter would be addressed in a resolution during the meeting. ADMINISTRATION Council approved the list of accounts payable as of February 14, 2014, in the amount of $211, Council ratified the cheques issued prior to February 14 in the amount of $513, Council authorized the following payments: $27,566,47, taxes included, to Mines Seleine et La Société Canadienne de Sel Ltée, for road abrasives; $26,513.06, taxes included, to Lignes Maska for road marking, final invoice, Sept. 17, 2013, for additional expenditures; $376,325 to the MRC de Brome-Missisquoi for the town proportional share; $30,423.76, taxes included, to Centre de Gestion de l Équipement Roulant to settle, for once and for all, the outstanding bill of $50, for the use of the 6-wheel snow truck ( ),

3 AGREEMENTS, CONTRACTS AND MANDATES The council adopted resolutions: - mandating LNA to carry out a study of underground water quality at the Bailey pumping station (offer of services 2735, Feb. 13, 2014), for a maximum expenditure of $16, including taxes; - authorizing the Union des Municipalités du Québec to prepare an annual call for tenders on the municipality's behalf, to purchase dust control products (liquid or flaked calcium), for which service it will pay a percentage of the cost; - amending an agreement related to snow clearing and grading of old roads under the cadastral reform, to transfer ownership to Joan Crossen of lot , Riddell Street, for $1; -to sign a 5-year intermunicipal agreement for emergency and fire call centre service with the Ville de Sherbrooke to January 31, 2018, at an annual cost of $4,500, plus taxes; - mandating Groupe SM to provide a concept, including plans and specifications, for runoff management at Douglass Beach, for a maximum price of $13,600 plus taxes. HUMAN RESOURCES Treasurer: The steps taken by the director general to fill the post of treasurer are being followed up by the mayor. Assistant director general: Ms Lucy Edwards is confirmed as the assistant director general in addition to her tasks as director of the Department of Land Planning and Environment. LEGISLATION / NOTICES OF MOTION AND BY-LAWS None LAND PLANNING Land Planning Department s report, as well as the minutes of the monthly meeting of the Planning Advisory Committee (P.A.C.) were tabled. Council authorized the purchase of a vehicle to a maximum amount of $24,999 for the Land Planning and Environment Department, and authorized Lucy Edwards or Gilbert Arel to sign the related documents. Council approved the following applications:

4 - Site planning and architectural integration: o o o 51 Conference, exterior siding 65, rue Benoit, removal of an exterior door 1112, chemin Knowlton, re-installation of a commercial sign There were no applications to the C.P.T.A.Q. or minor exemptions. ENVIRONMENT No minutes were tabled for the Environment Committee. The monthly minutes of the Environment Protection Committee were tabled. PUBLIC SECURITY / EQUIPMENT The monthly report was tabled. The council adopted resolutions: - to hire three first responders: Carolyne Leduc-Pinard, Philippe Dumas-Landry, Nick Kirby; - to create an updated municipal civil security organization and name those responsible, and - to call for tenders for a vehicle for the first responders. PUBLIC WORKS (SAND/GRAVEL/WATER WORKS/SEWERS) The monthly report of the Public Works department was tabled. The council agreed to seek the annual permit from the Foster office of the MTQ for interventions on sewers and waterworks and to repair roads under provincial jurisdiction on the territory of Lac-Brome, for an amount not to exceed $10,000. Various calls for tender were authorized, each for a maximum period of 3 years: The repair and rebuilding of certain sidewalks, snow clearing in zones 3 & 4, 6-11; purchase of a grader, charger, 10-wheel truck; supply of potable water; roadside brush-cutting; scything at the water treatment /settling ponds; road marking; road sweeping; grass-cutting. COMMUNITY SERVICES The monthly report of the Community Services department was tabled.

5 Applications for funding and/or for the use of the public domain by Tournée des carrefours 2014, Tour du Lac Brome, and Fête Nationale festivities were accepted. The council named Ms Johanne Morin to negotiate an inter-municipal recreation agreement to better adapt the offer of activities. ECONOMIC AND TOURISM DEVELOPMENT No report was tabled. CULTURAL DEVELOPMENT AND COMMUNICATIONS Monthly report of the Culture and Communications service was tabled. The council named April as Daffodil Month in support of the Canadian Cancer Society's fundraising efforts. MISCELLANEOUS Council adopted a resolution to name Ronald Myles as acting mayor from March 4, 2014 to June 2, A resolution was unanimously adopted in the matter of 6, des Colibris to mandate the legal firm of LeChasseur to prepare, with Me Edwin John Sullivan, a joint statement of the facts regarding the walkway and dock, with the property owners' lawyer. The statement will deal strictly with the legality of the boardwalk, constructed in 2007, for which a certificate of authorization was issued, and the legality of issuing a certificate of authorization for a dock at the end of the boardwalk which is currently the subject of a motion for a writ of mandamus by the owners. The Town will ask the Quebec Superior Court for a shortened hearing to minimize the legal costs. A resolution was adopted to accept the offer by the owner of the property at the corner of Papineau and Bondville to cede the title to lot for $1 plus costs, to provide a triangle of visibility. Council adopted a resolution to render its decision regarding the demolition of the Paul Holland Knowlton House at an extraordinary meeting to be held April 2, 2014, 7 pm at Centre Lac- Brome. SECOND QUESTION PERIOD Peter White: Asked if the council is in communication with the Brome County Historical Society regarding the Paul Holland Knowlton House; the mayor answered in the affirmative.

6 Jacques Letendre: Pierre Beaudoin: Chuck Christie: Kathryn Lexow: Asked if the nomination of Ms Edwards as assistant director general would increase her salary, and if the purchase of the vehicle for the Land Planning and Environment Department was an addition to the fleet or a replacement. He also asked about prior conditions for authorization of a sign at 1112 Knowlton, and more information about the report by the treasurer of the election. The mayor replied that Ms Edwards' salary is increased by $10,000 and that the first responders vehicle will be an addition to the fleet. Concerning the verification procedure, Councillor Morin was of the opinion that this had been settled. Monsieur Arel clarified that two candidates had not received the authorization required by the Elections Act and would not receive reimbursement for expenditures; the director of elections had been notified but no action was foreseen. Asked for further information regarding the Town's stance in the matter of 6, rue des Colibris, and the apparent lack of preventive action by the land management and environment department, and if Ms Morin's mandate could be broadened to include the Towns' smaller communities. The mayor stated that the objective in the legal proceedings was to decrease the court costs by preparing a statement of the facts and referring to the Court the question of the legality of the boardwalk and the application to install a dock at the end of it. Councillor Patterson recalled that the Town has a new environment inspector and said he did not foresee any decrease in prevention efforts by the Town and the inspection department. Councillor Laflamme noted that the intermunicipal agreement was intended to solve the problem of insufficient local demand to meet administrative criteria for offering certain activities. Asked for more information about reimbursing the inspectors for the use of their own vehicles and purchasing a vehicle for the Land Management and Environment Department, and about the application of the P.I.I.A. at 51 Conference, which affects only a part of the residence. He also asked how many municipalities would be covered by the intermunicipal agreement. The mayor confirmed that the inspectors' expenses are reimbursed by the Town, and the director general noted that the vehicle could be used by other public servants. The mayor noted that the main user of the vehicle would be the Land Management and Environment Department. Councillor Morin added that the work at 51 Conference was to finish work undertaken in the past. Councillor Laflamme listed the municipalities of West Bolton, Sutton, Brome, Waterloo, etc. Asked about the online publication of reports on the Town's website. The director general replied that the Town's website is being overhauled and it is not yet time to put such documents online. ADJOURNMENT The meeting adjourned at 8:35 pm.

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