Reliable Cashregisters. Welcome. Meeting Apeldoorn. A meeting of manufacturers, developers of cash registers and Point of Sale systems

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1 Reliable Cashregisters Meeting Apeldoorn B.G.A.M. van der Zwet RA Welcome A meeting of manufacturers, developers of cash registers and Point of Sale systems Getting commitment to introduce Reliable Cash registers. Getting commitment about the Vectron / Zisky concept.

2 Tendency in maintaining fiscal obligations Jan Kees de Jager, State Secretary... The energy that we put in afterward inspectations is better invested in prevention. In searching beforehand for structural solutions... There must be a solid base for that confidence. For example by quality standards to which working methods and systems comply.. Tendency in maintaining fiscal obligations Scientific studies for most effective methods of supervision Starting from trust in stead of suspicion Horizontal, preventive, coöperation with market parties and Vertical, repressive Supervision Tendency in maintaining fiscal obligations Piorities 1. Let entrepreneurs do their business 2. Doiing business needs good information 3. Secure storage of transaction data

3 Professional in control approach Optimal use of business control measures External audit HS TAX AUDIT ECR TAX AUDIT Business processes Internal control Goal Stimulate the compliancy approach at software developers Stimulate reliable software products that: - can t be manipulated - support the internal control - support the external control/audit adequately - support governmental (including fiscal) audit as optimal as possible

4 Authentication Electronic signature on line banking entrance to buildings secure digital tachograph electronic invoicing payment by cell phone internet tax return medical care Authentication For every service another key Authentication Forum Standaardisatie founded by the Government in 2006 to support E-business GBO Overheid KPMG: Exploring authentication march 2007

5 Authentication growing electronic key ring had negative aspects: Users have that much authenticators that each single one is no longer easy-to-use. It becomes inevitable to write down the passwords Costs are higher than acceptable, sharing the use of authenticators means sharing costs Costs of development can be a threshold to use electronic signatures In the end the users (people or organisations) pay the bill. Authentication Certificate Service Provider Getronics Pink Roccade Diginotar BV CIBG ESG de electronische signatuur BV

6 Payment systems SEPA and EMV chipcard bring changes to infrastructure of payment systems Secure storage of payment data? integration of payment systems and POS? Fiscalis Cashregister Project Group nine participants: Greece Turkey Rule based Hungary Sweden ^ Germany ^? Belgium United Kingdom Principle France based The Netherlands Ireland

7 Standardisation Who takes the lead? Brussels? Developers? Standardisation A parallel with E-invoicing Local rules / licenses EU rules, Local implementation Confusion Global UN/CEFACT standards, based on industry standards Standardisation Learn from security standards of E-invoicing Open standards? Specific rules / law have a short lifecycle Certification by TNO, KIWA, KPMG

8 Standardisation How important are standards when developing Cash registers? Do you have a policy to use or not use standards? Brochures on: - XML Auditfile voor Afrekensystemen (XAA) - XML auditfile for cash registers (XAA)

9 Verkoop, transactie Kassa, Afrekensysteem FRAUDE?? Grootboek, aangifte OB, IB AWR 52: Administratieve verplichtingen. 1 Kasregister gebruiken! 2 Gegevens elektronisch bewaren 3 Audittrail bewaren 4 Beveiligen tegen manipulatie 5 Auditfile XAA = XML Auditfile Afrekensystemen XML-platform Handleiding voor softwareontwikkelaars op: Softwarepakketten.nl zoek auditfile Completeness Sale, transaction Reliable, Available Correct Cash register/ Point of Sale Z-report, Financial Administration Declaration! ZISKeY XAA

10 ISO, NEN,?!??!? Or Law and regulation?? DEALER DEALER DEALER ONDER- ONDER- ONDER- NEMER NEMER NEMER SOFT- WARE SOFT- WARE KHN KIWA HBD TNO SRA ICT~ OFFICE ABZ BELASTING- DIENST OSWO Reliable Administrative software in retail Transactiemodel integriteit transaction source data authenticiteit interpretation primary registration of transaction conversion management information data subsidiairy registration of transaction

11 Brochures on: Support AO/IC business Examples of (standard) reports: Daily totals (Z totalling), Period summary.. Price look-up (PLU) summary including the sales of each article or groups of articles. Daily article range summary. Article group summary, sales for each group of articles. Hourly summary, sales total per hour of the day. Sales summary of each salesman.... Relation between primary system, auditfiles and financial administration Cashregister/ POS A-XAF-JP XAA financial administration XAF-total - M-XAF-JP - V-XAF-JP - S-XAF-JP - A-XAF-JP - Rest Fin. Mut.

12 Ce ntrum voor proces- en productontwikkeling? Relation between primary system, auditfiles and Fin. Adm. logistic information system stock personel information systeem Cashregister/ POS V-XAF-JP XAV S-XAF-JP XAS A-XAF-JP XAA Taxonomy? financial administration XAF-basis M-XAF-JP XAF-totaal Yearly audit corrections by auditor/advisor - M-XAF-JP - V-XAF-JP - S-XAF-JP - A-XAF-JP - Rest Fin. Mut.

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