Indonesia: Planning Your International Transfer

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1 KPMG HADIBROTO : Planning Your International Transfer Coming to on Assignment Leaving for an Assignment Update October 2012 kpmg.com/id

2 Contents Coming to on Asssignment 01 Entry requirements 01 Living in 03 Investment in 11 Exit and re-entry requirements 11 Leaving after an Assignment 11 Leaving for an Assignment 12 Exit and entry requirements 12 Arrangements while you are overseas 12 Consular/Embassy Information 15 Introduction This booklet is designed for individuals who are transferring to. It presents a general outline of the practical matters, which employers and employees should consider with respect to an international assignment. This publication serves as a companion to our main publication, Taxation of Individuals in - A Guideline, which covers general taxation information for. KPMG member firms offer a full range of services to international executives being transferred to new countries. This booklet was designed to assist the international executive settle into as quickly and effortlessly as possible. We confirm KPMG Hadibroto has no affiliation with any establishments presented in this booklet. We hope that you will find this booklet both helpful and interesting. Please note that the information herein provides only a general guide to the issues you should consider when transferring to/from. Please seek professional advice concerning your individual circumstances.

3 1 : Planning Your International Transfer Coming to on Assignment Entry Requirements Entering An employee assigned to must obtain a work permit. Work permits are usually issued for a 12-month period, and may be extended. Short-term work permits are also available. The basic procedure to obtain a 12-month work permit involves the following steps: The employer or sponsor submits an application to the Ministry of Manpower, which will take approximately two weeks to process. If granted, the Ministry will issue a recommendation letter, which states that the expatriate is approved to stay and work in. Once the recommendation letter is obtained, the company can apply for the expatriate s Limited Stay Visa at the Immigration Office. If approved, within four days the Immigration Office will issue a telex to be transmitted to the n embassy nearest the expatriate s location. The expatriate and any accompanying family member(s) should then bring their passports, copy of the telex, a passport photograph, and the Embassy fee to obtain the Limited Stay Visa stamp. Once the visa is granted, the sponsoring company can start the following processes at the Ministry of Manpower: 1. payment for the Skills Development Fund.The Skills Development Fund is intended to develop the working skills of the people of. For a 12-month work permit, the amount is USD 1,200 (USD 100 for each month of the expatriate s stay in ); 2. apply for the expatriate s work permit, which should take approximately 2 to 3 weeks to process. Within 7 days of entering, the expatriate and any accompanying family member(s), are required to report personally to the District Immigration Office and obtain personal documents, (i.e. Limited Stay Permit card (KITAS) and Immigration Control Book). Other personal documents should also be obtained at various government agencies, such as the Certificate of Police Registration, the Dependent List Statement from the Regional Civil Registry Office, etc. Foreign Exchange Regulations Currently there is no regulation restricting the movement of funds to or from. However, banks under BI rules : Planning Your International Transfer 2 are required to report any transfer to an offshore account in amounts exceeding USD 10,000. Furthermore, according to Bank Regulation No. 10/28/PBI/2008, purchases of foreign currency through banks against n Rupiah in excess of USD 100,000 or equivalent per month, may only be granted if the customer can provide evidence of the underlying transaction. When purchasing foreign currency against Rupiah in excess of USD 100,000 through banks, the following documents must be provided: 1. valid documents on the underlying transaction; and 2. the customer s identity card and copy of Tax Identification Number (for residents); and 3. statement signed by the authorized person across adequate stamp duty, which guarantees the validity of document (no. 1) and confirms that the said document will only be used to purchase the allowable amount of foreign currency. For purchase of foreign currency below USD 100,000, the bank has to obtain a statement from the customer, signed across adequate stamp duty, that the customer will not purchase foreign currency in excess of USD 100,000 per month. All major currencies are freely convertible into Rupiah, and cheque and deposit accounts may be maintained in foreign currencies.

4 3 : Planning Your International Transfer : Planning Your International Transfer 4 Living in Jakarta Jakarta is the capital of and the country s largest commercial center. used to be Southeast Asia s only member of OPEC, and the 1970s oil price hikes provided an export revenue windfall that contributed to sustained high economic growth rates. Following reforms in the late 1980s, foreign investment flowed into, particularly into the rapidly developing export-oriented manufacturing sector, and from , the n economy grew by an average of over 7%. In 1997 and 1998, was the country hardest hit by the Asian Financial Crisis. Against the US Dollar, the currency dropped from about Rp 2,500 to Rp 18,000, and the economy shrunk by 13.7%. The rupiah has since established at around Rp 9,000, and there has been a slow but significant economic recovery. and the n Economy Opportunity is a republic, with an elected parliament and president. The country and its people have a liberal attitude, which ensures freedom of thought and action, and in turn provides a realistic chance for opportunity and growth. Resources has vast areas of wilderness that support the world s second highest level of biodiversity and the country is richly endowed with natural resources, including crude oil, natural gas, tin, copper, and gold. Culture Across its many islands, consists of distinct ethnic, linguistic, and religious groups. The Javanese are the largest and most politically dominant group. s national motto, Bhinneka Tunggal Ika ( Unity in Diversity lit. Many, yet one ), articulates the diversity that shapes the country. Currency The official n currency is the n Rupiah (IDR). Office and Retail Hours The basic work week is 40 hours. The usual hours of work are eight hours per day Monday through Friday. Retail stores are open from 10 am until 9.30 pm, and many are also open on Sundays and public holidays. Many smaller shops do not accept credit cards. Bank Hours and Accounts Banking hours vary, but banks are normally open from 8.00 am to 3.00 pm Monday through Friday. Certain private banks are also open on Saturdays, from am to 3.00 pm, but services are limited to handling cash and certain other transactions only. Only residents may open accounts with a bank in. Most banks issue ATM/Debit cards, which enable the holder to access funds 24 hours a day, or use for direct purchases.

5 5 : Planning Your International Transfer : Planning Your International Transfer 6 Hospitals and Clinics There are a number of hospitals and clinics in Jakarta providing international-standard of healthcare, with English-speaking personnel. Some of these hospitals have international affiliations with overseas medical centers, and have expatriate doctors overseeing the practices here. These hospital/clinics provide executive medical check-ups and assist in arranging medical evacuation. Medical bills can be expensive in, especially for hospitals or clinics widely used by expatriates. A valid major credit card is essential, as patients will not be attended or admitted to a hospital unless one can provide a guarantee of payment. In, you must see an n doctor first, before you are allowed to consult with the expatriate doctor for a second opinion. Multinational companies and embassies generally have their recommended hospitals and/or clinics. Please check with your embassy, company HR department or insurance company for approved/recommended hospitals and clinics near your residence. Here are some of the hospitals and clinics catering to English-speaking expatriates in Jakarta: Hospitals Brawijaya Women & Children Hospital Jl. Taman Brawijaya No.1 Cipete Utara Jakarta Selatan Tel: +62 (0) / Pondok Indah Hospital (RS Pondok Indah) Jl. Metro Duta Kav. UE Pondok Indah Jakarta 12310,. Tel: +62 (0) / Clinics Global Assistance & Healthcare Cilandak Commercial Estate Unit 111 GC, Jl. Cilandak KKO Raya, Jakarta Tel Appointments/Emergency: +62 (0) Jakarta Women and Children Clinic Jl. Prapanca Raya No. 32a, Jakarta Selatan.Tel: +62 (0) International SOS Clinic SOS Medika Clinic - Bali Jl by pass Ngurah, Rai 505X, Kuta Bali. Tel: +62 (0) Pharmacies (Apotik) It is relatively easy to purchase common painkillers, such as Paracetamol (Acetaminophen) and Ibuprofen. Many drugs are available over the counter at a local pharmacy that would be Prescription Only in many countries. Care and caution should be taken to ensure that you are given the correct drug type and dosage. Apotik Century Duta Indah Pondok Indah Plaza 1, Blok UA 34. Tel: +62 (0) Apotik Melawai Jl. Melawai Raya No. 191, Blok M. Tel: +62 (0) Century Healthcare and Guardian All have branches throughout Jakarta. Websites Relevant websites for local facilities: stayingsafehealthy.html html#health SOS Cipete. Jl. Puri Sakti No. 10 Cipete Jakarta Selatan,. Tel: +62 (0) SOS Mega Kuningan. Menara Prima, 2nd floor, Jl. Lingkar Mega Kuningan Blok 6.2, Jakarta 12950,. Tel: +62 (0)

6 : Planning Your International Transfer 8 Water In Jakarta, the tap water is not safe for drinking or cooking. Bottled water should always be used. Though many expatriates use tap water to clean their teeth, it is probably prudent to use bottled water for children. Fluoride is not present in the drinking water (aqua). Therefore, you may wish to see your dentist/ doctor for advice. Supermarkets and traditional markets Fresh fruit, vegetables and meat are available in most supermarkets in Jakarta. Imported products are available in select super- and hypermarkets. Pork products are kept separate from other meats. Most supermarkets in areas with large expatriate communities generally have English-speaking personnel. You can usually find Japanese and Korean foods available in these supermarkets as well. Fresh foods and household products are also available at reduced prices at traditional markets ( pasar ). For firsttimers, try Pasar Modern BSD, where the building is clean and well-ventilated, before venturing into the pasar near your home. Some skills in haggling are required when shopping at a pasar, but many stall-vendors would understand simple English. Leave your fancy footwear at home, bring cash, and keep a hand on your wallet. Supermarkets Carrefour Hypermarket Available in everyone s neighborhood. To find the nearest outlet, go to Kem Chick Jl. Kemang Raya No. 3-5, Kemang. Tel: +62 (0) , +62 (0) Pacific Place, LG-99 SCBD Lot 3&5, Jl. Jend Sudirman Kav 52-53, Jakarta Tel +62 (0) Ranch Market Grand, East Mall, LG Floor Jl. MH Thamrin No. 1, Jakarta Pusat Tel +62 (0) Pondok Indah, Jl. Sultan Iskandar Muda No.21, Jakarta Selatan. Tel +62 (0) Sogo Food Hall Plaza. Jl. M.H. Thamrin Kav 23-30, Jakarta. Tel: +62 (0) ext Pondok Indah Mall 2, LG Floor, Jl. Metro Pondok Indah Blok III-B, Jakarta Tel +62 (0) , +62 (0) Traditional Markets Pasar Mayestik Jl.Kyai Maja, Kebayoran Baru Jakarta Selatan. Pasar Modern BSD City Jl. Letnan Sutopo, Bumi Serpong Damai. Pasar Muara Karang (especially for fresh seafood) Jl. Pluit Karang, Jakarta Utara. Pasar Santa Jl.Cipaku 1 (near Jl.Walter Monginsidi), Jakarta Selatan.

7 10 Section or Brochure name : Planning Your International Transfer 10 Domestic Help In, it is common for a household to employ one or two housemaids who help with chores such as cleaning, laundry and cooking, as well as a babysitter/nanny to help care for young children. There are organizations that assist in hiring domestic help, or your driver or current maid may recommend someone from their hometown who is looking for a job. It is important to keep a copy of the KTP (national ID card) and contact details of their family in case of emergency for any individuals you hire into the house. If you are not using an agency, you may consider to execute a written contract either with the employee, or her family if she is a minor. The contract must be in n and each copy must have a meterai (tax stamp) to be valid. Your HR Department may be able to assist you to draft the necessary contract. A maid s salary ranges from IDR800,000 to IDR1 million per month, and a nanny from IDR1.2 million to IDR1.8 million per month, depending on her experience. If the person has English skills, then her salary may be higher. In addition, if the maid does not live in your house, it is expected that you provide her with an additional transportation allowance, typically IDR20,000 to IDR50,000 per day, depending on distance and mode of travel. It is expected for the employer to cover the maid s medical and hospital bills. An insurance policy or annual limit may be set at the time of employment, in order to avoid any misunderstandings. This information would also appear in any contracts. If your helper has worked at least three months, it is expected that you provide her with the religious holiday allowance (THR), at least seven days before the Idul Fitri holiday (end of Ramadan). If the person has worked for one year, the THR is one month s salary, pro-rated according to the length of employment during the past year. Severance pay is normally one month s salary per year of service, up to a maximum of 9 months. Driver s License Most expatriates will prefer to employ a driver rather than attempt to drive in the crowded streets of Jakarta, where traffic jam tolerances can at times be measurable only in centimeters. Many multinational companies do not allow their expatriate employees to drive in. Employing a driver also allows you to sit in the back and catch up on paperwork or skim the newspaper, while the driver tries to find his way slowly through the traffic jams. You can expect to pay somewhere between US$350 to US$ 450 a month for a driver, depending on experience. Drivers with English language skill will call for higher pay. If you want your driver to work until late at night and on Sundays, you will have to pay overtime. There is a Jakarta Drivers Club, which acts as a recruitment agency. It is possible for expatriates to obtain a driver s license that is renewable annually. The fee for obtaining a driver s license (including agent s fee) is approximately USD 100. Education There are a number of international schools in Jakarta. The best known are the Jakarta International School (JIS) in Cilandak, South Jakarta, the British International School (BIS) in the southwestern suburbs, and the Singapore International School at Lebak Bulus, South Jakarta. There is also the Gandhi Memorial School, located at Kemayoran, North Jakarta. A number of other schools serve specific communities, (eg. Japanese, Australian, German, Korean, French and Pakistani). There are national plus schools primarily catering to middle-class families. Most schools demand that parents purchase a four-year development bond, which depreciates in value by 25% each year and is redeemable, without interest, if the child leaves before the four years is up. Standards are high at the most well-known schools, with examination preparation for a range of school systems. Transportation Public transport is not reliable in Jakarta. The most sensible way to get around is by Taxi. Taxi fares are cheap by international standards. There are many taxi companies, but not all are safe. It is recommended you use certain taxis and by booking over the phone. Blue Bird is the most reputable and established taxi company, and most drivers speak a bit of English. The exclusive Silver Bird and Golden Bird operate by booking only, and the fares are around three times, that of a regular taxi.

8 11 : Planning Your International Transfer : Planning Your International Transfer 12 Leaving for an Assignment Investment in There are no restrictions against expatriates investing in via the purchase of stock, debentures, bonds, or deposits with a bank. When making most investments, you will be requested to quote your individual tax number (NPWP). Income earned from investment on the n Stock Exchange is subject to final withholding tax. There are strict restrictions on ownership of real estate in by foreigners. Exit and re-entry requirements It is recommended that you have a current passport with a large number of empty pages when entering for your assignment, to accommodate the annual re-entry permits during your stay. We suggest that you check the expiry date of your re-entry permit before your travel out of the country. Not all embassies in will issue new passports to their citizens, so you would need to check with your embassy if your passport is expiring soon. Leaving after an Assignment Prior to leaving after your assignment, you should apply for an Exit Permit Only (EPO) from the Immigration office. You would need to provide this EPO in order to bring your shipment out of the country. You should also return your Tax Number card (NPWP) and submit a NPWP cancellation notification to the n Tax Authority. Exit and entry requirements Passport Before leaving, you should ensure that you have a current passport that is valid until the end of your expected foreign stay. This will avoid the problem of trying to obtain a new passport while overseas. Special Circumstances for Certain Host Countries This section is designed to help people who are being posted from (the home country) to work in another country (the host country). It aims to give you a general outline of the practical matters which you and your employer should consider in regard to your posting. Please note that the information herein provides only a general guide to the issues to consider when transferring abroad. Please seek professional advice concerning your individual circumstances. Individual Tax reporting If an n national qualifies as a foreign taxpayer, his/her foreign earnings would be exempt from reporting and taxation in. The tax office acknowledges that individuals working overseas must pay taxes in their host country, as they are most likely resident there. For some countries, you will also require a visa or other form of entry permit. The consulate of the relevant country will be able to supply you with details of the procedure for obtaining a visa or other permit.

9 : Planning Your International Transfer 14 An n national working overseas will not qualify as a foreign taxpayer if: 1. he/she is resides in ; 2. he/she is constantly moving from one country to another; and 3. he/she is present in for more than 183 days within a 12-monthperiod. Additional requirements for n national employees to be designated as foreign residents include official identity documents, such as: overseas residency cards; certifications from an n Embassy; or having the overseas address officially stated on their passports. n nationals moving overseas and other individuals leaving permanently are obligated to file n tax returns for their final period of residence in in a timely manner. Arrangements while you are overseas Home/House If your home is subject to a mortgage from a bank or other financial institution, you will need to make arrangements to have payments made while you are away. Personal Mail Before leaving, you should make arrangements to have all mail forwarded to an alternative address. Power of Attorney You may wish to give a friend, relative or your solicitor power of attorney to sign documents, etc. on your behalf, while you are away. Will It is advisable to make a will, if you have not already done so. Medical Coverage You should arrange a medical examination for you and your family well before departure. Absence from your home country for an extended period of time may result in loss of coverage. You should check on the benefits offered in relation to overseas services by any private health insurance you may already have. Driver s License You should check whether your driving license would be valid in the host country. If not, you will need to find out what the requirements are for obtaining a local license. Education If your children are accompanying you overseas, you will need to make arrangements to have them enrolled at an appropriate school. There are international schools at most major international centers. Banking Before you travel, you should check whether your bank has branches or affiliates in the host country, and whether any changes are necessary to your banking arrangements in order to give you local access to your funds. Investments If you become a non-resident, you should notify your bank, investment institutions, and the appropriate share registries with respect to shares you have in n companies and the date from which you become a non-resident. The institution will then be aware of any special steps that need to be made on your behalf. In this regard, sample letters can be provided at your request. Share Options You should take specific advice regarding participation in any employee share or share option plans, as your leaving could present tax-planning opportunities. Insurance Policies If your home is left while you are away, you should notify your insurer that the property is no longer owner-occupied. You can continue to pay premiums to your life insurance company in respect of your life assurance policy; however, you should notify the company and ascertain whether you will be covered by the policy while you are overseas. Pension Arrangements This is another area in which it is very important to seek specific advice. Depending on your situation, it may be critical that you seek specific advice prior to leaving. You should check any tax liabilities that may arise in the foreign country in respect to contributions that are continuing to be made into a fund and earnings in respect of this fund while you are overseas. You should also check whether your assignment would affect any entitlements you may already have accrued. You are strongly advised to arrange appropriate coverage in your destination country, including evacuation insurance for under-developed countries, as medical costs are significant in many overseas countries.

10 15 : Planning Your International Transfer Section or Brochure name 17 Consular/Embassy Information Australia AustralianEmbassy Jl. HR Rasuna Said Kav. C15-16 Kuningan Jakarta Tel. +62 (0) Fax +62 (0) public-affairs-jakt@dfat.gov.au Web site: Belgium Embassy of Belgium Deutsche Bank Building, 16th Floor Jl. Imam Bonjol No. 80 Jakarta Tel. +62 (0) Fax +62 (0) jakarta@diplobel.fed.be Web site: Brazil Embassy of Brazil Menara Mulia 16th Floor Jl. Jend Gatot Subroto Kav Jakarta Tel. +62 (0) /57 Fax +62 (0) Web site: Canada Canadian Embassy World Trade Centre 6th Floor Jl. Jend Sudirman Kav Jakarta Tel. +62 (0) Fax +62 (0) canadianembassy.jkrta@international. gc.ca Web site: France Embassy of France Menara BCA 40 th Floor Jl. MH Thamrin No.1 Jakarta Tel. +62 (0) Fax +62 (0) ambassade@ambafrance-id.org Web site: Germany Embassy of the Federative Republic of Germany Jl. MH Thamrin No. 1 Menteng Jakarta Tel. +62 (0) Fax +62 (0) germany@rad.net.id Web site: China Embassy of the people s Republic of China Jl. Mega Kuningan No. 2 Kuningan Jakarta Tel , Fax chinaemb_id@mfa.gov.cn Web site: Japan Embassy of Japan Jl. MH Thamrin 24 Menteng Jakarta Tel. +62 (0) Fax +62 (0) Web site: Netherlands Embassy of The Kingdom of the Netherlands Jl. HR Rasuna Said Kav. S-3 Kuningan Jakarta Tel. +62 (0) Fax +62 (0) jak@minbuza.nl Web site: New Zealand New Zealand Embassy Sentral Senayan 2, Floor 10 Jl. Asia Afrika No. 8 Gelora Bung Karno Jakarta Pusat Tel. +62 (0) Fax +62 (0) nzembjak@cbn.net.id Web site: indonesia Singapore Singapore Embassy Jl. HR Rasuna Said Blok X/4 Kav. No.2 Kuningan Jakarta Tel. +62 (0) Fax +62 (0) singemb_jkt@sgmfa.gov.sg Web site: South Africa Embassy of the Republic of South Africa Wisma GKBI 7th Floor Suite 705 Jl. Jend Sudirman Kav.28 Jakarta Tel. +62 (0) Fax +62 (0) saembassy@centrin.net.id Web site: South Korea South Korea Embassy The Plaza Office Tower, 30 th Floor Jl. MH Thamrin Kav Jakarta Pusat Tel. +62 (0) Fax +62 (0) / koremb_in@mofat.go.kr Web site: asia/idn/main Switzerland Embassy of Switzerland Jl. HR Rasuna Said Kav. X3/2 Kuningan Jakarta Tel. +62 (0) , Fax +62 (0) jak.vertretung@eda.admin.ch Web site: United Kingdom The British Embassy Jl. MH Thamrin No.75 Menteng Jakarta Tel. +62 (0) Fax +62 (0) consulate.jakarta@fco.gov.uk Web site: uk/en United States Embassy of the United States Jl. Medan Merdeka Selatan No. 3-5 Jakarta Tel. +62 (0) Fax +62 (0) , jakconsul@state.gov. Web site:

11 Contact us KPMG Hadibroto Tax Services 33rd Floor, Wisma GKBI 28, Jl. Jend. Sudirman Jakarta 10210, T: +62 (0) F: +62 (0) Esther Kwok Partner International Executive Services (IES) E: Natalia Yamin Director International Executive Services (IES) E: kpmg.com/id The information contained herein is of a general nature and is not intended to address the circumstances of any particular individual or entity. Although we endeavour to provide accurate and timely information, there can be no guarantee that such information is accurate as of the date it is received or that it will continue to be accurate in the future. No one should act on such information without appropriate professional advice after a thorough examination of the particular situation KPMG Hadibroto, an n limited liability company and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ( KPMG International ), a Swiss entity. All rights reserved. Printed in The KPMG name, logo and cutting through complexity are registered trademarks or trademarks of KPMG International.

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