TVP and Society & Division Leader Meeting

Transcription

1 TVP and Society & Division Leader Meeting 2015

2 Topic Introductions Young Professionals update Town Hall best practice sharing Welcome from IIE President and Executive Director Webinar summary and update Division management center highlights Updated THR presentation and questions Annual Conference input/feedback for 2016 Time 20 minutes 10 minutes 30 minutes 5 minutes 15 minutes 15 minutes 25 minutes 10 minutes Agenda

3 Name Current IIE role(s) Years as an IIE member Introduction

5 IIE Young Professionals Society & Division Leaders Meeting 2015 Annual Conference

6 Who are we? Group within IIE Does not require additional fees Open to anyone who: o Full Professional IIE Membership o 35 years of age Automatically in! Purpose: Provide a voice to this particular customer base Encourage involvement and engagement for YPs at Regional and National levels Assist with transition from Student to Professional Provide resources to early-career Professionals

7 History Initiated in 2012 by Patrick Foxworthy and Natalie Keller Horizontal leadership structure aligned with the Regional VPs Needed additional Regional representation, created Regional Chair Representative positions in 2013 with a dedicated Director on the YP Board

8 Leadership Structure

9 Regional Chair Positions Western North Central South Central Great Lakes Southeast Rodrigo Diaz Nathan Crabel Hillary Gould Kelsey Larson Greg van Amerongen Megan Peters Michael Deegan Northeast Mid Atlantic Canada Mexico Dana Meyer Bill Zhang Theo Nehemias Faraaz Bahmany

10 2015/2016 Strategy Restructuring Board of Directors to specific responsibilities: ex.. o Regional Chair Representatives Annual Conference o Marketing/Image/Awareness Student Conference o Communications Student Committee o Etc. Coordinate with Student Committee Expand awareness to other Divisions/Societies Consistent Communication Strategy to YP Members

11 2015/2016 Strategy Prioritize Customer bases: 1. Soon-to-Be and Recent Graduates Senior year of school through first 6 months at first job 2. Early Career Professionals Years 0 5 of career Prioritize Objectives for those Customers 1. Transition to the Professional Community 2. Leadership development and Network building

12 How does YP fit with Divisions/Societies? Currently starting YP in SHS (Mary Ellen Skeens) o Quarterly Webinars o YP Program at Annual Conference o Newsletter/Communication Coordinating with IAB for What I wish I had known when I graduated from Engineering School (Danny Faucette)

13 Questions? Y O U N G P R O F E S S I O N A L S

15 Tips for a Great Town Hall Meeting Wiljeana Glover, Ph.D President, SEMS Town Hall Best Practices

16 1. What is SEMS 2. Introduction of SEMS BOD 3. Key Activities 4. Accomplishments 5. Membership 6. Strategic Initiatives 7. Questions, Answers, & Invitation to Become Involved SEMS Town Hall Agenda

17 Beneficial Activities Membership feedback on activities during meeting Best Practices Advertising Town Hall during sessions Award winners, sponsors, and featured speaker attendance Gathering slides from board members/team Highlighting specific data from initiatives, e.g., # webinar attendees, # ISERC full papers Practices Beneficial Activities & Best

18 Open Discussion What are some things you have seen done at a Town Hall that went well and were beneficial? Any additional activities you may not have seen yet at a town hall that might be good to add? Best Practice Sharing Is there anything that didn t go well in the past?

19 Involve BOD in planning and leading Town Hall Advertise Town Hall before conference ( , newsletter, etc.) and during prior sessions onsite At Town Hall: Share S/D status with attendees (e.g., THR, progress toward Annual and Strategic Goals) Conduct some strategic planning during Town Hall (e.g., gather SWOT perceptions, input on initiatives for Annual or Strategic Plan, obtain feedback on progress, etc.) Share status of major S/D activities (e.g., webinars conducted/planned, ISERC/AS sessions conducted/scheduled, etc.) Suggestions for Town Halls

20 At Town Hall (cont d): Recognize award winners, sponsors, other contributors Recognize past board members for their contributions Provide networking opportunities (e.g., speed dating) Hold mini-working sessions if there are any hot topics you want to address (e.g., brainstorming session on how to better involve students/yps) Recruit volunteers! Leave time for discussion/feedback (new survey) After Town Hall: Send presentation to membership via or excerpts in newsletter Respond to feedback Suggestions for Town Halls

23 TVP and Society & Division Leader Meeting 2014 & 2015 Webinar Review

24 Objective: To review the 2014 and 2015 (to date) IIE webinar activities with the Division and Society leadership Desired Outcome: To gain insights into how IIE Societies and Divisions can provide even greater value to our membership through this important communications and education medium Webinar Overview

25 IIE 2014 Webinar Summary: 42 Webinars conducted 14 promoted upcoming conferences (Ergo, Healthcare, Lean, Annual) 3 were volunteer training 2 were business meetings Topical categories: Ergonomics (9) Engineering Management (2) Healthcare (12, includes 1 Bus. Mtg.) Logistics & Supply Chain (1) Process Industries (5) Manufacturing & Design (4) Mentoring YPs (1) Computer & Information Systems (1) Sustainable Development (2, includes 1 Bus. Mtg.) Professional Development (1) Chapter leader training (3) Lean (1) 2605 Participants 1965 Registered Total Registrants: 4570 Participation: 57% Data Summary

26 IIE 2014 Webinar Summary: 42 Webinars conducted 4570 total registrants 3026 unique registrants Multiple webinar participation ranges from 2 19 sessions 109 average registrations per webinar (maximum was 667) 57% participation rate (based on # participants/ # registrations) 11% Student Participation 68% Non-Member 21% Member Data Summary 2605 Participants 1965 Registered

27 IIE 2014 Webinar Summary: 42 Webinars conducted 4570 total registrants High Flyers by # of registrations Will Sitting Kill Us? If So, What Can We Do? If Not, Why All the Hype? (667) In Ergonomics, The Whole Person Matters (484) Flexible Workforce (380) Ergonomics and the Changing Workforce (380) Addressing Ergonomics in Disabilities and in Design (348) Work Measurement (334) Cost Justification and ROI of Ergonomics Program Improvements (279) The Pathway to Obtaining a Professional Engineering License (211) ELSS and LEC - Lean Processes and Time-Tested Management Principles (160) Best Practices in Management Engineering (113) 2605 Participants 1965 Registered From Efficiency to Safety: the Role of Human Factors in healthcare (111) Evolution of Lean From Cars to Chemicals to Supply Chains and Beyond (109) Data Summary

28 2014 Webinars conducted by month December November October September # Webinars (total/month) Data Summary August July June May April March February January

29 IIE 2015 Webinars Summary: 21 Webinars conducted and scheduled to date (through June) 6 promoted upcoming conferences (e.g. Annual Conference) 1 was a chapter topic event (LA/Orange Co.) 89 avg. # registrations, 48 avg. # participants Topical categories: Ergonomics (2) Society for Healthcare Systems (3) Supply Chain & Logistics (1) Process Industries (2) Manufacturing & Design (1) Computer & Information Systems (1) Sustainable Development (2) Engineering Economy (2) Conference Marketing (6) IIE Chapter (1) 869 Registered Participants Total Registrants: 1872 Participation: 54% 1003 Data Summary

30 IIE 2015 Webinars Summary: 21 Webinars conducted and scheduled to date (through June) 6 promoted upcoming conferences (e.g. Annual Conference) 1 was a chapter topic event (LA/Orange Co.) 1872 Total registrations, 54% participation rate 89 avg. # registrations, 48 avg. # participants High Flyers by # registrations: 869 Registered Participants 1003 Data Summary

31 What information can we leverage? The number of IIE Webinars range from 1 to 7 per month February had the most (7), May and June held the least (1) # of webinars Webinars seem to 'slow' in the summer and annual conference months (6 in May - Aug and 36 across all other months) Ergonomics divisions held 8 webinars throughout 2014 Ergonomics, Lean & Healthcare topics seem to be the most popular themes Many 'Non-members' join a webinar (topic interest versus Division Member alliance) Student participants is the lowest percentage of participant demographic Average participation # is right skewed based on some highly attended webinars Several members are taking advantage of multiple webinars Observations

32 Opportunities to provide greater value: Promote cross division/society collaboration of webinars (e.g. Lean and Process Industries) Leverage Newsletters (even for topics sponsored by others) Leverage Social Media Consider summer webinar topics for our membership (best papers to present) Leverage best practices and share with other divisions (e.g. Ergonomics) Promote and increase student participation in IIE webinars (best student papers) Analyze participant feedback and sentiment to identify common themes and improvement opportunities Perform webinar analysis regularly, share best practices at Annual Conference and beyond Opportunities Notes: 1) Please contact Carol Le Blanc 8 weeks in advance of scheduling and promoting an event (cleblanc@iienet.org ) 2) Live virtual conferences are not being supported by IIE

33 IIE Website: Upcoming Webinars

34 IIE Website: Webinars Archives

35 What questions do you have? What recommendations do you have for improving our webinar offerings to our membership? Other comments or discussion items? Questions & Discussion?

37 Goal: Quick review of where to find the tools that lead to a successful Society/Division Bylaws Policies & Procedures Technical Health Report (THR) (formerly DHR) Strategic Plan Annual Plan Election Process Awards Documentation Certificates Division Mgmt. Center Review

38 Aid IIE in administrative duties (e.g. awards, elections, etc). Assist in identifying strengths to be exploited as well as areas for improvement Get a picture of where you are now and outline a plan for where you want to go Societies & Divisions only grow when their leaders react to the data summarized in the Technical Health Report and create Annual and Strategic Plans to address improvement opportunities. Intro: Why Use These Tools?

39 IIE Division Management Center Site includes: Deadlines Documentation Tools Contacts Where the tools are located

40 May 1: Submit Division Health Report to TVP July 31: 3-Year Strategic Plan Draft to TVP for approval (only if a current strategic plan which covers the operating year has not yet been submitted) Sept. 1: Finalize Strategic Plan (only if a current strategic plan has not yet been submitted) Sept. 6: Submit 2016 Awards documentation to TVP for approval Sept. 30: Update Annual Goals and submit to TVP Oct 11-Dec 14: Start of election process (see Division Election Timeline document for exact date for your Division) Oct. 30: Submit 2016 Awards Sponsorship Documentation Nov. 30: 2016 Awards Sponsorship Funds due Jan 24-Mar 21: Elections open (see Division Election Timeline document for exact date for your Division) Jan. 31: Review Bylaws, Policies & Procedures and submit to TVP if changes are needed Annual Deadlines

41 Schedule regular board meetings Develop your plan of attack Note all required deadlines and assign owners Your Division Health Report was due 5/1. If you haven t completed it yet, please do so ASAP. Use your DHR to inform your Strategic and Annual Plans Regularly interact with your TVP and ensure they are informed and invited to all leadership and board meetings Next Steps

43 The THR will be used for both societies & divisions beginning in year This tool (just as with the former DHR): assesses the overall performance and health of a society/division assists S/D leadership and TVPs to diagnose areas needing improvement and track progress over time We ll review today: Rationale behind changes Major components of THR Questions/comments/concerns Health Report (THR) Introducing New Technical

44 Broaden content to apply to societies and divisions, including divisions of all sizes and types Provide a more accurate representation of current health Clarify major categories of performance Define reasonable weights for difference performance categories Capture current thinking on S/D activities that will increase member value proposition Why did we need to change it?

45 Provide more useful, actionable information for guiding improvement planning Capture current thinking on best practices to increase member value proposition Specify what not how Fit for all types of S/D size, membership, focus, etc. Cost-benefit trade-off of data (e.g., don t overburden S/D leaders or IIE to track or obtain data) Enable benchmarking and useful comparisons where possible Design philosophy

46 Leadership health measures the capability/ readiness/mechanisms of leadership that provide value proposition to membership Operational health measures the quality and quantity of offerings, effectiveness, means, timeliness, appropriateness of delivery of offerings Membership health measures the impact of offerings on membership Major THR components

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52 Potential impact on current heath status

55 Questions, comments, concerns on THR?

57 IIE Annual Conference Input