HALEDON BOARD OF EDUCATION HALEDON, NJ

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1 HALEDON BOARD OF EDUCATION HALEDON, NJ MINUTES REGULAR BUSINESS MEETING MARCH 10, :00 P.M. CALL TO ORDER The meeting was called to order at 7:03 by Mr. Hicks. FLAG SALUTE ROUTE OF EGRESS In the event of an emergency, all people may exit right or left from this room and proceed to an exit door. All doors will open from the inside. OPEN PUBLIC MEETING ANNOUNCEMENT The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Haledon Board of Education has caused notice of this meeting to be published in the North Jersey Herald News, the Board s Official Newspaper on January 11, Notices of this meeting, indicating date, time and place, were posted publicly on the door of the main entrance to the school and filed with the clerk in the municipality of Haledon. ROLL CALL Present: Also Present: Absent: Ms. Diaz, Mrs. Fischer, Ms. Fusco (departed 7:45 pm), Mr. Hicks, Mr. Latona, Ms. Rolón (arrived 7:30 pm) Mr. Serapiglia, Business Administrator/Board Secretary; Mr. Parkes, Principal Mrs. Martin, Mrs. Smith, Mr. Batelli CORRESPONDENCE MOTION by Mrs. Fischer, seconded by Ms. Fusco that the Board of Education accepts the following correspondence: Lauren Mestell, Instructional Aide Letter of Resignation MOTION carried unanimously upon roll call vote, 5-0.

2 HALEDON BOARD OF EDUCATION Minutes Regular Meeting March 10, 2015 Page 2 of 11 PRESENTATION Mr. Serapiglia presented the Preliminary Budget. PRELIMINARY BUDGET RESOLUTION MOTION by Mr. Latona, seconded by Ms. Rolón that the Board of Education approves the following resolution: BE IT RESOLVED to approve the School District Budget for submission to the Passaic County Superintendent of Schools: Budget Local Tax Levy Total General Fund $14,158,695 $6,070,948 Total Special Revenue Fund $1,322,836 $0 Total Debt Service Fund $0 $0 Total $15,481,531 $6,070,948 Be it further resolved that the Board of Education approves the following capital projects for the school year: Unit Vent Replacement (addition to Final Eligible Costs) $157,260 STEM Lab Install $350,000 Playground Install $198,745 Total $706,005 BE IT FURTHER RESOLVED that the Board of Education approves the following Equipment purchase for the school year: Laptop Carts (COWS) $137,583 Promethean Board Replacements $22,998 New Switches $30,298 Total $190,879 Travel Reimbursement WHEREAS, travel and expense reimbursement (expenditures and encumbrances) has reached a total amount $11, as of March 6, 2015; BE IT FURTHER RESOLVED, WHEREAS, the Haledon Board of Education recognizes school staff and Board members will incur travel expenses related to and within the scope of their current responsibilities and for travel that promotes the delivery of instruction or furthers the efficient operation of the school district; and WHEREAS, N.J.A.C. 6A:23B-1.1 et seq. requires Board members to receive approval of these expenses by a majority of the full voting membership of the Board and staff members to receive prior approval of these expenses by the Superintendent of Schools and a majority of the full voting membership of the Board; and

3 HALEDON BOARD OF EDUCATION Minutes Regular Meeting March 10, 2015 Page 3 of 11 THEREFORE, BE IT RESOLVED, that the Haledon Board of Education hereby establishes the school district travel maximum for the school year not to exceed $50,000 and that the Business Administrator / Board Secretary shall track and record these costs to insure that the maximum amount is not exceeded, Appropriation of Fund Balance BE IT RESOLVED that the Haledon Board of Education appropriates $257,176 of its Fund Balance to support the School District Budget Maintenance Reserve Account Withdrawal BE IT RESOLVED that the Haledon Board of Education requests the approval a Maintenance Reserve Account Withdrawal of $65,000 to support required maintenance for the School District Budget. Capital Reserve Account Withdrawal withdrawal in the amount of $157,260. The district intends to utilize these funds for the additional expenses above the Final Eligible Costs for the Unit Vent Installation at the Haledon Public School. withdrawal in the amount of $350,000. The district intends to utilize these funds for the renovation of a current room into a STEM Room at the Haledon Public School. withdrawal in the amount of $198,745. The district intends to utilize these funds for the installation of a Playground at the Haledon Public School. withdrawal in the amount of $137,583. The district intends to utilize these funds for the purchase of Computer on Wheels for the Haledon Public School. withdrawal in the amount of $22,998. The district intends to utilize these funds for the purchase of Promethean Board Replacements for the Haledon Public School. withdrawal in the amount of $30,298. The district intends to utilize these funds for the purchase of Computer Network Switches for the Haledon Public School. Professional Services C. WHEREAS, N.J.A.C. 6A:23A:5.2 (a) mandates boards to establish annually prior to budget preparation, for public relations and each type of professional service a maximum level of spending for the ensuing school year; and WHEREAS, the budget includes the following appropriations

4 HALEDON BOARD OF EDUCATION Minutes Regular Meeting March 10, 2015 Page 4 of 11 Legal $30,000 Accounting $18,615 Architect $15,000 Election $0 Other Admin Svcs $14,000 Repair Svcs / Grounds / Security $878,028 Extraordinary Svcs $426,616 Nonpublic Svcs $0 Prof Dev $35,130 Transportation $223,941; and WHEREAS, the Administration needs to notify the board if there arises a need to exceed said maximums. Upon which the board may adopt a dollar increase in the maximum amount through formal board action; and WHEREAS, the Board and Administration wishes to minimize the amount of paperwork involved in this area; NOW, THEREFORE, BE IT RESOLVED, that the Haledon Board of Education establishes maximums for professional development in the areas listed above at a level of 120% of the amounts listed for the school year. MOTION carried unanimously upon roll call vote, 6-0. Curriculum & Technology Committee - Mrs. Smith, Chairperson; Mrs. Fischer, Ms. Diaz MOTION by Mrs. Fischer, seconded by Ms. Rolón that the Board of Education approves Items 1-3: 1. That the Board of Education approves the following class trip(s): Grade Trips 1 Izod Center, Ringling Brothers & Barnum Bailey Circus 5 Museum of Natural History 4 Liberty Science Center 7-8 Camp Bernie 2. That the Board of Education approves the following resolution: WHEREAS, the following employees are attending staff training, seminars and/or workshops; and WHEREAS, the attendance at stated functions were previously approved by the Chief School Administrator as work related and within the scope of the work responsibilities of the attendee; and WHEREAS, the attendance at the functions were approved as promoting delivery of instruction or furthering efficient operation of the school district and fiscally prudent,

5 HALEDON BOARD OF EDUCATION Minutes Regular Meeting March 10, 2015 Page 5 of 11 NOW BE IT RESOLVED that the Board of Education approves the requests for attendance at professional workshops/conferences as listed: NAME WORKSHOP Funded by COST DATE Patricia DeVito Size Matters Handwriting, Nanuet, NY $ /27/15 Sara Haase MRHS Rehearsal N/A None 3/12/15 Dean Smith Recognizing & Responding to Suspicious N/A None 3/27/15 Behavior in Schools, Paramus, NJ Carol Molinari Hearing Loss Hearing Assistance Technology, $7.13 4/28/15 Paramus, NJ Miranda McLoughlin Hearing Loss Hearing Assistance Technology, Paramus, NJ N/A None 4/28/15 3. That the Board of Education approves the following resolution: WHEREAS, the Haledon Board of Education is required pursuant to N.J.S.A. 18A:11-12 to adopt policy and approve travel expenditures by district employees and board members using local, State, or Federal funds to ensure that travel is educationally necessary and fiscally prudent; and WHEREAS, the board of education has determined that the training and informational programs sponsored by New Jersey School Boards Association and set forth below are directly related to and within the scope of board members duties; and WHEREAS, the board of education has determined that the training and informational programs sponsored by New Jersey School Boards Association and set forth below are directly related to and within the scope of the listed job title s current responsibilities and the board s professional development plan; and WHEREAS, the board of education has determined that participation in the New Jersey School Boards Association training and informational programs requires school district travel expenditures and that this travel is critical to the instructional needs of the district and/or furthers the efficient operation of the district; and WHEREAS, the board of education has determined that the school district travel expenditures to New Jersey School Boards Association programs are in compliance with State travel guidelines as established by the Department of the Treasury and with the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provisions of Title 18A of the New Jersey Statutes; and WHEREAS, the board of education finds that a mileage reimbursement rate of $.31 per mile is a reasonable rate; and WHEREAS, the board of education has determined that participation in the New Jersey School Boards Association training and informational programs is in compliance with the district policy on travel; therefore be it RESOLVED, that the board of education hereby approves the attendance of school board members at the listed New Jersey School Boards Association training and informational programs, and the costs of attendance including all registration fees, and

6 HALEDON BOARD OF EDUCATION Minutes Regular Meeting March 10, 2015 Page 6 of 11 statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount; and, be it further RESOLVED, that the Haledon Board of Education authorizes in advance, as required by statute, attendance at the following New Jersey School Boards Association training programs and informational events as listed: BOE Members Program Date Event Cost Anyelis Diaz NJSBA Governance I (Weekend Orientation), Princeton, NJ 3/13-3/15/15 $ MOTION carried upon roll call vote, 6-0 on Items 1-2; Roll call vote was on Item 3 (Ms. Diaz abstained). APPROVAL OF PRIOR MINUTES MOTION by Mrs. Fischer, seconded by Ms. Fusco that the Board of Education approves the following minutes: Regular Meeting February 24, 2015 Executive Session February 24, 2015 MOTION carried upon roll call vote, (Ms. Rolón abstained). HEARING OF CITIZENS ON AGENDA ITEMS ONLY Public is invited to address the Board with any questions, comments or concerns with respect to items listed on the agenda of this meeting. MOTION by Mrs. Fischer, seconded by Ms. Fusco to open the floor to the public, 7:40 p.m. None. MOTION by Mrs. Fischer, seconded by Ms. Fusco to close the floor to the public, 7:40 p.m. MOTION passed by voice vote, 6-0. REPORTS President s Report Mr. Hicks, Vice President, thanked everyone who came in to read to the students for Read Across America and also reminded everyone of the Tricky Tray tomorrow. The board appreciates community support--the Board donated a Chromebook. Mr. Hicks thanked John Serapiglia and the staff for the budget; Mr. Hicks reported that students are taking PARCC exams and school will be accepting credit cards for lunch payments. Superintendent s Report Mr. Serapiglia reported Monday, March 2 nd was the first day of Read Across America week at the school. Many volunteers came to read to the students. The rest of the week was a fun filled reading bonanza. There were many Dr. Seuss costumes throughout the week. The children were enjoying reading and having volunteers

7 HALEDON BOARD OF EDUCATION Minutes Regular Meeting March 10, 2015 Page 7 of 11 from the community read to them. On Tuesday, the Principals administrative cabinet met. Some of the topics discussed were the school calendar, school safety, master schedule and PARCC testing. Enrollment for the school is currently at There have been 0 suspensions for the month of March The Professional Learning Community (PLC) teams are continuing their weekly meetings. A clear goal of a Professional Learning Community is to learn from one another. This goal is the focus and now it is bearing fruition as the PARCC testing begins. The focus on how to teach the Common Core State Standards (CCSS) has deepened the understanding of the children. So, many subjects build upon what was previously learned. If a child has not mastered that skill, there is a good possibility of them struggling with the next. This will end up in a pattern of children being retained because they are not prepared to move forward. The school musical Hairspray will be occurring Thursday, March 26 at night. The fundraiser movie night was a success. It was an exciting night for families to come and watch a movie at the school. The spring sports season is about to begin. The softball and baseball teams will be holding tryouts very soon. Business Administrator/Board Secretary Report Mr. Serapiglia discussed the resolution for the online purchasing for food service program and asked whether the Board read the about the meeting with the mayor. A sign-up sheet was handed out for the upcoming county meeting. Personnel Report Mrs. Fischer, Chairperson; Mrs. Martin, Mrs. Smith Agenda items only. Finance Report Mr. Hicks, Chairperson; Ms. Fusco, Mr. Latona A meeting was held to sign bills and review the budget. Curriculum Report Mrs. Smith, Chairperson; Mrs. Fischer, Ms. Diaz Agenda items only. Policy Report Ms. Rolón, Chairperson; Mr. Hicks, Mr. Latona Agenda item only. State and County Report Mrs. Fischer, Mr. Latona March 23 rd Constructing Salary Guides will be presented at the County meeting. Board Attorney s Report Mr. Fogarty None. Personnel and Management Committee - Mrs. Fischer, Chairperson; Mrs. Martin, Mrs. Smith MOTION by Mrs. Fischer, seconded by Mr. Latona that the Board of Education approves Items 1-9: 1. That the Board of Education, upon the recommendation of the Superintendent, removes Katelyn McCann from the list of approved substitutes effective immediately. 2. That the Board of Education accepts the resignation of Melissa Peters as Softball Coach and approves David Pucilowski as Softball Coach for the school year. 3. That the Board of Education, upon the recommendation of the Superintendent, approves continued employment of the following Maternity Leave Replacement Teacher, without benefits, from April 2, 2015 through the end of the school year:

8 HALEDON BOARD OF EDUCATION Minutes Regular Meeting March 10, 2015 Page 8 of 11 Name Position Degree / Step Salary Christine Caramanna Maternity Leave Replacement Teacher BA+15/Step 1 $52,820 prorated 4. That the Board of Education approves home instruction services for medical reasons to student #5617 to be provided by Noelle Snyder at the rate of $40.00 per hour on an as needed basis. 5. That the Board of Education retroactively approves home instruction by Dean Smith for Student #6220 at the rate of $40.00 per hour beginning February 13, 2015 until further notice. 6. That the Board of Education accepts, with regret, the resignation of Lauren Mestell, Instructional Aide effective March 10, That the Board of Education rescinds the appointment of the following personnel, previously appointed November 18, 2014: Name Marideiby Gutierrez Position Substitute Custodian 8. That the Board of Education appoints the following mentors for the school year: New Teacher to be Mentored Traditional/Alternate Route Subject Area Mentor Jennifer Silverman Traditional Teacher of English Christine Martelo Cara Clinton Traditional Preschool Inclusion Teresa Ziegler 9. That the Board of Education approves the lists of new substitutes through the Passaic County Educational Services Commission for the school year as shown under Exhibit B. MOTION carried unanimously upon roll call vote, 5-0. Policy Committee - Ms. Rolón, Chairperson; Mr. Hicks, Mr. Latona MOTION by Ms. Rolón, seconded by Mr. Latona that the Board of Education approves Item 1: 1. That the Board of Education approves second reading and adopts the following revised regulation as shown under Exhibit A: R7441 Electronic Surveillance In School Buildings and On School Grounds MOTION carried unanimously upon roll call vote, 5-0. Finance & Physical Plant Committee - Mr. Hicks, Chairperson; Ms. Fusco, Mr. Latona

9 HALEDON BOARD OF EDUCATION Minutes Regular Meeting March 10, 2015 Page 9 of 11 MOTION by Mr. Latona, seconded by Mrs. Fischer that the Board of Education approves Items 1-6: 1. That the Board of Education moves the bills for March 10, 2015 be approved as presented: General Fund $368, Special Revenue Fund $ Construction Project Fund $ Debt Service Fund $0 Enterprise Fund $3, Payroll Fund 2/25/15 $468, Total for Approval $840, That the Board of Education approves the purchase of nine (9) Dell units for video rendering, editing and telecasting, at a cost of $8,742.51, utilizing WSCA/NASPO Contract # That the Board of Education approves the purchase of four (4) Promethean Board projectors from CDW-G at a total cost of $3,196 utilizing NJPA Contract # That the Board of Education approves the following resolution: WHEREAS the Haledon School District would like to allow for parents and guardians to pay for meals for their students online through a cafeteria online payment system, and WHEREAS the district s current Student Information System, Realtime, has an agreement in place with Bank of America to serve as a Merchant account for such transactions, and WHEREAS charges for this are service are as follows: - $99.99 setup fee (no contract or termination fee), which the district will receive $100 rebate once account is activated and processing for 3 months, - $19.99 monthly Fee, - Rates start at 1.79% for debit cards and 1.99% for credit cards plus $.25 per transaction, - NO batch fee, - $95 annual fee (PCI compliance/irs regulatory fee/vulnerability scans and updates), and WHEREAS the Haledon School District will charge parents and guardians utilizing the Parent Portal to make deposits onto their student s meal account a $2 fee per transaction to cover the costs discussed prior, and WHEREAS all fees associated with this due from the school district shall be paid from the District s Cafeteria Enterprise account,

10 HALEDON BOARD OF EDUCATION Minutes Regular Meeting March 10, 2015 Page 10 of 11 NOW THEREFORE BE IT RESOLVED that the District accept the proposal from Bank of America to set up a Merchant account in connection with the District s current Student information System (Realtime) for a cafeteria online payment system. 5. That the Board of Education approves the Tuition Contract with Windsor learning Center, Pompton Lakes, NJ for student 6220 beginning March 16, 2015 through June 23, 2015 in the amount of $ per diem for 65 days, for a total of $19, That the Board of Education approves the following use of facilities application: Girl Scouts Northern NJ Tuesdays/Wednesdays (March 17 th May 13, 2015 (3:30-4:30 pm) MRHS Basketball March 11 April 3, 2015 (3 nights/week: 7-9 p.m.) I Can Be Activities Small Gym - practice MOTION carried upon roll call vote, 5-0. NEW BUSINESS/OLD BUSINESS 1. Mr. Hicks - snow day make up either ½ day on April 3, 2015 (Good Friday) or a full day on April 10, AMEND SCHOOL CALENDAR RESOLUTION: MOTION by Ms. Rolón seconded by Mr. Latona that the Board of Education approves the following item: That the Board of Education amends the school calendar to have April 3, 2015 as a half day with 12:30 p.m. dismissal with After Care Services to be added in. MOTION carried upon roll call vote, 5-0. NEW BUSINESS/OLD BUSINESS 2. Mrs. Fischer - a 5 th grader in Dumont jumped through a window do windows open all the way? It is a safety issue. 3. Mrs. Fischer - sites available: Roe Street MRHS County property PAL 4. Mrs. Fischer - in 1960s and 1970 Joseph Vervaet was a Haledon Board member-- he passed away a couple of weeks ago; was interested in history and donated books to Library. ACCEPT DONATION OF BOOKS RESOLUTION: MOTION by Mrs. Fischer seconded by Mr. Latona that the Board of Education approves the following item:

11 HALEDON BOARD OF EDUCATION Minutes Regular Meeting March 10, 2015 Page 11 of 11 That the Board of Education accepts a donation of books to the library in the name of Joseph Vervaet. MOTION carried upon roll call vote, 5-0. NEW BUSINESS/OLD BUSINESS 5. Mr. Latona presentation of budget look to hire technology person on own for Grant writing. 6. Mrs. Fischer breakdown of interlocal costs what it would cost to hire our own. HEARING OF CITIZENS During this portion of the meeting, the residents are invited to address the Board with any questions, comments or concerns that may be in respect to the operation of their school. Public is invited to address the Board with any questions, comments or concerns with respect to items listed on the agenda of this meeting. MOTION by Mrs. Fischer, seconded by Ms. Rolón to open the floor to the public, 8:09 p.m. Rix Nunez new building would you do parking under the building? MOTION by Mrs. Fischer, seconded by Ms. Rolón to close the floor to the public, 8:10 p.m. MOTION passed by voice vote, 5-0. ADJOURN MOTION by Mrs. Fischer, seconded by Mr. Latona, to adjourn 8:11 p.m. MOTION carried unanimously upon voice vote, 5-0. RESPECTFULLY SUBMITTED: John Serapiglia Business Administrator/Board Secretary

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