Internal Audit for Public Administration

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1 European Seminar 24 th - 25 th November 2011, Berlin Brochure 1

2 European Seminar Background Internal auditors in public administration face a unique range of challenges. Their work implies more than simple determination that controls are in place and regulations are obeyed. Internal audit professionals have to comply with national and European audit standards to be able to identify potential fraud indicators. Furthermore, they need to be proactive and have to operate preventively to consult their organisation or institution. Therefore, an efficient risk management system is necessary to develop an effective internal audit process. Even more important is the necessity of constantly following current regulations, the changing legal framework and latest auditing techniques. It is therefore essential for internal auditors to keep themselves up-to-date. Seminar Contents This European seminar is dedicated to internal auditors in European public administration at all levels of government, whether national, regional or local. Our experts focus on internal audit functions and roles, advise you on designing an effective internal audit system and give guidance on statistical sampling. As a participant, you also receive an insight view of the internal audit of the European Commission and learn from a best practice example how you can implement an internal audit system successfully. Moreover, you receive an introduction to IT-Audit and how to make use of IT-projects as a non-it-expert. A thorough case study gives you a practical insight on how to audit your project financed with public money. In addition, the seminar tackles fraud and corruption issues in public administration: you receive information and hands-on advice from our expert in order to prevent, detect and manage fraud and corruption in your administration. Specially designed small group exercises provide a perfect platform to network with your colleagues from all over the European Union and to identify available resources to successfully conduct your internal audits. Target Group Internal auditors working in public administration Performance auditors working in public administration Consultants and accountants specialised in the field of internal or performance audit Lawyers specialised in the field of internal or performance audit Your Benefit Save money avoid reimbursements Be prepared learn how to prevent, detect and manage fraud and corruption Be a didactic internal auditor raise criticisms and recommendations at the right time Be up-to-date receive insights in IT-audits Improve your statistical sampling skills Benefit from best practice reports and case studies Network with colleagues from all across Europe and exchange know-how Teaching Methods Lectures and case studies Discussions and Q&A sessions Best practice reports Small group tasks Rich course material and handouts 2

3 PROGRAMME DAY Registration and Hand-out of Seminar Material Opening Remarks from the European Academy for Taxes, Economics & Law Welcome Note from the Chair and Introduction Round Stéphan Roudil, Senior Internal Auditor, Inspection Générale des Finances, Ministry of Finance, France Function, Role and Development of the Internal Audit (IA) Standards and requirements Basic principles of the function Methodologies Development strategies and barriers Stéphan Roudil, Senior Internal Auditor, Inspection Générale des Finances, Ministry of Finance, France Coffee Break Developing Internal Audit in Public Sector in Compliance with the International Standards A Guarantee of Professionalism Overall context in the public sector: stakeholders and concepts The IIA s International Standards for the Professional Practice of Internal Auditing Challenges Stéphan Roudil, Senior Internal Auditor, Inspection Générale des Finances, Ministry of Finance, France Designing an Internal Audit System: Example of the French State Towards a risk management system by strengthening the internal audit function The internal audit system within the French State administration The internal audit function and activities: Example of the French Ministry of Finance Stéphan Roudil, Senior Internal Auditor, Inspection Générale des Finances, Ministry of Finance, France Coffee Break Introduction to Psychology of Internal Audit How to become a partner of management Constructive criticism Communication in IA: giving recommendations, conducting interviews Presentation of various cases Best practices Jo Kremers, Senior Audit Manager, Rijksauditdienst/ Central Audit Service, Ministry of Finance, The Netherlands End of Day One Best Practice Presentation & Exercise Internal Audit Service of the European Commission Position, function and reporting system of internal audit in EU Rules and regulations for internal audit issued by the European Commission Challenges faced in the future Monika Chaba, Head of Unit Co-ordination and Communication, DG Internal Audit Service, European Commission Lunch Break 3

4 PROGRAMME DAY Welcome Note from the Chair Jo Kremers, Senior Audit Manager, Rijksauditdienst/ Central Audit Service, Ministry of Finance, The Netherlands Fraud and Corruption in Public Fraud symbol: Fraud Tree, Fraud Triangle Prevention and deterrence Detection Reaction Correction Case examples Jo Kremers, Senior Audit Manager, Rijksauditdienst/ Central Audit Service, Ministry of Finance, The Netherlands Coffee Break Auditing Projects Financed with Public Money Case Study Case Study Public tender Public procurement Selection and implementation of the project Eligibility of costs Respected policies Nataša Prah, Director Financial Control, Budget Supervision Office, Republic of Slovenia Statistical Sampling using Monetary Union Sampling (MUS) Defining required parameters Selecting samples Performing tests of details Evaluating results Nataša Prah, Director Financial Control, Budget Supervision Office, Republic of Slovenia Lunch Break Internal Audit and Information Technology in Public Internal IT Audit for Non-Experts Basics/selected topics A framework of references Presentation of various cases Best practices Jo Kremers, Senior Audit Manager, Rijksauditdienst/ Central Audit Service, Ministry of Finance, The Netherlands End of Seminar and hand-out of Certificates Presentation & Exercise

5 SPEAKERS MONIKA CHABA Head of Unit Co-ordination and Communication, DG Internal Audit Service, European Commission JO KREMERS Senior Audit Manager, Rijksauditdienst/Central Audit Service, Ministry of Finance, The Netherlands Jo Kremers is Senior Audit Manager in the Audit Authority for EU Funds at the Ministry of Finance in the Netherlands. He is certified Public Auditor as well as certified IT Auditor. For the past 30 years he has been working in the Dutch Tax and Customs as auditor, fiscal fraud investigator and internal auditor. Furthermore, he has gained vast experience as project leader and expert in Information Security Audits and Integrity Audits. He is lecturer, trainer and expert at The National Academy for Finance and Economics in The Hague. Working as an expert in international projects, he has gained notable experience in strengthening the internal control and audit function in the public sector in (candidate) EU Member States. STÉPHAN ROUDIL Senior Internal Auditor, Inspection Générale des Finances, Ministry of Finance, France In April 2009, Stéphan Roudil has been appointed Inspector of Finance within the French Ministry of Finance in charge of internal audit missions and issues. Stéphan Roudil is senior internal auditor at the Inspection Générale des Finances (IGF General Auditing Service) within the French Ministry of Finance. As Certified Internal Auditor (CIA) and Certified Government Auditing Professional (CGAP), Stéphan Roudil was Control Manager ( ), Internal Auditor ( ) and Senior Internal Auditor ( ) at the Internal Audit Department of Hôpitaux de Lyon (Lyon s hospital public group). Afterwards he worked as Technical Advisor in Slovenia ( Strengthening the PIFC system an institutional project financed by the European Commission). Additionally, he was Technical Advisor in Romania for 2 years ( Improving the internal audit system an institutional project financed by the European Commission). Stéphan Roudil is co-author of the report on A structured organisation of the internal control and audit systems within the French State published in January Stéphan Roudil graduated in strategy, management and marketing studies with a master s degree. NATAŠA PRAH Director of Budget Supervision Office of the Republic of Slovenia Nataša Prah is Director of the Budget Supervision Office of the Republic of Slovenia, which is responsible for auditing all EU funds, public internal financial control and budgetary inspection. Working for eight years in accountancy and statutory auditing and for further years on public sector auditing, she has accumulated an impressive experience in auditing. She has been awarded the title of Auditor by the Slovenian Institute of Auditors. She is also a Verified State Internal Auditor (issued by CIPFA) and a Verified State Auditor (issued by the Slovenian Supreme Audit Institution). She is lecturer in the process of acquiring the qualification of Certified Public Accountant and Verified State Internal Auditor, which is performed under the supervision of CIPFA. In this educational process, she is responsible for two modules: cost accounting and auditing management performance. She is also Vice President of Slovenian Institute of Internal Auditors. Nataša Prah has an academic background in Economics. 5

6 ORGANISATIONAL MATTERS Date of Event 24 th - 25 th November 2011 Booking Number S-378 BOOKING Fax: +49 (0) Phone: +49 (0) For online booking please visit our website: Event Language The event language will be English. Event Price 1289,- Euro, excl. German VAT (19%) The above price covers the following: Entrance on event day Hand-out documents Soft drinks and coffee/tea Lunch on event day Booking Modalities It is recommended to book soon as seats are limited. For organisational matters, we kindly ask you to complete the booking form in capital letters. Contact European Academy for Taxes, Economics & Law Hausvogteiplatz 13, Berlin, Germany Phone: +49 (0) Fax: +49 (0) Internet: Your contact persons for the programme: Regina Lüning, M. Sc. econ. Head of Marketing and Sales Phone: +49 (0) Fax: +49 (0) Joanna Baka M.A. Senior Conference Manager Phone: +49 (0) Fax: +49 (0) (Programme is subject to alterations) Event Location Courtyard by Marriott Berlin Mitte Axel-Springer-Str Berlin Tel.: +49 (0) Fax: +49 (0) Internet: Please contact the hotel directly and refer to the European Academy for Taxes, Economics & Law in order to benefit from a limited room contingent at a special price. Please book as soon as possible. Of course you can always look for an alternative hotel accommodation. 6

7 NOTE Please note, you can register as many delegates as you wish (except, the seminar is fully booked). You only need to copy this formular for as many persons you wish. European Academy for Taxes, Economics & Law Brauner Klingenberg GmbH Hausvogteiplatz Berlin / Germany Phone.: +49 (0) Fax: +49 (0) booking Booking Number: S-378(PR) 24 th - 25 th November 2011 Herewith we register the following persons for the Seminar: Delegate 1 Ms. Mr. First name Last name Department Job position Your organisation Street Postcode / City Country Phone Fax Delegate 2 Ms. Mr. First name Last name Department Job position Your organisation Street Postcode / City Country Delegate 3 Ms. Mr. First name Last name Department Job position Your organisation Street Postcode / City Country Phone Fax Phone Fax Invoice organisation To the attention of Street Postcode / City Country Phone Fax In case of registration of more than one delegate - do you prefer: single invoice? collective invoice? With my signature I confirm my registration and accept the General Terms and Conditions as legally binding. I herewith agree to receive further information from the European Academy for Taxes, Economics & Law Place, Date Authorised Signature and Stamp 7

8 Terms & Conditions for Conferences, Seminars and other Training Courses 1. Area of Application The following terms and conditions settle the contractual relationship between conference participants and the European Academy for Taxes, Economics & Law Brauner Klingenberg GmbH [referred to as European Academy for Taxes, Economics & Law in the following]. Differing terms and conditions, as well as, other settlements and/or regulations have no validity. 2. Registration / Confirmation of Application A registration can be made via internet, mail, fax, or . The registration is considered granted and legally binding if not rejected by the European Academy for Taxes, Economics & Law in writing within seven (7) days after receipt of registration. The registration will be supplemented by a booking confirmation via . Partial bookings are only valid for seminars designed in modules. 3. Service The course fee covers the fee per participant and course in net, subject to current German VAT. It includes training course documents as per course description, a lunch meal/ snack and refreshments during breaks, as well as, a participation certificate. The European Academy for Taxes, Economics & Law has the right to change speakers/instructors and to modify the course program if and where necessary while maintaining the overall nature of the course. All registered participants will be notified in case of a course cancellation due to force majeure, due to speakers preventions, due to troubles at the chosen location or due to a low registration rate. Course cancellation notification due to a low registration rate is issued no later than two (2) weeks before the course date. Course fees are reimbursed in the cases listed above; however, reimbursement for travel expenses or work absenteeism is only granted in cases of intention or gross negligence by the European Academy for Taxes, Economics & Law. Any reimbursement of travel expenses are to be considered as an exceptional goodwill gesture and form no future general obligation. In case of disturbances and/or interruptions, the European Academy for Taxes, Economics & Law commits itself to solve or limit any problems that might occur in order to maintain and continue the course as planned. 4. Payment Date and Payment, Default of Payment Payment of the course fee is payable immediately upon receipt of invoice. Where payment is not received or lacking clear assignment to a participant prior to commencement of the course, the European Academy for Taxes, Economics & Law may refuse the relevant participant s participation in that course. The course fee, however, is still due immediately and can be claimed as part of a dunning procedure or legal action. In accordance with BGB 247 (1), in case of default of payment within the stipulated time period, default interest on arrears of at least 5% above the ECB base rate is due and payable. The European Academy for Taxes, Economics & Law can claim higher damage for delay if and where proven. Equally, the participant may prove that a damage has not occurred or has had less effect than estimated by the European Academy for Taxes, Economics & Law. Payment shall be made by cashless bank transfer; cash or cheques will not be accepted. The European Academy for Taxes, Economics & Law is not liable for any loss of means of payment. The participant may only offset such claims against the European Academy for Taxes, Economics & Law s as are undisputed, legally recognized or recognized in writing by the European Academy for Taxes, Economics & Law. The right of retention is only acceptable in accordance with a counterclaim based on the same contract. 5. Cancellation Cancellations need to be issued in writing. Cancellation by the participant will be subject to cancellation charges as follows: 30 days or more prior to commencement of the course: service charge of 80,00 net, subject to current German VAT, payable immediately, course fee will be reimbursed, two (2) weeks to 30 days prior to commencement of the course: 50% of course fee net, subject to current German VAT, payable immediately, non-attendance or cancellation less than two (2) weeks prior to commencement of the course: 100% of course fee net, subject to current Germany VAT, payable immediately The European Academy for Taxes, Economics & Law gladly accepts without additional costs a substitute participant nominated in case of a cancellation if the substitute participant is registered at least three (3) days prior to the commencement of the course. Neither cancellation of a specific module/part of the course or substitution per module/per day is possible. 6. Copyright Seminar/course documents are protected by property rights and may not be duplicated, processed, amended, circulated or published in any other way without the written consent of the European Academy for Taxes, Economics & Law. The European Academy for Taxes, Economics & Law reserves all rights. 7. Liability All seminars and courses are prepared and presented by qualified speakers and instructors. The European Academy for Taxes, Economics & Law accepts no liability for the upto-dateness, correctness and completeness of the seminar documentation, as well as, presentation of the seminar. 8. Applicable Law, Place of Jurisdiction, Place of Performance All cases shall be governed and construed in accordance with German law to the exclusion of the UN Sales Convention. As far as legally admissible, place of performance and place of exclusive jurisdiction shall be Berlin, Germany. 9. Data Protection The European Academy for Taxes, Economics & Law protects personal data by taking appropriate protection measures. For the purpose of optimization of the product and service portfolio and according to the regulations of the data privacy laws, it stores and processes person-specific data on the training participants. Hence, all European Academy for Taxes, Economics & Law website hits are registered. All personal data will, in accordance with the law, be used for documentation requests, placed orders or other enquiries in order to send information out by post. The European Academy for Taxes, Economics & Law will, in accordance with the law, inform participants by about special offers that resemble previously booked seminars. If and where personal data needs to be transferred to countries lacking appropriate data protection schemes, the European Academy for Taxes, Economics & Law shall grant alternative adequate protection. Furthermore, the European Academy for Taxes, Economics & Law will use personal data as far as participants have granted respective permission. When collecting personal data, the European Academy for Taxes, Economics & Law will always ask for permission regarding information about offers. The participant may, at any time, express their objection to data collection for the purpose of advertisement or address via or fax. Any data provided to the European Academy for Taxes, Economics & Law will be processed for reservations and bookings, as well as, for information about other seminars. Names and company names will be published in a participants list and forwarded to the mailing company. 8

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