Awards and Graduation Manual

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1 Awards and Graduation Manual CONSOLIDATED POLICIES AND PROCEDURES ISSUED BY: Academic Registrar Curtin University Commencement Date: 24 February 2012 Category: Students Teaching & Learning Awards and Graduation Manual - January 2014 Page 1 of 54

2 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 2 of 54 Awards and Graduation Manual - January 2014

3 Contents 1. INTRODUCTION EXCEPTIONS GENERAL PRINCIPLES AWARD CERTIFICATES BEARING THE GRADUATION SEAL FORMAT OF AWARD CERTIFICATES COMPLETION APPROVAL PRODUCTION OF AWARD CERTIFICATES POST-NOMINALS OTHER GRADUATION DOCUMENTATION ACADEMIC TRANSCRIPT GRADUATION STATEMENT LETTER OF COMMENDATION HIGHER AWARDS HONORARY AWARDS AWARD WITH DISTINCTION APPROVAL OF AN INTERMEDIATE AWARD POSTHUMOUS AWARDS COPIES AND REPLACEMENT OF AWARD CERTIFICATES COPIES OF AWARD CERTIFICATES REPLACEMENT AWARD CERTIFICATES AWARD CERTIFICATE AMENDMENTS CHANGE OF NAME ON AN AWARD CERTIFICATE CHANGE OF COURSE TITLE ON AN AWARD CERTIFICATE RESCISSION OF AWARD CERTIFICATE GRADUATION CEREMONIES GRADUATION ADMINISTRATION ATTENDANCE AT GRADUATION CEREMONIES ACADEMIC REGALIA REFUSAL OF GRADUATION WESTERN AUSTRALIAN INSTITUTE OF TECHNOLOGY (WAIT) AWARD CERTIFICATES VOCATIONAL TRAINING AND EDUCATION CENTRE (VTEC) AWARD CERTIFICATES VICE-CHANCELLOR S LIST KEY RESPONSIBILITIES Awards and Graduation Manual - January 2014 Page 3 of 54

4 24. OTHER RELEVANT POLICIES HONORARY AWARDS POLICY AND PROCEDURES HIGHER AWARDS POLICY AND PROCEDURES INTERPRETATION DEFINITIONS SUMMARY OF CHANGES FROM 2009 EDITION Page 4 of 54 Awards and Graduation Manual - January 2014

5 1. INTRODUCTION AWARDS AND GRADUATION MANUAL This manual is a consolidation of policies and procedures relating to the issuing of awards and graduation of students from Curtin University. The full title of the manual is Awards and Graduation Manual (Consolidated Policies and Procedures). It can be referred to and cited as the Awards and Graduation Manual. The Awards and Graduation Manual rescinds and replaces the 2009 Awards and Graduation Manual, with effect from 24 February 2012, the date of approval by Academic Board. All policies and procedures contained in this edition are effective from this date unless otherwise specified, and shall remain in force until amended or repealed by Academic Board. APPROVAL DETAILS Produced: Academic Registrar 2 November 2011 Endorsed: Academic Services Committee 8 February 2012 Approved: Academic Board 24 February 2012 Issued: Academic Registrar February 2012 John Rowe Academic Registrar February 2012 Awards and Graduation Manual - January 2014 Page 5 of 54

6 2. EXCEPTIONS The policies and procedures in this manual are relevant to all awards granted by Curtin University. Page 6 of 54 Awards and Graduation Manual - January 2014

7 3. GENERAL PRINCIPLES An award certificate may only be issued on the authority of Council. Council has delegated authority to approve use of the Graduation Seal to the Vice-Chancellor. (Refer to Section 6(2) of Curtin University of Technology Statute No 1 Common Seal and Graduation Seal). The conferral date of an award shall be the date of approval by the Vice-Chancellor. The Vice-Chancellor shall approve the affixing of the Graduation Seal on the recommendation of the Academic Registrar. A graduand may not obtain their award certificate until after conferral has occurred. Curtin University issues one original award certificate. The Graduation Seal shall be affixed to each award certificate. Unless otherwise approved by Council, every award certificate to which the Graduation Seal is affixed shall bear the signature of the Chancellor and Vice-Chancellor. Council may approve the use of additional or alternative signatures. Graduation Seals shall be stored securely under the control of the Manager, Graduations Office. Awards and Graduation Manual - January 2014 Page 7 of 54

8 4. AWARD CERTIFICATES BEARING THE GRADUATION SEAL Undergraduate Advanced Diploma Associate Diploma Associate Degree Bachelor Certificate Certificate I Certificate II Certificate III Certificate IV Diploma Postgraduate (Coursework) Graduate Certificate Graduate Diploma Postgraduate Diploma Master Doctor Postgraduate (Research) Master Doctor Higher Doctorate Doctor of Letters Doctor of Science Honorary Doctorate Honorary Doctor of the University Honorary Doctor of Letters Honorary Doctor of Science Other Curtin University Fellow PRODUCTION OF AWARD CERTIFICATES All Curtin University award certificates are produced by the Graduations Office. COLLABORATIVE AWARDS Curtin University award certificates may be issued in conjunction with other institutions as a collaborative award. Page 8 of 54 Awards and Graduation Manual - January 2014

9 5. FORMAT OF AWARD CERTIFICATES DIMENSION OF AWARD CERTIFICATES The standard size of an undergraduate or postgraduate award certificate is 23 cm x 32 cm portrait dimensions. The standard size of a doctoral or honorary award certificate is A3 portrait dimensions. The standard size of a collaborative award certificate shall be the standard size for the respective award certificate issued. FORMAT OF AWARD CERTIFICATES Undergraduate, Postgraduate (coursework and research) and Doctoral Degrees The name on the award certificate will be the student s formal name and will be in title case. The degree title (and major and award level if applicable) will be in uppercase. The degree title will be stated on the first line. Undergraduate and Postgraduate (as applicable) The major (if applicable) will be stated on the second line in brackets. An award level for distinction (if applicable) will be stated on the third line. Undergraduate Only (as applicable) An award level for honours (if applicable) will be stated on the third line in brackets. The level of award of honours (if applicable) will be stated on the fourth line. The following standard wording shall appear on undergraduate and postgraduate award certificates. BY AUTHORITY OF THE COUNCIL BE IT KNOWN THAT Formal Name HAVING FULFILLED ALL THE REQUIREMENTS IS DULY ADMITTED TO THE DEGREE OF DEGREE TITLE (MAJOR) (if applicable) (HONOURS) (if applicable) WITH FIRST CLASS HONOURS/HONOURS/DISTINCTION (if applicable) AND TO ALL THE PRIVILEGES ATTACHED TO THE SAME. THE GRADUATION SEAL OF CURTIN UNIVERSITY OF TECHNOLOGY WAS HERETO AFFIXED PURSUANT TO THE RESOLUTION OF THE COUNCIL. (signature) CHANCELLOR (signature) VICE-CHANCELLOR DD Month YYYY Award No XXXXXX Awards and Graduation Manual - January 2014 Page 9 of 54

10 The following standard wording shall appear on all doctoral or higher doctoral award certificates. BY AUTHORITY OF THE COUNCIL BE IT KNOWN THAT Formal Name HAVING FULFILLED ALL THE RESEARCH AND EXAMINATION REQUIREMENTS IS DULY ADMITTED TO THE DEGREE OF DOCTORAL DEGREE TITLE AND TO ALL THE PRIVILEGES ATTACHED TO THE SAME. THE GRADUATION SEAL OF CURTIN UNIVERSITY OF TECHNOLOGY WAS HERETO AFFIXED PURSUANT TO THE RESOLUTION OF THE COUNCIL. (signature) CHANCELLOR (signature) VICE-CHANCELLOR DD Month YYYY Award No XXXXXX The following standard wording shall appear on Diploma of Commerce award certificates. BY AUTHORITY OF THE COUNCIL BE IT KNOWN THAT Formal Name HAVING FULFILLED ALL THE REQUIREMENTS IS DULY AWARDED THE Diploma of Commerce THE GRADUATION SEAL OF CURTIN UNIVERSITY OF TECHNOLOGY WAS HERETO AFFIXED PURSUANT TO A RESOLUTION OF THE COUNCIL. (signature) CHANCELLOR DD Month YYYY Award No XXXXXX (signature) VICE-CHANCELLOR TEXT ON AWARD CERTIFICATES (Excluding Vocational Training and Education Centre (VTEC) award certificates) Graduate names shall be printed in 36pt Garamond font. The degree title shall be printed in 24pt Goudy Trajan font. The major shall be printed in 20pt Goudy Trajan font. The honours or distinction shall be printed in 18pt Goudy Trajan font. The level of honours shall be printed in 18pt Goudy Trajan font. The conferral date and individual award number shall be in 9pt Times New Roman font. Other inscriptions (as required) shall be in 20pt Goudy Trajan font or a size conducive to the length of text and as instructed by the Academic Registrar. Page 10 of 54 Awards and Graduation Manual - January 2014

11 EXAMPLES OF AWARD TITLES BACHELOR OF COMMERCE (MANAGEMENT) WITH DISTINCTION BACHELOR OF COMMERCE (MANAGEMENT) (HONOURS) POSTGRADUATE DIPLOMA IN HEALTH (DIETETICS) WITH DISTINCTION MASTER OF PHILOSOPHY (PHARMACY) DOCTOR OF MATHEMATICS EDUCATION DOCTOR OF PHILOSOPHY VARIATIONS TO FORMAT OF AWARD CERTIFICATES Minor changes to the format of award certificates may be approved at the discretion of the Academic Registrar. COLLABORATIVE AWARDS The standard wording will follow the format of the relevant award certificate. Following conditions of the Collaborative Agreement, one award certificate will be awarded and that will be issued by the Home University*. The student may only attend one graduation ceremony as scheduled by the Home University. An award certificate will be issued, following the standard format of the relevant award. The Curtin Graduation Seal shall be applied and the award will display the logos of the institution(s) in the collaborative partnership. The award certificate must include a notation that the approved course was a collaborative award program with the other parties. Awards and Graduation Manual - January 2014 Page 11 of 54

12 For example: The program of study for this degree was undertaken in association with [Institution/s]. BY AUTHORITY OF THE COUNCIL BE IT KNOWN THAT Formal Name HAVING FULFILLED ALL THE REQUIREMENTS IS DULY ADMITTED TO THE DEGREE OF DEGREE TITLE (MAJOR) (if applicable) (HONOURS) (if applicable) WITH FIRST CLASS HONOURS/HONOURS/DISTINCTION (if applicable) AND TO ALL THE PRIVILEGES ATTACHED TO THE SAME. THE GRADUATION SEAL OF CURTIN UNIVERSITY OF TECHNOLOGY WAS HERETO AFFIXED PURSUANT TO THE RESOLUTION OF THE COUNCIL. (signature) CHANCELLOR (signature) VICE-CHANCELLOR DD Month YYYY Award No XXXXXX The program of study for this degree was undertaken in association with the [Institution/s]. CURTIN LOGO OTHER INSTITUTION LOGO * Home University means the University at which the student is admitted to the approved courses proper. HONORARY AWARDS The following standard wording shall appear on honorary doctoral award certificates. BY AUTHORITY OF THE COUNCIL BE IT KNOWN THAT THE HONORARY DEGREE OF NAME OF HONORARY DEGREE IS CONFERRED UPON Formal Name IN RECOGNITION OF (add individual citation) THE GRADUATION SEAL OF CURTIN UNIVERSITY OF TECHNOLOGY WAS HERETO AFFIXED PURSUANT TO THE RESOLUTION OF THE COUNCIL. signature CHANCELLOR signature VICE-CHANCELLOR (DD Month YYYY) (Date of Ceremony award presented at) Page 12 of 54 Awards and Graduation Manual - January 2014

13 The following standard wording shall appear on honorary fellowship award certificates. BY AUTHORITY OF THE COUNCIL BE IT KNOWN THAT Formal Name IS A MEMBER OF THE CURTIN UNIVERSITY FELLOWSHIP AWARDED IN RECOGNITION OF (add individual citation) THE GRADUATION SEAL OF CURTIN UNIVERSITY OF TECHNOLOGY WAS HERETO AFFIXED PURSUANT TO THE RESOLUTION OF THE COUNCIL. signature CHANCELLOR signature VICE-CHANCELLOR (DD Month YYYY) (Date of Ceremony award presented at) The individual citations will be approved as part of the application criteria for honorary degrees. WESTERN AUSTRALIAN INSTITUTE OF TECHNOLOGY (WAIT) AWARDS The following standard wording shall appear on WAIT award certificates. Formal Name is duly admitted to the degree of DEGREE TITLE having successfully completed an approved course of study in (MAJOR) (if applicable) (HONOURS) (if applicable) WITH FIRST CLASS HONOURS/HONOURS/DISTINCTION (if applicable) signature ACADEMIC REGISTRAR (DD Month YYYY) [Date of replacement conferral] XXXXXX [Award Number] Replacing original award dated DD Month YYYY [original conferral] by the Council of the Western Australian Institute of Technology Awards and Graduation Manual - January 2014 Page 13 of 54

14 6. COMPLETION APPROVAL COURSE COMPLETION All students who have completed their course will be notified by the Graduations Office via the Official Communication Channel (OCC) by way of a graduation invitation. It is the responsibility of the student to ensure they continue to read their OCC messages after course completion and up to the time of receiving their award certificate. Up to date contact details must also be maintained by the student. Completion documentation will only be issued after the published results release date of the relevant study period. LETTER OF COURSE COMPLETION A letter of course completion can be provided upon request by a student after the published results release date. The letter names the course in which a student was enrolled and states that the student has met all requirements of the course. A fee will apply for the provision of a letter of course completion. APPROVAL AUTHORITY It is the responsibility of the Head of School to formally certify that undergraduate and postgraduate (coursework) students have completed all the requirements of an award course and are eligible to graduate and receive the appropriate award certificate. Where applicable, the relevant Head of School shall also approve the level of honours to be awarded and whether the award is With Honours or With Distinction. It is the responsibility of the Associate Deputy Vice-Chancellor, Research Training to formally certify that research master, doctoral students, and higher doctoral students have completed all the requirements of an award course and are eligible to graduate and receive the appropriate award certificate. The process and deadlines for recording a student as passed shall be as prescribed by the Academic Registrar. APPROVAL AUTHORITY NOT RECORDED BY DEADLINE Where a student has not been recorded as passed by the specified deadline, a fee may be charged to the School by the Graduations Office to include that student in the next available round of ceremonies. REMOVAL OF CREDIT FOR RECOGNISED LEARNING Credit for recognised learning may not be removed when a student has satisfied all the requirements for the course and an award number has been generated. Page 14 of 54 Awards and Graduation Manual - January 2014

15 7. PRODUCTION OF AWARD CERTIFICATES GRADUATION SEAL All award certificates (except honorary award certificates) are printed with the Curtin Graduation Seal affixed. The Graduations Office is responsible for manually affixing the seal to honorary awards. Documents submitted to the Vice-Chancellor relating to the issue, amendment or rescission of award certificates shall be produced from Student One by the Graduations Office and will be signed by the Academic Registrar before being submitted to the Vice-Chancellor for signing (as delegate of Council). The original signed document will be bound annually and retained by the John Curtin Prime Ministerial Library (JCPML). Graduations Office will retain an electronic copy. The following standard wording shall appear on the covering letter for graduation documents to be submitted to the Vice-Chancellor. Vice-Chancellor CURTIN UNIVERSITY OF TECHNOLOGY [INSERT DATE] GRADUANDS Approval to Affix Graduation Seal to Awards of the University pursuant to Section 6(2) of Curtin University of Technology Statute No 1 Common Seal and Graduation Seal. For each student whose name appears on the attached schedule, the relevant Head of School has certified that the student has completed all requirements of the course specified, thus entitling them to the relevant award. Where applicable, the relevant Head of School has also approved the level of honours to be awarded or whether the award is With Honours or With Distinction. On this basis, your authorisation is sought as delegate of Council, to affix the Graduation Seal to the award certificate to be issued to each student, pursuant to Section 6(2) of Curtin University of Technology Statute No 1 Common Seal and Graduation Seal. The date of effect of your authorisation is to be DD Month YYYY. John Rowe Academic Registrar.. I, Jeanette Hacket, delegate of Council, hereby authorise the affixing of the Graduation Seal to award certificates to be issued to students whose names appear on the attached schedule, pursuant to Section 6(2) of Curtin University of Technology Statute No 1 Common Seal and Graduation Seal. Jeanette Hacket Vice-Chancellor. AWARD CERTIFICATE STOCK CONTROL All blank award certificates shall be stored securely under the control of the Manager, Graduations Office. Blank award certificates are purchased annually with a pre-affixed seal. A Curtin staff member must be in attendance throughout the printing process and application of the Seal. New stock is accounted and signed for on delivery to the Graduations Office. Awards and Graduation Manual - January 2014 Page 15 of 54

16 An award certificate register is used to record every award certificate issued, including those that are printed in error, and is co-signed by two staff members of the Graduations Office. All award certificates that are printed in error and require destroying are stored in the safe until such time as an independent third party Curtin staff member and a Graduations Office staff member attest to the audit of the register and shred the award certificates. Page 16 of 54 Awards and Graduation Manual - January 2014

17 8. POST-NOMINALS A post-nominal is a series of letters placed after the name of a person to indicate that the individual holds a position, educational degree, accreditation, office, or honour. Once an award has been conferred by the University Council, post-nominals may be used. The order in which these are listed after a name is based on agreed conventions. Examples of post-nominals for Curtin awards are: Joe Citizen MBA(Curtin) Joan Citizen BSc(Curtin) Post nominals have been determined for all Curtin University awards. The appropriate post-nominals for each degree can be found in the Curtin handbook. Areas of study (majors and minors) do not appear in post-nominals. For example, a graduate with a Bachelor of Commerce, major in Management, may use the award abbreviation BCom(Curtin). Examples of post-nominals for Curtin awards are: Diploma of Commerce Bachelor of Arts Bachelor of Education (Early Childhood Education with Honours) Graduate Certificate in Metallurgy Graduate Diploma in Counselling Postgraduate Diploma in Commerce (Accounting) Master of Nursing Doctor of Philosophy DipCom(Curtin) BA(Curtin) BEd(Hons)(Curtin) GradCertMetall(Curtin) GradDipCouns(Curtin) PGradDipBus(Curtin) MNursing(Curtin) PhD(Curtin) An example of post-nominal for a WAIT award is: Bachelor of Business (Accounting) BBus(WAIT) Post-nominals for Curtin Honorary Awards are: Curtin University Fellow Honorary Doctorate of Letters Honorary Doctorate of Science Honorary Doctorate of the University Emeritus Professor CF HonDLitt(Curtin) HonDSc(Curtin) HonDUniv(Curtin) No post-nominal to be used Full stops are not used in post-nominals. Academic awards may be cited either in full or in shortened form, but not a mixture of both forms. Only the highest award from an institution should be recorded as a post-nominal, even if the person has been awarded lower degrees. However, when the awarding university is listed and the degrees are from different institutions, the lower degrees should be included. For example: John Smith BA (UWA) MBA(Curtin). Post-nominals should be listed in the following order: Title Civil honours and decorations (in descending order of precedence) Military honours and decorations (in descending order of precedence) Appointments (for example, QC) Academic degrees (in ascending order of precedence) Awards and Graduation Manual - January 2014 Page 17 of 54

18 Religious orders Fellowships then memberships of professional institutions and learned bodies Membership of the armed forces Parliamentary designations (always last) - either MP (for members of the federal House of Representatives) or MP, MLC or MLA for members of state parliament (according to the preference of the person concerned) Page 18 of 54 Awards and Graduation Manual - January 2014

19 9. OTHER GRADUATION DOCUMENTATION 9.1 ACADEMIC TRANSCRIPT PROVISION OF AN ACADEMIC TRANSCRIPT Following the conferral date of the award, the Graduations Office will mail a complimentary academic transcript and graduation statement to the preferred mailing address of all graduates who have completed their course and are not attending a ceremony. Those graduates attending a ceremony will receive their complimentary academic transcript and graduation statement at their ceremony. A graduate conferred with a double degree will receive two graduation statements and one academic transcript. Awards and Graduation Manual - January 2014 Page 19 of 54

20 9.2 GRADUATION STATEMENT GENERAL PRINCIPLES An Australian Higher Education Graduation Statement (graduation statement) will be issued to all graduates who have their award conferred by University Council on or after 1 November A graduation statement is an official document issued by the University. A graduation statement may only be issued by, and under the authority of the Academic Registrar. A graduation statement will be issued following conferral of the award by Council. Graduation statements will be printed on secure stationery to minimise the risk of fraud. One copy of the graduation statement will be provided free of charge. Double degree recipients will receive two graduation statements free of charge. If additional copies are required, a fee will apply. Please see section 9.1 of this manual for additional information. FUTHER INFORMATION The graduation statement is a Commonwealth initiative that has been introduced to make Australian qualifications more portable and their value more apparent. The graduation statement describes a higher education qualification in an easily understandable way for potential employers and other higher education institutions. The graduation statement provides a description of the nature, level, context and status of studies pursued by the individual named. PROCEDURES The format and content of the graduation statement shall be in accordance with the Guidelines for the Presentation of the Australian Higher Education Graduation Statement (as amended from time to time), issued by the Australian Government. All text content of the graduation statement shall be stored in Student One. Responsibility for approving text and content of the graduation statement is as set out below: SECTION CONTENT Section 1 The Graduate Section 2 The Award Section 3 Awarding Institution Section 4 Graduate s Academic Achievements Compulsory Items (excluding thesis title and 100 word extract) Section 4 Graduate s Academic Achievements Thesis title and 100 word extract Section 4 Graduate s Academic Achievements Optional Items Section 5 - Description of the Australian Higher Education System RESPONSIBLE OFFICER Academic Registrar Manager, Course Management Unit (or Courses Committee) Vice-Chancellor Academic Registrar Associate Deputy Vice-Chancellor, Research Training Academic Registrar Australian Government Page 20 of 54 Awards and Graduation Manual - January 2014

21 9.3 LETTER OF COMMENDATION Where it is determined that a research master or doctoral student has submitted an outstanding thesis that is considered to have made a significant contribution to the field of knowledge, a Letter of Commendation signed by the Chancellor and presented on the Chancellor s letterhead may be issued to the student. Normally, no more than 10 percent of students receive these commendations. Nominations for a Letter of Commendation will normally be made to the Associate Deputy Vice-Chancellor, Research Training by the Chairperson of the student s Thesis Committee and as approved by the relevant Faculty Graduate Studies Committee. The Associate Deputy Vice-Chancellor, Research Training shall consider the nomination and refer it with a recommendation to the Chancellor. Letters of Commendation are sent by the Office of Research and Development and a comment will be included on the student s academic transcript and graduation statement. Awards and Graduation Manual - January 2014 Page 21 of 54

22 10. HIGHER AWARDS Higher Awards that may be granted and issued an award certificate bearing the Graduation Seal are: Doctor of Science Doctor of Letters Higher doctoral awards involve a formal thesis examination process and are covered by Rule No. 13 made pursuant to Statute No. 12 Enrolment: Higher Doctoral Degrees. Higher Awards will normally be conferred during a University graduation ceremony or similar high profile public occasion. Page 22 of 54 Awards and Graduation Manual - January 2014

23 11. HONORARY AWARDS The Secretary to the Council shall invite nominations for honorary awards. Honorary awards that may be granted and issued an award certificate bearing the Graduation Seal are: Honorary Doctor of the University Honorary Doctor of Science Honorary Doctor of Letters Curtin University Fellow Other honorary awards that may be granted are: John Curtin Medal Honorary awards will normally be conferred during a University graduation ceremony or similar high profile public occasion by means of presenting a framed award certificate. Except in unusual circumstances, and only at the discretion of the Council, an honorary degree or Curtin University Fellowship must be received in person at a relevant public ceremony within a two year period from the date of the granting of the award. However, if after having indicated willingness to accept, a candidate becomes incapacitated or dies, the award may be conferred in absentia or posthumously. The University shall provide, on a loan basis, appropriate academic dress to an honorary award recipient for the presentation ceremony and for all other occasions when the honorary recipient is representing Curtin University and academic dress is required. (Specific detail of the regalia required for each category of award is included in Section 18.3: Academic Regalia). Academic regalia are not provided for Curtin University Fellows of John Curtin Medallists. Awards and Graduation Manual - January 2014 Page 23 of 54

24 12. AWARD WITH DISTINCTION An award may be granted to a student with Distinction in recognition of outstanding performance in the course. The award certificate shall bear the notation Award with Distinction. DETERMINING OUTSTANDING PERFORMANCE IN A COURSE All students who obtain a course weighted average (CWA) of equal to or greater than or higher will be considered to have achieved outstanding performance in the course and will be granted an award with distinction. Students who obtain a CWA of less than 85.00, but who have clearly performed at an outstanding level in comparison to the majority of other students in the course may also be granted an award with distinction. To determine whether a student or students have performed at an outstanding level in comparison to other students in the course, the following principles should be observed: The result or results obtained by the student(s) should generally be in the top ten percent of results attained by the relevant course cohort. The result or results obtained by the student(s) should be clearly differentiable and higher than the next ranked student or students (i.e. there should be a discernible gap between the results for students granted an award with distinction and those that are not). Any decision to grant an award with distinction to a student, who has attained a CWA of less than 85.00, shall be made by the Board of Examiners. It is the responsibility of the Head of School to recommend to the Board of Examiners which students with a CWA of less than 85.00, whose performance is clearly superior to the performance of most other students, should be granted an award with distinction. The Head of School must clearly document the reasons for the decision and outline how the student or students have demonstrated outstanding performance within their course. The Board of Examiners is responsible for ensuring consistency in the selection of any students who achieve a CWA of less than and are granted an award with distinction. Normally, a student who achieves a CWA of less than will not be considered for an award with distinction. EXCLUSION CONDITIONS A student may be excluded from being granted an award with distinction at the discretion of the School, where the student s results contain a conceded pass or a pass after supplementary assessment. If exclusion of students for any of these reasons is standard practice, these arrangements should be communicated to students in the course. If a student has been found guilty of a student discipline offence, the student is ineligible to be granted an award with distinction. Page 24 of 54 Awards and Graduation Manual - January 2014

25 PROCESS FOR DETERMINING AN AWARD WITH DISTINCTION The following decision chart outlines the process for determining whether a student should be granted an award with distinction. Awards and Graduation Manual - January 2014 Page 25 of 54

26 13. APPROVAL OF AN INTERMEDIATE AWARD INTERMEDIATE AWARDS An Intermediate Award is an approved exit point from a higher level award course (Principal Award). It recognises completion of units that make up the requirements of an approved course where the student has completed these units as part of a higher level course. Intermediate Awards are only available for coursework courses. The Intermediate Award must be an approved award of the University, an approved exit point from the Principal Award and must not be at the same level as the Principal Award. Students who have already completed the requirements of the Principal Award are not eligible to apply for an associated Intermediate Award. Only one approved Intermediate Award can be taken out at each course level e.g. Graduate Certificate, Graduate Diploma. It is the responsibility of the Head of School to advise the Graduations Office if an award with distinction should be granted to a student graduating with an Intermediate Award. Any award with distinction granted to a student graduating with an Intermediate Award should be based on results relevant to the Intermediate Award and not the Principal Award. APPLICATION FOR AN INTERMEDIATE AWARD Students may apply to the Head of School to be granted an Intermediate Award when they have completed the full course requirements of the Intermediate Award course. Students must apply for an Intermediate Award within four weeks of results release of the final study period of the Principal Award. If a student has been terminated from their course but has met the full course requirements for the Intermediate Award course, the student may apply for an Intermediate Award subject to approval by the relevant Head of School. Irrespective of whether a terminated student is approved to graduate with an Intermediate Award, an International Onshore student on a student visa will still be reported to the Department of Immigration and Citizenship (DIAC) for a breach of student visa condition 8202 (achieving satisfactory course progress) for the course from which the student was terminated. The Head of School shall consider all applications and where applicable, certify that all the requirements of the Intermediate Award have been met before granting approval. All applications must be in a form as prescribed by the Academic Registrar and must be submitted to the Graduations Office for processing. FEE PAYABLE FOR INTERMEDIATE AWARD A fee, as approved by Council, is payable for the granting of all Intermediate Awards. A student is not required to exit the Principal Award in order to be granted an associated Intermediate Award. In these cases the fee, as approved by Council, shall be charged for the Intermediate Award. FEE WAIVER Where a student ceases to be enrolled in a Principal Award (for example due to financial circumstances or work or family commitments), the student, if eligible, may apply for the associated Intermediate Award. Page 26 of 54 Awards and Graduation Manual - January 2014

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