1 CRIL does not maintain a police or security department Crime Statistics Disclosure Criminal Homicide Hate Crimes Arrests and Referrals for Disciplinary Action On Campus Public Property Crime Statistics Disclosure Criminal Homicide Hate Crimes Arrests and Referrals for Disciplinary Action On Campus Public Property Crime Statistics Disclosure Criminal Homicide Hate Crimes Arrests and Referrals for Disciplinary Action *On Campus **Public Property Arrests - On-Campus Illegal weapons possession Drug law violations Liquor law violations Criminal Offenses - On-Campus Murder/Non-negligent manslaughter Negligent manslaughter Sex offenses - Forcible Sex offenses - Non-forcible (incest and statutory rape only) Robbery Aggravated assault Burglary Motor vehicle theft Arson CRIL does not have dormitories or residential facilities for students on campus and does not have any non-campus buildings or property associated with it. * On campus refers to the main part or core of the Institution. ** Public property includes any and all thoroughfares, streets, sidewalks, and parking facilities, that is within the campus or immediately adjacent to and accessible from the campus.
2 Letter to Campus Security Authorities This memorandum is intended to notify Campus Security Authorities, as that term is used in regulations implementing the Campus Security Act, of their obligation to report crimes for inclusion within the Annual Security Report. This memorandum should be sent annually, on or about the start of the fall semester, and immediately upon the appointment of any individual to a position as a campus security authority (e.g., a copy of this memorandum should be sent to anyone appointed as a faculty advisor to a student organization). A copy of the memo should be placed in each recipient s personnel file. Please complete the date before sending the memo. One copy of an Incident Report form should be sent along with each memo.
3 Memorandum To: Staff, Faculty and Students From: Ann Simmers, Director Date: Re: Crime Reporting Requirements Recent amendments to the Campus Security Act, a federal law that requires colleges and universities to annually compile and publish crime statistics for their campuses and certain other areas, require that campus security authorities report crime statistics for inclusion in CRIL s Annual Security Report. If you are listed below in the distribution list, then you are a campus security authority as that term has been defined by the United States Department of Education. Campus security authorities include all faculty and staff members, including but not limited to readers, instructors, and office personnel. If you observe any crime listed below, or if any person reveals to you that he/she learned of or were the victim of, perpetrator of, or witness to any crime listed below, immediately complete an Incident Report form and, as indicated on the bottom of the form, send a copy to the Director. This applies to crimes on campus, public property adjacent to the campus and locations at which other Institutional activities are taking place. Please ensure that you complete all information on the form based on the information you possess. Please do not investigate the crime or attempt to determine whether a crime, in fact, took place. Simply make the report. Appropriate personnel may later contact you or others to gather additional information. A copy of the Incident Report form is enclosed with this Memorandum. Additional forms may be obtained from the Student Services Office. Crimes that should be reported are: murder and non-negligent manslaughter; negligent manslaughter; forcible sex offenses; non-forcible sex offenses; robbery; aggravated assault; burglary; motor vehicle theft; arson; all hate crimes involving bodily injury; all liquor, drug or weapons law violations resulting in an arrest. If you are in doubt as to whether a crime is reportable, please err on the side of reporting the matter. With the exception of liquor, drug and weapons law violations, it is immaterial whether an arrest is made. For purposes of your reporting, please assume that a hate crime is any crime manifesting evidence that the victim was selected because of the victim s actual or perceived race, religion, sexual orientation, gender, ethnicity/national origin, or disability. If you have any questions regarding reporting obligations, please contact Ann Simmers, Director. Thank you for your assistance in fulfilling these federal requirements. Enclosure (Incident Report form) Distribution: Staff and Faculty
4 Incident Report Revised 6/09 Name: Date: Time: a.m./p.m. Type of injury: Detailed description of incident: Did you inform school official immediately following the incident? Did you require immediate medical attention? Description of first aid given: Witnesses (2): Signature Signature School Official s Signature Date Date Date
5 [Date] Jeff LeDuff, Baton Rouge Chief of Police Baton Rouge Police Department 704 Mayflower St. Baton Rouge, LA Dear Mr. LeDuff: I would like to request crime statistics for the locations described below for the last calendar year. Pursuant to the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ( Clery Act ), the Court Reporting Institute of Louisiana is required to annually compile and publish crime statistics. This annual report must include statistics of specified crimes reported to local police agencies that occurred on or near campus and on controlled or affiliated property. The criminal offenses that the campus is required to report are the following offenses as defined by the FBI Uniform Crime Report (sex offenses are defined using the UCRNational Incident-Based Reporting System): murder/nonnegligent manslaughter; negligent manslaughter; forcible sex offenses; non-forcible sex offenses; robbery; aggravated assault; burglary; motor vehicle theft; and arson. In addition, I need statistics concerning any of the above crimes that manifest evidence of a hate crime, in addition to other crimes that involve bodily injury that also manifest evidence of a hate crime. Hate crimes are those crimes that manifest evidence that the victim was intentionally selected because of the victim s race, gender, religion, sexual orientation, ethnicity/national origin or disability. CRIL is also required to request statistics for arrests for these categories only: liquor law violations, drug law violations, and illegal weapons possession. Please provide these statistics for each category separately. Pursuant to the Clery Act, the campus is required to report these crimes separately for a number of geographic locations. These locations include the main campus and public property immediately adjacent to the main campus. Therefore, I respectfully request the required statistics for the following locations: S. Harrell s Ferry Road, public property within or immediately adjacent to and accessible from the campus I very much appreciate your cooperation in assisting us in complying with this federal law. If you have any questions or wish to further discuss this request, please contact me at (225) Sincerely, Ann Simmers Director
6 While the Baton Rouge Police Department does provide a breakdown of criminal statistics within the parish, broken down by Districts, Zones, and SubZones, these statistics still cover a much wider area than requested by the Clery Act. Timely Warnings In the event that a situation arises, either on or off campus, that, in the judgment of the Director, constitutes an ongoing or continuing threat, a campus wide timely warning will be issued. The warning will be issued through the CRIL system to students, faculty, and staff. Further those who have elected to provide their cell-phone numbers to the emergency warning system will receive a text message. Depending on the particular circumstances of the crime, especially in all situations that could pose an immediate threat to the community and individuals, a phone-tree may be initiated and a memo may be posted on the CRIL website at providing more immediate notification. Anyone with information warranting a timely warning should report the circumstances to the Student Services Office by phone () or in person.
7 The Annual Disclosure of Crime Statistics and the Annual Security Report The School Director prepares this report to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act in September so that the report can be submitted to the student and faculty body before October 1. The full text of these reports can be located at the Student Services Office. This report is prepared with the information provided by the Baton Rouge Police Department. These statistics may also include crimes that have occurred in private residences or businesses and is not required by law. A procedure is in place to anonymously capture crime statistics disclosed confidentially during sessions with school personnel. Each year, an notification will be made to all enrolled students that provides the website to access this report. Faculty and staff receive similar notification with their paycheck. Hard copies of the report will be available at the Student Services Office or by calling (225) All prospective employees may obtain a copy in the same manner, and the website address will be attached to CRIL employment applications.
8 Reporting of Criminal Offenses To report a crime: Dial for emergencies. For non-emergencies, contact any CRIL faculty or staff members by calling (225) , or in person. Any suspicious activity or person seen in the parking lots or loitering around vehicles should be reported to the police department. Crime Reporting: Limited Voluntary Confidential Reporting The Baton Rouge Police Department encourages anyone who is the victim or witness to any crime to promptly report the incident to the police. Because police reports are public records under state law, the B.R. Police Department cannot hold reports of crime in confidence. Confidential reports for purposes of inclusion in the annual disclosure of crime statistics can generally be made to other CRIL campus security authorities, as identified below.
9 Access Policy During business hours, the Institution will be open to students, parents, employees, contractors, guests, and invitees. During non-business hours, access to all Institution facilities is by code, if issued, or by admittance via the Student Services Office or other faculty/staff. Emergencies may necessitate changes or alterations to any posted schedules. Areas that are revealed as problematic have security surveys conducted of them. Administrators review these results. These surveys examine security issues such as landscaping, locks, alarms, lighting, and communications. Additionally, during the academic year, the staff/faculty meet as needed to discuss issues of pressing concern.
10 The Court Reporting Institute of Louisiana does not have campus police and/or security officials. General Procedures for Reporting a Crime or Emergency Community members, students, faculty, staff, and guests are encouraged to report all crimes and public safety related incidents to the Student Services Office and/or the Director in a timely manner. To report a crime or an emergency on the CRIL campus, call To report a non-emergency security or public safety related matter, call CRIL at (225) All CRIL incident reports are forwarded to the Director for review and potential action. The Baton Rouge Police Department will investigate a report when it is deemed appropriate. Additional information obtained via the investigation will also be forwarded to the Director. If assistance is required from the Baton Rouge Police Department or the Baton Rouge Fire Department, CRIL will contact the appropriate unit. If a sexual assault or rape should occur, the Louisiana Foundation Against Sexual Assault will be contacted. LAFASA has trained members who are available to assist victims 24 hours a day. This publication contains information about on-campus and off campus resources. That information is made available to provide CRIL students and faculty members with specific information about the resources that are available in the event that they become the victim of a crime. The information about resources is not provided to infer that those resources are reporting entities" for CRIL. Crimes should be reported to the CRIL Student Services Office or the Director to ensure inclusion in the annual crime statistics and to aid in providing timely warning notices to the community, when appropriate. For example, a crime that was reported only to LAFASA would not be included in the CRIL crime statistics. Confidential Reporting Procedures All reports will be investigated. The Institution does not have procedures for voluntary, confidential reporting of crime statistics. Violations of the law will be referred to law enforcement agencies and when appropriate, to the Director for disciplinary review. When a potentially dangerous threat to the Institution community arises, timely reports or warnings will be issued through announcements, posting on the school website, in-class announcements, or other appropriate means.
11 Security Awareness Programs During orientation, students are informed of campus security measures. Students are told about crime on campus and in surrounding neighborhoods. Similar information is presented to new employees. Crime Prevention Programs and Sexual Assault Prevention Programs are offered on a continual basis. Periodically during the academic year, Campus Security presents crime prevention awareness sessions on sexual assault (rape and acquaintance rape), Rohypnol abuse, theft, and vandalism, as well as educational sessions on personal safety and security. A common theme of all awareness and crime prevention programs is to encourage students and employees to be aware of their responsibility for their own security and the security of others. In addition to seminars, information is disseminated to students and employees through crime prevention awareness pamphlets and security alert s. When time is of the essence, information is released to the institutional community through security alerts posted prominently on the website, through computer memos sent over the Institute's electronic mail system and a phonetree system. Crime Prevention Programs Crime prevention programs on personal safety and related topics are offered through the Baton Rouge Police Department throughout the year, including Personal Safety, Home Security Check, and Rape Aggression Defense. Tip: To enhance personal safety, and especially after an evening class, walk with friends or someone from class that you know well. Criminal Activity Off Campus The Court Reporting Institute of Louisiana does not have dormitories or residential facilities for students on campus and does not have any non-campus buildings or property associated with it. Policy on Illegal Drugs and Alcoholic Beverages The CRIL campus has been designated drug free and under no circumstances is the consumption of alcohol permitted. The possession, sale, manufacture or distribution of any controlled substance is illegal under both state and federal laws. Such laws are strictly enforced by CRIL staff. Violators are subject to Institutional disciplinary action, criminal prosecution, fine and imprisonment. It is unlawful to sell, furnish or provide alcohol to a person under the age of 21. The possession of alcohol by anyone under 21 years of age in a public place or a place open to the public is illegal. It is also a violation of the CRIL Alcohol Policy for anyone to consume or possess alcohol in any public or private area of campus.
12 PREVENTION PROGRAMS ALCOHOL AND SUBSTANCE ABUSE INFORMATION The Institute refers persons in need of drug and/or alcohol rehabilitation or addiction services to the appropriate authorities on such subjects, such as Acadiana Addiction Center in Lafayette, or the Addiction Recovery Resources of Louisiana. These programs provide services related to drug use and abuse including dissemination of informational materials, educational programs, and counseling services. College Disciplinary Actions: Faculty/Student Review Committee. Director. Sanctions, to be determined on a case-by-case basis by the Director, may include but are not limited to the following. 1. Formal Reprimand 2. Counseling 3. Probation 4. Suspension Sexual Assault Prevention and Response The Institute educates the student community about sexual assaults and date rape through mandatory new student orientations at the beginning of each enrollment period. The Police Department offers sexual assault education and information programs to students and employees upon request. Literature on date rape education, risk reduction, and Institute response is available through the Student Services Office upon request. If you are a victim of a sexual assault at this institution, your first priority should be to get to a place of safety. You should then obtain necessary medical treatment. CRIL and the Baton Rouge Police Department strongly advocates that a victim of sexual assault report the incident in a timely manner. Time is a critical factor for evidence collection and preservation. An assault should be reported directly to a CRIL faculty or staff member. Filing a police report with a CRIL officer will not obligate the victim to prosecute, nor will it subject the victim to scrutiny or judgmental opinions from officers. Filing a police report will ensure that a victim of sexual assault receives the necessary medical treatment and tests, at no expense to the victim; provide the opportunity for collection of evidence helpful in prosecution, which cannot be obtained later (ideally a victim of sexual assault should not wash, use the toilet, or change clothing prior to a medical/legal exam); and assure the victim has access to free confidential counseling from counselors specifically trained in the area of sexual assault crisis intervention.
13 When a sexual assault victim contacts the Police Department, a representative from CRIL will also be notified. The victim of a sexual assault may choose for the investigation to be pursued through the criminal justice system. CRIL does not provide investigative services for these matters. A representative from CRIL or the Police Department will guide the victim through the available options and support the victim in his or her decision. Various counseling options are available in the area. Counseling and support services outside the Institute can be obtained through LAFASA or the Baton Rouge Police Department. CRIL s disciplinary proceedings, as well as special guidelines for cases involving sexual misconduct, are as follows. The accused and the victim will each be allowed to choose one person who has had no formal legal training to accompany them throughout a hearing. Both the victim and accused will be informed of the outcome of the hearing. A student found guilty of violating the Institute s sexual misconduct policy could be criminally prosecuted in the State courts and may be suspended or expelled from the Institute for the first offense. Student victims do not have the option to change their academic situations after an alleged sexual assault, because such changes are not reasonably available. Sex Offender Registration In accordance to the "Campus Sex Crimes Prevention Act" of 2000, which amends the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Act, the Jeanne Clery Act and the Family Educational Rights and Privacy Act of 1974, the Baton Rouge Police Department is providing a link to a search engine which allows users to search for sex offenders in their geographical area. This act requires institutions of higher education to issue a statement advising the campus community where law enforcement information provided by a State concerning registered sex offenders may be obtained. It also requires sex offenders already required to register in a State to provide notice of each institution of higher education in that State at which the person is employed, carries a vocation, or is a student. In the State of Louisiana, convicted sex offenders must register with the State. The Sex Offender Registry is available via Internet. Registry information provided under this section shall be used for the purposes of the administration of criminal justice, screening of current or prospective employees, volunteers or otherwise for the protection of the public in general and children in particular. Unlawful use of the information for purposes of intimidating or harassing another is prohibited and willful violation shall be punishable as a Class 1 misdemeanor. The Child Predator Registry is responsible for maintaining this registry. Follow the link below to access the Louisiana State Police website.
14 Notice of Availability of Annual Security Report A copy of the Court Reporting Institute of Louisiana s Annual Security Report. This report includes statistics for the previous three years concerning reported crimes that occurred on campus or on property owned or controlled by CRIL; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a copy of this report by contacting Ann Simmers, Director, or by accessing the following website
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