WEAVE Overview. IE planning and assessment. Strategic plan goals. General education goals. Curriculum mapping. Affirm module - accreditation reports

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2 WEAVE Overview IE planning and assessment Strategic plan goals General education goals Curriculum mapping Affirm module - accreditation reports

3 Objectives Become familiar with the WEAVE cycle Understand WEAVE faculty/staff roles Review sample entries and components of IE plans Learn how to enter data on assessment Become familiar with reporting feature

4 WEAVE captures assessment and planning cycles in which you: Write expected outcomes Establish criteria for success Assess performance against criteria View assessment results Effect improvements through actions

5 Primary Faculty/Staff Roles Entity Write and Review Define expectations for student learning Select measures and targets Conduct assessments Enter/edit information/data Add/edit documentation Review assessments Plan for program improvement Run reports for double checking or for others Entity - Read Only Define expectations for student learning Select measures and targets Conduct assessments Read information/data Read documentation Review assessments Plan for program improvement Run reports for double checking or for others

6 Additional Faculty/Staff Roles Standards Owner Populate a standards set Create the group to which a standards set applies Map Owner Set up the mapping (course matrix) process for an area so that faculty can easily work on maps Entity Administrator Add users for an area Add/edit roles for an area Add strategic plans or standards for an area Approver If your institution has an approval process for assessment, review another area, if assigned

7 Login page Or

8 Home Page

9 Mission Statement

10 Goals The following units use Goals section: Colleges Academic Departments The following units skip Goals section: Academic programs Administrative and student support units Center and institutes

11 Outcomes and Measures Outcomes and measures are grouped together. Each outcome must have a corresponding measure. Numbers inside parentheses show related outcomes.

12 Outcomes

13 IE Committee Feedback

14 Measures and Targets

15 Each unit has its own document repository file. Document Management Upload evaluation tools (rubrics, checklists), assessment results (Excel spreadsheets, Word documents), and other artifacts. Word versions of the 2012/ plans are uploaded in this document repository.

16 Add Finding

17 Add Finding

18 Action Plan Tracking

19 Action Plan Tracking

20 Action Plan Tracking 1. Projected completion date 2. Implementation description 3. Level of priority 4. Who is responsible 5. Additional resources needed 6. Budget request

21 Reporting

22 Reporting

23 Reporting

24 Detailed Assessment Report (DAR) This report can include: Multiple units Missions Strategic Plan Goals Associations (professional standards, university strategic plan, etc.) Outcomes Measures and targets Findings Action plans

25 Help!

26 Questions Concerns Comments Leslie Culver, IE Program Director

27 Quick Start Guide Accessing WEAVEonline Logging In 1. Type the following into the address line of your browser: Then replace ***** with your institution s abbreviation. 2. The screen should say: Welcome your institution s name WEAVEonline user, if it does not, double check the address you entered. Once correct, create/edit a bookmark/favorite with this exact address before logging in. 3. Enter your WEAVEonline ID and password and click Login. 4. Click Password Trouble? to your WEAVEonline Administrator from this page. Home 1. Review Local News for important institutional information and WEAVEonline News for announcements. 2. Use the Admin link on the bottom left of all application pages to send an to your WEAVEonline Administrator. 3. In the Cycle and Entity Selection section, just below the navigation bar, use the dropdown boxes to select the Cycle and Entity in which you wish to work. Assessment: Mission through Findings Entering and Editing the Mission 1. In the navigation bar located below the WEAVEonline logo, point to Assessment. 2. Select Mission/Purpose from the dropdown menu. 3. To add a Mission, click Add Mission/Purpose. 4. In the appropriate text boxes enter the entity s mission, and any additional information about that mission. 5. Select in which cycle the Mission is established and the cycle through which it will be active. 6. Select the appropriate Entry Status (Draft/In Progress or Final). 7. When done, click Save. 8. Click Edit to make changes. Entering a Goal 1. In the navigation bar located below the WEAVEonline logo, point to Assessment. 2. Select Goals from the dropdown menu. 3. Under Goals, click Add. 4. In the appropriate text boxes, enter a condensed description (title) and a complete description. 5. Select in which cycle the Goal is established and the cycle through which it will be active. 6. Select the appropriate Entry Status (Draft/In Progress or Final). 7. When done, click Save. Entering an Outcome/Objective 1. In the navigation bar located below the WEAVEonline logo, point to Assessment. 2. Select Outcomes/Objectives from the dropdown menu. 3. Under Outcomes/Objectives, click Add. 4. In the appropriate text boxes, enter a condensed description (title) and a complete description. 5. Select Yes or No next to designate whether this is a Student Learning Outcome. 6. Click Add Associations and add checkmarks where relevant. Leave these sections open (do not press Cancel) if changes were made. 7. Select the appropriate Entry Status (Draft/In Progress or Final). 8. Select the Established in and Active through cycles. 9. When done, click Save. Copyright 2010 Centrieva Inc. All rights reserved. Proprietary Information - Do Not Post

28 Entering a Measure 1. In the navigation bar located below the WEAVEonline logo, point to Assessment. 2. Select Measures & Findings from the dropdown menu. WEAVEonline Quick Start Guide 3. Under Measures & Findings, click Add. Please Note: A Measure cannot be added unless at least one Outcome/Objective exists. 4. Select one Source of Evidence for the Measure (there is a generic choice at the top of each category). 5. In the appropriate text boxes, enter a condensed description (title) and a complete description. 6. Check the box next to each Outcome/Objective related to the Measure. 7. Select the Established in and Active through cycles. 8. Select the appropriate Entry Status (Draft/In Progress or Final). 9. When done, click Save. Entering an Achievement Target Please Note: Every Measure must have an Achievement Target in order to enter Findings. 1. In the navigation bar located below the WEAVEonline logo, point to Assessment. 2. Select Measures & Findings from the dropdown menu. 3. Expand the Measure for which you need to add an Achievement Target, either by clicking the expansion triangle next to the Measure or by clicking the Expand All button. 4. Under the Achievement Targets and Assessment Results/Findings section, click Add Achievement Target. 5. Enter the Achievement Target. 6. Select the Established in and Active through cycles. 7. Select the appropriate Entry Status (Draft/In Progress or Final). 8. When done, click Save. 2 Entering Findings 1. In the navigation bar located below the WEAVEonline logo, point to Assessment. 2. Select Measures & Findings from the dropdown menu. 3. Expand the Measure for which you need to add Findings, either by clicking the expansion triangle next to the Measure or by clicking the Expand All button. 4. In the Achievement Targets and Assessment Results/Findings section, find the appropriate Achievement Target and click Add Finding. 5. Enter a summary of your Findings for the Measure-Outcome/Objective pair. 6. Identify if your findings indicate that your Achievement Target was Met, Partially Met, or Not Met. 7. Select the appropriate Entry Status (Draft/In Progress or Final). 8. When done, click Save. Editing a Goal, Outcome, Measure, Achievement Target or Finding 1. In the navigation bar located below the WEAVEonline logo, point to Assessment. 2. Make the appropriate selection from the dropdown menu. 3. Expand the item you wish to edit, either by clicking the expansion triangle next to the item or by clicking the Expand All button. To edit an Achievement Target or Finding, expand the appropriate Measure. 4. Click Edit, Edit Achievement Target or Edit Finding, as appropriate. 5. Make any changes and update the Entry Status (Draft/In Progress or Final) as needed. 6. When done, click Save. Copyright 2010 Centrieva Inc. All rights reserved. Proprietary Information - Do Not Post

29 WEAVEonline Quick Start Guide Action Plans Entering an Action Plan Please Note: Action Plans can be entered from within the Assessment > Measures & Findings section by selecting the Add New Action Plan button or by using the method outlined below. Existing Action Plans can be related using the Manage Action Plan Relationships button within the Assessment > Measures & Findings section or within Action Plan Tracking by selecting Details for the appropriate Action Plan In the navigation bar located below the WEAVEonline logo, point to Assessment. 2. Select Action Plan Tracking from the dropdown menu. 3. Click Add Enhancement Action. 4. Click Add Relationships to link the Action Plan to specific Measure-Outcome/Objective pairs. 5. Select the Implementation Status of the plan. 7. Enter the appropriate information in the available text boxes and select a Priority from the dropdown menu. 8. Select the Established in and Active through cycles. 9. Select the appropriate Entry Status (Draft/In Progress or Final). 10. When done, click Save. Achievement Summary/Analysis Please Note: Analysis Questions may or may not be utilized on your campus. If utilized, the questions are developed/maintained locally. 1. In the navigation bar located below the WEAVEonline logo, point to Assessment. 2. Select Achievement Summary/Analysis from the dropdown menu. 3. In the section at the top of the page, expand (using the Expand All button or the expansion triangles) the Achievement Target Summary for an overview of actual results versus the intended Achievement Targets. 4. In the section at the bottom of the page, expand (using the Expand All button or the expansion triangles) Analysis Questions and click Add Answer. 5. Enter a response for the selected Analysis Question. 6. Select the appropriate Entry Status (Draft/In Progress or Final). 7. When done, click Save. Annual/Special Reporting Please Note: Annual/Special Reporting sections may or may not be utilized on your campus. If utilized, the topics are developed/maintained locally. 1. In the navigation bar located below the WEAVEonline logo, point to Assessment. 2. Select Annual/Special Reporting from the dropdown menu. 3. Expand (using the Expand All button or the expansion triangles) Annual/Special Reporting sections and click Add Details. 4. Enter details for the selected section. 5. Select the appropriate Entry Status (Draft/In Progress or Final). 6. When done, click Save. Document Repository 1. In the navigation bar located below the WEAVEonline logo, point to Assessment. 2. Select Document Repository from the dropdown menu and click Upload Document to begin. 3. Browse for the document you wish to upload. Copyright 2010 Centrieva Inc. All rights reserved. Proprietary Information - Do Not Post

30 WEAVEonline Quick Start Guide 4. Enter a document name (required) and a description (optional). 5. Click Save & Continue. 6. Expand (using the Expand All button or the expansion triangles) the assessment areas where you wish to connect this document. 7. Add checkmarks to set up connection locations for the document. 8. When done, click Save to both load the document and make the connections. 4 Reports 1) In the navigation bar located below the WEAVEonline logo, point to Reports. 2) Working from left to right, Select a Cycle for which you wish to run the report. 3) Select a Report from the second column. The following report types are most useful for the general user: o Full Assessment Report: The Detailed Assessment Report (DAR) generates a comprehensive summary of: Mission/Purpose Goals (if used as part of the assessment process) Student Learning Outcomes, with any Associations and Related Measures, Achievement Targets, Findings, and Action Plans A parallel section for any outcomes/objectives other than those primarily focused on student learning Action Plan Details Analysis Questions and Annual Report sections are also options, if desired o Audit Reports: Use the Audit Reports to see if there are any specific assessment areas in need of data entry (ex. Measures that Need Findings). A blank audit report is optimal. o Data Entry Status (DES) Reports: These reports are generated from the Entry Status field at the bottom of most data entry pages. You can check your progress here. 4) Select Report Entities (entities that you want included within the report) from the third column, using one of the four options: o All entities to which I have access: Selecting this option will generate a report that includes all of the entities to which you have access. o All entities through [level dropdown]: This option is most useful for those with WEAVEonline Administrator access. o Only entities at [level dropdown]: This option is most useful for those with WEAVEonline Administrator access o Selected Entities: All entities to which you have access (and their parent entities) will show in this hierarchical list. Select as many entities as you would like to include in the report. 5) Once cycle, report, and entity (or entities) have been chosen, click Next. 6) Select report parameters as appropriate, and then click Run. 7) Please Note: You may need to allow popups from app.weaveonline.com the very first time you run reports. Help If you need assistance while using WEAVEonline, you may choose to: 1) Use the WEAVEonline Integrated Help System: o Hover over and choose 'Help For This Page' or 'Help Table of Contents.' o The former will display page-specific help for the page you are viewing, while the latter will display the Help 'home page.' o Both options include a Table of Contents, Index, Search, Print, and Glossary capabilities. 2) Contact your campus WEAVEonline Administrator: o At the bottom of each page of the application there is an ' Admin' link. Click this link and follow the directions to send an to your campus administrator(s). Copyright 2010 Centrieva Inc. All rights reserved. Proprietary Information - Do Not Post

31 WEAVE Instructions Fall 2013 Log in to WEAVE Use UNO user ID (jsmith, omit and password Chrome, Firefox, Internet Explorer browsers are supported Home Page Note announcements and deadlines in the Local News section Cycle will default to our current academic year, no need to change Select entity from drop down menu e.g., Biological Sciences (department) Biological Sciences, B.S. (academic program), Student Health Services (service unit), Graduate School (administrative unit), Midlo Center (center) Navigation Drag mouse over Assessment button in top main menu Select Mission, Outcomes, Measures, etc. to review your plan Click on left-hand side arrow buttons to expand descriptions and view detail Review The IE Committee reviewed plans in Spring Evaluation rubrics with approvals or revision requests were disseminated. An additional layer of review was provided once the plans were entered into the software. Revisions Note the red Approved/Approval Pending labels next to each outcome and measure. If there is an Approval Pending, drill down to read the Feedback from Reviewer. Please promptly make revisions requested. Assessments It is critical that each unit continue to conduct assessments and collect data. For each measure and target, there is an Add Finding button. You are responsible for summarizing results and completing action plans based on data. Resources IE website: WEAVE Introductory Training PowerPoint presentation WEAVEonline Tutorial (in software, select Help > Getting Started) Select Help for this Page button on any page within the software Questions, Concerns and Comments Leslie Culver, IE Program Director