ERT ERP Platform Germany. Nov 2012 Horst Kaspers

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1 ERT ERP Platform Germany Nov 2012 Horst Kaspers

2 History Company 2

3 Company History Founded Aquired Toennies Aquired Pyxis 1996 Cardinal Health Aquired Mijnhardt 1997 JAEGER 2001 Spin off VIASYS 1999 Acquired Allegiance Sensor Medics Aquired Alaris 2004 VIASYS Nicolet 2007 Aquired VIASYS 2005 Micro Medical ERT 2008 Acquired Biosigna Spin Off CareFusion 2009 Care Fusion ERT aquired RS 2010 Genstar Genstar aquired ERT & Invivodata

4 ERT Services ERT operates as a global Technology & Service Provider enabling the pharmaceutical and biotechnology industry to electronically capture, process and distribute clinical data more efficiently during all phases of new drug development Locations in the US, UK and Germany 4

5 Services CareFusion CareFusion CareFusion CareFusion CareFusion CareFusion 5

6 Products Respiratory Diagnostics Respiratory Monitoring Quality of Life Cardiac Safety Patient Reported Outcomes Activity Monitoring 6 6

7 History JDE 7

8 JDE History Summary Before ERT JDE Implementation 2000 Oneworld B7.32 Several updates, tools releases, enhancements Spin Off from CFN 2010 Complete new installation on Oneworld 9.0 Used Steltix Accelerator as a base Implemented JDE (only out of box functionality) in 35 days including selective master data from JDE CFN environment Since 2011 Several projects to move towards ERT specific configuration leveraged existing modules and adding new modules like Transportation Modules used Sales order management including transfer orders Logistics (purchase, warehouse) Production (MRP, S/N tracking, workorder application Repair work order RMA orders Finance BI-Publisher Transportation Contract Management / Project Costing / PGCA.. 8

9 Current Can the platform support new business needs without a complete re-design? Integration gaps & solutions Example Fixed Asset, Equipment Master and Transportation, Interfaces to K&N and UPS 9

10 10 Process Overview

11 Process Overview decommissioning interface to inventory/fixed asset 16 Study end Return process (previous steps can be involved) 15 Parent/Child Exchange (previous steps involved) Customer billing *can be earlier or later 13 - Incoming invoice and study match *can be earlier or later Site distribution (investigator meeting- site) Export/Import paper process (Atlas) Invoice (Proforma) Expert Module 9 1 JDE Module: Purchase, forecasting Inventory management Lot/S/N tracking Reservation logic Study specific manufacturing Equipment master tracking Fixed Asset tracking Transportation (communication with forwarder) Reporting quote, contract process Product mix defined Devices / kits sourced and produced Equipment Record (Parent/Child) tracking 4 Interface to inventory 5 - Shipment Order process Expert/JDE 6 Interface to fixed Asset module 7 Combine orders for shipment (Transportation) 8 Shipment process (Transportation) 9 Automated or manual bi-directional communication with forwarders

12 Overview Finance improvements (Manage cash flow) Simplifying rental device process Standardize fixed asset concept based on actual USA process Simplifying decommissioning process Manufacturing, Logistic, Service & equipment master improvements Transportation module optimizes shipments processes establishing WEB services and EDI interfaces Reduce order complexity for users (one source to look at) Automate, simplify and standardize Lot/S/N tracking (Receive parts/devices, manufacture device, track device & components, return, exchange, rework and decommissioning) Simplify variances of item numbers by moving to a more Lot/S/N concept Detailed integrated equipment status information (hotel, hub replaces several sub processes (excel), provides internal and external reported information Identified and solved issues in current process 12

13 Production Parent/Child Equipment Master 3 By pressing the generate button the systems gets created in the equipment master database The following information needs to be entered: - WO number - Production employee - System serial number - Component Serial numbers or versions One work order to produce several finished goods Tracking of components by device Creates Equipment Master Entry External produced devices (parent/child) can be imported 13

14 Standard Depreciation & Post to General Ledger process and reports 14 14

15 Shipment Process Combine Orders ( Loan / sell) 7 After the shipping order is entered the first step is to combine orders if necessary. The majority of shipping orders consist of two separate orders within OneWorld, e.g. one order for the rented equipment (devices) and one order for the sold equipment (consumables, manuals) To ship both orders as one shipment we created a program to combine the orders: Both orders need to be shipped as one shipment After combining the shipments both orders have the same shipment number 15

16 Shipment Process 8 After the equipment is picked from the warehouse and packed, the shipping department enters data like Packing details, forwarder and requested delivery date into the system The entered information automatically gets printed on the delivery note: 16

17 Shipment Process 9 After all details are entered the data get submitted via the interface to the forwarder A shipping order for the forwarder and labels for the packages can be printed automatically: 17

18 Shipment Process 9 We set-up a status structure throughout the whole process. Several status are set thru internal processes. Some are released thru the EDI interface or can be set manually Shipment tracking via interface: As soon as the forwarder received the shipment at their depot and booked the flight for the shipment they send the first tracking information: Status changed to 35 Tracking number of the shipment 18

19 Shipment Process 9 The forwarder also sends a link to their tracking page. This link is attached to the shipment in OneWorld: 19 19

20 Shipment Process 9 Shipment tracking manually: If the shipment was sent with an forwarder without an interface the shipping team is entering the tracking number manually The tracking number (reference number) as well as the used forwarder (carrier) is visible in the shipment tracking program 20 20

21 Equipment Master Updates (INV-Meeting/Return) 16 Each booked serial number receives the location HOE A status change and every change of location is tracked within the equipment master 21

22 Interfaces & Examples How good can you integrate 3 rd party products? Example: Document management, Scanning How can you leverage the tools we have? Example: BI-Publisher Enterprise department drill in report 22

23 JDE connects to OS ECM 23 23

24 24 Future

25 JDE connects to Clinical System Expert Phase 2 25

26 Goals Global Platform Contract Management Project Costing Simplify (two many clicks.) Standardize processes Standardize tools 26

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