What is AIDF Asia-Pacific 2014?

Transcription

1 AIDF Asia-Pacific Brochure February 2014 Bangkok, Thailand Discover Explore Network Learn BUILDING PARTNERSHIPS FOR RELIEF AND DEVELOPMENT

2 AIDF & INTERNATIONAL DEVELOPMENT FORUM 2014 WHO ARE WE? AIDF is a world leading forum for the humanitarian aid, relief and development sectors, facilitating partnerships, addressing global humanitarian and development issues and encouraging the sharing of expertise. The forum provides an opportunity for those involved in the aid, relief and development sectors to network, build partnerships and address global humanitarian and development challenges. AIDF gives delegates the opportunity to learn about the latest products, technologies and services in action. Originally International Aid & Trade, the event was based in Geneva from 2006 and moved to Washington D.C. in 2009 where it was held in partnership with InterAction. The event was rebranded as the Aid and International Development Forum in order to reflect the increasing focus on development as well as aid and disaster relief. AIDF ASIA-PACIFIC FORUM Following strong support from exhibitors and delegates we launched a new forum in partnership with the RMA Group for the Asia-Pacific region in January 2013 to complement our established annual event in Washington DC. Where Washington DC is a centre of humanitarian funding and policy decisions, Bangkok is a centre of operational activity and international support for both the humanitarian relief and development sectors. The show has received strong support from donor organizations such as ECHO and USAID, several UN organizations and international as well as regional aid and development agencies. Asia and the Pacific are undergoing enormous change - including in the fields of disaster management and emergency response. OCHA sees AIDF as a venue where national authorities and NGOs, regional organizations, the private sector, international agencies and others can come together and contribute to charting a dynamic and forward looking agenda to meet the region s humanitarian and disaster management challenges in the Asian century. Oliver Lacey-Hall, Head, Regional Office for Asia and Pacific UN OCHA

3 AIDF ASIA-PACIFIC: Background DATE AND LOCATION February 2014 Bangkok CORE OBJECTIVES The exchange, sharing and transfer of knowledge The showcasing of products and services The effective networking of stakeholders within the sector CO-ORDINATION AND RESILIENCE ACROSS ASIA-PACIFIC The agenda for the event s Workshops and Conference sessions will be planned in partnership with guidance from UN, government, NGO and international development agency representatives from each of the UN cluster zones. Over 20 panel discussions, interactive sessions and roundtable debates will make-up an engaging agenda at the cutting edge of delivery. KEY THEMES AT AIDF ASIA-PACIFIC 2012 INCLUDED: Partnerships and Cross-Asia Co-ordination Pre positioning and rapid disaster response how to leverage a Pacific hub to respond more efficiently Empowerment of women New approaches to finance Water supply and control Renewable/green power and communications Refugees and displaced persons Local empowerment and responsible procurement

4 AIDF ASIA-PACIFIC: Agenda The AIDF Asia-Pacific 2012 agenda:

5 AIDF Asia-Pacific 2014: The Forum The agenda for AIDF Asia-Pacific 2014 is being designed with guidance from a panel of Expert Advisors made up of UN, NGO and international development agency representatives from the UN cluster zones. The Expert Advisors collaborate with the organisers of AIDF to deliver an engaging event that is genuinely valuable to delegates from the international and development sectors. EXPERT ADVISORS Name Title Organization Sector Rosa Malango Head of External Relationships UNOCHA Humanitarian & Partnerships Oliver Lacey-Hall Head, Regional Officer for Asia UNOCHA Humanitarian & Pacific Graham Saunders Head Shelter Department IFRC Shelter George Fenton Chairman/Associate Supply Chain HLA/World Vision Logistics Director, Humanitarian & Emergency Affairs John Leach Chief Operating Officer ShelterBox Emergency Relief Doug Brooks President & Founder ISOA Peace & Stability Jessica Vogel Director of Programs & Operations ISOA Peace & Stability Jacobo Quintanilla Director, Humanitarian Information Internews Humanitarian Projects News It is particularly valuable for the exhibitors to have access toknowledgeable procurement officials who can guide them regarding their products, marketing, technical considerations and potential markets. John Abood, Team Leader/Contracting Officer, Transportation Division, Office of Acquisition and Assistance USAID

6 AIDF Asia-Pacific 2014: Why Participate? Providing you with a platform to engage with agencies deliveringaid relief and development solutions within the region, exhibiting at AIDF Washington DC ensures that your business and your products or services are seen by key decision makers as well as major donors and major humanitarian programme providers. Interact:our Interactive Zone provides an opportunity to demonstrate yourproducts and solutions. Positioned on the exhibition floor the Interactive Zone is at the heart of the show. Discover:have an emerging product or idea? Through our Pitch Tank discover the best way to approach, develop and improve working relationships between vendors and buyers. Explore:our experienced conference executive and marketing team will ensure that you will benefit from reaching an audience of key representatives from UN, NGO, governmental and intergovernmental organizations and private sector companies. Network:through our lunch and drink receptions you will have the opportunity to develop existing relationships and build new ones with buyers and decision makers. Learn:participate in workshop and conference sessions to gain knowledge and share solutions to the challenges faced by the sector. AIDF has allowed me to build a very diverse level of partnerships with big organizations who are interested in humanitarian affairs as well as small entrepreneurs. Rosa Malango, Chief of External Relationships and Partnerships UN OCHA

7 AIDF Asia-Pacific 2014: Marketing & Communications EXTENSIVE MARKETING OPPORTUNITIES With our 12 years experience, you can be assured that our marketing campaign will attract a relevant audience of buyers and decision makers. Come on board and benefit from inclusion in our campaign that includes: Direct mail campaign to over 30,000 NGOs, aid agencies, governments and UN organizations with latest show and exhibitor updates Social media and networking groups Strategic media partnerships VIP campaign to attract key decision makers to the show and to exclusive networking events campaigns to over 30,000 aid, humanitarian and development professionals International advertising with key press in print and online PR campaign to promote the event and exhibitors to relevant media Advertising in key industry publications, national and local press Digital campaign including a Google adwords campaign and remarketing Banner advertising on partner websites and s A dedicated exhibitor video channel The AIDF Forum provides a nearly perfect opportunity to meet andnetwork with leading NGOs from around the world. This is the second year I have attended and continue to be very impressed with the high quality speakers and overall professional level of the event. I have recommended this conference to numerous colleagues and will enthusiastically continue to do so. Ty Prettyman, Program Director ISTAT Airlink

8 AIDF Asia-Pacific 2014: Floor Plan The show is designed to reflect the UN cluster approach to international response to humanitarian emergencies. * Floorplan is subject to change

9 AIDF Asia-Pacific 2014: Stand Options AIDF is offering a variety of booth packages that enable you to make an impact at the Exhibition. Generate new sales leads Meet new contacts and cement existing relationships Demonstrate your products and services face-to-face Raise brand awareness Increased networking opportunities Stand costs: Rates Hard wall shell scheme Space only $545/M 2 $399/M 2 HARD WALL SHELL SCHEME includes walls, carpet, lighting, two chairs, a table and a name board. SPACE ONLY provides you with a carpeted are in which to build your own stand or display your own products. To secure your place or to enquire about further information, call: +44 (0) , or Miyese Ozcan, Commercial Director at mozcan@aidforumonline.org. Our experience is that the AIDF show is the best disaster and relief tradeshow for networking with high level decision makers. We will certainly recommend the show as the top choice for anyone interested in growing thismarket. Frank Boltong, Chief Operating Officer Disc-O-Bed

10 AIDF Sponsorship Opportunities Sponsorship of the event is an important opportunity that allows you to position your brand at the forefront of humanitarian aid, relief and development delivery. There are four levels of sponsorship available as detailed inour sponsorship structure detailed on the right. Sponsorship packages are only available to exhibitors. CUSTOMISE YOUR PACKAGE All sponsorship packages in the following pages are shown as a guideline and reflect the level of deliverables we are happy to offer for the price quoted. If the package doesn t quite meet your needs or objectives then please contact the sales team to discuss your thoughts, we are happy to tailor packages to suit your requirements. A detailed breakdown of each of these packages is available overleaf.

11 GOLD SPONSORSHIP - $29,950 NETWORKING RECEPTION VIP HOST REGISTRATION LANYARD Takes places at the end of the first day of the forum An extremely popular occasion that provides the opportunity for exhibitors, visitors and speakers to network informally Opportunity to make a welcome speech Exclusively brand one of the most popular elements of the forum Invite your own clients, colleagues or industry contacts Includes canapés and drinks, PA system for welcome address Opportunity to place your signage and marketing materials in and around the Networking Reception Exclusive hospitality suite for all high-level speakers and VIPs Relaxed seating area with internet access, meetings area with complimentary refreshments High level networking lunches take place in the lounge on both days of the event A three-course lunch for VIPs including executive directors, procurement and logistics managers, Ambassadors and speakers We will also invite your own VIPs at your request Opportunity to to make a welcome speech, demonstration or screening during the lunch. High visibility location which provides your organization with an opportunity to place your brand at high footfall area. Opportunity to have your company logo on each delegate badge (co-branded with AIDF) Your company logo on each of the four registration booths Your branding will also be featured heavily in event images Branded lanyards are worn by every single individual to enter the hall and have to be worn around the event, and at all of the networking, conference and workshop sessions Unique opportunity for your organization to gain widespread and personal branding across the forum Your branding will also benefit from featuring significantly within the post event photos and video ALL GOLD SPONSORS RECEIVE: ONLINE Logo on all visitor driver s, exhibitor driver & newsletters, registration confirmation s and post-event s. 50 word online company profile featured on our website including logo and hyperlink Interview with a company executive for AIDF website and YouTube Logo featured on the website homepage Digital advertisement (MPU) sized, 300 x 250 pixels on AIDF Asia-Pacific homepage from signing of contract to Friday post-event (ratecardvalue $675 USD per month). Logo on dedicated sponsor page Inclusion in all social media campaign involving Twitter, Facebook and LinkedIn IN PRINT Full page advertisement in the event show guide. Logo on sponsor page in show guide Logo on all direct mail pieces including flyers, leaflets and VIP invitations Opportunity to place material in the delegate bag Logo on with thanks to all our sponsors banner in registration area

12 SILVER SPONSORSHIP -$19,950 MEETING AREA Exclusive opportunity to brand the meeting area which provides a coffee bar and a space for delegates to use for formal or informal meetings. High visibility collateral provides your organization with an opportunity to place your brand into the natural delegate rendezvous point at AIDF. Display opportunities or branded collateral around the area itself and on meeting tables. WIFI Exclusive provision of Wi-Fi for all delegates Naming rights opportunity Wi-Fi Sponsor or Connectivity Sponsor Brand visibility in show guide Wi- FI brought to you by Opportunity to place logo on Wi-Fi access codes. CATERING AREA Exclusive display as the sponsor of all general seating areas used by our high level attendees, speakers and exhibitors. Opportunity to place information or brochures on tables in the catering area. Option to provide branded plates and cups which will be featured in event images. DELEGATE BAG The Delegate Bag is given to each speaker, visitor and exhibitor on arrival and they are used across the two days of the forum. High visibility collateral provides your organization with an opportunity to place your brand into the hands of every individual within the hall. Opportunity to insert targeted marketing collateral into each bag Bags are highly visible in photographs and video that is distributed after the event and the branded bags are often used by participants for years to come. BUSINESS LOUNGE A dedicated location for all delegates to take a moment to check s, catch up with work and stay in contact with their colleagues. Facilities include free internet access as well as a seating and meeting area for informal conversations Exclusive opportunity for branding a well frequented and busy area in a creative way to reinforce your businesses positioning within the sector. The space is open for your use you can dress the area with branded collateral, provide giveaways, show a film or display screensavers on laptops in the area. The area is equipped with 4 x ADSL lines, 4 x laptops (hired), 4 x bar stools, 4 x sofas, 3 x meeting tables and 9 x meeting chairs. ALL SILVER SPONSORS RECEIVE: ONLINE Logo on all visitor driver s, exhibitor driver & update newsletters, registration confirmation s and post-event s. 50 word online company profile featured on our website including logo and hyperlink Logo featured on the website homepage Logo on dedicated sponsor page on AIDF website Inclusion in our social media campaign involving Twitter, Facebook and LinkedIn IN PRINT Half page advertisement in the event show guide. Logo on sponsor page in show guide Logo on all direct mail pieces including flyers, leaflets and VIP invitations Logo on with thanks to all our sponsors banner in registration area Opportunity to place material in the delegate bag

13 BRONZE SPONSORSHIP - $9,950 WELLBEING ZONE An informal area with the aim of providing an oasis for delegates where they can relax. Facilities include soft seating. This zone focuses on personal wellbeing and fulfilment. Opportunity to provide services such as short positive reinforcement sessions or physical wellbeing experiences such as Indian head massage or chair massages. INTERACTIVE ZONE Opportunity for emerging companies to interact directly with their audience in an interactive way. Exhibitors the opportunity to demonstrate the practical application of their products. Sponsorship includes branding of the area. Presentation that you provide looping on the screen between sessions. Opportunity for a speaker from your organization to make a five minute welcome speech in the morning. WATER SPONSOR Provision of clean water is central to the conference and workshop agenda, the exhibits and the themes of AIDF. Opportunity to be the sole water provider for the event. Includes branded water bottles for delegates and speakers. Material promoting your work in the water sector to be included in the delegate bags. Branding opportunities at water stations around the hall ALL BRONZE SPONSORS RECEIVE: ONLINE Logo and hyperlink on all visitor driver s, exhibitor driver & newsletters, registration confirmation s and post-event s 50 word online company profile featured on our website including logo and hyperlink Logo and hyperlink featured on the website homepage Logo on dedicated sponsor page Inclusion in all social media campaign involving Twitter, Facebook and LinkedIn IN PRINT Half page advertisement in the event show guide. Logo on sponsor page in show guide Logo on all direct mail pieces including flyers, leaflets and VIP invitations Logo on with thanks to all our sponsors banner in registration area

14 BRONZE SPONSORSHIP: WORKSHOP & CONFERENCE SESSIONS - $9,950 PARTNERSHIPS SUSTAINABILITY COMMUNITY EMPOWERMENT Exclusive display as the sponsor of the high level Conference Area Opportunity to brand the area, screens and to place printed materials on chairs in the area. Naming rights Partnerships Sponsor. Opportunity to make a five minute presentation to open the area. Speaking opportunity on a panel of your choice subject to approval by AIDF. Exclusive display as the sponsor of the high level Conference Area sessions. Opportunity to brand the area, screens and to place printed materials on chairs in the area. Naming rights Sustainability Sponsor. Opportunity to make a five minute presentation to open the area. Speaking opportunity on a panel of your choice subject to approval by AIDF. Exclusive display as the sponsor of the Workshop Area sessions. Opportunity to brand the area, screens and to place printed materials on chairs in the area. Naming rights Community Sponsor. Opportunity to make a five minute presentation to open the area. Speaking opportunity on a panel of your choice subject to approval by AIDF. Exclusive display as the sponsor of the high level Conference Area Opportunity to brand the area, screens and to place printed materials on chairs in the area. Naming rights Empowerment Sponsor. Opportunity to make a five minute presentation to open the area. Speaking opportunity on a panel of your choice subject to approval by AIDF. ALL BRONZE SPONSORS RECEIVE: ONLINE Logo and hyperlink on all visitor driver s, exhibitor driver & newsletters, registration confirmation s and post-event s. 50 word online company profile featured on our website including logo and hyperlink Logo and hyperlink featured on the website homepage Logo on dedicated sponsor page Inclusion in all social media campaign involving Twitter, Facebook and LinkedIn IN PRINT Half page advertisement in the event show guide. Logo on sponsor page in show guide Logo on all direct mail pieces including flyers, leaflets and VIP invitations Logo on with thanks to all our sponsors banner in registration area

15 Contact: Miyese Ozcan Jonathan Biddell Matthew McCracken William Browning Commercial Director Business Development Manager Exhibition & Sponsorship Sales Manager Business Development Manager E: E: E: E: Sula Bruce Roopi Woodall Laura Maxwell-Bernier Event Director Marketing Manager Content Assistant E: E: E: Address: TransWorld House 100 City Road London EC1Y 2BP Tel: + 44 (0) ( GMT) W: We have been doing this for many years to reach out to the industry and let them know that Ford is really committed to it. Landon Tucker, Aid & Development Manager, Ford Motor Company