1 July 1, 2014 Certificated Personnel Guidelines for Determining Grades and Salaries The following regulation shall provide the method of identifying the correct placement of instructional personnel on the salary scale according to the grade level assigned to the teacher. Deviations from these guidelines require the approval of the Superintendent. 1. Effective July 1, 1995, a consolidated salary scale will be implemented in accordance with the compensation plan approved by the School Board. 2. Initial placement of current employees will be determined by using a conversion placement chart developed as part of the combined salary scale proposal. 3. Initial placement of new employees on the consolidated salary scale will not exceed the experience placement chart on the approved fiscal year salary scale. 4. With one exception, all salaries on the consolidated salary scale are for 250 days of employment. The salaries on Grade 12 are for a 195-day teacher with an approved master's degree as defined in this regulation and for 250 days of employment for all other employees classified at this level. Salaries for positions of less than 250 days will be determined using the per diem rate of pay on the appropriate grade and step multiplied by the number of work days for the position. 5. Initial Placement on the Salary Scale Initial placement on the consolidated salary scale is determined by the Department of Human Resources (DHR) at the time of employment. The employee is responsible for providing all relevant data on the signed application form to determine creditable experience. A. Credit will be given for full-time, contracted teaching experience and academic administration in public schools and state or regionally accredited private schools (Regular Grades K-12 and Special Education Programs Preschool-Age 21) outside Prince William County Public Schools (PWCS). Salary credit will also be given for full-time paid teaching experience at accredited colleges and universities. Salary credit shall not exceed Step 11 of the teacher salary grade. See Attachments A and B for definitions and types of previous creditable and noncreditable experience respectively. 1. A school shall be considered accredited if it is recognized as such by a state's department of education, the U.S. State Department of Education, a U.S. Territorial accrediting association, one of the regional accrediting associations (e.g., Southern Association of Colleges and Schools, etc.), or is operated by the United States in conjunction with a foreign country and has been accredited by a recognized accrediting agency in the United States.
2 July 1, 2014 Page 2 2. Schools in foreign countries that are not operated in conjunction with the United States will be considered accredited if designated as such by an agent of that country acting in an official capacity and having affixed the seal or stamp of their office on the verification of service form. B. To receive credit for previous allowable experience, the employee must have worked at least 65% of the days contracted during the contractual year. C. Credit will be given for degree status and hours earned beyond a particular degree based on the qualifying criteria established and the transcripts on file at the time of employment. Additional transcripts which might affect placement on the salary scale must be received in the Human Resource Office within 60 days of initial employment. See Attachment C for qualifying criteria. D. Placement on the consolidated salary scale will be based on the formula for granting allowable previous experience as listed on the approved fiscal year salary scale. 6. Placement of Previous (Returning) Employees on the Salary Scale A. A previous employee who returns to PWCS will be placed on the salary scale as follows: 1. All applicable work experience prior to July 1, 1995, will be identified. Using the conversion chart, the years of applicable experience identified will be converted to determine the appropriate entry step on the consolidated salary scale. 2. The converted grade and step of individuals who terminated employment subsequent to July 1, 1995, will be identified for appropriate entry placement on the consolidated salary scale. 3. All applicable work experience earned outside PWCS subsequent to July 1, 1995, will be identified. Salary scale credit may be granted for applicable work experience in accordance with the guidelines established in Item 5 of this regulation if this action is consistent with the treatment of all other school division employees in the same grade. 7. Salary Adjustments Subsequent to Initial Placement on the Salary Scale A. Previous experience which is not listed on the application, but which is brought to the attention of DHR subsequent to employment will be creditable if verification of such experience is received within the first year of employment. Salary adjustments for allowable experience credit will become effective upon the next opportunity for salary upgrade. B. It is the responsibility of the employee to obtain verification of all previous experience which is listed on the application and for which salary scale credit is given. Experience must be verified by former employers on the forms provided by DHR within 60 days of initial employment.
3 8. Proration of Salaries July 1, 2014 Page 3 These forms will become a part of the employee's personnel file. If such previous employment is not verified on the prescribed forms, appropriate salary adjustments will be made retroactive to the beginning of initial employment. A. The daily rate of pay shall be determined by dividing the annual salary by the number of contracted days specified annually by the School Board. B. The hourly rate of pay shall be determined by dividing the daily rate of pay by the number of hours of employment in the work day. C. The daily rate of pay shall be used in calculating annual salaries for all other contracted lengths of employment. Changing from any contract length to one of a shorter length may result in missing one or more pay checks. D. Employees who begin employment subsequent to the beginning date of the work year or terminate employment prior to the end of the work year shall be paid a pro rata share of the annual salary on the basis of the number of days to be worked or actually worked in accordance with the number of days in the employee's work year. An employee who resigns prior to completion of the contract and has been compensated beyond the days that have actually been worked will be required to reimburse the School Board for any over payment of wages. E. Unpaid absences shall be deducted at the daily rate. 9. The granting of employee step increases is considered annually as a part of the budget process and is contingent upon School Board approval. 10. Teachers who receive an overall summary rating of "Not Meeting Standards" on the Summative Evaluation Report will not be given a pay increase for the ensuing contractual year. 11. When schools are closed due to inclement weather or for any other reason on a day that schools are scheduled to be open or teachers are scheduled to work, and as a result teachers do not work the prescribed number of days called for in their contracts, the School Board will determine if such days are to be made up by any or all teachers. The School Board will announce the date and requirements for such make-up days as soon as possible. No additional compensation will be awarded for work on such make-up days. The Associate Superintendent for Human Resources (or designee) is responsible for implementing and monitoring this regulation. The Associate Superintendent for Human Resources (or designee) is responsible for reviewing this regulation in PRINCE WILLIAM COUNTY PUBLIC SCHOOLS
4 Attachment A TYPES OF CREDITABLE EXPERIENCE (1) Adult Education: Generally teachers are not awarded experience credit for adult education experience, however, there may be instances where it is appropriate to give credit for such experience; e.g., teaching in prison schools, vocational schools, or technical schools. Experience credit will be granted only if it can be documented that the experience was full-time and gained in a recognized educational institution. (2) International Schools: Experience credit granted for international experience must consist of fulltime professional teaching experience in an accredited program where the teacher was fully responsible for instructing the students in a recognized, acceptable curriculum. Each request for international credit will be reviewed on a case by case basis. The applicant will be required to supply appropriate documentation. (3) Librarian/Media Specialist: Full-time experience as a librarian/media specialist in an educational institution is creditable. Experience in a public library or military/federal library is not creditable. (4) Retired Military: One step placement on the salary scale is awarded for retirement from a military career. (5) Experience is creditable for full-time teaching at any of the armed forces academies. Credit is awarded for teaching 65% of the days of a contracted school year. (6) Occupational Therapist/Physical Therapist/Speech Therapist: Creditable experience is work experience which is gained in hospitals and health related organizations. Credit will be given for fulltime or part-time equivalent work experience. (7) Preschool Experience: Generally preschool experience is not creditable unless it is full-time and the institution is accredited. (8) Private Schools: Experience gained in a private, religious, or non-sectarian school is creditable if it consists of a full-time professional assignment with an accredited institution. (9) Public Schools: Credit will be given for full-time teaching experience gained while teaching in public, accredited facilities. (10) School Psychologist: Credit will only be given for full-time or part-time school psychologist experience. Such experience must have been gained as a professional school psychologist providing psychological services to school-aged children in a Grade K-12 educational institution or at the college/university level. (10) School Social Worker/Guidance Counselor: Credit will only be given for full-time or full-time equivalent school social work or guidance counselor experience. Such experience must have been gained as a school social worker or guidance counselor in a Grade K-12 educational institution or at the college/university level. (11) Other Work Experience: Generally degreed teachers are not awarded credit for work experience, except as indicated above. However, the Human Resource Supervisor may make exceptions for good cause; e.g., degreed nursing instructors may be granted credit for hospital experience, non-degreed vocational teachers may be awarded credit for work experience related to their teaching area, guidance counselors for counseling in public or private agencies which focus on total growth of children, technology education teachers or teachers in a critical shortage area who have related work experience. These individual cases must have approval from the Director of Human Resources.
5 Attachment B EXAMPLES OF NON-CREDITABLE EXPERIENCE (1) Substitute teaching or non-contracted work assignments (2) Teacher assistant or tutor positions (3) Private instruction (teaching or consulting) (4) Non-academic administrative experience (5) Day care center experiences (6) Random or intermittent experiences (7) Practice or student teaching (8) Graduate assistantships or internships (9) Contracted experiences for years in which the number of days of employment during the school year is less than 65% of the total days generally contracted for the position during the contractual year (10) Part-time employment of less than 37.5 hours per week on the job except as otherwise noted on attachment A.
6 Attachment C CRITERIA FOR DEGREE SUPPLEMENTS (1) Teachers holding a bachelor's, master's, or doctoral level degree from an accredited* institution shall be placed appropriately on the salary scale. (2) Courses used for upgrading to the BA +15 salary scale must be graduate level courses unless the coursework contributes to the attainment of an additional certification endorsement. In these cases, graduate or undergraduate level courses other than those used in a program leading toward an advanced degree in education may be used to upgrade salary to the BA +15. Coursework in a graduate program leading to an advanced degree in education shall be approved. (3) A teacher who earns a minimum of 30 semester hours of graduate credit from accredited* institutions beyond the requirements for the master's degree shall be eligible for the MA+30 supplement. Graduate hours used for receipt of the MA+30 supplement must be related to the teaching assignment, the acquisition of an additional endorsement, or for professional advancement in the field of education (administration, guidance, etc.) with the approval of the appropriate Human Resources Supervisor. Graduate hours used for receipt of the MA+30 supplement must have been earned after the Master's degree was conferred or be supported by evidence that the courses were not used to meet the requirements of the Master's degree. * The term "accredited," as used herein, refers to a four-year institution of higher learning approved by the Virginia State Board of Education or, in the case of out-of-state institutions, by their own state boards of education and by recognized regional and national accrediting agencies. International school credits must be approved by the Virginia Board of Education.
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