TCIL/16/12/07/2015(WI) 22 nd July NIT for Pre-bid Tie-up for Disaster Management EoI

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1 TCIL/16/12/07/2015(WI) 22 nd July 2015 NIT for Pre-bid Tie-up for Disaster Management EoI Telecommunications Consultants India Ltd., (TCIL), is a Government of India Enterprise under Ministry of Communications, New Delhi. TCIL is a world-reputed organization for providing turnkey solution from concept to commissioning in the field of IT, telecommunications, solar and other relevant technical areas and sectors. TCIL has successfully completed a number of IT, Telecom, Civil, Solar and consultancy and infrastructure projects throughout the world in last 37 years period. TCIL intends to participate in the said tender published by Gujarat Government to set-up and manage Information Communication Technology System (ICTS) infrastructure at State Emergency Operations Centre, Gandhinagar for Gujarat State Disaster Management Authority. In this regards TCIL is looking for a partner/s who has prior experience of similar work & willing to work with TCIL on exclusive basis and back to back terms & conditions ( technical & commercial) may submit their offer latest by 27 th July, 2015 upto 1500 hrs. All payment terms will be on back to back basis. The bidders may submit the expression of interest for either or all of the following 4 categories namely:- 1. CATEGORY-1: Infrastructure for SEOC and Call Center setup. 2. CATEGORY -2: Incident Management System. 3. CATEGORY-3: Design, supply, installation, testing & commissioning, operation, maintenance of Early Warning Dissemination System (EWDS). 4. CATEGORY-4: Design, supply, installation, testing & commissioning, operation, maintenance o f Emergency Communication System (Unified Communications).

2 Scope of work sought from the pre-bid tie-up partners is 1. CATEGORY-1: SYSTEM INTEGRATOR- Infrastructure for SEOC and Call centre. I. State Emergency Operations Centre at Gandhinagar a. Smart Screen i. Large Display Screen for projection of 1. Data / Maps 2. Incident Management System 3. Digital Maps of disaster areas with GIS based data etc. 4. TV news channels 5. Video Footage from Disaster Sites ii. Work Stations iii. Integration with communication channels b. Work Stations i. Approx. 40 with dual display ii. Integration with IMS iii. One telephone with visual buzzer iv. Data Communication Connections (CCTV, Internet, Satellite Network etc.) v. Connectivity with PA system vi. Printer (Shared heavy duty network printer with colour printing) II. Maintenance of existing Infrastructure It shall be the responsibility of the selected bidder to maintain the performance of existing infrastructure pertaining to this project and its operations III. Call Centre The scope includes the following responsibilities of the bidder:- One 24X7 desk to take call for disaster helpline through Emergency Number. Help desk application for managing calls &providing information to help desk agents guided by IMS. Public user on mobile/landline etc. To report abnormal Incident SEOC ICT agents attend calls, note down location, Contact details and abnormal Incident Description. Call to Govt. Agencies available on PSTN, Radio, Satellite Phones and Report about the Incident.

3 TEAM MEMBERS TO BE PROPOSED (Category-1) 1) PROJECT MANAGER The person should have minimum technical qualification of BE / B. Tech / MCA 2) Technical Team Leader - IT Experts including security -Communication experts The person should have an overall experience of 10 years and above working in software implementation for Government projects. - Should possess a minimum educational qualification of BE / B. Tech (in Computer Science/ IT) or MCA - The person should have an overall experience of 10 years out of which minimum 5 years and above experience in relevant technology. 3) Domain Expert - Network admin - System admin - VSAT network in-charge - Audio Video systems manager - Facility engineer - Graduation in any stream or equivalent (preferable in relevant stream). - The person should have an overall experience of 5-10 years and above working in similar projects. - Should have excellent understanding of the core functions. 2. CATEGORY-2: Incident Management System A Robust portal based solution for emergency management with four core facilities: (a) Disaster Planning (b) Dynamic Team Management (Collaboration, Communication & Control (c) Emergency Operations Management (d) Disaster Recovery 3. CATEGORY-3 Early Warning Dissemination System (EWDS) a. Alert Sirens Activation during Emergency (For places where sirens are available) b. GSM Network

4 Group Based Text Message - SMS to Officers, Stake holders, Village Disaster Closed group messaging for officials Media Channels -TV/ Radio, HAM Radio Operators etc. Group Based Voice Message - to Officers, Stake holders, Village Disaster Management Committee, Media Channels TV/ Radio, HAM Radio Operators. Location based Text and Voice SMS to Tourists and all People in area affected c. Public Switched Telephone Network (PSTN) - LAN Text Message- Fax and Voice Message- Fixed Telephone d. Internet Broadband to Officers, People, Media Channels TV/ Radio IP Connectivity at SEOC, DEOC, TEOC and other agencies. 4. CATEGORY-4 Emergency Communication System (Unified Communications) a. Satellite Networks VSAT through ISRO b. Broadband Global Area Network (BGAN) c. Satellite Networks - Satellite Phones already available and to be utilized d. GSM Mobile network / LandLine e. Existing HF/VHF communications (State departments) f. Portable Communication System i. Emergency Response Vehicles (ERV) total 6 1. VSAT to be done through ISRO 2. Wi-Fi & BGAN connectivity 3. HF/VHF 4. IMS integrated work station ii. Manpacks with BGANs g. Cross-platform communications/redundancy

5 ELIGIBILITY REQUIREMENTS FOR THE PRE-BID TIE-UP PARTNERS EVALUATION CRITERIA FOR CONSORTIUM Members (Each Member) S.No. Bidder s ability to implement large sized Software projects: Provide Details 1. The Consortium Member s (Other than lead bidder) Average Annual Turnover of the last three FY years (i.e , and ) ending on should be more than Rs. 10 Cr. in India from IT Services 10 Cr. to 20 Cr. Above 20 Cr. 2. The Consortium member s experience of successful executed projects along with operations & maintenance of at Emergency Response Centre /Government ICT Projects at least 10 Minimum 1 project 2 or more projects 3. The Consortium member s experience of successful executed projects in respective area of IT/Satellite based services worth 10 Crores and above Upto 5 projects Above 5 projects 4. The consortium members having at least 50 employees of Technical role for the proper execution of the contract on their pay roll on regular or contract basis but excluding out sourced employees. The team to be deputed on this project should be technically qualified and having experience of at-least 2 such projects. 50 employees employees Above 101 employees

6 DOCUMENTS REQUIRED TO BE SUBMITTED FOR THE EOI FOR ALL 4 CATEGORIES (A bidder can participate in more than one category if technical capability requirements are met) 1. The bidder is expected to propose detailed solution, team engagement, implementation schedule along with estimated BoQ & project cost for implementation, maintenance & operations for 5 years as envisaged by agency. 2. Eligibility Documents required for pre-bid tie-up partner as listed above. 3. CV of manpower proposed 4. Audited Financial Statement for last 3 years 5. Copy of service tax registration, VAT registration, Incorporation certificate. 6. Work orders 7. Technical solution document 8. Compliance to functional requirements.-compliance statement 9. Assumption & deviation on technical specification, installation & commissioning etc. as a separate section in the technical bid. 10. The bidder should submit the declaration that bidder is never blacklisted/banned/declared having dissatisfactory performance/contract terminated by any government/quasi government authority in India or abroad. 11. Details of office in Gujarat (if any). 12. Filled up form details-form 1 to Form-4 FORM-1 BIDDER DETAILS DESCRIPTION DETAILS TO BE FILLED BY BIDDER Name of the Organization Nature of the Organization Government / Public / Private / Partnership /Proprietorship Year of Establishment (Enclose any of the following for proof of establishment)

7 Certificate of Incorporation Audited balance sheets Registered Partnership deed if any Regd. Office Postal Address with Phone & Fax Number Authorized person with contact details FORM-2 RELEVANT PROJECT EXPERIENCE Relevant Project Experience Name of the project Client for which the project was executed Name and contact details of the client Description of the project with brief scope & size Total cost of the project (detailed breakup) Duration of the project Currently Operational (Yes/No) Mandatory Supporting Documents: - Work order - Work completion certificate FORM-3 Financial Strength Details Financial Information Revenue (in INR Crores) Net worth as on 31st March 2014 (in INR Crores) FY FY FY

8 Mandatory Supporting Documents: (a) Audited Balance Sheets for the Last 3 financial years)& CA Certificate for both turn over & Net worth Form -4: Proposed staff details for this project Proposed position Name of Firm Description Details to be filled by Bidder Name of employee Date of Birth Years of experience: Qualification - Total - With firm/entity Key experience relevant to proposed position Overall experience Details of projects undertaken (Each project) Project Name: Year: Location: Client(s): Main Project Features: Position Held: Activities Performed:

9 The bidder should submit technical and financial bid separately. The eoi document may be downloaded from tcil-india.com website. The financial bid of the one who will meet the technical EOI requirement only will be opened. The selected party shall have to sign the Integrity Pact with TCIL and provide any other documents asked in the eoi. TCIL reserves the right to accept or reject any or all the tenders without assigning any reason. The technical and commercial offer consisting of above mentioned documents along with soft copy in CD format in the sealed technical and commercial offer must be submitted in separate sealed cover by speed post/by hand in original latest by 27/07/2015 upto 1500 Hrs at below mentioned address: Arti Shenmar, Manager (Disaster Management), WI Division, Telecommunications Consultants India Limited(TCIL), Greater Kailash-I, New Delhi Contact No