Project: An Electronic File Cabinet

Transcription

1 Project: An Electronic File Cabinet

2 What is an electronic file cabinet? This is a place for you to store and organize things you want to keep. This is actually a portfolio but it is organized as a storage area. The one we will see here is a pre established template with drawers and file folders that you can keep adding things to over time. Information saved here will be easy to access later when you are creating important portfolios for student teaching orinterviews. This will help you save things that will be useful to you later when you teach. Consider saving not only your own work but also resources from classes that you may want in the future. You may wish to save things near the end of each semester before your blackboard class sites are closed. This will also help you organize your thinking to prepare for your portfolios. Consider what standards these folders can connect to. Where you have empty folders consider what you might need to start to collect. Remember the steps to portfolio development are: Collect, Select, Reflect. For anelectronic portfolio, it makes sense to collect electronically.

3 From My Desk Click to Create and choose a folder 1. For the File Cabinet template choose the Secondary Ed folder

4 You can see a preview of the template t at the point you look at template options to make sure this is the one you want and see the initial lay out.

5 Choose your template and name your project 2. Choose the template 3. Name it 4. Click to Create

6 Your file cabinet is started Here is the front page Let s click on Drawer One to get Let s click on Drawer One to get started

7 Drawer One has areas for us to save different kinds of things. Our table of contents is still there along the left. W ld lik t f d l ll li k t dit th We would like to save one of our scanned clearances so we ll click to edit the Important Forms area

8 In the edit window we ll go down to the attach area We could type or paste text into this area But now we d rather attach a scanned clearance by clicking Edit next to attachments

9 A pop up window will help us attach our document

10 Now that it is attached we ll save We see it is attached We ll save it to be sure

11 Please Note: If you are going to attach more than one thing to an area, click Save before bf attaching the next item so it won t think you attached the wrong thing and are replacing it. When scanning in clearances or transcripts, consider covering your social security number with a post it or such for privacy reasons. Only one picture can be added to a section as an image that can be seen. You can add several scanned items or images as attachments to open separately

12 And Finish to complete changing that area The finish button is usually at the top right of an area

13 Let s move on to another drawer We can see our scanned clearance is attached. Now we ll click on Drawer Two to look around and add things we want to save.

14 Drawer Two is ready for us We have a rubric we made that we would like to save to show in our portfolio later. We ll click the Edit button next to assessment.

15 We can paste it in or attach it This editing area opened after we clicked edit for the assessment area. In this instance, a rubric was pasted in from a word document using regular copy commands. It is also possible (and sensible) just to attach the word document below the text box. Another option would be to insert a link to a rubric created in LiveText Remember to click Finish when it is like you want it.

16 What if I want to add more folders to my drawer Click edit page to make changes to the page (drawer) rather than changes within a section (folder)

17 Now you can see the page outline To add a folder, we want to create a new section

18 We will be offered a choice of section types We ll use Text and Image most often (and in this case). Standards let us insert standards from the library Resources let us add websites, attachments, or video clips from UnitedStreaming Rubrics let us build a rubric directly into the document

19 Our new section (folder) is put into place We can name it before it is added. Here we added it as new area. We can change the order that the sections are in. When we are done we finish it and it is now part of our file cabinet s organization that we can put things into.

20 We can share our work with friends At the top right (while we are in the document) click share. Type in a few letters and it will start suggesting possible recipients for you to choose from. Click share and watch for it to go through. Share with Viewers who can see your work. If you share with someone as Editors they can modify your work.

21 What if I get paranoid Remember to save things as you go. Also, once you Finish each section or change, it has been saved. Know that LiveText backs up your account regularly to a secure secondary site (just in case). You can also download a LiveText document as an HTML file by clicking More while you are in the document so you can burn a portfolio to a disk.