GENERIC INSTRUCTIONS FOR THE USE OF arkivalieronline.dk

Transcription

1 Computer Specification Requirements: GENERIC INSTRUCTIONS FOR THE USE OF arkivalieronline.dk Windows XP with Service pack 2 (both available from Microsoft) or a more recent OP System JAVA (this is required to view the images) Available at as you log onto the arkivalieronline website it will check for the latest version that you have on your system ESTABLISHING ACCESS TO AO AND THE INITIAL SIGNING IN The following steps will register you with the site: 1) You will need to download and install JAVA in order to see the images. If you have not downloaded JAVA go to and download it for free. Follow the instruction given there. 2) Once JAVA is downloaded and installed, go to This is what the arkivalieronline.dk homepage looks like. Page 1 revised on 1 Feb 2007

2 The login buttons have been identified for English speaking individuals who are not conversant in Danish. Login Logout User s Profile New User Forgotten Password 3) On this page there is a button entitled "Ny bruger" (New User). Click on that. Page 2 revised on 1 Feb 2007

3 4) A new page appears entitled: Ny burger og password New User and Password New User and Password Loosely translated this states: As a condition of being able to search the parish registers and censuses you must register via Opret ny burger (Registering New User) and provide your name, mailing and addresses. Providing this information will generate a response containing your initial password. After you have established your access, you may change your password. There is no cost associated with registering and using this site. Staten Arkiver desires to serve all users. Therefore since September 27 th 2004 Arkivalieronline implemented the issuance of the initial password in order to stop massive downloading from the server. Large volumes of downloading results in slow response times which is an inconvenience to all users Thanks to special permissions Statens Arkiver was able to complete a project of digitizing many parish registers and censuses in the period of , as a result they can be seen online on the Internet. It was important to Staten Arkiver to publish the first results for the pleasure of its users. That was accomplished even though Arkivalieronline was scheduled for the end of We have observed with great pleasure the high volume of visitation that has been experienced by the site. We have also observed that some users download to a great extent causing long response times for others. As a result Statens Arkiver has received numerous complaints to which we have had to respond. The massive downloading is not part of the service Statens Arkivers offers on Arkivalieronline. The prospect of usage by others who wish to review the records online is greatly reduced. We urgently ask that everyone use the site for its intended purpose. Excessive downloading may result in Staten Arkiver blocking the user. We hope everybody understands that this arrangement is in our common interest. Page 3 revised on 1 Feb 2007

4 Click on the button labeled "Opret ny bruger" (Establish or Set up a New User). 5) A Blank form appears in which you enter: a. "Fornavn" (Given name), b. "Efternavn" (Surname), c. "Adresse" (House number and Street Name), d. "Postnr. (Zip Code), e. "By" (Town or City, and State), f. "Land" (Country), and g. finally, your address. Click on Establish or Set up New User Establish Access Forgotten Password Given Name Surname Street Address Town Zip Code Country Address Page 4 revised on 1 Feb 2007

5 At the top of the form, there are two buttons "Oprette" (Establish or Set up a New User) and "Glemt password" (Forgotten password). Once you have completed the form, click on the Oprette button. Selecting Oprette results in the appearance of the following screen with two messages: a) The top message indicates that in order for you to get access to search the parish registers and censuses you have to register for that use. Fill in the required boxes. b) Upon registration you will receive a confirmation with your initial password. c) Click on the Send-button. Upon sending your data a message will appear at the bottom of the form: Du er nu oprettet bruger og du vil modtage brugernavn og password pr. stating: You are now an established user and you will receive your user-name and passwords per Page 5 revised on 1 Feb 2007

6 Check your inbox for an acknowledgement from arkivalieronline. When you received this it will contain your password. A loose English translation is provided in Red bold script. Page 6 revised on 1 Feb 2007

7 6) Once you have your UserID (your address) and the password that is ed to you, you can login to the arkivalieronline.dk site. Enter your address in the box and the easiest way to start with the password is to highlight the password given in the and copy (ctrl+c) it. Then paste (ctrl+v) it into the password box. Once you have entered it, click Login. Enter your address Enter your Password Click Login Upon successfully logging in, a message should appear stating "Logget på som 'and your address'" indicating you are now logged in. Page 7 revised on 1 Feb 2007

8 CHANGING YOUR PROFILE INCLUDING YOUR PASSWORD AND UNREGISTERING Login using your current password, if it is the first time use the password they have given you. You should change it as soon as possible. You can change your password by following the next process. First you must log into the site using your address and current password. Once you have successfully logged in click on Brugerprofil (User Profile) User Profile You will get the following screen with the boxes filled in with your current profile information: Page 8 revised on 1 Feb 2007

9 ÆNDRE AND/OR FRAMELDE At the top of this screen are two buttons: 1) Ændre is to change the profile and 2) Framelde is to unregister. Ændre (Change your Profile Information) By clicking on this button the following screen appears with your current profile information in their respective boxes: New Password Confirm Password The first line of information states: You can change the information in all of the boxes, but be aware that if you change the address that you will get a new password. To change your password: type your new password in the first box and then again in the second box to confirm it. The message just above the Send button indicates that you will receive an confirming your changes. To submit your changes click on Send. The window will refresh with a message in Red stating: Page 9 revised on 1 Feb 2007

10 Du er ændret i dine personlige oplysninger og du vil modtage en bekræftelse pr. saying: You have changed your personal information and you will receive a confirmation via . Framelde (Un-Register) There may come a time when you desire to un-register. To do so click on the Framelde button and the following screen appears with your profile information in its respective box. To un-register simply click on Send. The bottom message indicates that you will receive a confirmatory indicating you have unregistered. Page 10 revised on 1 Feb 2007

11 WHEN YOU FORGET YOUR PASSWORD Should you ever forget you password the following process will help you recover it. Forgotten Password Click on the Glemt password button on the homepage. The following screen will open: Page 11 revised on 1 Feb 2007

12 The radial button Glemt password will already be checked. The message at the bottom indicates that you will receive your password via . Enter your address. This should be the address with which you registered. If it is not, or if it is entered incorrectly you will receive the message: er ikke fundet. Er du tilmeldt Arkivalieronline? translated: address could not be found. Are you registered for Arkivalieronline? Assuming you enter the properly registered address then the following message will appear: Du vil modtage dit password pr. translated You will receive your password via . Watch your box for the following message: Forgotten Password Using your register address and this password you should be able to log-in. Page 12 revised on 1 Feb 2007

13 MEANING OF SELECTION ITEMS IN LEFT HAND COLUMN Once you are logged in there are several option buttons along the left hand side that you should be aware of. Not all of them are critical for your usage of the site. You may investigate each on your own but only those of high importance will be described in detail, herein. Parish Register Census Frequently Asked Questions News User s Council English User s Guides Service Declaration Kirkebøger = Parish Registers Folketællinger = Census FAQ = Frequently Asked Questions Nyheder = Latest Developments or News items = contact with arkivalieronline.dk Brugerråd = User s Council agenda and minutes English = transfers you to a web page that provides some general information in English. NOTE: Clicking on this button does not change the Danish language website into an English language website. Vejledninger = opens a web page with links to several User Guides. These guides are in Danish. Servicedeklaration = Explanation of some of the features available at this web site You should note that once you have entered the site and go beyond the homepage there is a button added and available at the top of the left hand column entitled: Forside. This returns you to the homepage. The most important selection or function involve looking at either 1) Parish Registers or 2) Censuses that are available for review. The links involved are: 1) the Kirkebøger (Parish Registers) and 2) the Folketællinger (Census). Page 13 revised on 1 Feb 2007

14 "Kirkebøger" When you click on Kirkebøger a new page opens entitled: Kirkebøger på Internettet (Parish Registers on the Internet). This page presents some boilerplate which briefly explains the program, indicates that one should have the latest Operating System and Java installed, and that you can find an answer to most of your questions in FAQ. You are advised however, that if you do find a problem within the system and need to contact the web master you can them at Arkivlieronline@saf.sa.dk To proceed with searches in Parish Registers, click on Søg i kirkebøger. This will bring up the page entitled Kirkebøger. Page 14 revised on 1 Feb 2007

15 Once you are at this web page, proceed in the following fashion: (1) Identify the AMT (County) -- if you click on the down arrow at the far right side of the Amt selection box, a dropdown list of possible Amts will appear. Select the one of interest, the window will then refresh (it is loading the selection possibilities for the next lower level), (2) Select the Herred (District) again the down arrow to the far right of the Herred selection box will dropdown a list of possible Districts in the County you selected in (1) above, select the District of interest. The window will refresh. (3) Finally, select the Sogn (Parish) from the possible Parishes in the dropdown list of available Parishes in that district you selected in (2) above. A window with a table will open. You will be presented with a Table listing the available Parish Registers. I have used the following for an example: Amt: Herred: Sogn; Thisted Hillerslev Tved Using this combination of Amt, Herred and Sogn yields the following results: Page 15 revised on 1 Feb 2007

16 Parish Register Year Range From To The meaning of the Table headings is as follows: Page 16 revised on 1 Feb 2007 Sogn = Parish Herred = District Amt = County Tekst = Text (active link and the selection link) Fra = From (Beginning with-year) Til = To (Ending with-year) F = Fødte = Births K = Konfirmerede = Confirmations V = Viede = Marriages D = Døde = Deaths J = Jævnførelser = Index (useful at times) T = Tilgangslister = Arrivals into Parish (can be used to track people) A = Afganglister = Departures from Parish (can be used to track people)

17 The X's indicate what information is available within each document. It should be noted that most of the information is separated into Male/Female segments, as applicable. However, in the early 1800s and before, the registers are sequential. That is, as an event occurred the vicar recorded it. Hence, in the early registers events are all mixed together. Once you select a Tekst (a specific Parish document) a two-column viewer window will open. This will take a moment or two as the system checks each time to verify that the latest version of the JAVA viewer is installed. Once opened, the column along the left hand side is a list of "opslag" (image(s)) contained in that Parish Register. Contents of Document Image by Image View Image Text in this Area By selecting an opslag (image), the image will open in the viewer column on the right hand side of the window. There are several options available to you at the menu bar. (1) Save as... = you can save the image to your computer by designating where you want it saved. The images are tiff files and can be viewed and processed by most Graphic/Image processing software. (2) Previous Note = you can return to an image, stepping back one-by-one by clicking on this button OR jump around the list of images by simply selecting them randomly. (3) Next Note = you can proceed through the images one-by-one by clicking on this button OR jump around the list of images by simply selecting them randomly Page 17 revised on 1 Feb 2007

18 (4) Resize = you can re-size the image by clicking on the down arrow and select a size you want. Default is 100%. (5) Settings = this should be set to Log-level = Info and the button Integrate with AO Værktøjer should be active (6) Help = Clicking on the Help button will produce the following: Page 18 revised on 1 Feb 2007

19 Each opslag is an image and may be one or two pages wide depending on the size of the Parish Register, some of which are 3 foot by 4 foot in size. MEANING OF THE COLOR SQUARE IN FRONT OF THE OPSLAG NUMBER The image is already downloaded The image is being downloaded. The download queue holds at most eight elements. The image cannot be downloaded now. The download queue is full. The image has not been downloaded. An error has occurred. If the connection has been inactive for 30 to 60 minutes you may have to log in again. Having opened a specific document you can now proceed with your search of that document in pursuit of your relatives... Folketællinger på Internettet When one clicks on the Folketællinger button, the Folketællinger på Internettet page opens and a table appears that indicates the Censuses that are currently available. Er på nettet means that information is available for that year. Page 19 revised on 1 Feb 2007

20 To continue, click on the button Søg i folketællinger. This will open the window entitled Folketællinger. Select Year Click on down arrow for dropdown selection list You will have a selection box with the words ---Vælg årgang Select Year, click on the down arrow and a dropdown list will appear where you can choose the year of interest, select one. Upon selecting the year the system will refresh the window and an additional box will appear with the words ---Vælg Stedbetegnelse Select Specific Place Click on the down arrow and a dropdown list will appear where you can select from various options depending upon the year selected. Page 20 revised on 1 Feb 2007

21 Each respective census year will result in the selection option from several types of records. The options may consist of any combination of the following or all of them: Etaten (Department) København Købstad Landsogn The user will need to specify the type of census information they want to review. Etaten (Generally, the census of military organizations) The selection of Etaten will provide 3 possible options consisting of: Etaten Etaten Slot / Kompani 1- Selection box of 1 st Etaten results in the following options: Hofetaten (Royal Household) Landetaten (Country or Army Department) Søetaten (Sea Department) 2- Selection box 2 nd Etaten = Alle 3- Selection Box Slot / Kompani Specific military outfit(s) (??) København (Copenhagen) The selection of this option results in a box which grants access to the various census Kvarter (Quarters) of Copenhagen City Dropdown list of the available Kvarter (Quarters) Købstad (Provincial Town) Page 21 revised on 1 Feb 2007

22 Results in the option of two selection boxes Amt Kobstad The user must now select the Amt and town of interest. Landsogn (Rural Parish) Selecting Landsogn provides access to the census taken for the rural or outlying areas. You will need to identify: Amt Herred Sogn Having completed that you will now have access to the census for that specific location. Logging out If you leave AO open for a period of time with no activity AO will automatically log you off and you will have to log back in. To log out, return to the homepage and select Logout. A successful logout will produce the message Du er logget af, stating, You are logged off. IMAGE DELETION It should be noted that as you view a specific image, a copy of it is downloaded to your computer system. After a while these stored images can eat up a lot of your disk space. They are stored in the directory located at C:\Documents and Settings\your name\.laviewer\data. Periodically you should delete them to open up storage space. Page 22 revised on 1 Feb 2007