COMMERCIALISM INTEGRITY STEWARDSHIP. Security Breach and Weakness Policy & Guidance

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1 Security Breach and Weakness Policy & Guidance

2 Document Control Document Details Author Adrian Last Company Name The Crown Estate Division Name Information Services Document Name Security Breach & Weakness Policy Version Date 20/09/12 Effective Date 1 November 2013 Version 1.5 Issue THREE May 2007 Change Record Modified Date Author Version Description of Changes 15/04/2011 R McCaughan 1.1 Added in standard section titles/contents/glossary/format 09/05/2011 S Smith 1.2 Reviewed before sending to Adrian Last 13/05/2011 A R Last 1.3 Reviewed 09/08/2011 S Smith 1.4 Final review before upload as Version 2 20/09/2012 A R Last 1.5 Annual review 20/09/2012 A R Last 1.5 Annual review Stakeholder Sign off Name Position Signature Date Nigel Spencer IS Service Manager July 2011 Nigel Spencer Head of IS September 2012 Security Sign-off Name Position Signature Date Adrian Last Business Support Manager August 2011 Adrian Last ISMS Manager September

3 Table of Contents 1. Purpose 3 2. Scope 3 3. Policy Policy statement Policy objectives Policy overview Policy maintenance 3 4. Policy requirements Security Breaches/Weaknesses 5 5. Disciplinary process 5 6. Deviations from policy 5 7. Glossary of Terms 5 Appendix A List of related documents, procedures and processes. 5 2

4 1. Purpose The purpose of this policy is to ensure that all actual breaches of information security and potential weaknesses in information security identified by The Crown Estate, its employees, advisers, agents, contractors and customers are reported, investigated and closed off promptly. 2. Scope The scope of this policy applies to any premises where Crown Estate information is held either by Crown Estate employees, advisers, agents or other contractors. It applies to the physical premises in which information is held; all such information whether in electronic or paper form; storage media; any form of equipment used to process such information. May Policy 3.1. Policy statement The Crown Estate relies absolutely on the confidentiality, availability and integrity of the information it holds and this demands appropriate levels of information security. It is The Crown Estate s policy that any information security breaches or weaknesses are reported, investigated and closed off promptly in order to protect its information resources against accidental or malicious damage or destruction, loss, modification, theft or disclosure, and to ensure that appropriate controls are introduced so that levels of confidentiality, integrity and availability of such information can be maintained and improved Policy objectives The objectives of this policy with regard to security breaches and weaknesses are to: Minimise the threat of accidental, unauthorised or inappropriate access to information owned by The Crown Estate or temporarily entrusted to it; Minimise reputation exposure, which may result in loss, disclosure or corruption of sensitive information and breach of confidentiality Policy overview Crown Estate information is an important business asset that is vulnerable to access by unauthorised individuals. Sufficient precautions are required to prevent and detect unwanted access including accidental or malicious damage or destruction, loss, modification, theft or disclosure. Employees, advisers, agents and other contractors should be made aware of the risk of security breaches, and managers should, where appropriate, introduce special controls to detect or prevent such breaches and address any weaknesses. Operating high standards of vigilance will help minimise security breaches and weaknesses Policy maintenance Supporting standards, guidelines and procedures will be issued on an ongoing basis by The Crown Estate. Users will be informed of any subsequent changes or updated versions of such standards, guidelines and procedures by way of or other relevant communication media. Users shall then have the obligation to obtain the current information systems policies from The Crown Estate Intranet or other relevant communication media on an ongoing basis and accept the terms and conditions contained therein. 3

5 4. Policy requirements The Crown Estate s information shall be appropriately protected by all its employees, advisers, agents and other contractors to prevent security breaches and weaknesses and any such occurrences shall be reported and addressed promptly Security Breaches / Weaknesses Employees, advisers, agents and other contractors will report any security breaches or weaknesses to the ISMS Manager or, in his absence, the Head of IS as soon as possible after their occurrence. Serious breaches or weaknesses should be reported immediately and in all cases breaches or weaknesses must in no instance be reported any later than the next working day. Initial notification of security breaches or weaknesses may be by or telephone but they must be recorded on the security breaches/weaknesses form held on the Information May 2007 Security page on i-site or on the form on the business partners page. Completed forms should be ed to Employees, advisers, agents and other contractors will co-operate with the ISMS Manager and others charged with investigating a security incident Employees, advisers, agents and other contractors will follow any preventative advice issued by the ISMS Manager following the investigation of a security incident User awareness Users shall be made aware of this policy and all its provisions. 5. Disciplinary process The Crown Estate reserves the right to audit compliance with this policy from time to time. Any disciplinary action, arising from persistent breach of this policy by its direct employees, shall be taken in accordance with The Crown Estate s Rules and Disciplinary Code as amended from time to time. Disciplinary action may ultimately lead to dismissal. 6. Deviations from policy Unless specifically approved, any deviation from this policy is strictly prohibited. Any deviation from or non-compliance with this policy shall be reported to the ISMS Manager & Information Services Manager. 7. Glossary of Terms A summary of the terms used in this document can be found in the ISMS Glossary of Terms 4

6 Appendix A List of related documents, procedures and processes ISMS Glossary of Terms The Crown Estate s Rules and Disciplinary Code May

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