Virtual Education Reporting

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1 Virtual Education Reporting Presented by: Sally Roberts, Director Virtual Education Sandy Eggers, Program Specialist

2 The virtue of a computer in the classroom is that it requires a user, not a watcher. Diane Rivitch Online learning can be a lifeline to those who have obstacles, such as geographical distances or physical disabilities Paul Levinson

3 Florida s Public Virtual Education Options Virtual Program/School School Numbers Program Type Grade Levels Served Student Eligibility State Level Florida Virtual School (FLVS) Grades K-5 (0700) Grades 6-8 (0500) Grades 9-12 (0600) Part Time Grades K-1 and 6-12 Grades 2-5 All Students Eligibility per s Florida Virtual School Full Time (FLVS FT) Grades K-8 (0300) Grades 9-12 (0400) Full Time Grades K-12 All Students District Level District Virtual Instruction Program (VIP) Provider (7001) District (7023) Full Time Part Time Grades K-5 Grades 6-12 Grades K-1 Grades 2-12 All Students Eligibility per s All Students Eligibility per s District Franchise of FLVS 7004 Same as FLVS Same as FLVS Same as FLVS District Virtual Course Offerings 7006 Part Time Full-Time Grades K-1 Grades 2-12 Grades K-5 Grades 6-12 All Students Eligibility per s All Students Eligibility per s Virtual Charter School Individually Assigned on MSID Full Time Grades K-5 Grades 6-12 All Students Eligibility per s

4 Student Eligibility All students = Public, private and home education students Eligibility per s = Students must meet one of the following criteria: prior-year in Florida public school, siblings of virtual students enrolled in current and end of previous year, military dependents who recently moved to Florida, students eligible to enroll in grades K-1, students in grades 2-5 enrolling in full-time virtual programs.

5 District Virtual Instruction Program (VIP) Districts are required to offer one or three options and can choose from the following to offer VIPs: Offer a district-operated program Contract with Florida Virtual School (FLVS) Establish a franchise of FLVS Contract with an approved provider Enter into an agreement with another school district Enter into an agreement with a virtual charter school Contract with a Florida college

6 Approved Providers for VIP Provider Grade Levels Years Approved Edgenuity Grades to Florida Connections Academy Grades K-8 Grades 9-12 PT to to K12, Florida Grades K to Somerset Virtual Academy Grades to Mater Virtual Academy Grades to

7 District Franchises of FLVS District enters into agreement with FLVS District provides administration and teachers and serves district students FLVS provides curriculum and other resources District may use franchises as one of their VIP options

8 District Virtual Course Offerings Districts may offer online courses for any course included Florida s Course Code Directory Eligible district students and eligible students from other districts may enroll in these online courses District of instruction, rather than home school district, reports course completions for funding

9 Florida Approved Courses Expand student choices in selecting high-quality online courses First course provider approval process held January 2015 Edmentum, Inc. approved for the through school year

10 Virtual Charter Schools May serve eligible district students in grades K-12 Must offer full-time virtual program Must contract with a DOE-approved provider or FLVS for its virtual education program Must submit application to school district and be approved to operate a virtual charter

11 Florida Online Course Catalog Lists digital learning courses offered by district virtual schools, DOE approved providers, and Florida Virtual School. Two views Public view for general public to obtain information about grades K-12 online courses offered in Florida Administrative view for districts, providers and FLVS to enter and manage their online courses Almost 10,000 online courses entered the first year!

12 General Funding and Reporting Report in all appropriate surveys Funding is based on Successful Course Completion (passing courses or the prescribed level of content that counts toward promotion) Students only generate funding for successful course completions whether they are promoted or not Districts/FLVS receive estimated funding throughout the year Funding trued up at the end of the year after reporting of successful completions

13 General Funding and Reporting Full-time virtual programs/schools may report FTE in all FEFP programs: Part-time virtual programs/schools may report FTE in FEFP Basic Education and Career Education only:

14 School Numbers for Virtual Options 01 for provider-operated VIP for district-operated VIP 7001 for Provider-operated VIP 7023 for District-Operated VIP 7004 for franchises even if used to meet VIP requirements 7006 for Virtual Course Offerings & Florida Approved Courses Traditional school number for online courses offered by traditional schools including Virtual Learning Labs Virtual Charter School numbers assigned individually

15

16 Surveys 2 and 3 Submit same record formats as for students in other district schools and programs Report 0 FTE on student course records Report Class Minutes, Weekly even though the reported FTE is zero. Report all virtual students who are enrolled for more than 14 days.

17 Course Grade Data Element Added to the Student Course Record in Report IP (In Progress) or appropriate withdrawal code (WP or WF) in Surveys 2 and 3 Report actual course grade in Survey 4 This reporting is for all virtual schools state and district. The course status codes (IP, WP, and WF) are not official grades and should not be converted as such.

18 Surveys 2 and 3 VIP Provider Codes (7001) and Course Provider Codes (7006) Provider-operated programs use school number 7001; Course providers use 7006 Provider codes assigned to approved providers, FLVS and Florida colleges Provider codes reported on student course records Program Provider Code Table in Appendix CC of student database manual Course Provider Code Table in Appendix GG of student database manual Program Provider Codes for school 7001 must be reported correctly in Surveys 2 and 3 to ensure accurate provider grades District-operated programs use school number 7023 and do not have provider codes

19 Program Provider Code Table for (School 7001) Identifier Provider 071 Florida Virtual School FT 301 Florida Connections Academy 302 K12 Florida, LLC 308 Somerset Academy, Inc. 309 Edgenuity 311 Mater Virtual Academy Data Element = Virtual Instruction Provider

20 Course Provider Code Table for (School 7006) Identifier Provider 071 Florida Virtual School FT 301 Florida Virtual School FT Connections (grades K-8) 302 K12 Florida, LLC 308 Somerset Academy, Inc. 309 Edgenuity 310 Edmentum First Approved Course Provider 311 Mater Virtual Academy NEW Data Element = Online Course Provider

21 VIP Provider Data Verification Imperative to collaborate and share information with Provider to ensure accuracy of data for provider grades Verify data throughout school year (can use district reports) DOE EIAS for districts during Surveys 2 and 3 DOE will generate similar report for providers Involve providers in Accountability Matching process during Survey 3 Make sure student ID and provider codes are accurate Course numbers should match in Surveys 2, 3, and 4

22 DOE Report for Providers Full-Time Virtual Students Available for Surveys 2 and 3 Purpose is to verify student data for school 7001 Separate report created for each provider Report lists student name, ID, grade level, VIP provider code and name Providers will notify district partners about reporting revisions to submit to the DOE database

23 EIAS Report F71198 for Districts Full-Time Virtual Students Available for Surveys 2 and 3 Purpose is to verify student data for school 7001 Separate report created for each provider Report lists student name, ID, grade level, VIP provider code and name Please communicate with provider partners early in each survey and during accountability matching

24 Reporting Students in Virtual Learning Labs Traditional schools report and receives funding School of enrollment = traditional school number School of instruction = traditional school number Location of Student data element T for online courses via contract with FLVS S for online courses via contract with other providers

25 Reporting Home Education Students in Part-time Virtual Programs School of Enrollment = N998 School of Instruction = Virtual School # Grades K-1: VIP (7001 or 7023) District Virtual Course Offerings (7006) District franchise (7004) FLVS Part-time (District 71, School 0700) Grades 6-12: District franchise (7004) FLVS Part-time (District , 0600)

26 Survey 4 Report all course records (successful and unsuccessful) Report course grade on Student Course Record Report FTE >0 for all successful completions If the reported FTE exceeds 1.0 FTE, the DOE will recalibrate the FTE down to 1.0 FTE in proportionate shares across all course completions.

27 Survey 4 Record Formats Student Demographic Information Student Course Schedule Teacher Course Exceptional Student (ESE) English Language Learners (ELL s)

28 Reporting FTE Beyond 180 Days FTE membership in programs scheduled for more than 180 days is limited to: Juvenile Justice Education Programs The Florida Virtual School Virtual instruction programs and virtual charter schools for the purpose of course completion and credit recovery

29 Survey 5 Survey 5 information should be reported for virtual students as for other district students

30 Survey 6 Count for Legislature Report students enrolled on 8/28 and 9/11 Student Demographic Information format only

31 Survey 8 Reporting for Reading Progress Monitoring For districts/schools using FAIR for Progress Monitoring July to September

32 Accountability Performance funding based on successful completions District-operated full-time programs receive school grade (VIP and franchise) Full-time providers for VIP receive statewide school grade or school improvement rating School choice option for parents For virtual charters, student performance requirements in charters DOE evaluation report for part-time virtual providers

33 Where can you get more information? WEBSITES Virtual Education: Database Information: FTE General Instructions:

34 Questions? Totally Confused??

35

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