Input & Output Document Management

Transcription

1 Input & Output Document Management

2 WHY LASERNET? Research shows that a business or an organization can save 1-2 % * of its turnover by replacing paper invoices with digital ones and optimizing the related processes. * Billentis Market, Report 2011, Billentis Considering today's information flow the need for better control, overview and document management increases simultaneously with the pressure on organizations to reduce costs. Automatizations within the organization s value chain seem like an obvious place to start. The automating and electronic exchange of messages along the procurement and financial supply chain becomes catalysts for optimization of processes in the organization: Obtain a new level of efficiency in your organization and save money Reduce your error volume Improve your customer service and satisfaction Free your resources for more and other business critical tasks According to market research conducted by Billentis* E-invoicing is becoming a mandatory requirement for future business relationships, and public sectors across Europe are great examples on that; they have been pioneering and driving forces behind the digitalization wave and many countries have already declared E-invoicing as mandatory in business communication between private and public sectors. With an intelligent and agile document management solution like, your organization will be able to meet the demands and requirements of your customers and business partners in relation to delivering and receiving business documents in multiple electronic formats. That s why! Suppliers Customers Consumers "Our search for more flexibility brought us to, and this is now our preferred output management solution Noud Vekeens, Senior Software Engineer, Vanderlande DATABASE CRM ERP SHAREPOINT ARCHIVE

3 THE LASERNET PLATFORM IS... A state of the art Input & Output Document Management Solution for Small, Medium and Enterprise Business Applications With the software solution you are able to streamline, simplify and optimize all your business communication with customers and company stakeholders. is used for designing, converting and distributing incoming and outgoing business documents in multiple electronic formats. Today is used by more than 2,000 companies in various industries across ERP platforms worldwide. delivers data directly into your internal IT system, eliminating the need for manual input and securing a seamless flow of all your business documents. The agile architecture of the suite is developed to be deployed in modules, each module adding significant benefits and options to the system solution. is a Microsoft certified solution developed to fit companies and organizations of all sizes. With you are able to create and execute an optimal input and output management strategy meeting the demands of your business partners and customers. The results speak for themselves: Savings and reduced costs, more accessible documents and information, better decision making and ultimately increased competitiveness for your business! THE LASERNET ADVANTAGES: Ease of use you are able to use from day 1! Tasks like document creation can be performed by non-it personnel thanks to s intuitive user interface Range leader at Formpipe we have the broadest product range within the document management field. We are continuously expanding and developing new solutions to meet future demands of your business Global and local support with more than 60 implementation partners across the world, customers can resolve any queries in moments without waiting for a help desk response from another time-zone

4 INPUT MANAGEMENT Workflow YOUR BENEFITS ARE: ERP HOST Optimize workflow and automate processes Eliminate the need for manual input and save per document* Be compatible with any source or destination Archiving Easily archive and retrieve your business documents Scan * Average direct staff costs (excluding other costs) for processing an invoice in an Accounts- Payable department in mid-size European company. Source: Billentis IN SHORT... Input Management is the capturing, structuring and archiving of all sorts of documents, both paper based and electronic; contracts, invoices, customer letters, offers etc. Input Management is a document handling solution that enables you to receive business documents from external environments in various formats such as paper documents, faxes and electronic formats, and automate the conversion of all your business documents into action-enabled and process-ready information, importing it into your ERP system, document archives and workflows.

5 OUTPUT MANAGEMENT ERP HOST Others YOUR BENEFITS ARE: XML/EDI Save money directly on the bottom line send your Distributed print Print/XML business documents automatically and electronically and save on postage, paper, toner, print and staff time* Barcodes/Labels WEB Adapt to your customers' needs and requirements and deliver documents in precisely the format and layout your customers require Fax Archiving SMS Automatically distribute high volumes of documents deliveries across multiple channels including , fax, PDF XML and the web, in addition to network printers * Avarage saving per invoice is 6.40 according to Billentis IN SHORT... Output Management is the practice that deals with designing, formatting and distributing business documents created by business applications like ERP systems. Output Management offers the ability to easily meet the varying customer demands regarding business documents. The solution enables you to deliver, distribute and archive business documents in any format ( , fax, PDF, PDF/A, EDI, XML) and desired layout, as required by each individual customer, in an intelligent and structured manner. supports both EuroSox, Sarbanes Oxley, Basel II accounting rules, let alone plenty of local XML formatting regulations, thereby meeting all legal requirements.

6 ERP SPECIFIC SOLUTIONS Each solution tightly integrates with any existing IT Platform to support the migration from labour and paper-intensive systems to cost effective, faster e-enabled document processing. However, we have developed ERP specific solutions connectors for some of the most commonly used enterprise business applications: for Microsoft Dynamics AX Document design, handling and distribution becomes an easy task with for Dynamics AX, because the module ensures a complete integration between and Dynamics AX. As a result, your communication with customers, partners and vendors can be streamlined and focused, enabling your company to deliver uniform, professional looking business documents as EDI, , letter, fax, PDF etc. The solution includes previews, PDF archive, 8 premade document templates and it is compliant with AX 4.0, 2009 and for SAP NetWeaver 4.0 The SAP Connector can be part of an overall solution for your company, enabling you to convert and distribute business documents such as invoices, credit notes, bank statements, etc. as , PDF, XML etc. For more in-depth information about our ERP specific solutions and cases on SAP, Microsoft Dynamics, Oracle JDE, Baan, Agresso etc. please visit: and for Microsoft Dynamics NAV The NAV Connector enables users to convert text files from NAV into electronic business documents and distribute their documents in the preferred format.the solution automates all document processes and makes it easy to maintain logos, boxes, frames and graphics on business documents directly from MS Word or any graphical tool. The solution also maintains a PDF/A archive for long term storage of invoices. for Microsoft AX has enabled our productivity to increase even further, it allows us to act in a more customer-friendly manner and it enables us to be more flexible than ever. Jan den Hartog, Financial Director, Merba

7 LASERNET THE SAFE CHOICE Invest in a solution that meets your needs today and tomorrow For more than 15 years, Formpipe (formerly EFS Technology) has led the way in the development of Input & Output Document Management. Network distributed forms, Windows document design software, automated document ing and archiving are all pioneering products developed. Furthermore, we have launched solutions capitalizing on technologies such as XML and the latest advances in web document publishing and e-commerce. In other words, you can be assured that will meet all your requirements today and tomorrow. Solutions built with understanding Our partners are specialists: highly experienced in providing solutions using advanced software technology. The first thing that they will offer you is to listen to you and the challenges you meet in your business life. This will provide them and us with a deeper understanding of your business and we can in turn show you how has risen to similar challenges elsewhere. They will then present you with a solution that may bring profit and effectiveness into your organization from day one. Global reach - local service Formpipe understands that company wide input, output and document management solutions are best implemented and maintained at a local level. Therefore we have three development centers in Europe that are further supported by more than 60 implementation partners across the world. In this way, Formpipe ensures that you have someone close by who knows your systems and our software in considerable detail, so that you can resolve any queries in moments without waiting for a help desk response from another time-zone. LOOK WHO S WORKING WITH US With more than 2,000 clients in 35 countries, has been chosen as the preferred input, output and document management solution by some of the world s best known companies: BOC Edwards» Denmarks Radio» Haribo» Solar» LondonScottish Bank» Bupa, Portsmouth Water Ltd» Scarborough Borough Council» Ryedale District Council» PON Caterpillar» NIKE Singapore» APL Asia Pacific Ltd.» Stockholm Harbor» DHL Sweden» Swedish Road Administration» Smith & Nephew A/S» JELD-WEN A/S» Bogense Plast A/S» Invita Køkkener A/S» the Danish Ministry of Food Agriculture and Fisheries» Fleggard Holding» Seeland International» Niras» Vanderlande» Kwintet Kansas» Garmin» PC Ware Hartman» General Solar Systems GmbH» NetOnNet» Rambøll» COWI» Georg Jensen» Aalborg Portland» Aliaxis Group» Aptalis Pharma» France Transfo» Jensen Group» Nouvelles Images» Oberthur Technologies» Polymark» VVB HUSAN BV» Technische Centrale BV» Cartal Rijsbergen Automotive BV» Merba Banketbakkerij BV and many more Read our case stories on and

8 ABOUT FORMPIPE Formpipe is a software company in the field of Enterprise Content Management (ECM). We develop ECM products for structuring information and supply them to major companies, authorities and organizations. Our software helps organizations to capture, manage and distribute information, and to place it in context. Reduced costs, minimized risk exposure and structured information are all benefits that can be gained by using our ECM products. All our products enjoy strong market positions and are used by companies and authorities worldwide. Our products are distributed via highly experienced and certified partners. Formpipe was founded in 2004 and has offices in Stockholm, Uppsala and Linköping in Sweden, and in Copenhagen in Denmark. Formpipe Software AB (publ) is listed on Nasdaq OMX Nordic, Small Cap. INPUT MANAGEMENT Document Management Collaboration Content Management OUTPUT MANAGEMENT Workflow Records Management "What counts for us is that we now have a solution which we can adapt and PRESER- VATION tailor, to fit in perfectly with our needs and our customers and suppliers" Kenneth Aabenhus, Adm. Direktør, Garmin Danmark For more information on Formpipe and, please contact one of our certified resellers, visit and or contact us on