Wissen. Was praktisch zählt. Guide for Exchange Students at Westfälische Hochschule, Campus Gelsenkirchen

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1 Guide for Exchange Students at Westfälische Hochschule, Campus Gelsenkirchen Office for international Students Room B Mrs. Regina Klauke Neidenburger Str. 43 D Gelsenkirchen Tel +49 (0) Fax +49 (0)

2 Campus Gelsenkirchen

3 Table of Contents Semester dates page 4 Examinations page 5 How to get to Gelsenkirchen page 6 Office for International Students page 7 Getting enrolled page 8 Accomodation, Rental Contract page 9-10 Transportation page 11 Health Insurance page 12 Liability Insurance page 13 Registration Office page 14 Immigrations` Information Office page 15 VISA and Residence Permit page Bank Account page 18 Television and Radio page 19 Sports & Leisure page 20

4 Semester dates Summer semester 2016 Start of semester 01 st March 2016 Start of lectures 21 st March 2016 End of lectures 15 th July 2016 End of semester 31 st August 2016 Winter semester 2016/2017 Start of semester 01 st September 2016 Start of lectures 19 st September 2016 End of lectures 03 th February 2017 End of semester 28 th February 2017 Please schedule your arrival in Gelsenkirchen the week before lectures start. This will allow you to settle in and complete all necessary formalities. Please note that your arrival could be a problem during weekends.

5 Examinations Examinations are taken as follows: summer semester: over a period of two weeks past the end of lectures winter semester: over a period of two weeks past the end of lectures In order to take examinations you have to register online via our QIS HIS system. You will obtain your password when arriving in Gelsenkirchen. The exact examination deadlines will be published by the department s homepage in due time.

6 How to get to Gelsenkirchen The nearest airport to Gelsenkirchen is Düsseldorf. If you take the train which leaves about every half an hour, you are able to reach Gelsenkirchen in approximately 1 hour. Information about train connections can be found at Deutsche Bahn or the Verkehrsverbund Rhein Ruhr Starting from Gelsenkirchen HBF (main station) take the tram number 302 in direction Gelsenkirchen-Buer until you reach the stop Buer-Rathaus. From there, take the bus number 396 in direction Gelsenkirchen-Horst up to the bus-stop Neidenburger Straße, or take bus number 399, which takes you directly to the Westfälische Hochschule Gelsenkirchen (this bus does not run during the semester break). By car you can reach us via the A2 or A52 motorway, exit Gelsenkirchen-Buer.

7 Office for International Students We will be happy to support you before, during and after your studies in Gelsenkirchen. We are responsible for your application, your accommodation and your Letter of acceptance. To conclude, we help you to prepare your stay in Gelsenkirchen. During your stay at our university, you will be integrated into academic and study life by tutors who will also assist you with all necessary formalities in the beginning.

8 Getting enrolled Please note: It is essential that you bring the following items with you during your registration, failure to do so could result in an unsuccessful enrolment. Registration takes place in the Office for International Students (Room B4.0.04) after your arrival. 1. Passport and visa (non EU-members), copy of passport 2. Two recent passport photographs (with your name written on the back) 3. Certificate of valid health insurance (EU health insurance card or certificate from a German insurance company). We hand out to non EU-members an application form for a German health insurance at the time of your arrival. 4. Student ID or certificate of enrolment from your home-university For ERASMUS-students 5. Learning Agreement/Training Agreement, Confirmation Letter of arrival/ departure Upon registration students need to pay a tuition fee of currently 300,00. This fee includes the NRW ticket which allows you to use public transportation (tram, bus und trains) for free within NRW. We recommend you to pay it before your arrival so you can use the ticket at once.

9 Student Accommodations Wodanstraße 7a-f, Gelsenkirchen The village is comprised of several houses each containing 2, 3 or 4-room apartments with furnitures. It is situated in Gelsenkirchen-Erle in a very central position with local amenities only approx. 300m away. You will get your roomkeys from your tutor or the keys can be collected in the caretakers office during his opening hours: Monday-Friday between 09.00am and 11.00am (Phone: ). There are also washing-machines and dryers within the student residence. Düppelstr. 12, Gelsenkirchen There are two double and five single rooms with furnitures. There are several bath rooms and a big kitchen. The residence is 10 minutes away from the Westfälische Hochschule Gelsenkirchen. Akademisches Förderungswerk Bochum (AkaFö). Contact Person: Mr. Dennis Bauch Tel.: In case of damages or other problems in your room please contact the caretaker.

10 The rental contract Those students who do not wish to accept the offer of accommodation in the hostel are expected to find their own accommodation in the private sector. However, as we do not provide lists of suitable rooms for rent and acceptable accommodation at moderate prices it is difficult to find in Gelsenkirchen, we recommend you to accept the offer of place. As the number of applications normally exceeds the number of rooms for our exchange students we recommend you to reserve space early. The rental contract runs for the duration of one semester or the academic year, including semester breaks. Your accommodation can only be rented for 6 or 12 months. It is not allowed to cancel your contract and to leave earlier. The rental contract runs from 1 st September to 28/29 th February in the winter semester and from 1 st March to 31 st August in the summer semester. The total rent per room is approx per semester. You have to provide a down payment of 800 by 15th February/15th August for your reservation. The rest has to be paid by 1st Mai for the summer semester, by 1st November for the winter semester. You do not have to pay a deposit. When you sign the Application for Accommodation the landlord (Akafö) will contact you by with further details.

11 Transportation You can use your Semesterticket on all buses, trams and trains for free in North Rhine-Westphalia two weeks after paymant the tuition fees. In Cranger Straße close to the student village is the tram stop Breite Straße, from which tramline 301 is running. From your student accommodation in Wodanstr. you have to take number 301 until Rathaus Buer in Goldbergplatz. From there you can take the bus number 399 directly to Westfälische Hochschule Gelsenkirchen in Neidenburger Straße. You can also take the number 396 which travels to Gelsenkirchen-Horst. Get out at the stop Neidenburger Straße and walk the remaining 5 minutes to Westfälische Hochschule. The city centre can be reached by the tramline 301 that brings you straight to the main station.

12 Health Insurance During your stay in Germany a sufficient health insurance cover is required. Students from countries within the European Union only need to present their EU health insurance card. If you come from a country outside of the European Union, you need a travel insurance for the first 4 to 6 weeks of your travel to Germany. This travel insurance must have a cover amount of After your arrival in Germany you have to take out a German student`s health insurance which costs approx. 80 per month. The Office for International Students will be happy to assist you with the application procedure. Please don t take out private health insurance in your home country for the whole period of your stay in Germany. This kind of insurance will not be accepted and you may have to pay cash for medicine, medical treatment and a stay in hospital.

13 Liability Insurance We highly recommend that all students take out liability insurance (e.g.: Haftpflichtversicherung) to cover any accidental damage caused to other persons or property during their stay. This is not required by German law but is nevertheless strongly advised.

14 Registration Office (Town Hall / Rathaus Buer, Bürgercenter), Goldbergstraße 12, Gelsenkirchen Opening hours: Mon, Tue 8.00 am pm Wed 8.00 am pm Thu 8.00 am pm Fri 8.00 am pm In Germany you are obliged to get registered as a resident at the local Registration Office within one week once you have a permanent address. Please remember to bring with your passport (and, if applicable, your visa). When you leave Germany you have to go to the Residents Registration office and cancel your registration.

15 Immigrations` Information Office (Ausländerbeörde) Husemannstr. 32, Gelsenkirchen Telefon +49 (209) , Fax +49 (209) Opening hours: Mon 8.30 am pm Tue, Thu & Fri 8.30 am pm Closed on Wednesdays Once you have arrived and registered with the Residents` Registration Office you must go to the Immigrations` Information Office in order to apply for a residence permit (Aufenthaltstitel). Students from EU countries may be exempted from this rule. Please remember to bring the following documents: your passport (and, if applicable, your visa and supplementary sheet) your registration certificate (Meldebestätigung) issued by the Registration Office copy of your certificate of study letter confirming financial support from parents or scholarship of at least 670 Euro per month copy of your health insurance certificate

16 How to apply for a VISA Usually, foreigner (from non EU-countries) need a visa to enter Germany. For stays longer than 3 months you need a residence permit (Aufenthaltserlaubnis) in addition. You must apply for a student visa in your country of origin before you move to Germany. After your immigration you have to apply for a residence permit at the Immigrations` Information Office (Ausländerbehörde). Please make sure that you do not apply for a tourist visa. USA, Israel, Brazil or South Korea Students from so called positiven Drittstaaten such as the USA, Israel, Brazil or South Korea can enter Germany without visa. However, they have to get their stay legitimized by the Immigrations` Information Office (Ausländerbehörde) in Germany. Thus, they need to apply for a residence permit (Aufenthalterlaubnis), usually.

17 How to receive a VISA A student visa allows you to immigrate to Germany. First, you need to document your financial background. Thus, you must prove to the German embassy in your country of residence and to the city of Gelsenkirchen that you can finance your stay in Germany. The approximate value is 8040 per year, which corresponds to monthly 670. You can document your financial background by: starting a blocked account Sperrkonto with a value of at least Note, that the amount depends on the duration of your stay. If you stay for six months, you will only have to put 6 x 670 in the blocked account. The blocked account will allow you to take out 670 per month max. presenting a formal commitment ( Verpflichtungserklärung ) of a third party (such as your parents) stating to support you with at least 670 per month. The formal commitment must be presented to the German diplomatic representations. presenting documentation of an acknowledged publicly financed scholarship (such as DAAD or from your home university) which support you with at least 670 per month or comparative proves of income (e.g. salary).

18 Bank Account It may be advisable to open a German bank account. This students` account will be free of charge. There are several banks near the bus station in Gelsenkirchen-Buer: Stadtsparkasse Gelsenkirchen, Neumarkt 2 Volksbank Gelsenkirchen, Kirchstraße 1 Deutsche Bank Gelsenkirchen, Essener Straße 1 You will find other banks in the near of the student accommodation in Cranger Straße. To open a bank account you need your passport and your certificate of study. Our tutors will be glad to help you.

19 Television and Radio For the use of your private radio and television sets you must pay broadcast fees, which are set by the GEZ (fee introduction center). The fee is 52,50 for three months. Please find the registration under following link:

20 Sports & Leisure Time The Westfälische Hochschule offers a variety of (free) sport opportunities. These are displayed on the blackboard from AStA. If you are interested, contact the sportrepresentative in the student union: In Gelsenkirchen there are many ways to enjoy your free-time: sport- and leisure centres, wavepools, saunas, solariums, tennis-courts, cinemas and theatre. For more information on cultural and free time activities, visit the tourist office in the city centre of Gelsenkirchen (Ebertstraße 20). You can also obtain information on the following web site:

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