Financial Aid. Handbook

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1 Enver Creek Secondary th Ave. Surrey, B.C. V3S 8X2 T: (604) F: (604) Financial Aid Handbook Scholarship Coordinator Ms. A van Dyk Career Center

2 What you should know about Financial Awards Research Make sure you research the scholarships that are available. Use the Scholarships and Financial Aid Websites list in this handbook. Determine which scholarships are realistically available to you and create your own database. Make notes of those scholarships that require exams, a specific GPA, volunteer work, and affiliation with groups (unions, private institutions, companies, organizations, etc.) for opportunities available to dependents of members of these groups. Application Form Financial award application forms should be requested well in advance of the deadline for submitting completed forms. Application forms may be available online or from the Scholarship Coordinator. It is the responsibility of the student to obtain application forms and to complete the necessary documentation. Read and re-read the application instructions to ensure you fully and correctly complete the application. Deadlines These dates must be strictly followed. Some financial awards specify the date as postmarked or received by. To avoid disqualification, prepare and mail your applications early!! Documents Each financial award requires specific documents such as interim marks and or letter(s) of reference. Read, read and reread the instructions. Essays Some financial awards require the applicant to write an essay. Stick to the length, format and subject matter as requested. If your goals are requested, include short-term and long-term goals. Exams Some financial awards require the writing of government exams. High academic criteria scholarships may require specific exam results, such as the Euclid Math Exam results. High Academic (Marks, Percentages and Scores) A main criterion for a major entrance scholarship is a high GPA (grade point average). Some scholarships request that candidates be at the top percentile of their graduating class. A good procedure is to discuss your candidacy with your counsellor. Nominations Some financial awards, usually high academic or entrance scholarships, require that the school or Principal nominate only one student for a specific award. Financial awards that require nominations usually have early deadline applications. Service/Volunteer Experience More and more scholarships/awards/bursaries are including service in their criteria. Service may include volunteer activities in school or in the community. Brainstorm and check with a friend. Quite often we do not give ourselves credit for what we have accomplished. If you need help finding volunteer opportunities please visit the Career Center.

3 Preparing Financial Awards Applications Start Early This process takes a considerable length of time because you need to: acquire the application forms, prepare a good application, gather letters of reference, give time for the office staff, teachers or administrators to prepare transcripts and write letters of reference. Lastly you need time to revise and double check your application. Application Forms Save original applications for your final copy and use photo-copied forms for working copies. Always keep a photocopy of your completed applications and data. Social Insurance Number (SIN) Make sure you have a Social Insurance Number. Several of the major financial awards require it. Do not include this information unless specifically requested. SIN application forms are available in the Career Center or on-line at: Be Organized Keep a database of the scholarships for which you will be applying. Your database could include: post secondary schools you are applying to and their scholarships other scholarships you are applying to the deadline dates for the applications your deadline for getting all the work done (work back from the application deadline date) keep all your scholarship information in a file or a binder Maintain Quality Your letters, résumés or essays should look as good as possible, typed or neatly handwritten as indicated. Use quality paper. Competition for large scholarships is fierce! Obtaining Recommendations or Letters of Reference Be sure to ask an individual if they will be your reference. It is common courtesy to provide as much information as possible and to request, as early as possible, any documentation or reference letters you may require. Allow at least two weeks for your referee to write you a recommendation or reference letter for you. Provide the individual writing you the letter or being a reference, with information about the scholarship for which you are applying (the name of the award and a copy of the award criteria) and a completed Student Profile Sheet. The Student Profile Sheet, which is included in this handbook, will give some information about you to the person acting as your reference. Knowing the criteria for the award and information about you will assist the person writing a letter of recommendation or speaking to a selection committee member about you. Try to get a mix of supporting letters: a teacher, an employer and/or someone from the community. Make certain that the references you choose will speak positively about you. It is difficult to write a letter for someone about whom you have reservations. The tone will likely be evident in the letter or their comments. Ask the person if they have any reservations about writing a letter of recommendation or support on your behalf. If they need help with the content or structure of a letter or recommendation give them a copy of How to write a letter of recommendation which is included in this handbook.

4 Writing Essays or Letters If specific information is required, pay careful attention that all details are covered. Organizations set specific criteria and the committee screening the applications will be looking for that information. The committee will be looking for content, but they will also be influenced by style. Keep the tone of the letter or essay formal. If it is a letter, use a standard business letter format. If it is an essay, use the writing process: Generating ideas - If they do not provide you with specific items to write about, brainstorm things that include a commitment of time or achievements. If you have done something noteworthy, include it. Most financial awards will have many worthy candidates. The better job you do of selling yourself, the better chance you will have of receiving an award. Things to consider: o how specific subjects have influenced you o a brief outline of your interests, hobbies and activities o a brief summary of positions held by you in school, youth organizations or the community o a short statement of your purpose in seeking to attend that post-secondary institution o information concerning awards, scholarships and prizes won by you in any field o details of employment in the last two years o details of any volunteer work you have done Drafting - Write out your accomplishments in a coherent composition. Do not assume that the committee will read between the lines. Your essay must stand out from the others! Make it interesting, reflective of you. In your comments, strive to strike a balance which does not create an impression of arrogance, but which also does not seem overly modest. Strike this balance in such a way that you convey your unique abilities and aspirations in an honest, sincere voice. Although this may seem obvious, never exaggerate or make up information. Remember: o Be specific o Sell yourself o Follow Guidelines o Always be honest Revising - Have your work read by several people who care about you and know how to write. Editing - When you have finished revising for content, examine the mechanics. Errors will decrease your chance of being successful. Have your work edited by someone who knows about writing and the English language. Check the following: o Sentence structure o Vocabulary o Punctuation o Spelling Publishing - Type the document, unless otherwise stated. If you are handwriting the final copy, make certain it is neat and legible. Use 8 1/2 X 11 inch white paper, one side only.

5 Sources of Financial Aid Definitions Awards Is any scholarship/fellowship/bursary/medal/prize. Always check for specific criteria. Bursary Awarded on the basis of student need, performance or other requirements. The student has maintained satisfactory academic records. Evidence of need may be required. Always check for specific criteria. Medal An award based on academic merit or excellence in the area to which the award pertains. Prize An award in the form of cash or some tangible object based on academics or excellence in the area to which the award pertains. Scholarship Is an award based on academics and/or excellence. Always check for specific criteria. There are four basic types of scholarships and bursaries available to students: Provincial, Local, Miscellaneous and Post Secondary. Loans Granted based on need. Always check for specific criteria. Provincial Government Scholarships Award Types and Descriptions Dogwood District Scholarship Is an award for excellence in non-academic areas (Fine Arts, Applied Skills, Physical Activity, Second Languages, Technical and Trades Training and Community Service). Selected students receive $1000, which is divided into a $500 award and a $500 scholarship voucher for any recognized post-secondary institution or an approved apprenticeship program. Selected students get their award cheques in late fall and their scholarship vouchers in August. You have five years in which to redeem the scholarship voucher. *To apply for this scholarship, students must complete The Enver Creek School Based Scholarship and Bursaries Application Form. *Completed applications must be submitted to the Enver Creek Scholarship Coordinator by the designated due date. Late applications will not be accepted. Graduation Program Examinations Scholarship Is a $1000 award based on excellence in achievement on Graduation Program Examinations established annually by the Ministry of Education. To qualify, students must achieve at least a "B" in a Language Arts 12 course (provincial and school mark combined). Writes and passes all 5 provincial exams. Ranks among the top 5000 scholarship students in B.C. (based on their percentage score). There is also a $2500 award that is given to the top twenty students in B.C. *There are no applications for this scholarship. Students are automatically considered. Passports To Education The Passport to Education Program recognizes the top 25% of students in Grades 10, 11 and 12. You need approximately a 90% average over your 5 best course marks each year. The Passport s total value is $1000 divided over three years, (grade 10 $250, grade 11 $250 and grade 12 $500). All student passports are kept in the office until the student graduates. Passports must be redeemed within 5 years of graduation. *There are no applications for this scholarship. Students are automatically considered.

6 Local Scholarships Enver Creek School Based Awards Are academic and non-academic awards whose funds have been provided by the community or school groups and have specific criteria. They are only available to students in our school. The school s Financial Awards Committee administers these awards. *To apply for these scholarships, students must complete The Enver Creek School Based Scholarships and Bursaries Application Form. *Completed applications must be submitted to the Enver Creek Scholarship Coordinator by the designated due date. Late applications will not be accepted. Partners 36 Scholarships The Scholarship and Bursary Foundation of Surrey and White Rock is an independent non-profit society established in 1987, whose purpose is to establish and administer a fund for awarding scholarships and bursaries to graduates of Surrey Secondary Schools. The monies used to provide these scholarships come from donations provided by private and corporate members of the community. These scholarships are available to all surrey students. *To apply for these scholarships, students must complete the application forms available online at: Go to students and click on scholarships. * Completed applications must be submitted to the Enver Creek Scholarship Coordinator by the due date written on the SD 36 Scholarship. Miscellaneous Scholarships, Bursaries and Awards Unions, business organizations and other groups independently administer and donate money and awards to qualifying candidates. Each organization sets their own criteria. Please see the scholarship and financial aid websites listing in this handbook. These websites will provide you with lists of scholarships you can browse through and websites that will search for scholarships that are suited to you. Make sure you check the criteria and due dates carefully. *To apply for these scholarships, students must print off the application forms available online on the various scholarship websites. See the Scholarship Database and the Scholarship and Financial Aid Search Websites. These can be found in the Financial aid section of Grad Information. If you need help please see the Scholarship Coordinator. Post-Secondary Entrance Scholarships University/College Entrance Scholarships & General Awards are monetary awards issued by Universities and Colleges. They are available to students who are proceeding from Grade 12 directly to studies at a Post-Secondary Institution. *To apply for Post-Secondary Entrance Scholarships, please see the individual Post-Secondary websites for their financial awards information. See B.C. Post Secondary Financial Aid Websites. This is In the financial aid section of Grad Information.

7 Applying for Enver Creek School Based Scholarships and Bursaries Procedure Complete one Enver Creek School Based Scholarships and Bursaries Application Form to apply for all school based scholarships and bursaries. This form can be found in the Enver Creek Career Department Page - Documents Section - Scholarship Folder. The application form must be filled out on line, printed out and submitted to the Scholarship Coordinator (Ms van Dyk) by the due date. Eligibility Candidates must be in Grade 12 and must complete graduation requirements. Candidates must be intending to begin some form of post-secondary vocational or academic training within 12 months of Commencement. Candidates must complete The Enver Creek School Based Scholarships and Bursaries Application Form. To receive the award, winning candidates must bring proof that they have begun further training to the Enver Creek main office immediately following registration at the postsecondary institution. Selection Of Award Winners The school s Financial Award Committee makes the selection of winning candidates. Factors used in awarding bursaries and scholarships may include: o School achievement o School involvement and service o Community involvement and service o Financial need (this information is strictly confidential) Committee decisions are final. The committee will choose the winners in May. Winners will be announced at the Commencement Ceremonies. Application Deadlines Students will only be considered for an award if they complete and return The Enver Creek School Based Scholarships and Bursaries Application Form to the Scholarships Coordinator by 12:00pm on the required due date (see below). LATE APPLICATIONS WILL NOT BE ACCEPTED!!! Deadline is: Wednesday April 22, 12:00pm (noon)

8 Student Profile Sheet Thank you for being a reference for a scholarship. Here is some information to help you write a letter or discuss my qualifications with the scholarship selection committee. I have attached information regarding the scholarship I am applying for. Post Secondary and Career Plans I will be applying to: Name of Program: Career goal Academic History - (List of my senior courses and grades, including those in which I am currently enrolled) Grade 11 % Grade 11 % Grade 12 % Grade 12 % English English Social Studies Math Academic or Special Recognition Awards - (Service, athletic, honor roll, top student, etc. in the last three years) Award Description Year Recognized School Service and Involvement - (clubs, committees, athletics, etc. in the last three years) Group/Activity Position held Description of activity Date(s) of involvement & # of hours if applicable Community Service and Involvement - (organizations, church, clubs, etc. in the last three years) Organization/ Activity Position held Description of activity Date(s) of involvement & # of hours if applicable

9 How To Write A Letter Of Recommendation Where to start: Letters of recommendation can be difficult to write and there are no standard rules or guidelines to follow. It is normal to be concerned about how much to write and how much the student may expect. Knowing the student well: Before recommending a student, especially commenting on character, it is important that you know them well. If this is not possible, it is better to tell the student you are unable to write a letter of recommendation at this time. What to write: Consider meeting with the student and ask them to bring a summary of their achievements and goals. What is the student applying for? What do they want included in the letter? Ask them to give you suggestions on what they would like included. If you feel that you cannot make certain comments, tell the student that you are not comfortable saying that in your letter. Stick to the facts and do not exaggerate: While it is expected that you want to praise the student, you do not want to exaggerate or embellish the student s character or accomplishments. A letter of recommendation that is untrue may actually be a determent to the student s application. Avoiding a lengthy account The purpose of a letter of recommendation is to briefly highlight the qualities of the student. Your recommendation letter is only one part of the application, so you need to make it a clear, concise document without too many details. Letter format The simplest style to use is called a block letter. See below Your street address Town, Province Postal Code Phone # Date Re: Reference for Dear Main body of the letter usually 3-4 short paragraphs Sincerely, Your Signature Your name

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