1 Teacher Training Session 1 Adding a Sub-Site (New Page) Editing a page and page security Adding content cells Uploading files and creating folders
2 Adding Sub Sites Sub Sites are the same as Sub Groups in the old Learning Platform; they are new pages which help separate your site up into the relevant areas needed for your school. A Sub Site enables the administrator of the platform to add a structure and enables them to add various Sub Sites for specific groups within school, such as an English department or a class sub site. How to add sub sites 1. Hover your mouse over the Admin link on the toolbar and a drop down menu will appear beneath. 2. Click Site Admin Admin - Site Admin 3. Select Site Map & Structure Site Map & Structure 4. You will see your platforms site map on the following page and it is here that you will be able to add, edit or delete Sub Sites.
3 5. To add a Sub Site to the Learning Platform click on the icon next to the Site that you would like the Sub Site to sit beneath. Add Icon 6. A wizard will appears to guide you through the creation of your site. Add the relevant information to the fields and click Finish. Edit the fields and 7. Once the site is created the wizard will give you the option of viewing the new site or close the wizard and returning to the site map.
4 If you want to make more pages click close and return, if you want to begin editing the site click on the option which allows you to view the page. Editing a Site 1. To edit a Site name or description click the edit this site icon for the Site or Sub-site you wish to edit. 2. Change the name of the Site name and click finish button at the bottom of the page. Deleting a Site 1. To delete a Site click the Delete icon Delete Icon 2. A message will appear making the administrator aware that this will permanently delete the sub site. An audit trail will record the details of the user that has deleted the site, when this took place and what was has been deleted.
5 3. Select ok to confirm or cancel if you change your mind. Navigating to a Site If you would like to view a page on the Sub-Site list, simply click on the relevant title and you will be given the option to view the site. Page Properties Page Security Each page in the Learning Platform has its own security settings. This means that you can assign different levels of security to each page; this means some pages may be public whereas others may only be available to certain people, classes or an individual group of people. How to assign the sub site or page properties 1. Navigate to the page you want to set the security for and hover over the Admin Section on the top toolbar and select Page Properties Admin Page Properties 2. The following page will appear.
6 Use the tabs at the top for additional options. Here the user can work through 5 tabs, which are: Basic Title (short name) Learning Objective Context (to explain what the purpose of the Life Page resource is for) Display Resource from/to (date & time that it will be visible). Left blank by default. Page Background. Options allow editors to upload or delete a background image for the page. This may be auto-resized to fit the page Security This is where you decide who can see & do things with your Life Page. Either search for individuals or drag profile sets in the security area. The options are: View (read only) Take Part (add learning cells but not edit or delete) Edit (add, edit, delete, share) Custom (any combination of granular actions available) Versions This shows you when changes have been made and who has made them. Handy for assessment when students use Life Pages. Tagging This enables you to add tags to the Life Page. For example English and Year 4 Persuasion and Homework so that other Year 4 teachers looking for homework ideas about Persuasive Writing can find your page and connect with you. LifeTag This provides you with a barcode which, when scanned, links users directly to your Life Page. It s more mobile-friendly than remembering a URL (web address).
7 SecurityTab The security tab is especially useful as you can not only control who can view the resource but also who can edit or take part. The security screen has a drag and drop feature, simply drag the user groups you desire from the first column into the second (middle) column: You can also search for individual users, rather than selecting groups of users. If you select a group from the middle column you will be able to give them security rights: Here Drama have been selected (highlighted in orange), to then set the security for this group all we need to do is click and select an appropriate security option from the menu on the right.
8 How to Add Content Cells to the Page Content on the page is built up of a number of individual Learning Cells. This is completely customisable to the editor of the sub-site. There are a number of cells that your page can be made up of including content, resource list, clock, iframe, Embedded Object, RSS, My Tweets, Slideshow Viewer, Site Navigation Cell, You Might Like,. Before adding content to the page, we recommend that you lock the page so that nobody else can edit it whilst you are working on the content. To do this click on Admin on the Toolbar and select Edit Page. Admin - Edit Page The following message box will appear whilst you are working on the page. Once you have finished and all cells have been added you will then select Now Publish to save the page and allow other people to edit. The Life Learning Cloud offers users a uniform approach to adding Learning Cells to the page. This means that the process involved in adding cells is always the same.
9 To add a Learning Cell 1. To add a learning cell you first need to click Add Stuff on the toolbar. Click Add Stuff The next page that appears displays all the different Learning Cells and Resources that are available for you to use. Click on the relevant Learning Cell to add to the page, for example Content. A number of Learning Cells can be added to the page in the same process. To do this click on the Learning Cells that you would like to appear on the page, for example iframe, Content and Resource List. Once you have selected the Cells you can click on the link to take you through to the page, where your cells will be displayed. Select this link to return to your page. The page will refresh and the cell will display on the page.
10 Content Cell The purpose of the content cell is to display text or information for a particular page. Please note to add a Life Content cell you need to have Editor Rights to the site you wish to add the cell to. To add a Content Cell 1. Click on the add stuff on the toolbar (see step 1 on adding a learning cell above). 2. The following page will display. Click on the icon Content (please note you can continue to select other cells from this area). 3. When you have added the cells that you want to appear on the page select the page link. Select this link to return to your page. The page will refresh and the cell will display on the page. 4. Once a Content Cell has been added to a Life Page editing is a simple process. Hover the cursor over the top right corner of the Content Cell Click on the green Edit option to open the quick edit option Hover the cursor over the top right corner of the content cell; select the green icon to edit the cell
11 You can add content and make changes in the quick edit mode and select save or; Click Fullscreen Edit to reveal and use the full features of the WYSIWYG editor. WYSIWYG Editor (Fullscreen Edit) The WYSIWYG Editor has been dramatically improved from the old Learning Platform. The next section will give thorough details of the new features. These include; Translation Tool Spell Check Improved Table Functionality Special Link Draft and Archive Feature.
12 Translation Tool To change the language of the text in the content cell you need to highlight the text and then select the appropriate language in the translation tool drop down box. Highlight the text and select language from the translation tool menu Spell Check The WYSIWYG editor now includes a spell check. To check the text in your editor simply click the spell check button on the toolbar.
13 Tables To insert a table into the content cell click the table icon on the toolbar. This will then display a table wizard which will enable you to customise your table to however many rows and columns that you may need. The table can then be customised once it has been added to the page. You are now able to click and drag the table to an appropriate width and height. To do this hover you mouse over the edge of the table until you see a double headed arrow, click and then drag the table until it is the size that you need. You will also notice that when a table is selected you now have direct access to the table properties, meaning that you can add borders to the table, change the background colour and type in an accurate width and height for the table.
14 Table properties You also have a number of options available when you right click inside a table, this includes adding cells or merging and deleting cells. Right mouse click options
15 Insert Special Link (add a picture or link to a file such as a word doc) This allows resources including files and images to be embedded (attached) within the content and/or may provide a link. 1. To insert a picture/file click on the special link icon. 2. When you select this icon you now have a number of choices of where you would like to insert this picture/file from. This My Computer The Web allows Embed HTML Allows you to My Life allows
16 Resource links to items previously uploaded to Life. Select the resource from the list and Add as a link, thumbnail or directly into the content as required. allows you to browse your computer for a resource to embed. you to browse the web to add a URL as a link. Add the URL and the text to be used as the link. The target will determine how the link opens. A preview may be seen and the link may be inserted. allows HTML code to be added directly to the content. link to previously uploaded documents to the Site you are currently in. you to link to resources within My Life. The resource may be added as a link or as a thumbnail.
17 Note Adding a file from the My Computer option will bring up a browse option. You will be given the option to upload your files using Microsoft Silverlight, which will need to be installed onto your computer (free download). With this technology you are now able to drag and drop multiple files from your computer into the upload box. Select upload and wait for Silverlight to upload the chosen files. You will then see a similar screen to the screen shot below. Here we are presented with a list of all the documents or images we have uploaded using the Insert special link. The latest item to be added is always at the bottom of the list.
18 We now have three icons next to our image, the first icon is Insert link, and this will simply put a link to the image/file on the page. The second is Insert thumbnail and the third is Insert directly into content. If you are uploading an image it is the third icon that will insert the image onto the page. Click on this icon and you will see the following screen: This screen gives us a preview of the image, from here you can enter in a new width for the image if it is too big or too small, the system will automatically work ou the height if you leave it blank. Once you are happy select Insert Image. The image is now inserted and we can click and drag the corners to change the dimensions if they need altering. Finally select Save, to save your contents onto the cell.
19 Drafts You now have the ability to save the content that you are working on as a draft, and can come back to it at a later date. To save as a draft we need to make sure that the Published check box is unticked and then select the Save Draft button at the bottom. The next time that you want to work on the content cell you have the choice to refer back to the draft and make more changes. All that you need to do is go through to Fullscreen edit and select the Draft Tab at the top. There are now three options in the Draft Tab. You can either View the Content; View the Changes that have been made or Update Content to this Draft. To do this you just need to select the relevant link.
20 Archive When you click on the Fullscreen Edit you will notice that there are tabs along the top for Drafts and Archives. If you select the Archives tab it will show a list of all the changes that have been made to the content cell. You now have the ability to view the various versions and resave the content cell with that particular version.
21 iframe Cell The purpose of the iframe cell is to enable content from other websites to be available to Life Users without the need to leave the Life Cloud or Life Page. iframes provide a window onto another site. 1. Click on the add stuff on the toolbar (see step 1 on adding a learning cell above). 2. The following page will display. Click on the icon iframe (please note you can continue to select other cells from this area). Select this link to return to your page. The page will refresh and the cell will display on the page. 3. The iframe is automatically added to the page and is now ready to be edited. Click on the green edit icon to add the iframe URL and to set the properties.
22 4. Enter in the web URL and the other fields if required and click the Save button. The page will automatically refresh and the website will be displayed in the iframe cell.
23 Resource List The purpose of the Resource List Cell is to allow quick and easy access to Life Resources (files/wikis/conversations/etc) stored within folders inside spaces (sites) on the Life Cloud. 1. Click on the add stuff on the toolbar (see step 1 on adding a learning cell above). 2. The following page will display. Click on the icon Resource List (please note you can continue to select other cells from this area). Select this link to return to your page. The page will refresh and the cell will display on the page. 3. The Resource List cell is automatically added to the page and is now ready to be edited. Click on the green edit icon to add the list and to set the properties. Select the folder where the resources sit Then Select the type of resource it is or click the link select all resources
24 4. Once you have chosen the file click save. 5. The page will automatically refresh and the resources that you have selected will appear as a list in the cell. Clock Cell 1. Click on the add stuff on the toolbar (see step 1 on adding a learning cell above). 2. The following page will display. Click on the Clock icon (please note you can continue to select other cells from this area). Select this link to return to your page. The page will refresh and the cell will display on the page. 3. The Clock is automatically added to the page and is now ready to be edited. Click on the green edit
25 icon to add the clock and to set the properties. 4. Choose your clock by clicking on the drop down menu and selecting the appropriate clock from the list 5. Once the clock has been selected the page will automatically be refreshed and the clock will appear within a cell on the page.
26 Embedded Object An embedded object enables content from other websites to be available to Life users without the need for users to leave the Life Page. 1. Click on the add stuff on the toolbar (see step 1 on adding a learning cell above). 2. The following page will display. Click on the Clock icon (please note you can continue to select other cells from this area). Select this link to return to your page. The page will refresh and the cell will display on the page. 3. The website that you are wanting to link to will usually have an embed code for you to use. All that you need to do is copy the code from the particular website into the Embed Code box and select Save.
27 4. The embedded object now appears in the cell on the page. Copy and paste the relevant code into the editing box.
28 RSS Feed Cell The RSS Cell is a very popular Learning Cell because it is quick and easy to use and draws in content from across the web. Its benefit is in providing up to date information to all users in a safe and secure environment wherever they are accessing their Life Page. If the webpage has an RSS feed available it usually has a RSS icon or RSS link on the page. 1. Click on the add stuff on the toolbar (see step 1 on adding a learning cell above). 2. The following page will display. Click on the RSS icon (please note you can continue to select other cells from this area). Select this link to return to your page. The page will refresh and the cell will display on the page. 3. The RSS Cell is automatically added to the page and is now ready to be edited. Click on the green edit icon to add the RSS feed and to set the properties. 4. Paste the copied URL in the URL field.
29 5. The RSS feed will display in the cell and will automatically update as the website that it copied from is populated. Enter in the RSS link into this field and click save.
30 My Tweets The purpose of the My Tweets is to enable learners to view Twitter feeds within the safety and security of a school learning space. The My Tweets Cell is very quick and easy to use and draws in content from a Twitter account. Its benefit is in providing up to date information to all users in a safe and secure environment wherever they are accessing their Life Page. 1. Click on the add stuff on the toolbar (see step 1 on adding a learning cell above). 2. The following page will display. Click on the My Tweet icon (please note you can continue to select other cells from this area). Select this link to return to your page. The page will refresh and the cell will display on the page. 3. The My Tweet cell appears on the page. Click on the green edit icon to add the Twitter feed and to set the properties.
31 4. Select the Twitter account that you wish to follow. The accounts listed are those already associated with the account of the user who is adding the cell, these are set through the Users My Profile (see Stage 2 user guides for details). Then click Save. 5. You can add more than one Twitter account to the My Tweets section, by selecting the link, Add a Twitter Account to Life and select Save. 6. The twitter feed is now displayed on the page. Slideshow Viewer To add a slideshow to display on the page it initially has to be added as a resource (see pg for details of how to create the slideshow). 1. Click on the add stuff on the toolbar (see step 1 on adding a learning cell above).
32 2. The following page will display. Click on the Slideshow Viewer icon (please note you can continue to select other cells from this area). Select this link to return to your page. The page will refresh and the cell will display on the page. 3. The Slideshow cell appears on the page. 4. The slideshow that you add has to be created first by navigating to Add Stuff on the toolbar and Selecting add resources. Select the slideshow from the list and click Save Settings.
33 5. The Slideshow will automatically load on to the page.
34 Site Navigation Cell The site navigation cell enables users to be able to navigate easily through the Sub-Sites of the platform. To add a Site navigation Cell to the page 1. Click on the add stuff on the toolbar (see step 1 on adding a learning cell above). 2. The following page will display. Click on the Site Navigation Cell icon (please note you can continue to select other cells from this area). Select this link to return to your page. The page will refresh and the cell will display on the page. 3. The Sitemap appears on the page. Click on the green edit icon to alter the Site Map.
35 Enables a search box within the displayed cell Shows the list as a single list Shows all Sub Sites that you have access to Enables personal My Life sites to be displayed Determines the number of levels of Sub Sites to display Used to restrict the height in pixels 4. Make the changes and select Save, the cell Lock will learning automatically cell prevents it being moved update.
36 Choosing a Cell Layout In Life Learning Platform Editors have the ability to change the layout of the page by using pre-made templates. There are a number of layouts available for your page. How to apply a cell layout to the page 1. Hover over Admin on the toolbar and select Cell Layout from the drop down list. Admin Cell Layout 2. Select the page template that you would like to use on your page. Once you have clicked the relevant template the page will automatically refresh and change your page layout.
37 You can now either add cells to your page or move existing cells around to match the cell layout.
38 Files Uploading a single document There are two different ways of uploading files: Single file upload Bulk File upload The purpose of the Life File feature is to make previously created Files available online. They sit within a folder in a resource area of a Life Site. They may be displayed on a page through a Resource List Cell. Single file upload Please note to add a Life File resource you need to have Editor Rights to the site you wish to add the resource to. 1. Go to the Site that you want to add a Life File to. 2. Click on Add Stuff (top right corner) > Add Resources Select Add Stuff 3. Click on File.
39 Select Life File 4. Browse for the File you wish to upload, alter the security tab if you want to make any changes to security & press Save. Browsing will open a window to your computer. You can then search through the available folders to find the resource you are looking for. Either select the file by clicking it and clicking open or double click the file. 1. Other options are available if you wish to make changes such as Security (see page 3) or Tagging:
40 Bulk Uploading files To bulk upload files navigate to the page you want to resources to sit within, then click on the Life Cloud tab and select the Resources area (Life Cloud tab > Resources) You will then see the Resources area for the current page, from here you can add folders, add resources such as wiki s or quickly upload files (bulk upload). To add a folder select the first icon, give the folder a name and select Save. The folder appears on the left hand column and you will then be placed in this folder. The folder that is currently active is highlighted orange. You can either select the Root Folder and add more folders or use the other icons to add contents. The middle icon will allow you to upload resources such as Wiki s, forums etc and the end icon will allow you to bulk upload documents.
41 Here we will select the end icon (bulk), you will need Silverlight installed to enable bulk uploading. Here you can browse and select a number of documents by using the crtl key on your keyboard and clicking on the relevant documents. Select upload and the system will work through uploading the files. When finished the percentage bar will be at 100% and it will display Upload Done. Click Close to return to the resources window where you files will display. We now need to add security to the files within the folder. To do this right click on the folder and select Add Permission which will take us to the security page. The security screen has a drag and drop feature, simply drag the user groups you desire from the first column into the second (middle) column: You can also search for individual users, rather than selecting groups of users.
42 If you select a group from the middle column you will be able to give them security rights: Here Drama have been selected (highlighted in orange), to then set the security for this group all we need to do is click and select an appropriate security option from the menu on the right, this is usually View for Microsoft office documents.
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