Douglas County School System

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1 Douglas County School System Douglasville, Georgia Three-Year Plan July 1, 2009 June 30, 2012 Creation Date December 10, 2008 Superintendent Don Remillard Todd Hindmon

2 I. Vision for Use The mission of the Douglas County School System is to provide a quality education for all students in a safe, supportive environment. The Douglas County School System Department supports the mission by identifying, recommending, and providing appropriate technology tools that are effectively integrated into the learning environment. The Department has aligned its goals with the school system goals to include: To Identify, recommend and provide appropriate technology to support a challenging, comprehensive, instructional and curricular program for all learners. To provide exemplary technology support to the students, teachers and staff of the Douglas County School System in order to support and enhance the learning process. Use technology to improve safety and communication within the school community. The Douglas County School System believes that the use of technology assists students in realizing their learning potential. is a tool to be used in the classroom to engage students. Students have already embraced technology into their everyday lives and teachers and administrators must also embrace this tool for it to be effective in assisting students. Teachers must infuse the use of technology into every day instruction in order for it to be effective in meeting the competencies identified by the state and national standards. The school system must continue to provide training to our staff to assist them with the use of this technology. This training needs to be offered in multiple formats to meet the needs of teachers. Currently in the Douglas County School System, technology training is provided in three different methods; face-to-face group instruction, online instruction through BlackBoard or web based training materials, and a blended model of face-toface and online trainings. Specialists and Integration Specialists also assist with one-on-one training provided as part of responses to technology help requests. Students are in school to learn, and the technology is a great tool to assist in that learning process. must consistently work in order for teachers and students to embrace its use in daily instruction. Teachers must be as comfortable using technology as they are using any of the other tools available in the classroom. They have to also be confident that the technology will work when they need it. In an effort to provide the best support possible, the school system has adopted standards on the hardware used by teachers, students and staff. This can only come about with a highly trained technology support staff that can simultaneously train the teacher in the use of technology and quickly repair it when it is down. Teachers, administrators and parents expect technology to be readily available to all students and to consistently work. They also expect that the teachers will be properly trained and comfortable with the technology so they can pass this on to their students. The Department must insure that the hardware and software is working

3 properly and that the teachers are properly trained in order for them to teach the technology literacy that is required by state and national standards for their particular grade level. This also must be accomplished in an environment that secures all data yet still allows for flexibility in instruction. The Department also works with principals and the instructional staff to insure that the teachers are aware of, and consciously teaching, the state and national standards for their grade levels. To support the goals the district provides or maintains the following resources: With an overall average ratio of 1 computer for every 3.00 students system wide, the Douglas County School System offers a high availability of technology. Due to rapid growth in specific areas of the county, some schools have a higher ratio than other locations. The Department budgets funds annually to attempt to address this issue. All computers are 6 years old or less, are equipped with Windows XP Professional, Microsoft Office 2007 and have Internet access. The school system has been standardized on Microsoft Office for over seven years and provides multiple training opportunities annually to assist all employees with learning how to best utilize the software in instruction. The Douglas County School System currently plans a five year refresh cycle for all computers dependent upon available budget. This will allow students and teachers to have access to modern computers that can support the latest educational applications. DLP projectors were installed during the school year in all middle and high school classrooms. The district intends to install projectors in elementary school classrooms in the future as the budget allows. The district sets standards on hardware and software in order to improve integration into the classroom by providing standardized training, more efficient support and to lower the total cost of ownership for all technology. Approximately 95% of the district s teachers have met the Special Georgia Requirement. The district provides a website for all teachers to post syllabi, class schedules, calendar items, assignments and other instructional information. The district also provides a parent portal that gives access to grades and attendance for middle and high school parents that register for the portal. An automated calling system is used to notify parents daily of absences. There are two members of the Department who specialize in teacher training and assist with integrating technology into the classroom. One of these department members attends all instructional staff meetings to provide input and to assist with supporting instructional goals. In addition, all technicians are well versed in using the Microsoft products as well as other applications and can assist teachers with needs in this area. Two members of the Special Education Department are assigned to identify and support assistive technology. The Department works closely with this group to provide additional support as necessary.

4 The school system has made an investment in its own fiber network to provide high-speed Internet access to all facilities and to provide the backbone for the system s telephone system as well as video distribution service. In the 2008 school year, the system purchased additional bandwidth to the Georgia Department of Education provided Internet connection. The combined Internet bandwidth for the district is currently 100 Megabits per second. The system recognizes that this bandwidth will continue to grow and additional bandwidth will be purchased as the need arises and funds are available. The system employs highly trained staff. Staff members are required to maintain appropriate industry certifications aligned with specific job roles. II. Current Reality Data Sources The Douglas County School System uses the following data sources to assist in measuring technology goals and preparing strategic plans for district technology: The annual technology inventory submitted to the Georgia Department of Education. The information provided in this inventory includes number of computers meeting the definition of a modern computer as defined by GA DOE, ratio of students to computers to identify areas of improvement for technology accessibility and eighth grade technology literacy assessment results. Reports related to specific applications in the system in relation to usage and need for renewal or support of applications. Department annual budget to identify support, training, hardware refresh and appropriate tools for support of technology within the district. Review of reports from online help desk to identify support and training needs to be addressed. walk-through evaluations performed by instructional technology staff. The data gathered is used to identify and develop additional training for classroom technology integration. This data is also reported monthly to the instructional staff. Use With an overall average ratio of 1 computer for every 3.00 students system wide, according to the annual GA DOE hardware inventory survey, the Douglas County School System offers a high availability of technology. All computers are less than 6 years old, are equipped with Windows XP, Microsoft Office 2007 and have Internet access. The school system has been standardized on Microsoft Office for over seven years and provides multiple training opportunities annually to assist all employees with learning how to best utilize the software. Approximately 95% of our teachers have met the Special Georgia Requirement. Two members of the Department specialize in teacher training and assist with integrating technology into the classroom. In addition, all technicians are well versed in using the Microsoft products as well as other applications and can assist teachers with needs in this area.

5 The Douglas County School System is working toward a five year refresh cycle for all computers. This will allow students and teachers to have access to modern computers that can support the latest educational applications. Student Use of The Douglas County School System follows the Children s Internet Protection Act (CIPA) by using the DeepNines Internet Filter to protect all students from obscene materials and all forms of pornography. Our policies also require that our teachers, support staff, and administrators keep alert to any attempts by students to bypass our filter. If any offensive or pornographic material gets past our filter for whatever reason, and a staff member discovers it, the staff member is required to notify his/her principal and the technology department so that the problem can be immediately corrected. Chat rooms and Instant Messaging are filtered and can only be accessed by the students through the web. Students are not allowed access to the Internet without adult supervision within the room. The school system goes to great lengths to prevent hacking of the network by outside or inside people, with punishments identified for any student or employee violations. The school system s policies also strictly regulate what kind of information is allowed to go outside of our system and even on our web pages. Students are taught not only the use of hardware and software, but will also learn the proper and ethical behavior using technology as prescribed by the Quality Core Curriculum and Georgia Performance Standards. These skills are useful for their studies and for their work environment after they complete school. Students are protected while on the Internet through the CIPA compliant, DeepNines Internet Filter. This allows safe use of this valuable resource. Ideally, all students should have access to the same technology, no matter which school they attend within the School System. Current budget does not allow replacement of over 8,000 computers. Thus, the system has devised a plan to refresh the county in quandrants. The current operating system will consist of Windows XP or higher. At a minimum, all schools have computers that are no older than five years running the Windows XP operating system. Currently there is a district average of 1 computer for every 3 students so all students will have ample access to computers. Because of the growth of the county, some students will have to spend some of their instructional time in mobile units. These students will have the same access, even the same speed to the network and the Internet, as the students in the building. Whether students are in trailers or in the newest buildings, they will have the same ability to use the technology. Hardware and software standardization throughout the county will allow all students the same opportunities. For example, students in the poorest areas of the county will have the same access to technology as in the more prosperous areas. CompassLearning Odyssey, Nettrekker, and other applications will allow students to have the same learning experience in whatever school they attend. If they move from one part of the county to another, they will be able to quickly continue their studies since they will be familiar with the hardware and software. Students at the high school level also have

6 access to NovaNet, E2020 and the Georgia Virtual High School for credit recovery opportunities. Teacher Use of If the students are going to have such opportunities, then the teachers will also have to have the same and additional access to technology. Every teacher will have access to the same computers as the students, running Windows XP and Microsoft Office They will have the ability to correspond throughout the world with their existing accounts. They will be able to enter student grades through the gradebook program that is part of the district s student information system and have this information immediately accessible to administrators and parents through a secured web site. Since teachers often work from home, they will have the opportunity to have a secured access from home to their work and, should they have any problems with the technology in the school, they will have someone from the Department correcting the problem on average within two days. Teachers are obviously the direct link to the students, and in order for them to effectively use the technology, they must understand its use. Training will be available throughout the year either through traditional classes, computer based training (CBTs), web-based training and direct assistance from our Support Analysts. Because of the standardization on the Microsoft Office suite, CompassLearning Odyssey and other software packages, training can be developed and applied throughout the school district. Besides training in how to use the equipment, teachers will also go through training on the best methods of integrating technology in their classrooms and how to encourage critical thinking in their students. Administrative Use of As with the students and teachers, administrators will have the same use and access to technology. In addition to the needs of the teachers, the administrators will have secured, web-based access to student records. They will have the same opportunities for skills development as the teachers and will have additional training in administrative areas. As with teachers, they will have the ability to communicate with teachers, parents and the community through the web or . Parent/Community Use of Parents are provided information about the district through the use of the district s website which includes individual webpages for each teacher to provide information such as syllabi, class schedules, calendar items, assignments and other instructional information. Parents at the middle and high school level are also encouraged to sign up for access to the Parent Portal for web-based access to grades and attendance online. The system also uses an automated calling system to communicate attendance information and other information by phone. Gap Analysis As with most districts, Douglas County faces challenges in relation to funding technology. Douglas County does not qualify for the Title IID competitive grant but does

7 take advantage of alternative funding through E-rate for specific schools. Douglas County does choose to identify a significant amount of local funding for technology purchases and the current maintenance of student to computer ratio of 3 to 1, as well as the effort to maintain a five-year computer refresh cycle on these devices, reflects the counties recognition of the importance of technology in instruction. The previous student to computer ratio was 3.38 to 1. All new elementary classrooms are provided with four computers and a printer with the exception of mobile classrooms which are provided with 3 computers and a printer. New elementary schools are also provided with 16 laptop computers for the media center and a laptop lab for the school. New middle and high school classrooms will be setup with 1 teacher device and 1 student device in each classroom and multiple wireless labs, 16 media center laptops as well as multiple vocational and subject area computer labs. In order to insure equality for students in mobile classrooms the system is researching alternative computing devices such as NComputing and thin clients. Providing professional learning to teachers during times that are convenient and that do not take them out of the classroom is a challenge. In order to address this, the district has purchased the BlackBoard Learning Management System and will increase its use to provide online training as well as a blended face to face and online model. The district also is evaluating learning management systems such as Moodle for student use. During the school year the district also installed DLP projectors in every middle and high school classroom. The school system does recognize that this is a valuable resource and intends to install these in elementary classrooms in the future as funds become available. The district also recognizes the importance of wireless networks in its facilities. All new construction is built with a complete and secure wireless implementation. New schools do not have traditional desktops in classrooms but instead are supplied with a number of laptops per classroom determined by grade levels at the school. This allows for flexibility for use of the devices in the classroom as well as use between classrooms. The district plans to install similar wireless networks in all facilities by the 2013 school year. This will also allow for the purchase of multiple wireless labs and devices per school. Areas such as special education, ESOL, gifted, connections and other elective courses are given the same access to technology as other classrooms. The Special Education Department does employee two certified teachers who identify, evaluate and support assistive technology. These teachers specifically target students with disabilities to identify technology that will best meet their individual education plan (IEP). Tools such as CompassLearning Odyssey and NetTrekker specifically assist in the instruction of ESOL students.

8 GOALS, BENCHMARKS, AND STRATEGIES Goal 1: To Identify, recommend and provide appropriate technology to support a challenging, comprehensive, instructional and curricular program for all learners. Strategies 1A. Identify and adopt online learning management system for students. 1B. Increase offerings and usage of BlackBoard technology courses for teachers. 1C. K 8 teachers will use CompassLearning Odyssey with students as appropriate. Benchmark a. Identify, evaluate and install a learning management system. b. Pilot use of the learning management system with select teachers and students. c. Provide access to teachers for use with classes upon request. a. Increase number of course offerings by 10% in school year. b. Usage of Blackboard for administrative items such as policy review and acceptance. Students in grades K 8 will have opportunities every week to use CompassLearning Odyssey. Evaluation Method a. LMS is functional and in use by pilot group of teachers who utilize the LMS weekly. b. Accessibility of online materials including classwork, tests, quizzes, homework and other information. a. Comparison of course offerings at beginning of school year and ending. b. Policies reviewed in BlackBoard by school year for 75% of staff. Administrators will use reports from CompassLearning Odyssey and CRCT scores. Funding Source/Amount $10,000 from the general fund. $25, annually through Professional Learning and Department funds. $120, annually for support and software assurance from the general fund. Person Responsible Instructional, Instruction Department, Teachers., Instructional Coordinator, Professional Learning, Chief of Staff, Associate Superintendent of General Administration, Principals. Principals, teachers, Instructional Department and Instructional Coordinator.

9 Strategies Benchmark Evaluation Method Funding Source/Amount Person Responsible 1D. Provide interactive technologies to all schools to better engage students in the learning process. a. Identify standards for technologycompleted January District selected Promethean interactive technologies as standard. b. Install a minimum of two interactive devices per school beginning in the school year. Observation of appropriate use of interactive technologies during instructional technology and principal walkthrough evaluations. $264, annually for purchase of Promethean interactive technologies from the general fund as funds are available. Principals, teachers, Instructional Department and Instructional Coordinator. 1E. Identify and standardize on appropriate resources, both hardware and software, that are available for purchase by each school for appropriate grade levels. a. Identify and maintain appropriate hardware standards including but not limited to netbooks, thin computing, tablets, laptops, computers, printers, etc. b. Identify, evaluate and standardize on appropriate software for each grade level. Purchasing page is maintained with appropriate hardware and software information as well as current quotes available for the items displayed. N/A-Purchasing will be the responsibility of each school with input from the technology department., Instructional Coordinator, Systems Manager, Support Analysts.

10 Goal 2: To provide exemplary technology support and infrastructure to the students, teachers and staff of the Douglas County School System in order to support and enhance the learning process. Strategies Benchmark Evaluation Method Funding Source/Amount Person Responsible 2A. Provide exemplary technology support to teachers and students. 2B. Modification of the Student System to meet additional needs of end users. 2C. Maintain current district modern computer to student ratio of 1:3.00. a. Respond to all help requests submitted in the help desk within 48 hours. b. Average resolution of 90% of all help tickets within 48 hours. a. Identification of modifications to the Student System. b. Modifications completed and tested. a. Annual evaluation of Georgia DOE hardware inventory to evaluate computer to student ratio at each school. b. Maintain refresh of computers and c. identify alternative hardware devices. Daily and annual reports provided from the technology help desk. Administrative and teacher acceptance of changes in Student System. Increased functionality. a. a. Evaluation of hardware inventory data to measure current equitable access levels. b. b. Installation of modern computers and alternative hardware devices. Funding from district payroll. $20, annually from general fund. $1,500, annually from general fund, SPLOST or other available resources dependent on availability of funds., Systems Manager, Coordinator of Services, Support Analysts. and Student System Specialists. and Services Manager.

11 Strategies Benchmark Evaluation Method Funding Source/Amount Person Responsible 2D. All mobile classrooms will be connected to their schools by fiber optic cable to give students the same data speeds and network access as students in the buildings. 2E. Installation of secure wireless networks at all facilities. 2F. Maintain appropriate training and certifications for technology department staff members. a. Installation of cabling, switches and computers for students in mobile classrooms. a. Identify product and vendor for wireless. implementations. b. Installation of all equipment and configuration of all wireless devices. c. Utilize E-Rate funding for the school year to add wireless and new switches to Annette Winn Elementary and North Douglas Elementary. a. Identify appropriate certifications for each staff member. b. Provide training as appropriate for each certification. Completion of installation of cabling, switches, and computers in mobile classrooms. All system wireless devices use the new secure wireless network. All staff members receive and maintain appropriate industry certifications. $25, annually from Department funds. $300, annually for five years subject to annual Board approval. FY10-$70,000 general fund and $270,000 E-rate for switches and wireless at E- rate eligible North Douglas Elementary and Annette Winn Elementary. $26,000 annually from general fund. and the Manager of Infrastructure Support., Systems Manager and Senior Network Engineer. and Department staff.

12 Goal 3: Use technology to improve safety and communication within the school community. Strategies Benchmark Evaluation Method Funding Source/Amount Person Responsible 3A. Continue to provide individual websites for all teachers. a. Each teacher will be provided with a space on the Internet to increase communication with parents and students. This webpage will include homework, assignments, and other relevant information to parents and students. Teacher and district websites are provided and maintain 99% uptime of site. $ 30, annually. FY10-$6000 general fund and $24000 E- rate. FY11-$6000 general fund and $24000 E- rate. FY12-$6000 general fund and $24000 E- rate. and Systems Manager. 3B. Increase number of security cameras as appropriate for all sites. a. Increase number of cameras and upgrade to color cameras at all middle and high schools during the school year. b. Increase number of cameras and upgrade to color cameras at all elementary schools during the school year. Schools have appropriate security camera coverage as identified by site survey and input from administration. All cameras are installed and functional. a.$59,000 from general fund to upgrade high schools and middle schools in FY10. b.approximately $57,000 from general fund to upgrade 19 elementary schools in FY11. and the Manager of Infrastructure Support.

13 Strategies Benchmark Evaluation Method Funding Source/Amount Person Responsible 3C. Installation of secure access system to gain entry at all sites. 3D. Replace outdated district firewall. a. Completion of installation at all elementary schools in school year. b. Installation in all middle schools in school year. c. Installation in all high schools in school year. a. Improved Internet access for all users. b. Secure VPN access for identified users. a. Teachers at all elementary schools are able to gain access to appropriate areas of the building. b. Teachers at all middle schools are able to gain access to appropriate areas of the building. c. Teachers at all high schools are able to gain access to appropriate areas of the building. a. Completion of installation of two firewalls for load balancing of Internet traffic. a. $40,000 from general fund in FY10. b. $40,000 from general fund in FY10. c. $50,000 from general fund in FY11. $45,000 from general fund in FY10. and the Manager of Infrastructure Support., Senior Engineer and Manager of Communication Systems. 3E. Provide Internet filtering. 3F. Provide automated calling services for emergencies, attendance and other school functions. All Internet traffic is filtered. a. Daily calls are made to parents for absences. b. Schools place calls to parents for specific functions as identified. c. Evaluate improved calling systems. a. Inappropriate sites, including proxies, and protocols are filtered. a. Reports related to daily calling. b. Schools make successful calls as needed. c. Identify and purchase improved calling system. $25,000 annually from general fund. $10,000 from general fund for annual maintenance. Approximately $40,000 from general fund for installation of new system in FY11. and Senior Engineer. and Systems Manager.

14 III. Communication and Marketing The Department provides information to all stakeholders in multiple ways. and the Internet have become a primary method for communication between teachers, administrators, parents, students and community members. The Douglas County School System provides to all teachers and administrators as well as individual web pages for these staff members. The Department maintains websites on both the Internet and an intranet that include information about technology staff, standards, policies, technology teaching tips and instructional technology training. The school system has recently adopted the eboard Solutions product which will house the district s strategic plan and the technology plan in the school year. This site will be open for public viewing and provide instructions for making comments about technology plans. Department Team Leaders and their Support Analysts (TSAs) work closely with the teachers in each school to discover their support needs and input can also be provided through the online technology help desk. The Systems will work with principals to make sure that the proper technological support is supplied for their schools. Instructional personnel provide after hours sessions to inform parents, PTSA and school council members about technology and Internet safety. The district has formed a district technology committee that is comprised of a teacher from each school, the instructional technology staff and the. This committee meets as needed but no less than twice per year. The members of this committee are charged with providing additional training at the local school and presenting technology needs for their school. A committee of administrators, parents and local business representatives as required by NCLB were also invited to share in the development of the technology plan. Members of this committee attended an overview of the plan and were given the opportunity to provide input. The Instructional Coordinator attends weekly Instructional Department meetings. This collaboration between the and Instructional departments is an extremely important component in accomplishing the goals of both groups. It allows both departments to have an understanding of the role that technology can play in the instructional process. The is a member of the Superintendent s Cabinet and attends and presents at monthly administrator meetings. He is also a member of

15 the district media committee and presents and receives input at bimonthly media specialist meetings. The district provided an interactive technology showcase as part of a professional learning day during the school year and intends to provide this opportunity in future years also. Teachers were asked to assess 4 vendors and assist in the decision making process for a standard interactive technology solution. Teachers, administrators and media specialists attended the event and provided feedback through an online survey. IV. Professional Learning The Douglas County School System believes that professional learning is critical to the successful implementation of technology in the learning environment. Professional learning is required with all technology initiatives and is either provided by technology staff members or required to be purchased as part of the technology procurement. The Department provides multiple opportunities for online, face to face and blended professional learning. The district currently utilizes the Blackboard Learning Management System to provide online professional learning for all staff members. The department offers a la carte courses to all teachers that include traditional content related to using the Microsoft Office applications, Compass Odyssey, Thinkfinity, georgiastandards.org and Internet safety as well as information on Web 2.0 features such as podcasting, social networking, wikis and digital storytelling. Douglas County has recently standardized on Promethean Activclassroom technologies. Courses will be offered in the school year that will address how to implement these interactive technology devices into the classroom. All technology purchases, including erate purchases, for individual schools or at the district level are evaluated prior to purchase approval to insure that the items not only meet the technical requirements to function but are supportive of curriculum goals. Software is evaluated to insure that it meets curriculum needs, technical specifications, is correlated to state standards and that it does not overlap with other available tools. Appendices: a. Acceptable Use Policy: A copy of the district s acceptable use policy can be found on the district s eboard site at under policy IFBG and regulation IFBG-R and is also attached with this document. b. CIPA Policy: A copy of the district s Internet Safety policy for CIPA compliance can be found on the district s eboard site at under policy IFBGE and is also attached with this document.

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