MUNIS PAYROLL INSTRUCTIONS

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1 To Start Payroll: MUNIS PAYROLL INSTRUCTIONS Click on Payroll Processing Function Click on Payroll Start/Status PAYROLL STATUS/START/CHANGE Payroll Setup & Run Status Screen Click Start Click Start Select the run type (Semi-Monthly) Type in the payroll date for the warrant Tab to Payroll begin and end dates and enter correct dates Tab to Payroll Check Date (add date-should be same date as warrant date) Tab through and fiscal year will populate Click OK (green check mark) File exit back to Payroll Start and Status GENERATE EARNINGS/DEDUCTIONS (Do not generate for Misc. Payrolls) For each employee found, based on the input selection criteria, the system reads Employee Deductions and Employee Recurring Pay, applies deductions against gross, and calculates net. Click Generate Earnings & Deductions Click yes continue payroll processing Click Define verify dates Click Payroll Periods Tab and Click the appropriate payroll (semi-monthly) and which cycle you are processing (1 or 2) 1 st payroll of the month or 2 nd payroll of month. Click Execute - when complete click File Exit (takes about 5 minutes) PULL IN TIME & ATTENDANCE Go back to Payroll Processing menu. Go to B. Time & Attendance Time & Attendance Entry Import File: Browse (Choose file to import) Time Entry Form Delimeter = the pipe symbol Date default is ok Accept Enter Resume lets you look at the records coming from import, but, you don t have to. Add Batch (employees using self service) Detail

2 OK Green Check Find Pending (on left side of screen) pulls in leave that was entered in Employee Self Service (ESS) LOAD List PDF Print Close Screen Verify (batches) Is this batch approved for posting? Yes Select MOVE (moves batch into payroll) EXECUTE Continue with Payroll and add to previously generated data? Continue PDF (Time & Attendance Detail) OK Print PDF (Time & Attendance Records to Payroll) Yes Message There are accrual overages.. Detail Accrual overages Report PDF Print DOCK PAY SCREEN Define Check Use Auto Dock Pay Type Select 899 Dock Pay Green Check EXECUTE Go to EDFM for current payroll and verify Time Attendance file pulled into current payroll. Sub coordinator can then enter her sub payroll batch EARNINGS/DEDUCTIONS FILE MAINTENANCE (EDFM) Click to open Click Browse and Yes, continue to pull in everyone Click Jump and enter employee ID# or name Click update, add, or delete depending on whether you want to update a record (make changes), add, or delete. Make any necessary changes here. If a deduction amount should be changed, click the tab Withholding. If you need to change, add or delete pay, click on Pay tab.

3 You can run various reports from EDFM to check for employees omitted from social security, medicare and federal withholding. You can also check for anyone with 0 net pay or for anyone who has an unusually high net or gross pay. Be sure to click printer button on tool bar to see if there are any errors in EDFM. After all corrections and adjustments are made: EARNINGS/DEDUCTIONS PROOF Continue with this payroll process Click yes, continue Click Define Proof Option Click Final Proof (Look at bottom of report and see if there are any checks.) If so, search and find out who has not been set up with Direct Deposit. Run search on Undefined Account and Desc When all corrections are made Proof Option (A- Final Proof) Print Final Proof (PDF) VENDOR SELECTION/PROOF We do not use this option. This option automatically sends file to Accounts Payable to print vendor checks. UPDATE EMPLOYEE FILES This updates permanent employee files for the current payroll. Accrual balances are updated, check history, etc. Reverse-Update command on the menu is used if errors are found or the update was done inadvertently. Reverse-update erases history records and backs out accumulator adjustments. You can correct EDFM, re-run the final proof and then update employees again. Click Update Employee Files Click yes to continue Payroll Processing Click Update employees Click File Exit PRINTING PAYROLL ADVICES (Do not Print until late afternoon) Run after Update Employee Files and before GL Distribution Journal/Update. An advice (direct deposit) is similar to a check and is printed instead of a check and are non-negotiable. We do not maintain copies of pay advices in the central office.

4 Click to print the payroll direct deposit advices Verify dates, check/advice format x-export, click reformat for Tyler forms Click Print Checks/Advices Spool file (do not print at this time) Do re-print in afternoon (around 3:00 pm) Select correct printer (fmddgppf - TF17) (pay advices will begin being distributed by after this function is complete) ADVICE REGISTER Click Advice Register Click yes to continue Payroll Process Click Define and enter correct information (already defined) Click Register and select printer (PDF) Click Bank Report and select printer (PDF) Click File Tape and look at media location path File Exit Go to Live Spool File and search for mprddeposit This will be the direct deposit file that you need to send to WB&T Go to bank website and transmit file. If unable to transmit file download file to CD and take to bank DIRECT DEPOSIT FILE Click Direct Deposit File Click yes to continue Payroll Process Click Define and enter correct information (already defined) Click Register and select printer (PDF) and file exit Click Bank Report and select printer and file exit Click File Tape and look at medial location path File Exit PRINTING CHECKS We do not use this option; all employees are on direct deposit. You can run a Misc. Payroll and print an actual check, if you have to. CHECK REGISTER We do not use this option (no checks to print), unless you ran a Misc. Payroll DEDUCTION MAG MEDIA & REPORT We do not use this option (electronic file that goes to bank)

5 DETAIL EARNINGS/DISTRIBUTION REPORT Prints a report by location and org code of employee salary expense and/or employer share of deductions. Sorts by expense account org/obj with option detail for employees. If employees are split amount orgs, they ll be listed multiple times. Click Detail Distribution Report Click Define and OK (Full Acct/Emp Name) Click print and select printer (PDF) Click File Exit G/L DISTRIBUTION JOURNAL/UPDATE Creates journal entries for the expenses and liabilities This program can only be run after the UPDATE EMPLOYEES FILES routine has been performed Fix option: Each invalid account number displays, allowing a correct number to be typed in. Click G/L Distribution Journal Update Click yes to continue Payroll Processing Click Define and enter or verify information Click OK and print if there are any errors, you can use the fix feature and correct and rerun. Click Output Post Print report (this is the report you will need to pay payroll taxes) Payroll is complete at this point. DETAIL STATE ANDLOCAL TAXES We do not use this option. DEDUCTIONS REPORT BY TYPE We do not use this step when completing the payroll steps, but, you may go back to this when you begin preparing your requisitions for deductions payments. SEND ACH FILE TO WILSON BANK AND TRUST See separate instructions. Updated 4/12/2011

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