Motion by Dickinson, seconded by Bryant, that all items on tonight's agenda be received, placed on file, and taken in order of appearance.

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1 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF GROSSE POINTE WOODS HELD ON MONDAY, AUGUST 18, 2008, IN THE COUNCIL-COURT ROOM OF THE MUNICIPAL BUILDING, MACK PLAZA, GROSSE POINTE WOODS, MICHIGAN. The meeting was called to order at 7:30 p.m. by Mayor Novitke. Roll Call: Council members: Absent: Also Present: Mayor Novitke Bryant, Dickinson, Granger, Howle, Sucher, Waldmeir None City Administrator Wollenweber City Attorney D. Berschback City Attorney C. Berschback City Treasurer/Comptroller Irby City Clerk Hathaway Director of Public Safety Makowski Building Inspector Tutag The following Commission members were in attendance: Mary Rose Nelson, Senior Commission Sharon Meir, Senior Commission Tom Vaughn, Planning Commission Carol Evola, Planning Commission Ross Richardson, Planning Commission Doug Hamborsky, Planning commission Walter Schwartz, Beautification Commission Motion by Dickinson, seconded by Bryant, that all items on tonight's agenda be received, placed on file, and taken in order of appearance. 1

2 Hearing no objections, regarding resignation Historical Commission, the Mayor accepted the resignation of Nancy Patek from the Historical Commission with regret, and directed the City Clerk to forward an appropriate Certificate of Appreciation. Motion by Granger, seconded by Dickinson, regarding resignation Citizens Recreation Commission, that the Council accepte the resignation of Susan Morkut from the Citizens Recreation Commission with regret, and directed the City Clerk to forward an appropriate Certificate of Appreciation. Yes: Dickinson, Granger, Howle, Novitke, Reynolds, Spicher, Waldmeir Motion by Granger, seconded by Howle, regarding Ghesquiere Park Baseball Diamond Use: Grosse Pointe North, that the City Council authorize Grosse Pointe North High School baseball team to use the Ghesquiere Park Marstiller Baseball Diamond from Monday, March 9, 2009, through Friday, May 22, 2009, from 3:30 p.m. to 6:00 p.m. Yes: Dickinson, Granger, Howle, Novitke, Reynolds, Spicher, Waldmeir Motion by Granger, seconded by Bryant, regarding Lake Front Park Tennis Court Use: Grosse Pointe North, that the City Council authorize Grosse Pointe North High School boys and girls tennis teams to use the Lake Front Park Tennis Courts on the dates and times indicated in their letter of request and attached schedule dated July 10,

3 Motion by Granger, seconded by Bryant, regarding Ghesquiere Park Tennis Court Use: Our Lady Star of the Sea, that the City Council authorize Our Lady Star of the Sea s tennis teams to use the Ghesquiere Park Tennis Courts from August 25 October 17, 2008, from 3:45 p.m. 5:15 p.m., three days per week. Motion by Granger, seconded by Bryant, regarding Ghesquiere Park Tennis Court Use: Our Lady Star of the Sea, to amend the previous motion by adding, and that the tennis courts be relinquished if residents wish to use them. Motion by Dickinson, seconded by Waldmeir, regarding National League of Cities 2008 Congress of Cities & Exposition, that Council authorize interested City Council Members to attend such conference to be held at the Orlando World Center Marriott in Orlando, FL, on November 11-15, 2008, and to reimburse any such officials for any personal expenses incurred upon presentation and verification by the Finance Committee of an itemized expense report in a total amount not to exceed $6, Yes: Bryant, Dickinson, Howle, Novitke, Sucher, Waldmeir No: Granger Motion by Granger, seconded by Howle, regarding purchase: Public Safety Administration Vehicle, that the City Council concur with the recommendation of the City Administrator and the Director of Public Safety and authorize the purchase of a 2009 Chevrolet Impala from: Shaheen Chevrolet 632 American Rd. Lansing, MI

4 In an amount not to exceed $19,500.00, to be used by the Department of Public Safety, and charged to Account No Motion by Dickinson, seconded by Howle, regarding Proposed 2008 Budget Contingency, that the City Council authorize the Treasurer/Comptroller to transfer funds from the accounts identified in the Treasurer/Comptroller s memo dated August 12, 2008, totaling $89, into a Contingency Account, Account No Motion by Howle, seconded by Bryant, regarding 2008/09 Budget Reallocation Requests AccuMed Electronic Ambulance Report Filing, that the City Council authorize the Treasurer/Comptroller to transfer $4, from Account No to Information Technology Account No ; And, to authorize the purchase of one Panasonic Toughbook laptop computer from: Computer Discount Warehouse Government, Inc. 230 North Milwaukee Ave Vernon Hills, IL in an amount not to exceed $4, to run the electronic ambulance report program, funds to be taken from Account No

5 COUNCIL Motion by Dickinson, seconded by Waldmeir, regarding 2008/09 Budget Reallocation Requests Cook School, that the City Council authorize the Treasurer/Comptroller to transfer $2, from Account No and $1, from Account No totaling $4,000.00, to the Cook School Improvements Account No Motion by Dickinson, seconded by Bryant, regarding 2008/09 Budget Reallocation Requests Training/Audit Preparation/Water Study, that the City Council authorize the Treasurer/Comptroller to transfer funds from the Contingency Fund as follows: 1) To City Comptroller Training & Education (Acct. No ) - Civic Systems Training in the amount of $8, ) To Comptroller Contractual Services (Acct. No ) - Plante & Moran Audit Preparations in the amount of $5, ) To the Water Fund (Acct. No ) - Grosse Pointe Farms Water Study in the amount of $60, Motion by Dickinson, seconded by Howle, regarding 2008/09 Budget Reallocation Requests Forestry Grant, that the City Council authorize the Treasurer/Comptroller to transfer $4, from the Municipal Improvement Fund fund balance, Account No. 5

6 into the General Ledger, Account No , contingent upon the Michigan Department of Natural Resources awarding the City of Grosse Pointe Woods a 2008/09 DNR Community Forestry Grant. Motion by Howle, seconded by Bryant, regarding purchase BS&A Software Equalizer Yearly Maintenance, that the City Council concur with the recommendation of the City Administrator and Information Technology Manager, and authorize the purchase of annual maintenance from: BS&A Software Systems Abbey Lane Bath, MI to maintain the City s various Equalizer programs, in an amount not to exceed $8,005.00, and that the expenditure be charged against the FY 2008/09 budget year, Account No Motion by Granger, seconded by Waldmeir, regarding 2008 Application for Permit/License Vendor/Solicitor/Peddler, that the Council deny the application of the following solicitor: Carl Knofski 3879 Oak Knoll Rd Waterford, MI

7 COUNCIL Motion by Dickinson, seconded by Howle, regarding the Financial Report of the City Administrator for the month of July 2008, be referred to the Finance Committee for review. Motion by Dickinson, seconded by Howle, regarding 2008 Subrecipient Agreement for the Wayne County CDBG Program, that the City Council approve the Program Year 2008/09 Agreement between the County of Wayne and its subrecipients and that the Mayor be authorized to execute the Agreement. The next item on the agenda was concerning the proposed Ordinance to Amend Chapter 50, Zoning, Sections 50-1, , , , , and of the City Code of the City of Grosse Pointe Woods of The Assistant City Attorney provided an overview regarding the proposed amendment. The following individual wished to be heard in favor of the ordinance: 7

8 Matt Kornmeier ANK Enterprises, Inc. Vernier Terrace Property Owner Motion by Bryant, seconded by Granger, regarding the proposed Ordinance to Amend Chapter 50, Zoning, Sections 50-1, , , , , and of the City Code of the City of Grosse Pointe Woods of 2007, that the City Council direct the City Clerk to prepare a transcript of the ordinance portion of tonight s meeting beginning with Mr. Kornmeier s statements. SUBSTITUTE motion by Sucher, seconded by Howle, regarding the proposed Ordinance to Amend Chapter 50, Zoning, Sections 50-1, , , , , and of the City Code of the City of Grosse Pointe Woods of 2007, that the City Council direct the City Clerk to prepare a transcript of the ordinance portion of tonight s meeting beginning with the Assistant City Attorney s statements. SUBSTITUTE motion failed by the following roll call vote: Dickinson: No Granger: No Howle: Yes Novitke: No Sucher: Yes Waldmeir: Yes Bryant: No Original motion carried by the following vote: The Chair declared a recess at 8:12 p.m., and reconvened at 8:27 p.m. Motion by Bryant, seconded by Dickinson, that the Proposed Ordinance to Amend Chapter 50, Zoning, Sections 50-1, , , , , and of the City Code of the City of Grosse Pointe Woods of 2007 be considered as a First Reading, including a modification of the ordinance to include a maximum 45 height limitation; 8

9 And that such Ordinance, be placed on the agenda of the Council meeting scheduled for September 8, 2008, as a Second Reading, and for final adoption, and to be published by title in the Grosse Pointe News. The following individuals were heard: Millard Stevens 738 Briarcliff John Holcomb Vernier Circle Ken Meek 995 Anita On behalf of mother, Ellie Meek Vernier Circle Bob Solomon Beztak Co./Contract Purchaser Sharon Maier Services for Older Citizen (SOC) Director Barbara Verona Vernier Circle Mike Mehr, Atty. Represents Beztak Co. Patrick Meathe Wedgewood Larry Detrick Vernier Circle Mr. Kornmeier read letter dated 07/29/08 7 Signatures adjoining property owners 9

10 Bernadette Medura Vernier Circle COUNCIL Motion carried by the following roll call vote: Granger: Yes Howle: No Novitke: Yes Sucher: No Waldmeir: No Bryant: Yes Dickinson: Yes Chair declared a recess at 9:16 p.m., and reconvened at 9:30 p.m. Motion by Dickinson, seconded by Waldmeir, regarding advertising invoice, that the City Council authorize payment of the Grosse Pointe News Invoice dated July 31, 2008, in the amount of $ Motion by Waldmeir, seconded by Howle, regarding Tax Attorney Invoice, that the City Council authorize payment of the Clark Hill Invoice No dated July 24, 2008, in the amount of $1, Under New Business and hearing no objections, the following items were discussed: 10

11 The City Administrator discussed a request from the Grosse Pointe Business and Professional Association to hold Discover Mack Avenue Days on City Hall property on September 4, 2008, in conjunction with the fall Sidewalk Sale. A concern was voiced whether merchants should be allowed to sell their wares during the event. Administration was directed to place sale of goods on City property on a future Committee-of-the-Whole agenda, and that the City Attorney prepare a recommendation. Motion by Bryant, seconded by Sucher, regarding Grosse Pointe Business & Professional Association of Mack Avenue - Discover Mack Avenue Days, that the City Council authorize the merchants to sell their wares on a one-time basis only until this matter is addressed at a Committee-of-the-Whole meeting, contingent upon receipt of appropriate insurance, and a list of goods being sold be provided to and approved by the City Attorney. Hearing no objections, Planning Commissioner Vaughn spoke regarding the zoning ordinance amendment. He wanted to clarify to City Council that when the Planning Commission approved the R-4 ordinance presented to the Council tonight, that was the first time that the Beztak people had come to any of the Planning Commission meetings, and the Planning Commission did not see the site plan that Beztak brought that night until the end of that meeting. Beztak did speak at the open part of that meeting. Commissioner Vaughn further stated the Planning Commission worked on the ordinance many months before the Beztak people had come to the Planning Commission. Hearing no objections, the following individual spoke regarding excellent service being provided by the Public Safety Department: Richard Shetler (representing Sandy Shetler and himself) 2000 Lennon Ave. 11

12 Motion by Waldmeir, seconded by Bryant, that the Council recess the regularly scheduled Council meeting at 9:47 p.m. and convene in Closed Executive Session for the purpose of discussing labor negotiations at which time the City Council may reconvene in regular session to address additional items as necessary, in accordance with the Open Meetings Act 1976 PA 267. Motion carried by the following roll call vote: Howle: Yes Novitke: Yes Sucher: Yes Waldmeir: Yes Bryant: Yes Dickinson: Yes Granger: Yes Upon conclusion of the Closed Executive Session, the Chair reconvened the regularly scheduled City Council Meeting at 10:21 p.m. The next item discussed was regarding ratification of Grosse Pointe Woods Command Officers Association contract. Motion by Waldmeir, seconded by Bryant, that the following documents be received and placed on file: 1. Memo 08/11/08 GPWCOA President /11/08 City Administrator 3. Letter 07/31/08 Keller Thoma 4. Police Officers Labor Council Agreement 07/01/06 06/30/10. Motion by Bryant, seconded by Granger, regarding Grosse Pointe Woods Command Officers Association contract, that the City Council ratify the Command Officers contract. 12

13 Motion by Bryant, seconded by Granger, regarding Grosse Pointe Woods Command Officers Association contract, to amend the previous motion by adding, Motion by Dickinson, seconded by Granger, regarding FY 2008/09 Budget Amendment, that the City Council authorize a transfer of $25, from General Fund fund balance to the Public Safety Department. Motion by Dickinson, seconded by Granger, regarding FY 2008/09 Budget Amendment, that the City Council authorize a transfer of $60, from General Fund fund balance to the Public Safety Department for overtime costs covering the 2008/09 Fiscal Year. Motion by Waldmeir, seconded by Granger, to adjourn tonight s meeting at 10:25 p.m. PASSED UNANIMOUSLY. Respectfully submitted, Lisa Kay Hathaway City Clerk 13

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