Curricula s Common Part for the Faculty of Social Sciences

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1 Curricula s Common Part for the Faculty of Social Sciences 1 Introduction Duration and ECTS credits Requirements for passing Study activity requirements Structure of the programmes Bachelor study programmes The first-year exam requirement Admission to courses on the master s programme before completing the bachelor programme Master s study programmes Minors at bachelor and master s level Mobility window and study abroad Exams and classes The purpose of exams Registration and withdrawal of registration for classes and exams Registration requirement of 30 ECTS credits per semester Failure to comply with the registration requirement of 30 ECTS credits per semester Exceptions from the rule about withdrawal of registration Prerequisites for exam registration and exam attempts Registration for third exam attempt Registering for a master s thesis Registration for the second and third thesis attempt on the master s programme PhD students registered on a 3+5 or 4+4 programme Resit and make-up exams Exam attempts Formal requirements for written assignments and exams Individual and group exams Assessment and grading

2 4.8 Involvement of third parties Exam language Exam aids Special exam conditions Exam cheating Exam complaints and credit appeals boards Miscellaneous regulations Enrolment Withdrawal of enrolment Leave of absence Changing study programmes and transferring Credits Pre-approval and registration for 30 ECTS credits per semester Start credit transfers Transfer of grades along with credits Exemptions and complaints procedure Exam certificate Digital communication between the University and students and 3+5 PhD students

3 1 Introduction The Curricula s Common Part applies to all ordinary study programmes (bachelor, master s and minor) in the Faculty of Social Sciences and replaces relevant sections of existing curricula. The Curricula s Common Part and associated programme curricula have been drawn up under the authority endowed by the following acts of parliament and ministerial orders and subsequent amendments to them: Act no. 754 of 17 June 2010 on Universities (the University Act) Ministerial Order on Bachelor and Master s Programmes at the Universities (the Programme Order) Ministerial Order on Access to Bachelor Programmes at the Universities (the Bachelor Admission Order)Ministerial Order on Access to Master s Programmes at the Universities (the Master s Admission Order) Ministerial Order on University Exams and Grading (the Exam Order) Ministerial Order on the Grading Scale and Other Forms of Assessment of University Education (the Grading Scale Order) Instruction no. 5 of 18 January 2006 on Guidelines for Teacher Training at the Universities for Upper- Secondary School Teachers (minimum academic requirements) Links to the most up-to-date versions of the orders are available on the faculty website. The curriculum framework has been approved by the dean of the Faculty of Social Sciences and enters into force on 1 September Duration and ECTS credits The workload for study programmes in the Faculty of Social Sciences is quantified in terms of ECTS credits (European Credit Transfer and Accumulation System). One full-time equivalent (FTE) corresponds to 60 ECTS credits (1,650 study hours). The bachelor programme is prescribed to 180 ECTS credits, corresponding to three years of full-time study. The bachelor programme in Social Sciences includes an upper-secondary-school minor. If students opt for a minor that also involves an introductory course (usually prescribed to 30 ECTS credits), this is in addition to the 180 ECTS credits and extends the programme to 3½ years. The master s programme is prescribed to 120 ECTS credits, corresponding to two years of full-time study. If students on the master s programme in Social Sciences opt for an upper-secondary-school minor outside of the social sciences, this adds an extra 30 ECTS credits. The additional half a year will form part of the minor. 2.1 Requirements for passing 3

4 In order to graduate from the Faculty of Social Sciences bachelor and master s programmes, students must achieve 02 in all subject elements assessed according to the seven-point grading scale and pass all elements assessed Pass/Fail. 2.2 Study activity requirements Students are subject to the first-year exam requirement, cf. the Exam Order. See section After passing the first-year exam, students must pass a minimum of one exam per year. The University will withdraw enrolment from students who do not pass at least one exam for a continuous period of at least one year, cf. the Bachelor Admission Order and the Master s Admission Order. 3 Structure of the programmes The faculty s study programmes consist of three types of subject elements: - Compulsory Subject elements that all students must pass in order to graduate from the programme. - Restricted optional Subject elements chosen by students from a pre-defined group of courses. The group may consist of either specified subject elements or, more broadly, courses run by one or more departments or in specific subject areas. The group may also exclude specific subject elements. - Optional Completely free choice of optional subject elements on a level appropriate to the study programme (only for the BSc in Anthropology) 3.1 Bachelor study programmes Each bachelor programme includes the subject elements listed below. The programme curricula stipulate the number of ECTS credits per element, as well as any requirements placed on programme composition. - A number of compulsory subject elements and, if relevant, restricted optional subject elements - Optional subject elements, if relevant (only for the BSc in Anthropology) - Bachelor project (15 or 20 ECTS credits) The first-year exam requirement To be allowed to continue on the programme, students must sit all of the elements that constitute the firstyear exam, as stipulated in the programme curriculum, cf. the Exam Order. They must also pass all of the elements of the first-year exam by the end of their second year. The University withdraws registration from students who fail to meet the participation requirement/fail the first-year exam, cf. the Bachelor Admission Order. The University (the study board) is empowered to grant exemptions from this rule under extraordinary circumstances. 4

5 With the exception of Sociology, all bachelor programmes in the Faculty of Social Sciences define the firstyear exam as all of the courses offered during the first year of study (60 ECTS credits in total). Sociology defines the first-year exam as the courses General Sociological Theory I and II and Basic Methodology of Social Sciences I and II (35 ECTS credits in total) Admission to courses on the master s programme before completing the bachelor programme Students on bachelor programmes that confer the right to enrolment on a specific master s programme at UCPH are allowed to apply for permission to register for subject elements on the master s programme before they have completed the bachelor programme. Permission to do this may be granted to students with fewer than 30 ECTS credits left to complete on the bachelor programme, and who are deemed to have the academic aptitude to complete the bachelor programme at the same time as they take master s courses. Students are only allowed to take a maximum of 30 ECTS credits on a master s programme before they have finished their bachelor programme, cf. the Programme Order. The procedures for applying to take master s courses before the bachelor programme is completed are published on the study sites on KUnet. Please note that permission to take these courses does not mean that the student is admitted to the master s programme. Once they have completed their bachelor programme, students apply for admission to the master s programme as per the current rules and by the appropriate deadlines. 3.2 Master s study programmes Each master s programme consists of the following elements. The programme curricula stipulate the number of ECTS credits per element, as well as any requirements placed on programme composition. - Compulsory subject elements (if relevant) - Restricted optional subject elements - Thesis (30 ECTS credits) 3.3 Minors at bachelor and master s level Bachelor and master s programmes that involve teacher training for upper-secondary schools consist of a basic subject and a minor, cf. the Programme Order. The Faculty of Social Sciences runs minors for upper-secondary teacher training in psychology, social studies and business economics. Part of the minor is taken during the bachelor programme and part of it is taken during the master s programme. It is prescribed to a minimum of 90 ECTS credits. Social Studies is offered as both a basic subject and a minor. Psychology and Business Economics are not available as basic subjects. Each minor consists of the elements listed below. The programme curricula for the individual minors stipulate the number of ECTS credits per element, as well as any requirements placed on programme composition. 5

6 - Compulsory elements (if relevant) - Restricted optional elements 3.4 Mobility window and study abroad All programmes at the Faculty of Social Sciences must at least include a mobility window prescribed to 30 ECTS credits, corresponding to one semester. The mobility window is designed to ensure that students have the opportunity to take subject elements at other universities in Denmark or abroad as part of their bachelor or master s study programme. The programme curricula specify at what point of the programme the mobility window is open. 4 Exams and classes 4.1 The purpose of exams Exams are designed to assess whether, and to what extent, students qualifications comply with the objectives, competences and academic requirements stipulated for the programme in the Programme Order, the programme curriculum, etc., as per the Exam Order. The assessment of performance is based on the academic goals set for the course/subject element concerned, cf. the Grading Scale Order. The form of the exam must match the purpose of the subject element and reflect the content of the classes, cf. the Exam Order. 4.2 Registration and withdrawal of registration for classes and exams Registration requirement of 30 ECTS credits per semester Each semester, all students must register for classes and exams corresponding to a total of 30 ECTS credits. Only registration for new classes counts towards the 30 ECTS credits. Registration for courses from previous semesters that students have not passed yet does not count toward the 30 ECTS credits. Students are not allowed to withdraw their registration from classes and exams. Students that do not attend the exam will use one exam attempt. Registration for all courses, including elective subjects, is binding. In other words, once students have registered for a course, they cannot subsequently change to another one. This is the case irrespective of whether they have sat an exam and failed, or have yet to sit an exam on the course. Normally, students are only allowed to register for classes on a course once. Students who fail to attend an exam, fall ill or fail the exam are automatically registered for the next resit. 6

7 Students who register for more than 30 ECTS credits (including for summer schools) are allowed to register for correspondingly fewer ECTS credits in the following semester. The opposite is not the case. Students are not allowed to register for fewer than 30 ECTS credits in one semester and more than 30 in the next semester. The study board is empowered to grant exemptions from the rules above under special circumstances. Information on deadlines and registration periods is published on the study sites on KUnet. See also the rules about thesis registration in section Failure to comply with the registration requirement of 30 ECTS credits per semester The programme curriculum specifies which students are registered by the administration, and which are personally responsible for registering for their own courses and exams. Students responsible for their own registration will be registered by the administration instead if, after the registration period, it is found that they: have not complied with the registration requirement (30 ECTS credits per semester) have signed up for courses that do not comply with the programme rules, cf. the programme curriculum. Registrations that do not comply with the programme rules consist, for example, of registering for too many elective subjects, breaching the regulations concerning progression (prerequisite for registration) and registering for courses on another programme without pre-approval. Any registration for a course that does not comply with the programme rules will be annulled. In addition, students who breach the programme rules or procedures for registration, including the rules for prioritising registration, may also be registered by the administration. If students fail to register for the full 30 ECTS credits during the registration period, the administration will register them in accordance with the principles described in the programme curriculum. Students who meet the 30 ECTS credits registration requirement but are not offered places on courses for which they have registered due to either limited capacity or discontinued courses will be contacted by the local programme administration and given the opportunity to submit alternative course choices by a given deadline. Students who fail to meet this deadline will be registered by the administration based on the same principles that apply to students who fail to register for a sufficient number of ECTS credits Exceptions from the rule about withdrawal of registration After the registration period, students may replace registrations with registration for special elements for which final registration or approval normally takes place after UCPH s standard registration periods, e.g. academic and research internships. If registration for and/or approval of these subject elements takes place after the end of the registration period, students are allowed to withdraw from other courses in the same semester so they do not exceed a total of 30 ECTS credits. 7

8 The description of the individual subject element in the programme curriculum will stipulate whether this exception applies Prerequisites for exam registration and exam attempts The course descriptions in each programme curriculum s course catalogue stipulate the requirements for exam registration. The requirements may include submission and approval of compulsory assignments, active class participation, compulsory attendance, etc. Students who fail to meet the requirements stipulated in the course description will not be allowed to take the exam, but will be registered as having used one of their exam attempts. Students will only be registered for resits if the course description shows it is possible to meet requirements before the date of the resit. Students who are granted a second opportunity to meet the requirements for a resit are automatically registered for the resit and, therefore, for a second exam attempt. Students who do not meet the requirements, and are unable to do so before the resit, will have to register for the course and for a second exam attempt the next time the course is run. This will be in addition to the standard 30 ECTS credits per semester Registration for third exam attempt Students who do not pass at the first and second exam attempts must register for a third attempt, and must pass the exam to finish the programme. They are not obliged to register for the third attempt at a specific time, unless passing the exam is a prerequisite for registering for another subject. If that is the case, students who fail to pass at the first and second attempts will be automatically registered for the next ordinary exam. Different rules apply for the second and third thesis attempt on the master s programme. See sections and Registering for a master s thesis The thesis is written during semester four of the master s programme, cf. the rules on the requirement to register for 30 ECTS credits per semester. Registration for the thesis consists of submitting an approved thesis contract no later than the start of semester four of the master s study programme (1 September/1 February). Students enrolled on the master s programme before 1 September 2015 must register for the thesis no later than the start of the semester in which they register for the final 30 ECTS credits of their master s programme, cf. the rules concerning the registration requirement of 30 ECTS credits per semester. 8

9 The thesis administration staff will register any students who fail to register for the thesis by the date specified above. The deadline for submission of the thesis will be calculated from the start of the semester, even if the thesis contract is not approved until later on Registration for the second and third thesis attempt on the master s programme Students who fail to submit their thesis by the deadline will be registered as having used one of their exam attempts. A new problem formulation on the same subject must then be approved. Students must submit new approved thesis contracts, including new problem formulations, within two weeks of the deadline for the first exam attempt. The deadline for submission of the second attempt is three months after the submission of the new problem formulation. However, the new problem formulation must be submitted no later than two weeks after the deadline for the first exam attempt. Students who fail to submit the thesis within this new deadline are allowed a third attempt under the same rules that apply to the second attempt PhD students registered on a 3+5 or 4+4 programme Students who are registered simultaneously on a master s programme and a PhD programme (4+4 or 3+5 PhD scheme) must be registered for programme elements on the master s and PhD programmes equivalent to a total of 60 ECTS credits per annum, cf. the Programme Order. 4.3 Resit and make-up exams Students who fail to attend an exam, fall ill or fail the exam are automatically registered for the next resit. Students register themselves for the third exam attempt, cf. section Resits are held after each ordinary exam period (no later than February for winter exams, no later than August for summer exams). In general, resits are not held in semesters when the course is not run, except if passing the course is a prerequisite for participation in subsequent courses. However, the study board is empowered to hold resits anyway. Resits may take a different form from the ordinary exam. This will be stipulated in the course description for the individual subject element. Students unable to take part in an exam due to illness must inform the exam administration on the programme concerned before the exam is held. They must comply with the programme s rules for this and submit documentation confirming the illness within eight days of the exam date. Any student failing to submit documentation within eight days of the examwill be considered to have used one exam attempt. Please refer to the study sites on KUnet for the rules regarding notification of absence due to illness. 4.4 Exam attempts 9

10 Students have three attempts at passing an exam, cf. the Exam Order. In special circumstances, the University (the study board) is empowered to grant exemptions and allow further attempts, cf. the Exam Order. For subject elements that are only offered in one single semester, students only have the right to register for a third exam attempt in the next semester in which the subject element is run, cf. the Exam Order. Students who fail to register for the third attempt by this deadline will not be allowed to continue on the programme. The entries on kurser.ku.dk stipulate whether a course is only offered in a particular semester. When a course is run for the last time, students only have the right to register for the third exam attempt in the next semester. Students who fail to register for the third attempt by this deadline will not be allowed to continue on the programme. The closure of courses that have previously been run on a regular basis must be announced via study messages on KUnet. The listings on kurser.ku.dk also specify when a course is run for the last time. 4.5 Formal requirements for written assignments and exams Certain written assignments and exams have requirements for the minimum and maximum number of standard pages, for the number of ECTS credits in the syllabus and for reuse of material from a previous syllabus. A standard page is defined as 2,400 keystrokes (including spaces). The number of pages is based on this definition. The number of standard pages and the number of keystrokes must appear on the front page of the assignment. The number of keystrokes (including spaces) includes all text in the main body of the written presentation, i.e. including footnotes, endnotes, and tables. The following are not included: cover page, table of contents, summary or abtract, bibliography, figures, graphs, etc. If the formal requirements, including the maximum number of pages, extent of the syllabus, etc., are not met then the assignment may be rejected by the administrative staff and one exam attempt registered, cf. the Exam Order. If an assignment contains quotes, these must be clearly identified. Quotes must be enclosed in quotation marks and the source clearly stated. If the assignment contains parts of the students own previously graded assignments, these must be clearly identified with source references and quotation marks. Failure to cite a reference or use quotation marks, or the recycling of parts of the student s own previously assessed exam papers or similar without source references or quotation marks, are all considered as cases of plagiarism and subject to the rules regarding exam cheating, cf. Disciplinary measures applied to students at the University of Copenhagen. 4.6 Individual and group exams Oral exams are conducted either individually or as a group. During oral group exams, the students are examined in a way that facilitates individual assessment of each student s performance, cf. the Exam Order. 10

11 Written papers by multiple students are assessed on an individual basis. Individual grading is only possible if each student s contribution is clearly identifiable, cf. the Exam Order. In written papers by multiple students that are assessed on an individual basis, the individual contributions must be clearly identifiable in order to facilitate the assessment process. The introduction and conclusion, as well as any sub-conclusions and/or summaries, may be written collectively. If a grade or other assessment is not given for a written assignment prepared jointly by multiple students, the paper may be included in the assessment of a subsequent oral group exam, cf. the Exam Order. During the oral exam, each student is assessed on the basis of the group assignment. For an individual oral exam that follows up on a paper written by multiple students, only the student currently being assessed is allowed to enter the exam room. The course description for each individual subject element stipulates whether group exams are allowed and how many students may participate in them. 4.7 Assessment and grading An exam is deemed to have been successfully completed when the assessment Passed or Approved or the grade 02 or higher is awarded. Exams that have been passed cannot be taken again, cf. the Exam Order. Exams are held at the end of each course. The form of exam is stipulated in the course description in the programme curriculum s course catalogue, as well as on Exams are either internal or external. External exams are assessed by an internal examiner and one or more external examiners appointed by the Ministry of Higher Education and Science, cf. the Exam Order. Internal exams are assessed either by the internal examiner alone, or by the examiner and an additional internal examiner appointed from among the department s lecturers. If the examiner and the other internal examiner disagree about the assessment, the same rule applies as for disagreements between internal and external examiners, cf. the Grading Order. The Exam Order stipulates that external exams must account for at least one-third of the total ECTS credits on a programme. However, this does not include exams for which credits are transferred. The assessments Passed, Failed Approved and Not Approved may only be used for exams that account for one-third of the total ECTS credits on the programme. However, this does not include exams for which credits are transferred, cf. the Exam Order. The programme curricula stipulate the form of exam for each individual subject element, and whether the exam is internal or external. For oral exams, the result is announced immediately after completion of the exam and assessment. For written exams both take-home assignments and those held in the University the results are announced via the self-service section of KUnet within four weeks (excluding July) of the exam. For the thesis and the bachelor project, the results are announced within two months (excluding July). 11

12 Writing and spelling skills form part of the overall assessment of all written take-home assignments, although the academic content is weighted most heavily, cf. the Exam Order. The University (via the study board) is empowered to grant exemptions from this regulation for students who are able to document a relevant and specific impairment, unless spelling and writing skills are a significant objective for the exam. 4.8 Involvement of third parties Students whose bachelor projects, master s theses or other written assignments involve third parties e.g. a company or organisation that provides information or data must enter into a third-party agreement that regulates the relationship between student, the third party concerned and the University, cf. the Exam Order. Rules and sample texts for agreements are available on the study sites on KUnet. 4.9 Exam language Exams are held in the same language as the classes. However, if a class is taught in Danish, the exam can be taken in Swedish or Norwegian instead of Danish. The University (the study board) is empowered to deviate from this rule, cf. the Exam Order. The study board is empowered to grant exemptions that allow the exam to be taken in another language unless presentation in Danish is a prerequisite for the exam concerned, cf. the Exam Order Exam aids The course description for each subject element stipulates whether exam aids are permitted. Rules about authorised aids are found on the relevant study sites on KUnet. Bilingual dictionaries are always allowed, even in exams that do not otherwise allow study aids Special exam conditions The University (the study board) may arrange special exam conditions for students with a physical or mental impairment, for students whose native language is not Danish and for other students who face comparable disadvantages, if the study board deems it necessary to provide the students concerned with equal opportunities in the exam situation, cf. the Exam Order Exam cheating Cases of exam cheating are dealt with according to the rules for disciplinary measures for students at the University of Copenhagen. Exam cheating includes forgery, plagiarism, non-disclosure (e.g. failing to cite sources) or any other deception regarding the work or results of the individual(s) concerned. The rules also cover aiding and abetting fellow students in cheating. Attempted cheating is dealt with in the same way as actual cheating. 12

13 The head of studies investigates cases of cheating. If the allegation is proven, a report is submitted to the dean, who reports the matter to the Rector. The Rector is empowered to issue an oral or written warning, expel the student from the exam or expel the student from the University for a specified or unlimited period. The Rector is also empowered to report the matter to the police Exam complaints and credit appeals boards Students are entitled to submit complaints about exams or other forms of assessment under the rules set out in the Exam Order. Appeals must be submitted to the Faculty of Social Sciences Secretariat within two weeks of the result of the assessment being announced to the student. As far as the ordinary summer exams are concerned (i.e. those held after 1 June), complaints must be submitted by 1 August. The detailed procedures for exam complaints are described on the study sites, under the heading Exams. 5 Miscellaneous regulations 5.1 Enrolment After admission, students are enrolled administratively at the relevant programme level, cf. the Bachelor Admission Order and the Master s Admission Order. 5.2 Withdrawal of enrolment The University withdraws students enrolment (cf. the Bachelor Admission Order and the Master s Admission Order) when they: have completed the study programme are unable to continue the programme because they have not passed supplementary educational activities that the University stipulated in advance as an admission requirement for the master s programme, cf. the Exam Order are unable to continue on the programme because they have exhausted their exam attempts, cf. the Exam Order are not allowed to continue on the programme because they have failed to comply with the rules for sitting or passing the first-year exam on the bachelor programme, cf. the Exam Order are unable to continue the programme because of the programme rules described in this curriculum framework and in the relevant programme curriculum voluntarily resign from the programme are permanently expelled from the University, pursuant to the rules in the University Act. 13

14 Re-enrolment is possible under certain circumstances, cf. the Bachelor Admission Order and the Master s Admission Order. Students who have had their enrolment withdrawn by the University due to exhausting their exam attempts may apply for re-enrolment. However, permission to re-enrol can only be granted if, following an in-depth academic assessment, the University agrees that the student s prospects of completing the programme have improved significantly. Re-enrolment on a bachelor programme is only permitted for applicants who have passed courses corresponding to the first-year exam on the programme curriculum concerned. Re-enrolment on a master s programme is only permitted for applicants who have passed 60 ECTS credits. If this requirement is not met, a new application for enrolment must be submitted. Re-enrolment is also subject to the availability of places on the programme concerned. Students who have re-enrolled on a programme are not allowed to take exams that they have already passed unless the study board declares that they are no longer valid due to changes to the rules for the programme, cf. the Bachelor Admission Order and the Master s Admission Order. Re-enrolment is always under the most recent curriculum. The study board is entitled to grant exemptions from this rule. 5.3 Leave of absence The Bachelor Admission Order and the Master s Admission Order include rules for leave of absence. The University of Copenhagen has also set its own rules for leave from bachelor and master s programmes. Bachelor students who have successfully completed 60 ECTS credits, including the first-year exam, may apply for leave of absence. Master s students who have completed the first half-year of study (i.e. passed at least 30 ECTS credits) are entitled to apply for leave of absence. These requirements do not apply to maternity/paternity/adoption, military service, UN service, etc. In these cases, students are automatically granted leave of absence. The University of Copenhagen rules allow leave of absence for up to 12 months during a study programme. However, students are not allowed to take leave of absence during a semester in which they have sat exams. Nor are they eligible for leave of absence during the thesis period, i.e. after they have entered into a thesis contract. The thesis period is defined as the timeframe set in the approved thesis contract, and the timeframe for any second or third exam attempts. During the period of leave of absence, students are not allowed to attend courses on the programme in question. Students are not allowed to sit exams as part of the study programme in the semester during which they are on, or have been on, leave of absence. The programme s deadlines and activity requirements are suspended during the period of absence. 14

15 However, the University (the faculty) may grant exemptions from the rules above under special circumstances. 5.4 Changing study programmes and transferring Students are allowed to apply for a transfer from the same programme at another university and for a change of programme from another programme at another university. Rules and procedures related to changing programmes and transferring are set out in the Bachelor Admission Order and the Master s Admission Order and on the Faculty of Social Sciences website. 5.5 Credits Programme elements passed on the same social-science programme at the same level in Denmark can replace elements on programmes at the Faculty of Social Sciences, cf. the Programme Order. The University (the study board) can allow programme elements passed on other social-science programmes at the same level in Denmark or abroad to replace elements from programmes in the Faculty of Social Sciences. In each individual case, the relevant study board assesses which elements from programmes in Denmark and abroad can replace elements from programmes in the Faculty of Social Sciences. Decisions about credit transfers are made on the basis of an academic assessment, cf. the Study Programme Order. When applying for credit transfers to replace compulsory programme elements, there must be a substantial degree of similarity between the element on which the credits were gained and the course to be replaced. When applying for credit transfer for optional elements, the academic level and relevance is assessed in relation to the academic framework for the optional part of the bachelor or master s programme to which the student wishes to transfer the credits. Credits cannot be transferred for the thesis, cf. the Exam Order. However, this does not apply when transferring from the same programme at another university. Individual programmes may place limitations on the number of ECTS credits that can be transferred. Where this is the case, these limitations are specified in the programme curricula Pre-approval and registration for 30 ECTS credits per semester Pre-approval (i.e. registration for a course at another university in Denmark or abroad) is binding and will therefore form part of the student s programme at the University of Copenhagen. As described in the section on registration for courses and exams, all students must register for 30 ECTS credits per semester. Pre-approval of a study trip or one or more individual courses counts as registration for the semester concerned. 15

16 Students who are not allocated a place on a pre-approved course, or who for any other reason do not go through the pre-approval process, have a duty to inform the University so that they can be given the opportunity to register for the required number of ECTS credits. As soon as possible after completion of a pre-approved course at another university in Denmark or abroad, students are required to submit documentation of their grade to the study board. If the course is passed, credits will be transferred and included as part of the study programme. The documentation must be submitted within three months of the end of the study period concerned. Procedures for applying for credit transfer are published on the study sites on KUnet Start credit transfers Applicants for bachelor or master s study programmes have a duty to apply for credit transfers for previously passed elements on unfinished programmes at the same level, cf. the Bachelor Admission Order and the Master s Admission Order. Applications for credit transfers are submitted along with the application for admission. If the application for admission is successful, the study board makes an academic assessment of whether a credit transfer can be granted upon admission (start credit). Start credits are exempt from the restrictions on the number of ECTS credits that can be transferred to a bachelor or master s study programme, cf. the respective programme curricula Transfer of grades along with credits If the University (the study board) approves the transfer of credits for a completed course or programme element from an institute of higher education in Denmark or abroad, the assessment is transferred as Passed. If the subject element concerned is assessed according to the seven-point grading scale at both institutions, the assessment is transferred along with the grade, cf. the Exam Order. 5.6 Exemptions and complaints procedure Under special circumstances, exemptions may be granted from curriculum rules set by the University alone. This applies to the rules in both the curriculum framework and the individual programme curricula. The procedures and deadlines for applications for exemption are described on the study sites of the programme(s) concerned. Rulings by the study board on legal questions related to the students conditions can be submitted to the dean. The dean s ruling on legal issues can be appealed to the Rector. The Rector s ruling can be appealed to the Danish Agency for Higher Education. There is no general right of appeal regarding academic decisions. Complaints regarding exams are referred to in section Complaints about rejections or partial refusal of credit transfers can be submitted to the Credit Appeals Board, cf. the Credit Transfer Board Order. 16

17 However, complaints regarding the rejection of final credits from programme elements taken abroad are submitted to the Qualifications Board, not the Credit Appeals Board. There is no right of complaint on rulings regarding start credits. Students must submit complaints to the Faculty of Social Sciences within two weeks of being informed of the ruling by the study board, cf. the Credit Transfer Board Order. However, the University may grant exemptions from this deadline under special circumstances. The procedures for complaints regarding credit-transfer rulings are published on KUnet. 5.7 Exam certificate The Faculty of Social Sciences issues diplomas for completed bachelor and master s programmes, cf. the Exam Order. The diploma includes a transcript of the exam results (including exams for which credits have been transferred), the number of ECTS credits, the grade point average (if calculated on the programme concerned), the exam language (if not Danish), the title conferred by the programme (in Danish and English), and a competence profile, cf. the Exam Order. Specialisations are also listed. The certificate is in Danish and English. The University also issues a diploma supplement in English describing the programme s academic direction, content, level and objectives. It also provides information about the University, and about the position of the University and the programme within the Danish education system. Students who leave a programme without completing it may request that the University issue documentation for successfully completed parts of the programme and the number of ECTS credits achieved. For further details, please refer to the Exam Order. 5.8 Digital communication between the University and students All communication from the University of Copenhagen to students in the Faculty of Social Sciences is digital, cf. the Order on Digital Communication for Universities. Communication takes the form of general messages via the study-message function on KUnet and s to students UCPH addresses. Students have a duty to keep themselves up-to-date via their UCPH and study messages on KUnet. All communication from students to the University is digital and must come from the students UCPH addresses. Students who experience difficulties complying with this rule due to visual impairment or other disabilities must contact the Faculty of Social Sciences to agree on an alternative form of communication. The submission of certain exam assignments and the issuing of exam certificates are exempt from the rules regarding digital communication. 17

18 and 3+5 PhD students Students who are registered simultaneously on a master s study programme and a PhD programme (4+4 or 3+5 PhD scheme) are subject to the same rules as other students, with the exception of the registration requirement (see section 4.2.1). However, special rules may apply to the thesis. Please refer to the PhD curriculum for more information. 18

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