The Clinical Trial Accrual Challenges Facing Northern Michigan

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1 The Clinical Trial Accrual Challenges Facing Northern Michigan PRESENTED BY ALICIA GARDNER, RN, BSN, MSA DIRECTOR OF HEALTH INITIATIVES - GREATER MICHIGAN, AMERICAN CANCER SOCIETY, INC. CO-AUTHORED BY MARY MALLOY, CAE EXECUTIVE DIRECTOR, MICHIGAN SOCIETY OF HEMATOLOGY ONCOLOGY

2 MCC and the Clinical Trial discussion The MCC is a statewide, broad-based partnership that strives to include all interested public and private organizations and provides a forum for collaboration (communication, coordination, and the sharing of resources) to reduce the burden of cancer among the citizens of Michigan by achieving the Consortium's research-based and results-oriented cancer prevention and control priorities.

3 What are Clinical Trials? Research studies that explore whether a medical strategy, treatment, or device is safe and effective for humans. (NIH) Prevention Screening Diagnostic Treatment Quality of Life

4 Phases of Treatment Trials Phase 1: The first step in testing a new treatment in humans. These studies test the best way to give a new treatment and the best dose. Phase 2: Studies that evaluate effectiveness on a certain condition. Treatments may be compared with similar participants receiving a different treatment, an inactive substance (placebo) or a different drug. Phase 3: Compare the new treatment to the current standard by studying different populations, dosages, schedules or combinations. Phase 4: After FDA approval for market use and continued monitoring.

5 What is your current role within your institution? A. Administrator B. Physician C. PA/NP D. Nursing Staff E. Professional Staff 0% 0% 0% 0% 0% Administrator Physician PA/NP Nursing Staff Professional Staff

6 What type of institution do you represent? A. Hospital/Health System B. Public Health C. Non-Profit Agency D. Payor Organization E. Private Clinical Practice F. Other Hospital/Health System Public Health 0% 0% 0% 0% 0% 0% Non-Profit Agency Payor Organization Private Clinical Practice Other

7 Why we should all be engaged? A source of continuous quality improvement May be the best treatment option for a patient Advance best practices in efficacy and efficiency Clinical Trials result in lessened cancer burden Participation and accrual are required for American College of Surgeons Commission on Cancer accreditation

8 Accrual and Cancer Programs The Institute of Medicine s Report in 1999 entitled Ensuring Quality Cancer Care made several recommendations, including access to clinical trials American College of Surgeons Eligibility Standard: Clinical Trial Information A policy or procedure is used to provide cancer-related clinical trial information to patients. Standard 1.9: Clinical Trial Accrual

9 Does your Institution participate in a cooperative group? A. Yes B. No C. I Don t Know 0% 0% 0% Yes No I Don t Know

10 Does your institution have a collaborative relationship with other clinical trial providers? A. Yes B. No C. I Don t Know 0% 0% 0% Yes No I Don t Know

11 What % of your patient population participate in Clinical Trials? a. 25% or greater b % c. 6-10% d. 1-5% e. None f. I Don t Know 0% 0% 0% 0% 0% 0% 25% or greater 11-24% 6-10% 1-5% None I Don t Know

12 Utilization Data National Nearly 25% of all cancer patients are eligible for enrollment in clinical trials, yet only 2.5-3% of patients actually participate Reports have indicated that 40% or more of NCI sponsored trials have failed to meet their accrual goals. State 2011 MiBRFS reports indicated a statewide accrual rate of 4.4% of patients participating in clinical trials as a part of their cancer treatment Local The American College of Surgeons reported 70 patients in the Michigan Northern Lower Peninsula accrued during 2011 and 2012

13 Why Michigan Should be Better? Two Comprehensive Cancer Centers Growing number of academic medical centers Access to 6 Community Oncology research programs 42 Commission on Cancer Accredited Programs 2 NCI designated Comprehensive Cancer Programs

14 General Barriers to Accrual Trial Design and Patient Eligibility Criteria Financial Coverage Information Sharing Patient Awareness

15 Design and eligibility Age Stage Diagnosis Previous treatments Performance score Combination of all above

16 What factors contribute to the enrollment challenges of your patients (ranked)? A. Educational level B. Knowledge/Awareness C. Age D. Transportation Issues E. Finances F. Snowbirds 0% 0% 0% 0% 0% 0% Educational level Knowledge/Awareness Age Transportation Issues Finances Snowbirds

17 Does your institution have an Electronic Medical Record? A. Yes B. No C. Not Applicable D. I Don t Know 0% 0% 0% 0% Yes No Not Applicable I Don t Know

18 Does your EMR Flag Potentially Eligible Clinical Trial Patients? A. Yes B. No C. Not Applicable D. I Don t Know 0% 0% 0% 0% Yes No Not Applicable I Don t Know

19 The Good News on Patient Accrual Tracking The AACI-NCI Clinical Trial Reporting Program report and timeline 1) NCI designated Cancer Centers should develop processes and begin submitting accrual by September ) Other Grantee Institutions conducting NCI supported trials should develop processes and begin submitting accrual by January 2013.

20 Financial Coverage/Portability of Coverage Copay components for patient Internal payment processing Non-reimbursable expenses to the institution

21 What s been done?

22 What s been done Michigan Working Group to Improve Cancer Outcomes Consensus Guidelines for Healthcare Coverage of Routine Patient Care Costs Associated with Oncology Clinical Trials Coverage provisions for Phase II and III cancer clinical trials that are sponsored or approved by any one of the following: National Institutes of Health (NIH) National Cancer Institute U.S. Food and Drug Administration U.S. Department of Defense U.S. Department of Veterans Affairs Centers for Medicare and Medicaid Services Centers for Disease Control and Prevention Private insurance plans, HMOs and the Michigan Medicaid Program.

23 Does your institution provide financial navigation resources to patients? A. Yes B. No C. I Don t Know 0% 0% 0% Yes No I Don t Know

24 Are your Financial Advisors familiar with Clinical Trials Coverage? A. Yes B. No C. Not Applicable D. I Don t Know 0% 0% 0% 0% Yes No Not Applicable I Don t Know

25 Patient Awareness In a collective group of 18 studies that reported barriers to awareness, lack of education regarding clinical trials was the most frequently reported barrier (n=13) Lack of culturally appropriate information (n=6) Lack of cancer knowledge (n=5) Lack of physician awareness of trials (n=4) Ford et al. (2008), Barriers to recruiting underrepresented populations to cancer clinical trials: A systemic review. Cancer, 112:

26 Do you have a patient education process that includes Clinical Trials? A. Yes B. No C. I Don t Know 0% 0% 0% Yes No I Don t Know

27 What are your patients biggest concerns related to clinical trials? (ranked) A. Experimental B. Personal Expense C. Coverage D. Travel E. Complexity of Information and Enrollment F. Additional Testing and Time 0% 0% 0% 0% 0% 0% Experimental Personal Expense Coverage Travel Complexity of Informati.. Additional Testing and Time

28 Resources ACS materials Brochures, posters, fliers, AV materials Clinical Trial Matching Service A free, confidential program that helps patients, their families and health care workers find cancer clinical trials most appropriate to a patient's medical and personal situation Cancer Clinical Trial specialists available via tollfree phone Web access with electronic report returned NCI trial services Clinical Trial Search Program LiveHelp online chat

29 What are your institution s major barriers to accrual? (ranked) A. Physician and staff Buy-In B. Lack of Staffing Resources C. Minimal patient population/eligibility matching D. Fear of losing patients E. Expense F. Time G. Administration Support Physician and staff Buy-In Lack of Staffing Resources 0% 0% 0% 0% 0% 0% 0% Fear of losing patients Minimal patient populat... Expense Time Administration Support

30 What can you do to help? Get involved Provide information Encourage participation of others within your organization

31 What do you feel are most important targets for CT accrual improvement? (rank) A. Improve communication between research providers B. Electronic solutions C. Coverage assistance D. Patient awareness and engagement techniques E. Institutional commitment 0% 0% 0% 0% 0% Improve communication... Electronic solutions Coverage assistance Patient awareness and... Institutional commitment

32 Would you be willing to commit to a workgroup to address this issue? A. Yes B. Not myself, but likely someone else C. Unlikely D. Unsure 0% 0% 0% 0% Yes Not myself, but likely... Unlikely Unsure

33 THANK YOU!!!

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