GET TO KNOW AHIMA and HIMAH

Transcription

1 By: Deanna O Neil, RHIA, CCS-P GET TO KNOW AHIMA and HIMAH Where to begin. It seems like only yesterday that we were at the annual HIMAH meeting hearing from all are great speakers. Yes would you believe it was three and a half months ago. There is so much going on around us, it makes me feel like I am in a revolving door and not able to get out. But when I think about it, it means there is so much out there that I can or will be learning by getting involved either on the forefront or behind the scenes to better myself or help others. You ask well how do we do that? We need to be constantly aware of what is happening in AHIMA as well as seeing what other state associations are doing. One way for us to find out what is going on, is becoming a user of the AHIMA CoP. All members are allowed to have access to this section. When you have questions on how others might be doing a certain process, go to the CoP and see what others are doing, or just present your question. You will be surprised how many people are inquiring just as you are. Another way to be part of the revolving door is to become a team player with HIMAH as a committee. Other ways to get to know what is going on, is to become part of a committee. Many times we make comment about why things might not have been done, when we could have been part of that team to make it happen so that not only for ourselves but help make it happen for someone else as well. Soon Emma, Lela and myself we will be attending the upcoming annual AHIMA convention, where more exciting ideas will be presented. Am looking forward and excited to share with you our adventure after our return. Look for them in our next newsletter. Looking forward to sharing our convention adventure in the next newsletter. Aloha

2 The count down has begun! What is your facility doing to guarantee a seamless transition to ICD 10- CM? Medicare fee for service HIPAA 5010 and D0 Implementation is required by HIPAA legislation. HIPAA requires that the healthcare industries use standard formats for electronic claims and related transactions. Mandatory compliance of the new 5010 and D0 will be required on January 1, 2012 for all covered entities. Version 5010 will accommodate ICD 10 CM and PCS code sets. The new format will allow for reporting of up to 25 diagnosis and 25 procedure codes per electronic claim form. Medicare is recommending that facilities and providers who are affected begin internal testing January 1, External testing is to begin on January 1, Medicare announced in their national provider conference call on September 13, 2010 that they will be ready to support test to production beginning January 1, During the call it was stressed that covered entities not delay external testing in order to guarantee that claims would not be rejected on January 1, What you need to do to prepare includes. Know what must be changed Upgrade from X12 version 4010A1 to 5010 and from NCPDP 5.1 to D.0 Systems that submit claims, receive remittances, exchange claim status or eligibility inquiry and responses must be analyzed to identify software and business process changes. The new versions have different data element requirements. Medicare FFS has performed a comparison of the current and new formats for the transactions used. More information can be located at ICD 10 CM and ICD 10 PCS Compliance date for implementation is October 1, There will be no delays or grace periods allowed. Dates of service for reporting ambulatory and physician services on or after October 1, 2013 will use ICD 10-CM diagnosis codes. Date of discharges for hospital claims for inpatient settings will on or after October 1, 2010 will use both ICD 10 CM and ICD 10 PCS codes. More information can be located at By: Mary Webber, Education Committee 2

3 PLEASE HELP US PLAN A LONG TERM CARE SESSION! (Click on the link below and take our survey) 3

4 HEALTH INFORMATION TECHNOLOGY PROGRAM UPDATES! EXTERN SITES: A special thank you to the HIM team at Tripler Army Medical Center for hosting the following HIT extern students: Hazel Daoang, Dana Fernandez, Crystal Lino and Michele Malek The externship is a crucial component of the Health Information Technology Program by providing students with the opportunity to put classroom theory into practice and to apply the knowledge and skills they have learned at Heald to actual work situations. Externships are taken in the final quarter of the degree program. We applaud all HIM Directors who have taken the opportunity to share their HIM knowledge with one of our HIT students. **AHIMA members who have worked directly with HIT extern students during the extern qualify to earn 1 CEU from AHIMA** Mahalo! Vanessa Duplechain Program Director, Heald College HIT Program ************************************************************************************* ************************************************************************************* ************************************************************************************* ************************************************************************************* The following HIT graduates recently obtained their RHIT credentials CONGRATULATIONS!! Darcy Apao Jonalyn Bautista Karen Lawrence Karalina Ross 4

5 As a former Health Information Management Director and currently serving as Program Director for the Heald College HIT Program I ve often asked myself why I do this when my plate is already so full. The answer is simple, my professional duty and obligation. My duty to the organizations I ve worked for who has struggled to hire HIM professionals, duty to my instructors who after a long days work showed up each and every day to share their professional knowledge to prepare me with the necessary tools I needed to write and sit for the RHIA exam and become an HIM professional, duty to the many of YOU out there who asked for a HIT Program here in Hawaii. This is why I continue to serve as the Heald College HIT Program Director for these past 5 years. During this time I ve seen many milestones, the accreditation of the Program through CAHIIM, saw our first graduating class in Jan 2007, and first RHIT accomplishment, established and celebration of the quarterly pinning ceremony by HIT students and the extern instructor, seeing former graduates working in the community as HIM professionals and the continual growth of the Program. This experience has been rewarding beyond my expectations. I m now putting a call out to YOU, HIM directors, managers, and supervisors to give back to the profession by educating our future HIM work force here in Hawaii. If you are interested in teaching and giving back to the HIM profession through Heald College HIT Program please let me know or anyone of the wonderful instructors who currently teach in the HIT Program today. I believe you to will find it rewarding beyond your belief. On behalf of HIT Program and students, I would like to thank the following for their support of the Program and for sharing their HIM knowledge with the students despite their plates being so full. Big Mahalo!! Patrice Jackson Tripler Army Medical Center Ginger Watson Hawaii Medical Center East and West Greg Yoshida Hawaii Pacific Health--Straub Clinic & Hospital Emma Thompson Tripler Army Medical Center (and former HIT graduate) Debra New Tripler Army Medical Center Gloria Brooks Hawaii Pacific Health Straub Clinic & Hospital (adjunct substitute) Ginger Miyashiro Queens Medical Center Renee Midgett Veteran Administration, VA Lorna Takaki Tripler Army Medical Center June Beaumont Former Wahiawa General Hospital Director By: Vanessa Duplechain 5

6 LOOKING FOR A FEW GOOD CANDIDATES! Looking for a few good candidates willing to serve the HIMAH community for calendar year July 2011 to June 2012 do you have what it takes? Contact Vanessa Duplechain at (808) Also, next year s elections is going electronic, stay tune for more information in upcoming newsletters or via an blast. 6

7 Deanna K O'Neil, RHIA, CCS-P - President Director Health Information Management Kauai Veterans Hospital (O) (F) do.hawaii@hawaiiantel.net Emma Thompson, RHIT, CCS - President Elect Tripler Army Medical Center; MCHK - PAR - I 1 Jarrett White Road TAMC, HI emma.thompson@us.army.mil Lela Ollila, MBA, RHIA, CCS - Past President Castle Medical Center 640 Ulukahiki St Kailua, HI phone: OllilaLE@ah.org Carla Haas, RHIA, CCS, CTR - Treasurer HIM Administrator Kona Community Hospital Haukapila St. Kealakekua, HI phone: fax: chaas66@gmail.com Carol Lum, BS, MT(ASCP), RHIA - Secretary Retired clum1007@yahoo.com Jocelyne Chun, BS, RHIT, CCS - 2nd Year Director DRG Coordinator Tripler Army Medical Center 1 Jarrett White Road Tripler AMC, HI Ph: (808) Jocelyne.Chun@us.army.mil Julie Akita, RHIT - 1st Year Director PO Box 352 Kalaheo, HI phone: jakita@wilcoxhealth.org 7

8 AHIMA Events 9/23/2010 9/24/ :00 PM 12:00 PM CST *External Event* Physician Consortium for Performance Improvement Fall Meeting Event Type: External Advocacy Opportunity Venue: Renaissance O Hare Location: Chicago, IL AMA's Physician Consortium for Performance Improvement (PCPI) Fall Meeting 9/25/2010 8:00 AM 5:00 PM EST Privacy and Security Institute Venue: Gaylord Palms Resort and Convention Center Location: Orlando, FL Participants will mix with supportive peers, placing the learning experience into a practical framework as program recommendations are investigated for breach notification management, the Red Flags Rules, and ARRA integration. 9/25/2010 9/26/2010 9:00 AM 5:00 PM EST Annual Clinical Coding Meeting Venue: Gaylord Palms Hotel and Convention Center Location: Orlando, FL For two days before the AHIMA Convention and Exhibit, we will cover the latest and best practices for coding, documentation improvement, revenue cycle management, and ICD-10 implementation. 9/25/2010 9/30/2010 9:00 AM 5:00 PM EST AHIMA Convention and Exhibit Learning Category: Health Information Management Operations Venue: Gaylord Palms Hotel and Convention Center Location: Orlando, FL Visit the site for the 82nd AHIMA Convention and Exhibit for all the information on programs, exhibits, registration, and more! 9/27/2010 9/29/2010 8:00 AM 4:30 PM EST AHRQ's 2010 Annual Conference Event Type: External Advocacy Opportunity Learning Category: Data Quality & Data Content Standards Venue: Bethesda North Marriott Hotel & Conference Center Location: Bethesda, MD Leading authorities in health care research and policy will hold sessions on transforming health care delivery; developing new patient care models; strengthening preventive care and reducing health disparities; improving quality and patient safety; and measuring and reporting on provider and system performance. 8

9 9/30/ /2/2010 7:30 AM 5:30 PM EST AHIMA Academy for ICD-10: Building Expert Trainers in Diagnosis and Procedure Coding Venue: Disney's Coronado Springs Location: Orlando, FL The three-day workshop focuses on engaging the trainer with in-class intermediate and advanced ICD-10-CM/PCS coding exercises, while modeling training techniques. 9/30/ /1/2010 8:00 AM 6:00 PM EST Data Analyst Institute Learning Category: Data Quality & Data Content Standards Venue: Gaylord Palms Resort and Convention Center Location: Orlando, FL Participants in the institute will focus on the skills necessary to transform data into accurate and timely information. 9/30/2010 9:00 AM 12:00 PM EST ARRA/HITECH: The New Relationship Between Covered Entities and Business Associates Repeat Event Type: Virtual Meeting Learning Category: Privacy, Confidentiality, and Security 10/3/ /8/ :00 PM 12:00 PM CST *External Event* HL7 Working Group Meeting Event Type: External Advocacy Opportunity Location: Cambridge, MA 24th Annual Plenary & Standards Development Working Group Meeting 10/7/ :00 PM 1:30 PM CST Ongoing Challenges with HACs, POAs, and Never Events This audio seminar provides an overview of the latest information on hospital-acquired conditions (HACs), present on admission (POA) indicators, and never events and serious reportable events with a focus on operational considerations, such as ethical coding principles and techniques for successful implementation. 10/12/ :00 PM 1:30 PM CST Electronic Content and Records Management Strategies Learning Category: e-him and Electronic Records In this webinar learn how to lead healthcare information decisions for both electronic content management (ECM) and electronic records management (ERM) and sort through blurry concepts around horizontal and vertical management of electronic content and electronic records, learning where the two responsibilities overlap and where they are different. 10/13/ :00 PM 2:00 PM CST Clarifying HITECH: Accounting of Disclosures and Other Compliance Challenges Event Type: Virtual Meeting Learning Category: Compliance, Regulations, and Accreditation Join AHIMA for this important update regarding changes to accounting of disclosures, willful neglect provisions, and de-identification of data. 9

10 10/21/ :00 PM 1:30 PM CST The Office of the Inspector General (OIG) 2010 Work Plan: A Review Learning Category: Compliance, Regulations, and Accreditation The U.S. Department of Health and Human Services (HHS), Office of the Inspector General (OIG) will release its annual work plan in October, 2010, identifying high-priority areas for OIG review and investigation the agency believes are HHS' most vulnerable programs and activities. Join AHIMA for this focused update on the current OIG Work Plan and learn proactive steps to take to prepare for it. 10/28/ :00 PM 1:30 PM CST ICD-10-PCS: Bridging the Gap in Anatomy and Physiology In this audio seminar obtain knowledge of the different terminology and clinical classification utilized in ICD-10-CM/PCS, and develop an understanding of the level of A&P knowledge needed during the implementation of ICD-10-CM/PCS. 11/4/ :00 PM 1:30 PM CST Coding for Orthopedic Surgical Procedures In this audio seminar we'll review CPT guidelines, including surigical package guidelines and the proper use of modifiers, as well as advanced case scenarios. 11/7/ /13/2010 8:00 AM 5:00 PM CST Health Information and Technology Week Event Type: Recognition Weeks Learning Category: Health Information Management Operations HI&T Week is a showcase for the thousands of health information management (HIM) professionals who perform their duties masterfully throughout the year. 11/8/ /9/2010 7:30 AM 12:15 PM CST AHIMA Academy for ICD-10: Building Expert Trainers in Diagnosis Coding Venue: Hilton Suites Magnificent Mile Location: Chicago, IL Prepare for a dynamic training program that teaches coding professionals ICD-10-CM coding system proficiency while instructing them about training other professionals in this system. 11/10/ :00 PM 2:00 PM CST ICD-10-CM/PCS Transition: Fundamentals of General Equivalence Mapping (GEM) Event Type: Virtual Meeting This virtual meeting will review how the GEM facilitates the management of coded data. 11/11/ :00 PM 1:30 PM CST Mind Boggling? Procedural Coding for Psychiatric Services Join us as we identify types of behavioral health services such as health and behavior assessment and intervention, and provide a breakdown of the different treament modalities available for psychiatric care, including eligibility to report related CPT codes. 11/18/ /20/2010 7:30 AM 4:30 PM MST 10

11 AHIMA Academy for ICD-10: Building Expert Trainers in Diagnosis and Procedure Venue: Denver Airport Marriott Location: Denver, CO The three-day workshop focuses on engaging the trainer with in-class intermediate and advanced ICD-10-CM/PCS coding exercises, while modeling training techniques. 11/18/ :00 PM 1:30 PM CST Coding Clinic 2010: A Closer Look Benefit from this in-depth audio seminar related to coding clarification and updates, while recent coding issues are discussed and used to illustrate how to improve the accuracy and uniformity of coding. 12/1/ /3/2010 7:30 AM 5:30 PM EST AHIMA Academy for ICD-10: Building Expert Trainers in Diagnosis and Procedure Coding Venue: Hyatt Regency Atlanta Location: Atlanta, GA Experience a dynamic training program that uses various teaching methods to help coding professionals become proficient in coding with the ICD-10-CM/PCS coding systems while preparing them to train other coding professionals in these systems. 12/7/ :00 PM 1:30 PM CST 2011 Procedure Code Updates Stay on the cutting-edge and learn about the latest additions and changes to CPT for CY 2011, improve clinical knowledge about new surgical techniques, and apply new and revised CPT codes to illustrative case scenarios. 12/16/ :00 PM 1:30 PM CST CY11 CMS OPPS Updates Familiarize yourself with changes to amounts and factors used to determine payment rates for outpatient services paid under OPPS for CY 2011, including key coding and operational revisions. We'll also identify reimbursement and reporting changes under OPPS for CY 2011, the differences between 2010 and 2011, and the financial impact of these changes on your bottom line! 1/9/2011 1/14/ :00 PM 12:00 PM CST *External Event* HL7 Working Group Meeting Event Type: External Advocacy Opportunity Location: Sydney, Australia 11

12 URL Links at your Finger Tips --Official link to AHIMA home page --Official link to JCAHO home page --Official link to CMS home page --Official link to DOH home page --Heald College Health Information Technology Program For additional home page links, access HIMAH s web site, click under the Legislative/Regulatory tab MISSION To be the professional community that improves healthcare by advancing best practices and standards for health information management and the trusted source for education, research, and professional credentialing. VALUES Publics right to accurate and confidential personal health information Innovation and leadership in advancing health information management practices and standards worldwide Adherence to the AHIMA code of ethics Advocacy and interdisciplinary collaboration with other professional organizations 12