Required One Month Fund Balance Available For General Fund Purposes $17,005,291

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1 May 31,

2 Required One Month Fund Balance Available For General Fund Purposes $17,005,291 2

3 Required Balance: $17,005,291 Anticipated EOY Balance: ($ 2,000,000) Shortfall: = $15,005,291 3

4 One-Half of Required Balance ($ 7,502,646) Loss in OCE ($ 1,300,000) Loss of Earned Units ($ 4,800,000) Total: ($13,602,646) Plus a possible reduction in federal funds Note that loss in OCE and Earned Units are due to drop in ADM 4

5

6 ShelbyCounty 28, ADM TuscaloosaCounty 17,641 ADM MadisonCounty 19,548 ADM TuscaloosaCity 9, ADM MontgomeryCounty 31,388 ADM BirminghamCity 25, ADM 6

7 ShelbyCounty 28, ADM TuscaloosaCounty 17,641 ADM MadisonCounty 19,548 ADM TuscaloosaCity 9, ADM MontgomeryCounty 31,388 ADM BirminghamCity 25, ADM 7

8 ShelbyCounty 28, ADM TuscaloosaCounty 17,641 ADM MadisonCounty 19,548 ADM TuscaloosaCity 9, ADM MontgomeryCounty 31,388 ADM BirminghamCity 25, ADM 8

9 ShelbyCounty 28, ADM TuscaloosaCounty 17,641 ADM MadisonCounty 19,548 ADM TuscaloosaCity 9, ADM MontgomeryCounty 31,388 ADM BirminghamCity 25, ADM 9

10 ShelbyCounty 28, ADM TuscaloosaCounty 17,641 ADM MadisonCounty 19,548 ADM TuscaloosaCity 9, ADM MontgomeryCounty 31,388 ADM BirminghamCity 25, ADM 10

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14 450, , , , , , , , , , , , , , , Whatley Gibson Norwood N. Birmingham Hill Councill 14

15 Dr. Cleveland Hammonds Dr. Wayman Shiver, Interim Dr. Ed LaMonte, Interim 1996 Dr. Geraldine Bell, Interim Dr. Johnny Brown Dr. Wayman Shiver, Interim to Permanent Dr. Stan Mims Mrs. Barbara Allen, Interim Dr. Craig Witherspoon 2010-Present 15

16 Right size the Non-Instructional positions maintained by the system Protect the resources that are tied directly to the classroom Create a sustainable leadership organization that will serve the district for years to come Free up existing financial obligations to comply with state requirements and redirect all other revenue to support the classroom and improve instruction 16

17 I. Office of the Superintendent A. Create Chief of Staff position 1. Add 1 Clerical position (Positions Added 2) Projected Cost $272,145 B. Move the Human Resources, Capital Planning and Communications/Public Relations Departments to the Chief of Staff C. Human Resources Department Reorganization 1. Eliminate the Chief Human Resources Officer position 2. Create Director of Human Resources position 3. Eliminate 2 Clerical positions 4. Reclassify the Elementary and Secondary Certified positions (2) to Coordinator of Certified Employees position 5. Eliminate 1 Data Entry position (Positions Eliminated 3) Cost <$170,445> D. Reorganize Communications/Public Relations Department 1. Eliminate1 position Cost <$99,121> II. Academic Department Reorganization A. Eliminate Local School Administrator Department 1. Eliminate two (2) Assistant Superintendent positions 2. Eliminate two (2) Clerical positions (Positions Eliminated 4) Projected Cost <$450,444> 17

18 B. Research and Accountability 1. Move School Improvement into the Department of Research and Accountability C. Reorganize Department of Curriculum Support 1. Eliminate Director/Supervisor/Coordinator/Support positions Curriculum and Instruction Math Science Social Studies ESL Reading Fine Arts Career Technical JROTC (Positions Eliminated 41) Cost <$3,528,057> 2. Create the following positions: a. Director of Elementary Instruction b. Director of Middle and K-8 School Instruction c. Director of High School Instruction d. Add 3 Clerical positions (Positions Added 6) Projected Cost $675,666 18

19 3. Provide Program Specialists for the following instructional areas: Elementary Instruction a. 1 Math Program Specialist b. 1 Science Program Specialist c. 1 Reading/Language Program Specialist d. 1 Social Studies Program Specialist Middle School Instruction a. 1 Math Program Specialist b. 1 Science Program Specialist c. 1 Social Studies Program Specialist d. 1 Reading/Language Program Specialist High School Instruction a. 1 Math Program Specialist b. 1 Science Program Specialist c. 1 Social Studies Program Specialist d. 1 Reading/Language Program Specialist e. 1 JROTC Coordinator f. 1 JROTC Program Specialist g. 1 Director of Career Technical Education h. 1 Career Technical Education Program Specialist (Positions Added 16) Cost $1,728,349 19

20 4. 1 Foreign Language Program Specialist 5. 1 Interpreter 6. 1 K-12 Physical Education Program Specialist 7. 1 K-12 Fine Arts Coordinator 8. 1 K-12 Fine Arts Program Specialist (Positions Added 4) Cost $424,691 D. Textbook Department and Library Media Reorganization 1. Eliminate 4 positions a. 1 Coordinator b. 2 Drivers c. 1 Clerical 2. Combine Textbooks with Library Media 3. Move Library Media to Integrated Technology (Positions Eliminated 4) Cost <$253,915> E. Student Support Services Department Reorganization 1. Eliminate Assistant Superintendent s position 2. Create Director of Student Services position 3. Combine Testing with Research and Accountability 4. Modify the Director of Testing to Coordinator of Testing 20

21 5. Move the Attendance, Child Health, Dropout Prevention and Family Involvement to Student Support Services 6. Modify the Director of Dropout Prevention to Coordinator of Dropout Prevention 7. Modify the Director of Attendance to Coordinator of Attendance 8. Move the Guidance Counseling responsibilities to Support Services 9. Eliminate 2 positions a. 1 Social Worker b. 1 Counseling Program Specialist (Positions Eliminated 2) Cost <$177,001> F. Attendance Department Reorganization 1. Modify the Director of Attendance to Coordinator of Attendance 2. Eliminate 5 hearing officers/attendance positions 3. Eliminate 4 clerical positions 4. Move 1 Interpreter to ESL (Positions Eliminated 9) Cost <$704,211> G. Child Health Reorganization 1. Eliminate 7 Nursing positions 2. Reclassify all Nursing positions to Itinerant (Positions Eliminated 7) Cost <$360,293> 21

22 H. Instructional Aides 1. Reduce the number of Instructional Aides positions from 175 to 125 (Positions Eliminated 50) Cost <$1,932,304> I. Community Education Staff department at the level funded by City of Birmingham J. Special Education (IDEA) Reorganization 1. Eliminate 2 Program Specialists 2. Eliminate 1 Compliance position 3. Eliminate 1 Psychometrist position 4. Eliminate 2 Homebound Teachers 5. Eliminate 3 Clerical positions 6. Assign Gifted Teachers to State Earned Units <$767,638> (Positions Eliminated 9) Cost <$575,026> Total Department Savings <$1,342,664> K. Title I Federal Programs Department Reorganization 1. Eliminate Assistant Superintendent position 2. Create a Director of Federal Programs position 3. Eliminate 1 Clerical position 4. Eliminate Coordinator of Preschool position (Positions Eliminated 2) Cost <$166,887> 22

23 III. L. Eliminate ARI Coaches not paid from state funds (Positions Eliminated 6.16) Cost <$474,727) Assistant Principals 1. Eliminate 10 Assistant Principal positions (Positions Eliminated 10) Cost <$850,000> IV. Operations Department Reorganization A. Eliminate 24 Maintenance positions B. Eliminate 2 Other Technical positions C. Eliminate Athletic Department 1. Eliminate Athletic Director position 2. Athletic Department responsibilities moved to Operations Office 3. Eliminate 1 Clerical position 3. Move Physical Education position to K-12 Program Specialist D. Eliminate 5 Student Information Services positions 1. Eliminate 4 Technical Support positions 2. Eliminate 1 Clerical E. Move Child Nutrition Program to CSFO/Finance (Positions Eliminated 34) Cost <$2,196,141> V. CSFO/Finance Department Reorganization A. Eliminate 4 Clerical positions B. Move CNP to Finance Department C. Move 1 Community Schools position to Accounts Payable (Position Eliminated 4) Cost <$241,482> 23

24 VI. Eliminate the title of Executive Director and Senior Executive Director. (Positions Modified 7) VII. Local Funds Savings A. Eliminate 9 additional Clerical positions in Central Office Cost <$495,000> B. Substitutes secured for teachers only Cost <$1,000,000> C. School Closures 1. Combine Norwood Elementary with Hudson K-8 2. Combine North Birmingham with Lewis per approved Capital Plan Cost <$600,000> D. Eliminate 4 Social Worker positions (Positions Eliminated ) Cost <$314,774> VIII. Recommendations A. Determine the cost savings by moving Special Education Transportation from contracted services to the system s Transportation Department B. Reclassify Safety and Security from 24 to 8 hour shifts C. Move security monitoring to the local school D. Effectively manage overtime Total Savings <$12,256,615> 24

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