COSEC Time Attendance

Transcription

1 Hearty Welcome

2 Presentation Agenda COSEC Time Attendance Applications COSEC Solution Software Solution Hardware Solution Key Features Time-Attendance Leave Management System Features Reports and Charts

3 COSEC Time Attendance

4 What is Time-Attendance System? It is a Automatic Attendance Marking System Combination of Hardware and Software Hardware is Used to Record Time of an User from a Credential Software is Used to Process the Time According to Attendance Policy System Generates Attendance Reports or Send Attendance Data to Payroll Software for Further Action

5 How Attendance System Works? Access Collect Compare Process Employee Access the System Using Fingerprint, Card or PIN Reader Collects User Time from the Credentials System Compare User Data with his Attendance Policy System Process the Data and Generate Reports or Send to Payroll Software

6 What is COSEC Time-Attendance? Comprehensive Solution for SOHO, SMB, SME and Enterprises Time-Attendance and Leave Management Fingerprint and Card based Attendance Marking Various Attendance Policies Creation Manual Entry and Correction of Attendance Data Integration with Existing Payroll Software Attendance and Leave Reports and Charts

7 Benefits of Time-Attendance Eliminate Human Error in Employee Time Records Prevent Buddy Punching and Fraudulent Time Keeping Records Significantly Increase Employee and Manager Satisfaction Cut Down on Administrative Time and Cost Monitor and Analyze Absence to Reduce Impact on Productivity Graphical Representation of Attendance for Easy and Fast Interpretation Significantly Cut Down on Payroll Processing Time Adapt to Existing HR Policies Eliminate Payments for Unapproved or Fraudulent Overtime Give Employees Self-service Access

8 Why COSEC Time-Attendance? Comprehensive Time-Attendance Solution Accurate Time Record Leave Management Configurable Attendance Parameters Integration with Payroll and HRM Proactive SMS and Alerts Completely Scalable, Flexible and Modular On Demand Report Generation

9 Target Customers Small Offices Corporate Offices Shopping Malls R & D Labs Factory Remote Sites Hotels

10 Target Customers Large Enterprises Government Organisations Financial Institutes Clubs And Many More... Educational Institutes Retail Stores

11 Applications

12 Small Office Application Ethernet User COSEC Application Server COSEC Door Controller Users COSEC Door Controller is Used for Attendance Marking Door Controller is Connected with COSEC Server through Ethernet Events are Transferred to COSEC Server in Real Time Reports can be Generated from COSEC Server Ideal for Private Office, Clinics, Retail Shop, Factory and More

13 Campus Application Canteen Head Office R&D Lab COSEC Server Door Controller Factory

14 Campus Application COSEC is Installed in an Organization having Four Separate Offices in a Campus Door Controllers at each Office are Directly Connected with the COSEC Server Installed in a Main Building via LAN Door Controller Records Employees Time-Attendance Details and Send it to COSEC Server in Real Time HR can Generate Reports from a Single Place and Send Data to Payroll Software for Further Processing

15 Remote Location Application

16 Remote Location Application COSEC is Deployed in a Large Enterprise having Offices Located at Different Geographical Locations COSEC Application Server is Installed at Corporate Office (CO) to Manage Attendance of all Employees Centrally COSEC Door Controllers at each Location are Connected Directly or via PANEL with COSEC Server using Available Connectivity (GSM, Wifi or WAN) DOORs Records User Attendance from Fingerprint or Card and Send it to the COSEC Application Server in Real Time COSEC Server Processes the User Attendance Data and Sends it to the Payroll Software or Generate Reports Using Web Application, Proper Person can Generate Report or Configure the System from any Location at any Time

17 COSEC Solution

18 COSEC Layered Architecture

19 COSEC Solution Component COSEC PLATFORM Add-on Software Modules COSEC PANEL Additional Hardware Door Controller Readers Software Hardware

20 Software Solution

21 COSEC Application Software Complete and Powerful Web based Application Software Controls up to 1000 PANELs and 10,000 Door Controllers Manage up to 1 Million Users Time-Attendance, Access Control, Leave Management, Visitor Management and Employee Self Service Real Time Monitoring and Control Comprehensive Reports Generation Integration with ERP, HRM and Payroll

22 COSEC Software Modules Access Control Module(ACM) Time Attendance Module (TAM) Visitor Management Module (VMM) Employee Self Service Portal (ESS) Admin User Devices COSEC PLATFORM Built-In Add-On

23 COSEC PLATFORM Available with basic Time Attendance and Access Control Features 4 PLATFORMs with Different User and Door Controller Capacity Compatible with all COSEC Hardware Optional Software Modules can be Added Depending on Requirements Expandable in Terms of Users PLATFORMs USERS DOOR CONTROLLER Built-in Expandable Built-in COSEC PE PLATFORM 100 NA 4 COSEC GE PLATFORM COSEC ME PLATFORM COSEC LE PLATFORM Million 10000

24 Admin Module Perform Administrative Functions Create User Roles for the Organization Assigning Role based Access Rights to Users Export and Import Data Backup and Restore Database Maintain Software Licensing Information

25 User Module Perform Human Resource Functions Create Full Fledge User Profile Maintain User Database User Enrollment Assign Door Controllers to User

26 Device Module Add New COSEC Hardware and Configure Various Parameters COSEC PANEL COSEC DOOR CONTROLLER Define Features and Functions

27 Enrollment Management Desktop based Application Software Fingerprint and Card Enrollment USB based Enrollment Station Show Image of Finger Print while Enrolling a User Show Finger Print and Card Details Fingerprint Verification User Photo Browse, Upload and Capture Facility User Photo Adjustment Built-in Module with COSEC PLATFORM

28 Time-Attendance Module (TAM) Define Organizational Hierarchy Create Various Attendance Related Policies Manual Entry and Correction of Attendance Events Attendance Authorization Holiday and Shift Schedule Management Generate Time-Attendance Reports Separate Time Attendance Module (TAM) for each COSEC PLATFORM Time Attendance Module COSEC PE TAM COSEC GE TAM COSEC ME TAM COSEC LE TAM

29 Leave Management Module New Leave Creation Accurate Leave Balance Management Leave Carry Forward and Encash Leave Request and Approval Automatic Leave Report Generation Comes Along with COSEC Time Attendance Module (TAM)

30 Employee Self Service Portal(ESS) Portal for Employees and Reporting Officers Employees can Check their Time-attendance and Leave Details Leave/Tour Request and Approval Manual Attendance Marking Attendance Summary for the Month Company News/Notice/General Information on Web Page Monthly Shift and Schedule

31 COSEC Hardware Solution

32 COSEC PANEL Controls up to 75 Door Controllers Maximum 75 Door Controllers on Ethernet Maximum 32 Door Controllers on RS485 Ethernet, RS485, WiFi and 3G Interface 10,000 Users Capacity Store 1,00,000 Events in Log Built-in Battery Backup Provision Supervised Alarm Input Port and Auxiliary Output Relay Contact Built-in USB Port Audio Visual Indication in terms of LEDs and Buzzer

33 COSEC PANEL Connectivity

34 COSEC PANEL Models COSEC PANEL COSEC PANEL LITE

35 COSEC DOOR Dot Matrix Display with Backlit 16 Touch Sense Keys Fingerprint and Card Reader Ethernet, RS485 and WiFi Interface 50,000 Events Storage Built-in Auxiliary Input, Auxiliary Output and Relay Port 4 LEDs and Buzzer USB Port for Data Transfer and 3G Connectivity Two Power Supply Options Adaptor based Local Power Supply Power Supply from PANEL

36 COSEC DOOR Connectivity

37 COSEC Time-Attendance Terminals COSEC DOOR CAT COSEC DOOR FOT

38 COSEC DOOR Models CAS FOS FCS Standard Models

39 COSEC DOOR Models CAP FOP FCP CAW FOW FCW Premium Models

40 COSEC Reader Exit Reader Fingerprint or Contactless Card Reader Wiegand and RS232 Interface Allowed, Denied, Status and Alarm LEDs Built-in Buzzer Power Supply from COSEC DOOR

41 COSEC Reader Models COSEC READER CA COSEC READER FO COSEC READER FC

42 COSEC Enrollment Station Enrollment Stations for Easy User Enrollment Card and Finger Enrollment USB based Devices Enrollment Software for Enrollment

43 COSEC Card Personality Module Pluggable Card Reader Module Inserted at the backside of COSEC Door Controller and COSEC READER CA EM PROX HID PROX HID iclass Mifare COSEC CPM

44 Key Features

45 Time Attendance

46 User Creation with Details Create New User Profile with Complete Details Edit Existing User Details Add User Details Like- General Personal Contact Attendance Access Device Photograph Assign Door Controllers to Users

47 User Creation with Details

48 Enrollment Enroll New User with Card and Fingerprint Enroll Special Function Cards Enroll Up to 10 Fingerprints and 2 Cards per User Enrollment Initiated from- Directly Door Controller s Key Pad From Enrollment Station From Software (Giving Command from Software and Showing Credentials on Door Controller)

49 Automatic Fingerprint Distribution Intelligent and Unique Feature Enroll User Fingerprint on any Door Controller Software will Distribute Fingerprint Template to all Connected Door Controllers Automatically No Need to Enroll Finger on Each Door Controller Saves Lots of Time

50 Multiple Profiles Creation Flexibility to Create Multiple Profiles Under One Company Create Multiple Profiles Like: Organizations Branches Sections Departments Categories Designations Grades Assign a Profile Against Each User Software Access to only Particular Profile Only

51 Multiple Profiles

52 Holiday Schedule 4 Holiday Schedules 32 Holidays in each Schedule Assign any Schedule to a User Group Define Continuous Holidays Using Only one Holiday (Important for School Vacation) Restricted Holiday List

53 Holiday Schedule

54 Late-In and Early-Out Policy 99 Late-In and Early-Out Policies Creation Assign Policy to Each User Depending Upon Work Profile Flexible Programming to Meet Diverse Attendance Requirements Rounding-off Option

55 Late-In and Early-Out

56 Overtime Policy Various Overtime Parameters for Diverse Requirements Daily and Weekly Overtime Calculation Overtime Rounding-Off Option Automatic Authorization Option Overtime Calculation based on Working Hours and Shift Time Multiplication Factor for Week Off and Holiday

57 Overtime Policy

58 COFF Policy Compensatory Off Policy for Extra Working Hours Define Minimum Hours Required for COFF Conversation Automatic COFF Authorization Option 99 COFF Policies

59 Absentee Policy Absentee Policy for Clubbing the Leaves Option for Single Side or Both Side Absent for Week Off and Holiday

60 Bus Route Define Bus Route with Unique ID i Assign Bus Route to a User If Bus Arrives Late to Office, Employees Assign to that Particular Bus can be Condone for Late Coming Admin can Generate Bus Route Report and Manage Employees

61 Shift and Schedule Shifts Creation with Numerous Optional Parameters to Tackle Complexity of Organization's Shifts 99 Schedules 6 Shifts per Schedule Auto Shifts Correction Option if Employee Comes in Other Shift instead of Regular Shift Define Rotation and Week off for the Schedule Define Start Time, End Time, Break Time, Late-In, Early-Out and Other Options in Every Shift

62 Shift and Schedule

63 Manual Entry and Correction Manual Entry and Correction of User Attendance Details Manual Entry of: Absent Late In / Early Out Allowed Personal / Official Marking Overtime / COFF Change Group for Single User and Multiple Users Change Policy for Single User and Multiple Users Change Schedule Group for Single User and Multiple Users Previous Adjustment Week Off Change Change Shift Manual Correction of Attendance Events

64 Manual Entry and Correction

65 Past Adjustment Past Adjustment of Data after Attendance Period is Closed Automatically Calculated in Next Month s Salary Processing Very Useful Attendance Feature

66 Authorization Authorization of Attendance, Overtime, COFF, Personal and Official Marking Authorization for a User or a Group of Users Any Change will not Occur without Admin/HR Authorization

67 Attendance with Fingerprint Only Useful Feature where both Card and Fingerprint are Used System will Mark Attendance only with Fingerprint Card is Used for Access Control Only Reduce Proxy Punching

68 Integration with Payroll COSEC can be Integrated with HRM, ERP, Tally and Payroll System will Send Attendance and Leave Data to Payroll Software Define Required Fields for the Payroll API for Automatic Payroll Integration Generates Salary at the End of every Month/Week

69 Special Function Card User can Access Various Predefined Functions Quickly with this Card Need not to Dial or Remember Code for Routine Functions User has to Show his Identity after Showing this Card Various Predefined Functions like late in, Early Out, Lunch In/Out, Overtime, Enrollment etc Enroll Up to 4 Cards per Function

70 COSEC SMS and Alerts SMS and Notification for the Attendance and Leave Status Alerts for the: Punch Time Forget to Punch Leave Rejection Leave Approval Monthly Attendance Customized Message for Special Announcement Automatic and Instant Notification to Multiple Users Important Feature for School, Colleges, Offices and more

71 COSEC SMS and Alerts

72 View Attendance Details View Daily and Monthly Attendance of an User Attendance Details for Current Date, Current Month, Last Month and between Defined Dates Monthly Attendance in Colorful Calendar View Attendance Summary for the Month

73 Leave Management

74 Leave Creation Create Various Leave Types like CL, PL, ML etc Provision to Define Detailed Leave Parameters Like Maximum Allowed at a Time Allowed Users Allowed with Other Leaves Prior Leave Entry Allowed Leave Encashment, Leave Balance and Leave Accumulation Option of Single Side or Both Side Leave for Holiday or Week Off Leave Grouping

75 Leave Creation

76 Leave Application and Approval Employee can Apply for Leaves Using this utility Reporting Officer/HR can Approve or Reject Application Web based Application and Approval Process Reduce Time and Increase Transparency

77 Leave Balance Management Automatically Leave Credit in User Account in Every Month Leave Encashment or Lapse Option at the End of Year Automatically Update Balance Upon Employee Timing and Leave Approval

78 Leave Balance Management

79 System Features

80 Unique Hardware Design Attractive Vertical Look Built-in Controller and Reader Touch Sense Key Pad and LCD Display Screw Less Push Type Connector for Easy Wire Insert Pluggable Card Reader Module Easy Wall Mounting with Back Plate Built-In Tamper Detection

81 Operations from Door Controller Easy Operation from Door Controller with Touch Sense Keypad and Dot-Matrix Display 16 Touch Sense Numeric and Function Keys Functions from Door Controller Admin Enroll User Profile Late In Early Out Attendance Regular Break Overtime Official Short Leave

82 USB Connectivity USB Port for Various Applications Connect Memory Stick, Internet Dongle or WiFi Dongle Easy Data Transfer from Controller/Panel to Server Easy Firmware Upgrade of Door Controller and Panel Connect Remote Sites with 3G/2G USB Internet Dongle No any Physical Connectivity is Required between Door Controller and Server Ideal for Remote Applications

83 WiFi Connectivity Simple Connectivity between Controller and Server No Wiring is Required Real Time Events and Report Generation Ideal for Applications where Ethernet is not Possible because of Aesthetic Purpose or any Architectural Limitations

84 Easy Backup and Data Restore One Click Backup of System Database Helpful in Case of System Crash Restore Database Easily from File

85 Import and Export Data Import Data from File and Restore in COSEC Software Export Data in ERP, Payroll and HRM Export in Various File Formats Excel Text CSV XML

86 Message Board Virtual Notice Board for All Users Three Separate Messages: Notice, News and General Advanced Editing Options Reduce Possibility to Miss any Important Communication

87 COSEC Live Monitoring Window Real Time Events Monitoring and Control Live Status of Door Controllers and Panels Alarm Monitoring and Control Firmware Up Gradation Temporary Deactivate Function/Features Automatic Events Download

88 Web Based Application Built-In Web based Application Software Program the System and Generate Reports from any Location View Attendance and Access Detail of Users Remotely Apply for Leave/Tour and Check Attendance

89 Password Protection Separate Password for all Login User Password Change Option Expire Old Password after Predefined Days and ask for New Password Option for Account Blocked when it is Unused for Predefined Days

90 Software Access to User Web based Application Software User can Access COSEC from Anywhere with his Login ID and Password Generate Reports, Change System Parameters and View Attendance Details User can Access only those Details in which he has Access Rights

91 COSEC Integration

92 Web Application Program Interface Ideal Tool for Payroll/HR Software integration Each Event can be transferred Useful tool for SAP Integration Backward integration support for User Creation Different API possible like: Add or Delete Device, Assign or Revoke Device Add User, Daily Attendance, Monthly Attendance, Daily T&A Events

93 MS SQL Integration Useful Integration Tool for Payroll having SQL database Each Event can be transferred Transferring with Field Mapping Facility Daily Attendance, Attendance Events, Monthly Attendance Possible

94 Active Directory Integration Active Directory is an useful Microsoft Windows Server Operating System Active Directory is a Database that keeps track of all the User Accounts and Passwords in an organization and from which we can Import user data in Cosec database

95 PostGre SQL Integration PostGre SQL is a Proprietary SQL for Government usage purpose PostGre SQL must have predefined tables like devices and device logs Device table hold the basic data like device ID,MAC & IP. This table holds information on last Ping Time and last Log Download Event logs for a particular device can also be obtained in device logs table

96 Tally Integration Tally is one of the powerful Accounting and Inventory Software Importing attendance data from COSEC Server into Tally would allow user to directly generate attendance vouchers Vouchers can be used to maintain Employee accounts. Integration through Export tool with required file format by Tally

97 Reports and Charts

98 COSEC Reports and Charts Wide Range of Reports and Charts for Divers Needs of the Organizations 100+ Reports and Colorful Charts Reports with Month, Day and between Defined Dates Print Report Reports of Time-Attendance, Access Control, Leave, Visitor, User etc.

99 Report Generation Print Export Page Select Search Zoom Page Select File Format

100 Reports in File Format Export Report in Various File Formats PDF XML Rich Text Format MS Excel MS Excel (Data Only) Crystal Report (RPT) MS-Word MS-Word Editable

101 COSEC Reports Time-Attendance Late In Early in Overtime Absent Exception Attendance Attendance Summary Shift Change Late Arrival Memo Absent Memo Weekly Work and OT Continuous Absenteeism Special Function Punch Department wise Absent Shift Schedule Muster Summary Salary Data Attendance Register Overtime Register Yearly Performance Schedule Group Report

102 COSEC Reports View User Personal Information Activity Log Viewer Event Monthly Shift Schedule Daily Attendance Monthly Attendance Leave Leave Application Leave Register Leave Balance

103 Report-Late-In

104 Report-Over Time

105 Report-Absent

106 Report-Attendance

107 Report-Muster Summary

108 Report- Salary Data

109 COSEC Charts Time Loss Overtime Absent Late In Irregularity Month wise Overtime Attendance Summary

110 Chart-Late In

111 Chart-Overtime

112 Chart-Absent

113 Thank You Copyright Matrix Comsec

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