District Attorney. Department Narrative and Strategic Plan 2. Summary of Revenue and Expense District Attorney Fund 5

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1 District Attorney Department Narrative and Strategic Plan 2 Summary of Revenue and Expense District Attorney Fund 5 1

2 Overview District Attorney Department Mission/Purpose It is the mission of the Clackamas County District Attorney s Office to pursue justice and enforce the laws of the State of Oregon. The office is dedicated to the vigorous and impartial prosecution of those who commit crimes within Clackamas County and to providing the highest quality of service to victims, witnesses, law enforcement, and the citizens of Clackamas County. This office is also dedicated to promoting and advocating programs that reduce crime. General Overview of Programs The District Attorney is required by state law to represent the State of Oregon in felony and misdemeanor prosecutions, grand jury proceedings, mental health commitment hearings, child support collections, family abuse prevention hearings and juvenile dependency and delinquency court hearings. The District Attorney is also required by the Oregon Constitution and state law to provide support and assistance to victims of crime, including the enforcement of their rights under the Oregon Constitution. The office also has initiated or participated in a wide variety of programs in court and in the community, which attempt to reduce or prevent crime. The District Attorney reviewed and prosecuted 5,657 adult criminal cases. (FY ) These cases ranged from misdemeanor cases, such as driving under the influence of intoxicants, to the most serious crimes, including Aggravated Murder with the possibility of the death penalty. The District Attorney employs 30 deputies and seven law clerks who work in seven trial teams: Felony Person Crimes, Felony Property Crimes, Misdemeanor Crimes, Domestic Violence and Vulnerable Victims, Community Prosecution, Juvenile Dependency and Delinquency Prosecution, and Family Support Enforcement. The District Attorney also provides legal advice and support to the Sheriff, Community Corrections, the Juvenile Department, City Police Agencies and the Oregon State Police. The Deputy District Attorneys are supported by teams of support staff, investigators, victim advocates, and child support agents. The District Attorney is a member of a countywide law enforcement network that includes the Sheriff, Juvenile Department, Community Corrections, City Police Agencies and the Oregon State Police. The District Attorney participates as a member of many state and regional law enforcement task forces, including the Regional Organized Crime and Narcotics Task Force (ROCN) and the High-Intensity Drug Task Force (HIDTA). The District Attorney is also a member of the Clackamas County public safety network, including the Public Safety Coordinating Council, (PSCC), the Domestic Violence Enhanced Response Team (DVERT), the Clackamas County Major Crimes Team, the Clackamas County Interagency Task Force (ITF), the Multi-Disciplinary Child Abuse Team (MDT), the Multi- Disciplinary Elder Abuse Team, the Clackamas County Criminal Justice Council, the Family Violence Coordinating Council, and the Children s Center of Clackamas County. The District Attorney also works in close partnership with the Circuit Court, including specialty courts such as the Honest Opportunity Probation Enforcement Demonstration Field Experiment Court (HOPE DFE), Mental Health Court, DUII Court, Restitution Court, Truancy Court, Domestic Violence Deferred Sentencing Program, Community Court, and the Adult and Juvenile Drug Courts. The main office of the District Attorney has been located in the county courthouse for many years while five teams worked in separate satellite buildings, one of which was over five miles away. In March 2015, the Domestic Violence/Vulnerable Adults, Family Support Enforcement, and Victim Assistance Teams moved into a building near the courthouse that was renovated by the county. This improved efficiency, security, and operations. However, the District Attorney s Juvenile Team should be located within the secure perimeter of the county juvenile facility rather than in a double-wide trailer located across from the county juvenile facility as they have been. 2

3 Department: District Attorney Actual Actual Estimated Projected Strategic Plan: Fiscal Year Countywide Area of Focus: Provide Financial Stability and Leadership Department Goal 1: Convert to a file-less office Implement LEAN techniques to convert our intake process from paper to electronic. This will include automating the import of arrest referral data and incident reports from RegJIN, converting solely to electronic discovery, and automating deputy/officer scheduling. After converting to a new case management system in 2008, workflow was streamlined and the District Attorney's Office was able to eliminate nine (9) legal support positions for an estimated savings of $2 million dollars in salary and fringe. Number of electronic incident reports with adult criminal suspects transmitted from CCSO (Fiscal Year, July 1 - June 30) - CCSO is sending PDF reports via . The DA plans to partner with the Washington County DA to fund programming RegJIN, a five-county law enforcement records management system, to automate the transfer of the arrest record along with a PDF of the incident report. 2,424 6,222 6,500 6,500 Department Goal 2: Number of electronic discovery packets distributed to defense (Fiscal Year, July 1 - June 30) 7,043 6,976 7,500 7,500 Provide court ordered child support to needy families who may otherwise rely on government resources Provide parents with minor children legal assistance in establishing, modifying and collecting child support, medical support and with legally establishing paternity. Total unweighted child support collections (Federal Fiscal Year, Oct 1 - Sept 30) M 23.3M 24.4M 3

4 Department: District Attorney Actual Actual Estimated Projected Strategic Plan: Fiscal Year Countywide Area of Focus: Keep Our Residents Safe, Healthy and Secure Department Goal 1: Department Goal 2: Department Goal 3: Ensure prompt resolution of cases to increase efficiency of criminal justice system Allocate prosecution staff to case management hearings. Percentage of cases actually set for trial. This number is a direct result of our case manager hearings which resolve most cases well before being set for trial. The low percentage of cases actually set for trial saves the state and county money and resources, eliminating preparation and scheduling costs, including law enforcement overtime, as well as court resources which are stretched. (Fiscal Year, July - June) Provide victim(s) "prompt notice" of their rights as crime victims. 16% 16% 16% 16% Percentage of adult criminal cases where the named victim(s) are provided notice of victims' rights within five (5) business days of the defendant's arraignment. (Fiscal Year, July - June) 99% 99% 100% 100% Resolve qualifying cases through early disposition programs Allocate prosecution staff to Drug Court, DUII Court, Domestic Violence Deferred Sentencing Program, Mental Health Court, and Violation Eligible First-Time Offenders cases. Number of cases resolved in early resolution courts - Drug Court, DUII Court, Domestic Violence Deferred Sentencing Program, Mental Health Court, Violation Eligible First- Time Offenders, and HOPE. (Fiscal Year July - June) Work closely with the State Department of Human Services to protect children who come to the attention of authorities as a result of abuse or neglect Provide legal consultation, support, and courtroom advocacy on all juvenile dependency cases in collaboration with the State Department of Human Services Number of juvenile dependency cases consulted (Fiscal Year, July - June)

5 District Attorney Summary of Revenue and Expense FY 13 FY 14 FY 15 Amended Budged FY 15 Projected Year End FY 16 Proposed Budget Chg from Prior Yr Budget % Chg from Prior Yr Budget Beginning Balance 365, , , , , , % Prior Year Revenue 21, , % Taxes % Licenses & Permits % Federal Grants & Revenues 1,289,827 1,284,186 1,644,059 1,333,678 1,373, , % State Grants & Revenues 679, , , , ,968-66, % Local Grants & Revenues % Charges for Service 123, , , , ,456 1, % Fines & Penalties % Discovery / Incentive / Other Revenue 131,510 20,639 20,000 19,000 20, % Interfund Transfers 8,181,473 8,537,470 8,713,066 8,713,066 9,041, , % Operating Revenue 10,427,666 10,823,804 11,550,516 11,201,079 11,543,403-7, % % Change NA 3.8% 6.7% 3.5% 3.1% Personnel Services 8,357,023 8,518,008 9,185,145 8,942,078 9,562, , % Materials & Services 1,094,412 1,284,049 2,024,644 1,626,318 1,535, , % Cost Allocation Charges 903, , , , ,887 20, % Debt Service % Interfund Transfers % Capital Outlay 0 2, % Operating Expenditure 10,354,589 10,721,539 11,925,805 11,284,412 11,835,359-90, % % Change NA 3.5% 11.2% 5.2% 4.9% Capital Improvements , , , % Reserve for Future Expenditures % Contingency % Ending Balance (if applicable) 439, , , % (includes Reserve & Contingency) General Fund Support (if applicable) 8,181,473 8,537,470 8,713,066 8,713,066 9,041, , % Full Time Equiv Positions (FTE) Budgeted % Full Time Equiv Positions (FTE) Filled at Yr End Full Time Equiv Positions (FTE) Vacant at Yr End Millions FY 13 FY 14 FY 15 Est FY 16 Proposed Oper Rev Oper Exp End Balance Gen Fund Support 0 FY 13 FY 14 FY 15 Est FY 16 Proposed FTE Budgeted FTE Actual at Yr End 5

6 District Attorney FY 16 Proposed Budget Fund Bal 2% Federal 12% Cost Alloc 6% Capital Outlay 0% State 7% Chg for Svc 3% Matl & Svc 13% Gen Fund Support 76% Pers Svc 81% Resources Requirements 6

7 Clackamas County, OR. Revenue and Expense Report District Attorney Department Change Actual Actual Amended Projected Requested Proposed from Prior Budget Year End Budget Budget Year Budget Pct. Change from Prior Year Budget DISTATTY District Attorney Department 220 District Attorney's Fund Prior Year Revenue - Federal 13, Prior Year Revenue - State 7, , Fund Bal at End of Prior Year 365, , , , , ,956 (249,331) (46.06) Federal Revenue 0 62, ,000 72,000 72,000 72, Incentive - Federal Match Incentives - Federal Non-Match 222, , , , , , Federal In-Kind Revenue 41,324 38,000 3,600 22, (3,600) (100.00) US - Dept of Justice Grants 185, , , ,778 95,774 95,774 (360,685) (79.02) Federal Operating Grants 839, , , , , ,034 22, State In Kind Match 6, State Forfeiture 18, ,000 19,000 19, Dept of Justice Grant 85,791 85, , ,995 96,864 96,864 (70,925) (42.27) District Attorney NonSupport Service 129, , , , , ,000 (15,000) (10.71) Unitary Assessment 131, , , , , , HB 5061-Child Abuse MDT 307, , , , , , Discovery Provided Revenue 98, , , , , , Other Internal County Grants 25,000 37,507 94,498 94,740 96,456 96,456 1, Miscellaneous Revenue 24,222 21,774 20,000 20,000 20,000 20, Interest Earned (3,208) (1,135) 0 (1,000) Discovery Revenue 110, I/F Transfer From General Fund 8,181,473 8,537,470 8,713,066 8,713,066 9,041,171 9,041, , Total Revenue 10,793,610 11,262,825 12,091,803 11,742,366 11,835,359 11,835,359 (256,444) (2.12) Regular Full Time Employees 4,913,613 5,095,573 5,414,683 5,309,795 5,637,669 5,637, , Regular Part Time 205, , , , , ,013 4, Temporary Workers 191, , , , , ,000 (35,000) (12.73) Overtime 2,781 9,037 7,000 7,500 8,000 8,000 1, Holiday Pay ,000 1,000 1,000 1, Vacation Sell-Back 33,552 32,527 44,200 42,700 43,200 43,200 (1,000) (2.26) Fringe Benefits 2,968,360 2,993,139 3,206,778 3,112,599 3,384,672 3,384, , Worker Compensation 21,225 12,652 12,741 12,741 18,538 18,538 5, Unemployment 20,317 8,852 7,693 7,693 8,779 8,779 1, General Office Supplies 50,633 36,653 55,254 61,254 55,000 55,000 (254) (0.46) Postage 29,269 27,052 36,150 30,250 35,150 35,150 (1,000) (2.77) Computer Non-Capital 33,777 9, , ,000 30,201 30,201 (83,799) (73.51) 7

8 Clackamas County, OR. Revenue and Expense Report District Attorney Department Change Actual Actual Amended Projected Requested Proposed from Prior Budget Year End Budget Budget Year Budget Pct. Change from Prior Year Budget DISTATTY District Attorney Department 220 District Attorney's Fund Food (200) (100.00) Fuel & Vehicle Rental 21,871 18,958 26,000 26,000 26,000 26, Professional Services 350, , , , , ,000 (19,896) (3.44) Pre-Employment Tests 750 1,623 1,500 1,500 1,500 1, Contracted Services 0 12,021 30,500 8, (30,500) (100.00) Internal County Services Internal Cty Labor - Salary , (227,000) (100.00) Internal Cty Labor - Benefits , (114,000) (100.00) Telephone 77,939 78,664 86,240 86,000 87,000 87, Travel 3,908 10,467 20,300 20,450 16,300 16,300 (4,000) (19.70) Travel & Mileage-Grant Related , Mileage Reimbursement 5,325 4,830 8,500 9,150 9,500 9,500 1, Volunteer Travel & Mileage ,000 1, Printing & Duplicating Services 7,349 8,765 12,000 12,000 12,000 12, Casualty Insurance 38,600 36,776 59,209 59, , ,466 79, Office Equipment Repair & Maint , (500) (100.00) Office Furn & Equip Non-Capital 2, ,300 18,500 5,500 5,500 (19,800) (78.26) Office Rental 133, , , , , ,544 (73,456) (31.26) Parking Rental 7,710 9,120 10,800 10,800 9,600 9,600 (1,200) (11.11) Copier Rental 63,538 65,106 76,500 78,800 79,000 79,000 2, Dues & Memberships 20,745 21,405 24,000 24,000 24,000 24, Training & Staff Development 31,988 31,802 39,295 40,365 43,840 43,840 4, Witness Fees 10,725 10,889 15,000 15,000 15,000 15, Trial Expenses 70, , , , , , Grand Jury 6,729 7,245 10,000 10,000 10,000 10, Paternity Tests 1, ,000 1,000 1,000 1, Investigative Expense 5,398 5,831 6,000 7,000 7,000 7,000 1, Publications & Subscriptions 36,660 53,666 37,000 39,000 52,000 52,000 15, Pmts To Other Govts/Orgs 0 25, Program Expense 5,357 7,167 14,800 4, (14,800) (100.00) Facilitator 25,761 26,629 27,000 27,000 27,000 27, Victim Expense 3,094 1,306 2,000 2,500 2,500 2, Grant Match 12,979 14,553 3,600 10, (3,600) (100.00) Volunteer In Kind Match 34,595 23, Volunteer Expenses

9 Clackamas County, OR. Revenue and Expense Report District Attorney Department Change Actual Actual Amended Projected Requested Proposed from Prior Budget Year End Budget Budget Year Budget Pct. Change from Prior Year Budget DISTATTY District Attorney Department 220 District Attorney's Fund Finance Alloc Cost 61,527 58,287 59,686 59,686 64,774 64,774 5, Tech Svc Alloc Cost 225, , , , , ,928 27, Building Maint Alloc Cost 120, , , , , ,886 3, PGA Alloc Cost 52,704 47,644 41,710 41,710 41,559 41,559 (151) (0.36) Records Mgt Alloc Cost 249, ,069 48,306 48,306 36,317 36,317 (11,989) (24.82) Purchasing Alloc Cost 12,161 7,435 8,856 8,856 4,872 4,872 (3,984) (44.99) Courier Alloc Cost 3,525 3,510 5,303 5,303 5,362 5, Personnel Admin Alloc Cost 102,748 93,526 92,800 92,800 95,359 95,359 2, County Admin Alloc Cost 27,233 30,912 33,350 33,350 31,836 31,836 (1,514) (4.54) Mailroom Overhead Allocation 8,737 7,763 9,140 9,140 8,492 8,492 (648) (7.09) Electric Utility Alloc 25,984 27,594 27,743 27,743 27,739 27,739 (4) (0.01) Natural Gas Utility Alloc 8,428 9,095 9,138 9,138 9,179 9, Water Utility Alloc 1,782 3,147 2,811 2,811 2,568 2,568 (243) (8.64) Trash Removal Alloc 2,674 2,439 2,962 2,962 3,016 3, Building Improvements 0 2, , , (165,998) (100.00) Total Expense 10,354,589 10,721,538 12,091,803 11,450,410 11,835,359 11,835,359 (256,444) (2.12) Total District Attorney's Fund 439, , , Total District Attorney Department 439, , , Grand Total 439, , ,

10 POLICY LEVEL PROPOSAL District Attorney Family Support Ongoing - Policy Level Proposal Proposed Change in Funding: Summary of Policy Level Proposal: $27,844 Family Support add 1.00 FTE Hire one FTE to support ongoing community outreach and coordination to reach the goals of the transportation safety action plan. This would be an ongoing position supported by the General Fund. The District Attorney's Office is requesting to add a 1.00 FTE Support Enforcement Agent (SEA) to the Family Support Office. General Fund cost will be $27,844 (34% of the total APOS cost, with a 66% Federal reimbursement of salary and fringe expenditures.) The optimal caseload for a SEA is between 550 to 650 cases, with 650 cases being the upper limit before a backlog develops. As of January 2015, the Clackamas Family Support SEA's exceeded their optimal caseload of approximately 667 cases, with the exception of the Legal Office Supervisor who has 500 cases. By agreement, on October 1, 2014 the Division of Child Support (DCS) began transferring DCS cases to Clackamas County, and other DA Office's. These were to be cases in which no debt was owed to the State (when an obligee receives cash benefits from the state, the child support order is assigned to the State.) This was believed to be in the best interest of Clackamas County families who depend upon support enforcement to receive their child support payments, because the Clackamas County Family Support Team has historically had higher collection performance on child support cases than DCS. The first transfer in October totaled 819 cases, which was much higher than agreed upon, and the January 2015 transfer totaled 113 cases. As the Family Support Team began working on the transfer cases, it became clear that the majority of these non-paying cases previously assigned to DCS suffered from a lack of basic enforcement actions, often over the course of many years. After contacting non-compliant obligors, it was realized that years of inattention had contributed to an expectation of non-enforcement by the parties. Reeducating these obligors through phone contact and more administrative and legal enforcement efforts became a very time-intensive undertaking because it required a significant amount of up-front work to get them into compliance. This unanticipated work has caused a strain on resources and is negatively impacting the services to current child support clients. Through their vigorous enforcement approach, our agents have been able to bring many of these cases into compliance and are providing much needed support to the families in our county. As a result, we believe the project is worthy and would prefer to continue to participate. We believe adding an additional agent at the net cost of $27,800 to collect an average of $2,949,614* in delinquent support payments would be of benefit to families receiving support and the community in general. * Total Clackamas ((FFY 2015 Qtr. 1 collections $5,714,878 x 4 Qtrs.)/ 7.75 agent caseloads with additional agent) 10