1 Annual Report of The Churchill Archives Centre
2 Introduction by the Director This year has seen Churchill s s papers contribute to a conference publication in Singapore, an exhibition in Spain and a symposium for US high school teachers in Cambridge, while plans have been advanced to exhibit his papers in New York, and operations have commenced on the digitisation and on-line publication of his archive: a project with the potential to transcend all national boundaries. In addition, we have continued with the digitisation of the papers of Lady Thatcher, have opened her papers for 1980 and have hosted a heavily reported lecture by Sir John Major, at which he formally announced that his own archive was being deposited within the Centre. Moreover this has all taken place against the backdrop of record numbers of readers accessing the collections.
3 New collections: summary Large new collections: Jonathan Aitken; Professor Sir Aaron Klug; and Wayland Young (2 nd Lord Kennet) [these collections represent circa 460, 200 and 120 archive boxes respectively before appraisal/weeding] Small but important new collections: diary of Lady Randolph Churchill for 1882 with other items from Mrs Peregrine Churchill; Professor Sir Robert Edwards (see next slide); and papers of Hugh Lunghi who was an interpreter for Churchill at various wartime conferences Important additions to collections: Winston S. Churchill; Robin Cook; Lord Kinnock; and Sir Alan Walters)
4 New collections: Hugh Lunghi Lunghi s passes for the Yalta and Berlin wartime conferences
5 New collections: Professor Sir Robert Edwards Bob Edwards, a Fellow of Churchill College, was awarded the Nobel Prize for the development of IVF in 2010, and knighted in 2011 Example of an incubation jar on loan to the Centre, with the Edwards papers
6 Conservation of Collections Paper and Photographs Pitt- Rivers lantern slides and photograph albums (cleaned, interleaved, ed, re- housed) Hailsham material fisherized (bound) and paper repairs (deacidification( and physical support) Hasted (class 2) several hundred pages of unfit material made fit for use by cleaning and minimal paper repairs (reader demand) College Archives (CCAC/123/4/3) one large college poster which underwent full conservation, including washing Hailsham binding Hasted 2 before conservation CCAC/123/4/3 being washed
7 Conservation of Collections Audiovisual A project to conserve and digitise the gramophone records within our collections has been part completed. This has been an exciting collaboration between the conservators and the College Audiovisual technicians involving careful cleaning of the discs, archival packaging and copying using special equipment. Before cleaning After cleaning Digital copying
8 Preservation of Collections Specialist packaging Many boxes have been custom-made made this year for volumes and photograph albums, including phase boxes, folded boxes and cloth-covered covered drop spine boxes. Volumes in Pitt-Rivers, Born, Leeper,, Thatcher, AV Hill and Peregrine Churchill have been boxed, with other repair work also being applied to some of these. Preservation Packaging Retrospective archival packaging by conservation staff and archives assistants is completed or is on-going in the following collections: Roskill, Fisher, Churchill Papers (CHUR 2, CHUR 3, CHUR 4) Phipps, Wemyss and Bevin (section I) Items in Born and the college archive have required padded artefact boxes, seals bags, encapsulation and packaging for rolled storage. Staff Training All staff received full refresher training in Safe Handling of Documents, May 2011 Making a cloth covered box
9 Buildings & Disaster Prevention We continue to monitor insects, light, temperature and humidity in the stores and overall, conditions have been good. Significant improvements have been made to our building management by: Logging of maintenance work through a new Shared calendar Inergen system reconfiguration Internal humidity bottle checking/replacing BMS links and understanding of the archiving of the data from BMS Shelving repairs All staff and porters received full refresher training in our Disaster Contingency Plan, November 2010 Graph showing conditions in New Wing, March 2011
10 Processing Collections Lord Hailsham A further 208 boxes of speeches, broadcasts and Conservative Party papers have been catalogued and prepared for opening in September r This brings to a close the main phase of the project and means a total of 802 boxes have been catalogued in detail and made available to researchers since the first release in 2008.
11 Processing Collections Lord Kinnock of Bedwellty The Kinnock Papers are now fully catalogued, with 300 further boxes having been catalogued this year, including 275 videos and a new accession of later material which arrived in March.
12 Processing Collections Lord Amery of Lustleigh Work is under way on the papers of the Conservative minister Julian Amery; the majority of his political and ministerial papers have now been catalogued (81 boxes up to June 2011).
13 Processing Collections Professor Max Born The full catalogue was completed in Feb (84 boxes). Following consultation with the Born family in May, and the incorporation of 3 boxes of new material in July/Aug, the collection will be opened to researchers in October.
14 Processing Collections Smaller Cataloguing Projects Churchill record collection Enoch Powell additional material Peregrine Churchill additional material Material associated with Professor Sir Robert Edwards and albums kept by his secretary Barbara Rankin Kingsland Papers (18 boxes)
15 Processing Collections Special Projects British Diplomatic Oral History Project Completed interviews: Sir Anthony Brenton, Ambassador to Russia, Sir Sherard Cowper-Coles, Coles, Special Representative for Afghanistan and Pakistan, FCO, Sir Nicholas Fenn, High Commissioner in New Delhi, Sir John Margetson, Ambassador to UN, and Ambassador to the Netherlands, Sir Hayden Phillips, Assistant Under-Secretary of State, Home Office, John Willson, High Commissioner in Zambia, Elisabeth Young Interviews from 2011 still being processed: Sir Patrick Fairweather, Ambassador to Italy and Albania, Sir David Manning (Foreign( Policy Adviser to Prime Minister, and Head of Defence and Overseas Secretariat, Cabinet Office, ) 03)
16 Churchill College Archive Outreach: 107 alumni visited a display during re-union weekend, and college archive material was also used in celebrations of the 50 th anniversary of the Boat Club and to remember the life of Canon Noel Duckworth. March 2010 saw our 4 th Churchill Quiz attended by 32 undergrads (see photo, right). Information in the collection is used to inform and support Churchill College. There has been a steady flow of enquiries and requests for information from members of the college, including detailed work with the Maintenance Manager using architectural plans which has led to financial savings for the college. The collection was used in the reading room by 13 researchers, using 36 files. Cataloguing continues: 71 files this year plus routine processing of regular deposits from administrative staff. The college archivist also advises college staff with records management. New accessions to the college archive include a DVD copy of a cinefilm of student life plus other material from early alumni prompted by the college s s 50 th anniversary.
17 Special Projects The Churchill Archive On-line July 2010: deal signed with Bloomsbury Academic to publish Churchill Papers online. End June 2011: pilot digitisation of Churchill microfilm successful; Transmedia selected as digitisation partner; structure for website set up; and process for copyright clearance in place. Summer 2012: Bloomsbury to bring Sir Winston Churchill into libraries, schools and homes worldwide. Find out more:
18 Special Projects Digitisation of the Thatcher Papers Archives Centre staff and Transmedia management before signing contract to digitise the collection. By the end of June 2011 circa 700,000 images scanned.
19 Accessing Collections The Reading room No of readers Document requests New readers Existing readers Other Collections Churchill
20 Accessing Collections The Reading room Nationalities Total daily visits UK US/Canada Europe Other Joint Not given
21 Accessing Collections Level of Use of Collections Top 10 collections by number of readers CHAR CHUR THCR AMEL DSND POLL KNNK HLSM & NBKR HNKY & AMEJ BEVN
22 Accessing Collections Level of Use of Collections Top 10 collections by no of files produced CHAR THCR KNNK CHUR AMEL MSTN RVJO DSND FISR POLL
23 Accessing Collections Usage of our Websites We have looked at different ways of gathering information about the use of online resources this year and last. This has led to questions which are e as yet unresolved about the reliability of the statistics, especially the degree to to which they do not reflect genuine use of the site because they include use by robots. So this t year, we have decided to report general trends and observations. Most of our catalogues are now used online on the Janus website. Use of Archives Centre catalogues on Janus is down about 26% this year, in line with use of the site in general. Possible explanations for the dip in quantity are that more visits by robots have been excluded from the statistics and also that Google now send more users to other information sources such as Wikipedia. However the quality of the user experience has improved and is evidenced by an increased amount of time spent by users on our pages. Use of the Churchill catalogue appeared to be up significantly last l year but this spike seems bogus. This year use has been more steady, in line with figures, showing about 6,000 searches a month. This year the main Archives Centre website (not counting the Churchill catalogue) received (from Analog) ) 376,679 requests for pages (about 30,000 a month), a drop of 14% from last year. In line with previous years, c 57% of those were for our collections pages, c 30% for the education pages.
24 Promoting Research The Archives By-Fellowship Michaelmas Dr Richard Carr, with award of a By-Fellowship grant by the Winston Churchill Memorial Trust Post-doctoral research topic: The Conservative Party and Economic Slumps from Bonar Law to Cameron Lent Professor Vladimir Pechatnov,, Professor and Chair of European and American Studies at Moscow State Institute of International Relations Research topic: Stalin-Churchill Correspondence during World War II Easter Professor Jonathan Hart, Director of Comparative Literature and Professor of English and Comparative Literature at University of Alberta Completing a book on Winston Churchill, Writer Professor Pechatnov Professor Hart
25 Promoting Research Contributing to Publication Release of key sections from Margaret Thatcher's personal & political papers for 1980 on official website of the Thatcher Foundation, Margaret Thatcher s conference speech, October 1980
26 Promoting Research Key works added to Roskill Library David Edgerton, Britain s s war machine: weapons, resources and experts in the Second World War David Ramsay, Blinker Hall,, spymaster Mary Lovell, The Churchills, a family at the heart of history Barry Gough, Marder,, Roskill & battles for naval history Plus five post-graduate dissertations on newly opened sections of the Thatcher papers
27 Promoting Collections Group and VIP Visits The Centre entertained many high profile College guests including g HRH The Sultan of Selangor, His Excellency The Chinese Ambassador (pictured), the Vice Chancellor, Mr William Gates Snr and Lord Sainsbury. The Centre hosted many group visits, including: College Admission n and Open Days, members of the Hailsham family, trainee Librarians, the Sutton Trust summer school, the University of Florida summer school, business groups hosted by the Møller M Centre including several Chinese delegations, Open Cambridge Weekend and Heritage Open Day, the University Alumni Weekend, the Worshipful Company of Glaziers, undergraduate history groups,, The Rt Hon. Lord Howard of Lympne,, Mr Hugh Bourn, Shell Pensioners, the Harrow Association, Bodleian Library staff, former secretaries to Lady Thatcher, Cambridge U3A, the Friends of the Imperial War Museum, and the National Churchill Museum of the United States.
28 Use of collections in exhibitions Exhibition Churchill et la France,, 10 June-23 September 2010, Centre Culturel de l'entente Cordiale, Château d'hardelot Hardelot, Condette,, France. Supply of facsimiles Winston Churchill y España: : , caminando con el destino Sala El Águila,, Madrid, 25 March - 5 June Loan of original documents and supply of facsimiles Science and Technology at Churchill College exhibition, 11 October- 3 December Facsmilies from Bullard, Bondi, Hewish, Hawthorne collection, including Bullard s s drawing of the earth s s magnetic field Photographic exhibition Churchill Finest Hour ,, marking the 70th anniversary of Winston Churchill's visit to Bristol in May June, Bristol Central Library. Facsimiles WeltWissen Jahre Wissenschaft in Berlin.. Martin-Gropius Gropius-Bau, Berlin, 8 September January Original loaned from Meitner papers.
29 Media use of collections Coast series 6, Programme 6: Programme on the east coast of Sweden, feature on the Anglo-Swedish ball bearing run during the Second World War. Binn 5/7 Photograph of George Binney and the crew of the Tai Shan after breaking the blockade, Jan Discovery Channel television programme called Inventions that shook the world.. Photograph of Sir Robert Hardingham. Blakeway production programme about Nobel Photographs of Bob Edwards. Documentary by the Turkish Broadcasting Corporation. Letter from WSC to Enver Pasha.
30 Special Events On 26th November 2010, The Rt Hon. Sir John Major, former Prime Minister of the United Kingdom, marked the announcement of the transfer of his papers p to the Archives Centre with a lecture which both reflected on his years in politics and speculated on the future. His remarks, including his endorsement of the current coalition Government, were published in the Daily Telegraph. The arrival of his personal papers, though they are yet to be conserved and catalogued, means that the Archives Centre is, by at least some measures, the nearest UK equivalent to three US Presidential Libraries.
31 Promoting Education Return of the US High School Teachers From July 2010 the Churchill Archives Centre once again played host to a symposium organised by The International Churchill Centre for 24 North American High School Teachers. The groups was hosted by Professor James Muller, University of Alaska, and Mrs Suzanne Sigman,, and all participants were involved in producing lesson plans or presentations derived from the collections of the Archives Centre. The symposium was funded by a grant from the US National Endowment for the Humanities.
32 Promoting the Collections Archives Blog To date, the blog contains posts on the following: Opening of 1980 Thatcher papers Winston Churchill s s record collection House books of Lady Randolph Churchill The Discovery and Significance of the George Pitt- Rivers Papers Cataloguing of the Kinnock Papers Graduation day Arrival of Jack Churchill s s papers
33 Archives Centre Staff The staffing of the Archives Centre during 2010/2011 was as follows: ows: Mr Allen Packwood (Director) Ms Natalie Adams (Senior Archivist part-time) time) Mr Andrew Riley (Senior Archivist) Ms Sarah Lewery (Conservator) Ms Sophie Bridges (Archivist) Miss Katharine Thomson (Archivist) Mrs Julie Sanderson (Archives Administrator part-time) time) Ms Laure Cinquin (Archives Assistant part-time time from 21 March 11) Mrs Caroline Herbert (Archives Assistant part-time time until 31 Jan 11) Dr Lynsey Robertson (Archives Assistant) Ms Madelin Terrazas (Archives Assistant) Ms Bridget Warrington (Conservation Assistant part-time) time)
34 Archives Centre Volunteers Charlotte Redford (Perse( School for Girls) July 2010 Victoria Cann (University of East Anglia) August 2010 Eleanor Bland (Stephen Perse Sixth Form College) August 2010 Alexandra Fletcher (Stephen Perse Sixth Form College) 25 August-2 2 September 2010 Heidi Egginton (Newnham College, Cambridge) 15 October-3 3 December 2010 Felix Aspin (Perse( School) January 2011 Danielle Lawne (Marist College) 19 January-23 March 2011 Damian Fletcher (Conservation Volunteer) 8 April-7 7 July 2011 Lily Bliss (St Mary s s School) 27 June-1 1 July 2011
35 Archives Centre Governance Archives Committee Dr Frank King - Chairman Professor Christopher Andrew Sir John Boyd KCMG Miss Elizabeth Cain Professor David Edgerton Dr Phil Gaskell Dr Mark Goldie Mr Bradley Hart Professor Melissa Hines Professor Anthony Kelly CBE FRS Dr Frank King Dr Sean Lang Professor Simon Laughlin FRS Mr Malcolm McBain LVO Mr Allen Packwood Professor David Reynolds FBA Mr Iain Sproat Dr Pieter van Houten
36 Archives Centre Governance Archives Centre Trusts The Sir Winston Churchill Archive Trust (SWCAT): Owns and administers the Churchill Papers collection on behalf of the Nation. Chair: Dr Alice Prochaska ies/charitywithoutpartb.aspx?registeredcharitynumber= &subsidiarynumber=0 The Margaret Thatcher Archive Trust (MTAT): Owns and administers the Thatcher Papers collection Chair: Mr Julian Seymour, CBE ies/charitywithoutpartb.aspx?registeredcharitynumber= &subsidiarynumber=0 The Churchill College Archives Trust (CCAT): Administers an endowment fund supporting the work of the Archives s Centre Chair: The Master of Churchill College ies/charitywithoutpartb.aspx?registeredcharitynumber=273633&subsidiarynumber=0 Follow links to Charity Commission website for further information, on, names of Trustees and reports, or ask Director of the Archives Centre for further information.
37 Archives Centre Finance In the College financial year , 11, the Churchill Archives Centre used its income and endowments to meet an operating cost of 537,659. This includes 50,000 spent on the project to digitise the Thatcher Papers. The grant from Churchill College remained 1, though the Archives Centre remains grateful for the indirect support that it receives from other College departments, members and officers.
38 Archives Centre Support Patrons and Friends Mr Douglas N Daft continued to act as the Chairman of the Patrons of the Churchill Archives Centre and hosted a lunch in London and a dinner in New York. The Archives Centre remains enormously grateful for the support it gets from its international network of Patrons and Friends. Lists and further details are available on request from the Director. Last year 120, was received in donations.