CENTRAL INSTITUTE OF FISHERIES EDUCATION

Transcription

1 CENTRAL INSTITUTE OF FISHERIES EDUCATION (Deemed University, Indian Council of Agricultural Research) Panch Marg, Off Yari Road, Versova, Andheri (West) MUMBAI Tel. No /7/8 Fax No Web Site : TENDER DOCUMENT REPAIRING AND ANNUAL MAINTENANCE CONTRACT (AMC) OF DUCT TYPE AIR-CONDITIONING SYSTEM OF LIBRARY BUILDING

2 ICAR: CENTRAL INSTITUTE OF FISHERIES EDUCATION, MUMBAI ABOUT THE INSTITUTE AND GENERAL SCOPE OF THE WORK Central Institute of Fisheries Education (CIFE), Mumbai was established in the year 1961 under the Ministry of Agriculture, Govt. of India with the assistance of FAO/UNDP. It came under the Administrative control of Indian Council of Agricultural Research (ICAR), New Delhi in The Institute was conferred the status of Deemed University in March The Institute has a mandate to conduct post-graduate (M. F. Sc.) academic programmes and Doctoral courses (Ph.D.) in core and emerging disciplines of Fisheries Science in the country. CIFE is also mandated to undertake basic and strategic research in frontier areas of fisheries, conduct demand-driven training programmes to various stake-holders, and to provide inputs for policy development. In over 50 years of its existence, CIFE has emerged as a center of excellence for higher education in fisheries and allied disciplines and has nurtured many illustrious scholars and leaders. Today CIFE takes pride in its elegant and expansive campus comprising of state of art laboratories, library, hostels, guest house and sports facility. Central Institute of Fisheries Education (CIFE) is located in Versova, Mumbai has two campuses. While the old Campus is located on Fisheries University Road, Seven Bungalows, Versova, Andheri (West), the New Campus is located on Panch Marg, Off Yari Road, Versova. The distance between these two campuses is about 1 kilometer. The present tender for the contract of Repairing and Annual Maintenance Contract (AMC) of Duct type Airconditioning System installed in the Library - Cum - Administrative Building in the New campus of CIFE. THE SCOPE OF WORK: The scope of the work in the present tender includes the following 2 components: (1) Annual Maintenance Contract of Duct Air-conditioning system (i.e. a system comprising of duct and split Air-conditioners) installed in the Library - cum Administrative Building. This Duct Air-conditioning system was installed in The AMC shall be for a period of 2 years which shall be extended by 1 more year depending upon the merit of performance of the contractor. (2) Complete repairing of the Duct Air-conditioning system which includes repairing of all Air-conditioners as listed in the schedule I and duct so that the entire Air-conditioning system is brought in perfect working condition before commencing the Annual Maintenance Contract.

3 CENTRAL INSTITUTE OF FISHERIES EDUCATION (Deemed University), Indian Council of Agricultural Research Panch Marg, Off Yari Road, Versova, Andheri (West), Mumbai Tel. No /7/8, Fax No Web Site : F. No. 32(164)/Works/ /F-48 Dated: NOTICE INVITING TENDER The Director, Central Institute of Fisheries Education (CIFE), Mumbai invites sealed Tenders from the eligible and registered Agencies/Contractors for Repairing and Annual Maintenance Contract (AMC) of Duct type Air-conditioning System installed in the Library - Cum - Administrative Building located in the New campus of CIFE. Non-transferable Tender document can be obtained from office of the undersigned on all working days on payment of Rs. 1000/- (Rupees One thousand only) in cash or by Demand Draft payable to ICAR Unit - CIFE at Mumbai (Non-refundable). Tenders will be issued from to on all working days between AM and 4.00 PM. The Tender document shall not be issued by post. Tender form can also be downloaded from CIFE website and the cost of Tender document should be enclosed along with bid in the form of Demand Draft/Pay Order failing which the Tender will be rejected. The prospective Agencies/Contractors may attend the Pre-bid meeting on 24 March 2015 at 1500 hrs. in the Committee Room of CIFE. Sealed tenders will be received up to 1500 hours (i.e. 3 pm) on 27 March The Technical Bids shall be opened on the same day at 1530 hours (i.e pm) in presence of the intended tenderers. An Earnest Money Deposit (EMD) amounting to Rs. 25,000/- (Rupees Twenty-five thousand only) should be deposited in the form of crossed Demand Draft payable to ICAR Unit-CIFE at Mumbai. The Tenders of the Agencies/Contractors who do not deposit EMD in the above said manner is liable to be rejected. Incomplete Tenders and the Tenders received after the due date and time will not be accepted. The Director, CIFE, Mumbai reserves the right to accept or reject any or all tenders without assigning any reason thereof. No correspondence shall be entertained in this regard. (G. R. Desh Bandhu) SENIOR REGISTRAR

4 CENTRAL INSTITUTE OF FISHERIES EDUCATION (Deemed University, Indian Council of Agricultural Research) Panch Marg, Off Yari Road, Versova, Andheri (West), Mumbai Tel. No /7/8, Fax No Web Site : F. No. 32(164)/Works/ /F-48 Dated: TENDER DOCUMENT (NOT-TRANSFERABLE) INVITATION TO TENDER AND INSTRUCTIONS CONTAINING TERMS AND CONDITIONS GOVERNING CONTRACT FOR REPAIRING AND ANNUAL MAINTENANCE CONTRACT (AMC) OF DUCT TYPE AIR-CONDITIONING SYSTEM INSTALLED IN THE LIBRARY - CUM - ADMINISTRATIVE BUILDING IN THE NEW CAMPUS OF CIFE, MUMBAI 1. Cost of Tender Form Rs. 1,000/- (Rupees One Thousand only) 2. Issue of tender document to Last date of receipt of Tenders up to 1500 hrs. on 27 March The Technical bid to be opened at 1530 hrs. on 27 March The Pre-bid Meeting at 1500 hrs. in the Auditorium on 24 March Tender to remain open for acceptance up to 180 days From the date of opening 7. The Tender document is available on website : NOTE: 1. The Director, Central Institute of Fisheries Education, Mumbai may at his/her discretion, extend this date by a fortnight and such extension shall be binding on tenderers. 2. If the date up to which the tender is open for acceptance is declared to be a holiday, the Tender shall be deemed to remain open for acceptance till the next working day

5 CENTRAL INSTITUTE OF FISHERIES EDUCATION (Deemed University), Indian Council of Agricultural Research Panch Marg, Off Yari Road, Versova, Andheri (West), Mumbai Tel. No /7/8, Fax No Web Site : F. No. 32(164)/Works/ /F-48 Dated: 18 March 2015 (Note: All communications must be addressed to Director, CIFE, Mumbai) SUBJECT: CONTRACT FOR REPAIRING AND ANNUAL MAINTENANCE CONTRACT (AMC) OF DUCT TYPE AIR-CONDITIONING SYSTEM INSTALLED IN THE LIBRARY - CUM - ADMINISTRATIVE BUILDING IN THE NEW CAMPUS OF CIFE, MUMBAI FROM: The Director Central Institute of Fisheries Education (CIFE) Panch Marg, Off Yari Road, Versova, Andheri (W) Mumbai TO Dear Sir(s), 1. Sealed Tenders are hereby invited on behalf of the Director, Central Institute of Fisheries Education (CIFE), Mumbai for the contract of Repairing and Annual Maintenance Contract (AMC) of Duct type Air-conditioning System installed in the Library - Cum - Administrative Building located in the New campus of the Central Institute of Fisheries Education (Deemed University, Indian Council of Agricultural Research), Panch Marg, Off Yari Road, Versova, Andheri (West), Mumbai The terms and conditions of the contract which will govern any contract made are those contained in the General conditions of contract applicable to the contracts and the special terms and conditions a r e detailed in the Tender forms and its schedules. Please submit your rates in the tender form if you are in a position to furnish the requisite services in accordance with the requirements stated in the attached schedules. 2. An Earnest Money of Rs. 25,000/- (Rupees Twenty five thousand only) must be deposited in the form Demand Draft/Pay Order payable to ICAR Unit-CIFE, Mumbai. The particulars of the Earnest Money deposited must also be superscripted on the top of the envelope by indicating the draft/pay order number & date, failing which the tender will not be opened. The tender will not be considered if earnest money is not deposited with the tender.

6 3. The tenderer is being permitted to give tender in consideration of the stipulations on his part that after submitting his/her tender, he/she will not resile from his offer or modify the terms and conditions thereof. If the tenderer fails to observe and comply with the foregoing stipulation, the aforesaid amount of EMD will be forfeited by the CIFE. In the event of the offer made by the tenderer not being accepted by the institute, the amount of earnest money deposited by the tenderer will be refunded to him after he has applied for the same, in the manner prescribed by the CIFE. 4. The Schedules of the tender form should be returned intact and pages should not be detached. In the event of the space provided on the schedule form being insufficient for the required purpose, additional pages may be added. Each additional page must be numbered consecutively and be signed in full by the tenderer. In such cases reference to the additional pages must be made in the tender form. If any modification of the schedule is considered necessary, it should be communicated by means of a separate letter along with the tender. Overwriting/erasing in rates to be quoted by the tenderer will not be allowed otherwise the tender may be rejected. 5. The tender is liable to be ignored if complete information as required is not given therein or if the particulars asked for in the schedules to the tender are not fully filled in. The Person signing the tender or other documents connected with the contract may specify whether he signs it in the capacity of (i) a sole proprietor of the firm or constituted attorney of such sole proprietor, or (ii) a partner of the firm if it be partnership in which case he must have authority to refer to arbitration dispute concerning the business of the partnership whether by virtue of the partnership agreement or power of attorney or (iii) constituted attorney of the firm if it is a company. 6. If tenderer does not accept the offer after issue of letter of award by CIFE within 7 days, the offer made shall be deemed to be withdrawn without any notice & Earnest Money Deposit (EMD) forfeited. 7. In case of partnership firms, where no authority to refer disputes concerning the business of the partnership has been conferred on any partner, the tender and all other related documents must be signed by every partner of the firm. A person signing the tender form or any other documents forming part of the contract on behalf of another shall be deemed to warranty that he has authority to bind such other and if, on enquiry it appears that the persons so signing had no authority to do so, the CIFE shall without prejudice to other civil and criminal remedies cancel the contract and hold the signatory liable for all costs and damages. Each page of the tender and the schedules to the tender and annexure, if any, should be signed by the tenderer. 8. The sealed envelope containing tender and superscribed w i t h Repairing and Annual Maintenance Contract (AMC) of Duct type Air-conditioning System installed in the Library - Cum - Administrative Building in the new campus of CIFE, Mumbai with address of this office should be sent by Registered Post. Tenders to be hand delivered should be put in the Tender box which will be kept in the Works Section (first f loor of the Main Academic building) of CIFE (New Campus) at Mumbai not later than 1500 hours on 27 March Right is reserved to reject outstation tenders.

7 9. The rates quoted by each firm for the said contract in tenders should be given in both in words and figures, failing which the same is liable to be rejected. Tendere r is at liberty to be present or authorize a representative to be present at the time of opening of the tender. The name and address of the representative who would be attending the opening of the tender on your behalf should be indicated in your tender. The name and address of permanent representative of the Tenderer, if any, may also be indicated. 10. The Institute is not bound to accept the lowest or any other tender and also reserve to itself the right of accepting the tender in whole or in part of the tender. Other conditional tenders will not be accepted. 11. An amount equivalent to 10% of Annual Contract Value shall be deposited in the form of DD/BG/FDR towards performance guarantee/security Deposit by the Successful Tenderer, only after receiving communication from CIFE. In the event of nondeposition of the same, the earnest money (EMD) will be forfeited. 12. No interest on performance/security deposit and earnest money deposit shall be paid by the CIFE to the tenderer. Service Tax or any other tax applicable or made applicable after awarding the contract in respect of this contract shall be payable by contractor and CIFE will not entertain any claim whatsoever in this respect. However, the Service taxes (ST) or any other tax which is as per the rules of the Government shall be deducted at source from monthly bills of the successful tenderer, as per the rules/instructions made applicable from time to time by Government. 13. DIRECTOR, CIFE reserves the right to reduce or terminate the period of contract or to extend its duration in the interest of the CIFE, for any justifiable reasons, not mandatory to be communicated to the tenderer. 14. Decision of DIRECTOR, CIFE shall be final for any aspect of the contract and binding to all parties. Disputes arising, if any, on the contract will be settled at his/her level by mutual consultation and in case failure of the settlement, dispute shall be referred to the sole arbitrator to be appointed by the Director, CIFE, Mumbai. The decision of the sole arbitrator so appointed shall be final and binding on the parties. The arbitration proceedings shall be governed by the Arbitration & Constitution Act, Acceptance of Tender by the CIFE will be communicated by e - m a i l / FAX/ Speed post or any other form of communication. Formal letter of acceptance and work order of the tender will be forwarded as soon as possible, but the earlier instructions in the e - m a i l / FAX/ Speed post etc., should be acted upon immediately. 16. Qualification criteria:- The firm shall be based in Mumbai and having a minimum Annual Turnover of Rs. 25 lakhs and above in the last 3 financial years ( , , and ). The firm should h a v e u n d e r t a k e n s i m i l a r w o r k (i. e. A M C o f D u c t t y p e A i r - c o n d i t i o n i n g S y s t e m ). A minimum of one work order of Rs. 5 lakhs per Anum or more OR two works of Rs. 2.5 lakhs p e r A n u m or more during one financial year in the last three years is required.

8 17. The following documents/certificates are to be enclosed with the tender form which are the terms and Conditions of the Tender Document: a) Registration certificate of the firm under BOMBAY SHOPS & ESTABLISHMENT ACT 1948 (FORM D), Govt. of Maharashtra State or equivalent b) Turnover Certificate: Minimum Annual Turnover of the Firm should be Rs. 25 lakh per year in the last 3 (three) financial years. A certificate by a registered Chartered Accountant showing Turnover of the Firm in the last 3 years ( , , ) should be enclosed. c) Work Orders of AMC of Duct Type Air-conditioning System: Last 3 years continuous experience of the firm in the field of providing such services in Central Govt. establishments / Autonomous bodies of Govt. of India / Corporations of Govt. of India / reputed public or private organizations. Provide the details in enclosed Tabular form. d) Latest Income Tax Certificate: Certified Balance Sheet and Income Tax (IT) return of the Firm for the last financial year ( ). This should be certified by a registered Chartered Accountant, failing which tender is liable to be rejected. A copy of the PAN Card may also be attached. e) Experience Certificate: Duly certified copies of the satisfactory s e r v i c e s / performance where the tenderer has provided the services during the last three years. f) Service Tax Certificate: Service Tax registration certificate issued by the local Govt. etc. The successful Tenderer will have to enter into a detailed contract Agreement with CIFE on Non-judicial stamp paper of Rs. 100/-. Yours faithfully, (G. R. Desh Bandhu) SENIOR REGISTRAR For and on behalf of the DIRECTOR CIFE, Mumbai

9 SCHEDULE-I SCOPE OF WORKS, GENERAL INFORMATION AND GENERAL TERMS & CONDITIONS OF THE CONTRACT (1) SCOPE OF THE WORK: The scope of work comprises of the following 2 works: (a) Annual Maintenance Contract of Duct Air-conditioning system (i.e. a system comprising of duct and split Air-conditioners) installed in the Library - cum Administrative Building. This Duct Air-conditioning system was installed in The AMC shall be for a period of 2 years which shall be extended by 1 more year depending upon the merit of performance of the contractor. (b) Complete repairing of the Duct Air-conditioning system which includes repairing of all Airconditioners as listed in the schedule I and duct so that the entire Air-conditioning system is brought in perfect working condition before commencing the Annual Maintenance Contract. (2) The bidders in their own interest - are advised to visit the institute and check all Airconditioners (as listed in Schedule-II) installed in the Library-cum-Administrative building which are part of the Duct type Air-conditioning System and also check critically the condition of the duct that supplies cool air in the said premises before quoting the rates. (3) All Air-conditioners (as listed in Schedule-II), which constitute the part of Duct type Airconditioning system are to be repaired first and should be brought in perfect working condition before getting in to an Agreement for AMC. All these Air-conditioners have been already checked by the Institute s Refrigeration Engineer, and the repairs required are worked out and placed in Schedule II. However, these Repair Works mentioned in Schedule-II are as estimated by the Institute and provisional. The bidders are advised to have thorough inspection/examination of all ACs involved in the system and the same may be included in the list of items of repairing works. Finally, it is the responsibility of the bidders to see to it that all items of essential repairs are included in the list of repairing works and all machines and the duct are brought in perfect functional mode before getting in to an Agreement for AMC. However, un-necessary and un-wanted repairs should not be included in the list of repairing works. The Technical Committee of the institute which consists of experienced refrigeration technicians and engineers will evaluate the genuinity of repairs items proposed by the bidders. In this regard, the decision of the Director, CIFE, Mumbai shall be final and binding on all concerned.

10 (4) It is hereby informed that the evaluation of tender shall be done on overall lowest basis. The Contract will be awarded to the bidder who quotes the lowest amount including the repair works (i.e. to bring the ACs and duct in perfect working condition), and Annual Maintenance Contract charges. Hence, the bidders are instructed to inspect the ACs and the ducting system carefully both for taking up repairs and AMC for the said period. (5) The scope of Annual Maintenance Contract (AMC) is comprehensive type. The AMC includes carrying out all types of repairs - both the major and minor repair works which includes repairing and replacement of coil set (condenser & cooling coil), repair/replacement of compressor, gas charging, leak testing, replacement of relays, preventable switches, repair of indoor and outdoor unit fan motors, blower motors, fan blades & blowers replacement, repairs of P.C.B. electronic circuits, Gas charging work include blazing work, replacement of all types of valve, copper pipe, capillary, Drier, Flairnuts nitrogen gas leakage testing works, repair of electrical panel board, MCB, and all other essential works pertaining to repairing of Air-conditioners and the ducting system. (6) The successful bidder is responsible for carrying out all types of repairs and maintenance Air-conditioners in good working condition in all respects during A.M.C. period. No extra charges whatsoever on repairing of ACs and ducting system will be paid under any circumstances. (7) The Annual maintenance Contract (AMC) is initially for a period of 2 years and can be extended for 1 more year depending upon the merit of the performance (i.e. if the performance is satisfactory). (8) Before the expiry of A.M.C. tenure, all machines must be handed over to the Institute in good and perfect working condition in all respects. The Security Deposit of the agency shall be released only after the handing over of the Air-conditioners and the system in good condition. In this regard, the decision of the Director, CIFE, Mumbai shall be final and binding on all concerned. (9) Monthly Servicing: All Air-conditioners should be serviced and cleaned every month. All important components of the system (like condenser coils, etc.) shall be got painted with anticorrosion paints after every six months during the period of contract. (10) Compulsory Weekly Visit: As a part of preventive maintenance, the successful bidder with whom the contract of AMC shall be awarded should depute an experienced AC Technician to the Institute on every Friday for inspection/examination of all units of Air-conditioners attached to the system. Upon inspection of the AC units, the necessary repairs, if any, should be carried out on the next working day. The repairing / maintenance works are to be carried out either on Saturday or Sunday so that the least inconvenience is caused to the day to day activities of the Institute. If Friday happens to be a holiday, the Firm should visit the Institute and carry out inspection of ACs on the next working day.

11 (11) Attending to Complaints: All complaints about non-functioning of ACs or related problems shall be brought to the notice of the Firm through Telephone/ /Fax. The Firm should attend to the problem immediately: within 24 hours; and initiate necessary repairs to bring back the system in perfect working condition. All defects and problems are to be rectified at the earliest. No unwanted or fabricated delay shall be tolerated. (12) Liquidity Damages: If written complaints are not attended within 24 hours, a penalty amounting up to Rs. 5,000/- (Rupees Five Thousand only) per day shall be charged and the Firm has to pay the same, failing which the same shall be deducted from the bill. (13) Tools and Tackles: No tools and tackles shall be provided by the Institute. The Firm must make their own arrangement to keep all requisite tools and tackles in the premises for carrying out day-today repairs and maintenance works. Frequent bringing and taking out of tools and tackles should be avoided as it leads to wastage of time of the firm as well as the concerned Officers in issuing Gate Pass and fulfillment of other Security concerned formalities. (14) Safety of the Technician and Labors: The selected Firm is responsible for taking all safety and welfare measures to their workmen during the period of AMC. Important measures like keeping the First Aid Box with lifesaving medicines should be kept in ready to- use condition in the premises near the site. Contracting Agency must take care of all safety measures in the premises to prevent the Air-conditioning system from fire, theft, accidents and loss etc. while on job. The Firm should abide by all prevailing labour laws including providing medical facilities to their workers. CIFE shall not be responsible in such matters. (15) Risk Clause: CIFE/ICAR reserves the right to discontinue the services at any time, if the services are found unsatisfactory by giving a show-cause to be replied within a week and also has the right to award the contract to any other Agency at the risk and cost of the current Agency, and excess expenditure incurred on account of this can recovered from S.D. or pending bills or by rising a separate claim. (16) The Firm/Agency shouldn t give lenient or casual impressions in duties. They should be always alert and attentive. The Contractor/Agency shall be solely and fully responsible for carelessness and negligent attitude of his staff/supervisors towards assigned work/job. In case of any loss, theft, damage to the life and property of the institute and its employees due to carelessness and inattentiveness attitude of his staff/supervisor, the Contractor/Agency shall compensated the amount of loss or damages.

12 (17) Mode of Payment: (a) The payment of repairs (i.e. Part-I of the Financial Bid) of Air-conditioners shall be released immediately after the work is done. The Committee consisting of Competent Engineers/Officers of the Institute will verify and certify work. (b) As far as AMC of Duct type Air-conditioning System is concerned, the payment shall be released on Quarterly basis (i.e. once in 3 months). The Agency/Firm, after providing satisfactory services shall submit the bill by the end of each Quarter. The Committee consisting of Competent Engineers/Officers and the end users will verify and certify work. The bill shall be passed and payment shall be released only after certification of the bill by the Committee and competent Officers. (c) The payment shall be made by RTGS method. Therefore, all bidders must provide bank details for transfer of payment. For smooth transaction of payment, the bidders must attach a Xerox copy of blank cheque of their respective Firm. (18) Every Endeavor has been made to make this document simpler and clear. Every information related to the AMC is mentioned. However, if any clarification is required, the bidders may ask the same in writing to the Senior Registrar/Sr. A. O. / OIC (Works) or the same may be got clarified in pre-bid conference. The Director, Central Institute of Fisheries Education (CIFE), Mumbai reserves the right to reject any or all Tenders in whole or in part without assigning any reasons therefore. The decision of Director, CIFE, Mumbai shall be final and binding on the contractor/ agency in respect of any clause covered under the Contract. (G. R. Desh Bandhu) SENIOR REGISTRAR

13 SCHEDULE-II LIST OF REPAIRING WORKS REQUIRED FOR AIR-CONDITIONERS Note: The repairs indicated in the following table are as assessed by the Engineers of the Institute. These are only indicative and approximate. All bidders are hereby instructed to make thorough inspection of all Air-conditioners covered under AMC. Any repairs which are unavoidable and essentially required for smooth conduct of AMC must be incorporated in the list of repairs and cost of such repairs/replacement of parts must be included in the financial bid. The details of all repairs, replacement of machine parts or electrical /electronic items must be clearly mentioned against each machine and cost of the same (i.e. repairs, replacement of machine parts or electrical /electronic items, etc.) must be mentioned in appropriate column of the Part-I of the Financial Bid. No extra claim for such repairs or replacement of machine parts/electronic parts shall be entertained immediately after the commencement of AMC. The decision of the Director, CIFE, Mumbai shall be final and binding on all concerned in this regard. Machine Capacity of Nature of work No. Machines Tons PCB Circuits of indoor unit of machine No. 1& 2 is common and its faulty need repair, and any other essential repairs and replacement of machine/electrical/electronic parts 2. -do- 1.PCB Circuits of indoor unit of machine No. 1& 2 is common and its faulty need repair 2. Preventable switch is defective 3. Gas to be charged in the machine 4. Any other essential repairs and replacement of machine/electrical/electronic parts 3. -do- Earlier compressor wire is disconnected after reconnected the compressor wire machine is in good working condition for minutes and after this compressor is tripped. Possibility of compressor failure. And, any other essential repairs and replacement of machine/electrical/electronic parts 4. -do- Fan motor, fan blade, etc. are to be checked. And, any other essential repairs and replacement of machine/electrical/electronic parts. 5. -do- -Do-

14 6. -do- Machine is in working condition. However, the same should be checked and essential repairs should be included Tons 1. Its PCB needs repair 2. Preventable switch is defective 3. Shortage of gas 4. Any other essential repairs and replacement of machine/electrical/electronic parts. 8. -do- Fan motor, Fan blade, Preventable switch, Connector switch, etc. are to be checked. And, any other essential repairs and replacement of machine/electrical/electronic parts. This machine should be checked and essential repairs and replacement of machine/electrical/electronic part must be included. 9. -do- -do Tons 1. low pressure cut off switch is missing 2. Connectors to be replaced 3. Shortage of gas in this machine. 4. Any other essential repairs and replacement of machine/electrical/electronic parts do- 1.Indoor fan motor is defective needs to repair (common fan motor for unit No.11&12) 2.PCB Circuits is faulty needs repair(common fan motor for unit No.11&12) 3. Leakage at condenser pipe, Leakage at suction line pipe needs repair and gas charging work. 4. Any other essential repairs and replacement of machine/electrical/electronic parts do- 1.Leakage at condenser pipe, Leakage at discharge pipe, Leakage at suction line pipe gas charging work is required 2. Outside unit fan motor is defective needs to be repaired 3. Any other essential repairs and replacement of machine/electrical/electronic parts do- (1) Fan blade, panel board electrical panel etc. are to be checked (2)all wire is disconnected, Machine kept as open condition (3) Any other essential repairs and replacement of machine/electrical/electronic parts do- 1. Suction valve to be replaced 2. Gas charging work needed in the machine (3) Any other essential repairs and replacement of machine/electrical/electronic parts.

15 15. -do- 1.Leakage at suction valve joints to copper pipe, gas charging work required 2.Suction valve replacement 3.PCB Circuits to be repaired(common fan motor for unit No.15&16) 4. electrical panel is missing 5. Any other essential repairs and replacement of machine/electrical/electronic parts do- 1.Leakage at suction valve joints to copper pipe, discharge line gas charging work required 2. Suction valve replacement 3. Any other essential repairs and replacement of machine/electrical/electronic parts do- At present machine is in working condition, but 1.suction valve replacement & 2.gas charging work required 2. Any other essential repairs and replacement of machine/electrical/electronic parts do- Machine is in working condition

16 TENDER FOR REPAIRING AND ANNUAL MAINTENANCE CONTRACT (AMC) OF DUCT TYPE AIR-CONDITIONING SYSTEM OF LIBRARY CUM- ADMINISTRATIVE BUILDING FINANCIAL BID CENTRAL INSTITUTE OF FISHERIES EDUCATION (Deemed University, Indian Council of Agricultural Research) MUMBAI

17 FINANCIAL BID: PART-I TECHNICAL SPECIFICATIONS AND BILL OF QUANTITIES FOR REPAIRING & REPLACEMENT OF MACHINE / ELECTRICAL / ELECTRONIC PARTS OF DUCT TYPE AC SYSTEM BEFORE COMMENCEMENT OF AMC Sno. Description of Work Qty. Rate Per Amount Of ACs A Repairing of Air-conditioners Below listed Air-conditioners are to be repaired and brought in perfect working condition before commencing AMC. Repairs indicated below are proposed by the Institute. The Bidders are instructed to inspect the ACs and may include all other essential repairs. Note: Before quoting the amount, please read the details given in Schedule II 1 Repairing / replacement of 1 PCB Circuit of indoor unit of Air-conditioners (this is common circuit to 2 ACs), change of defective preventable switch and Gas charging, etc. Capacity: 8.5 Ton, AC Sr. No. 1& 2 2 Repair /replacement of Compressor and other minor repairs Capacity: 8.5 Ton, AC Sr. No. 3 3 Repair/replacement of fan motor, fan blade and inside electrical panel etc. Capacity: 8.5 Ton, AC Sr. No. 4& 5 4 Repair/replacement of 1 PCB unit (which is common to 2 ACs), defective preventable switch (2 no.), and gas charging, repair/replacement of connector switch (3 No.), fan motor & fan blade etc. Capacity: 5.5 Ton, AC Sr. No. 7, 8, and 9 5 Repair/replacement of low pressure cut off switch, Connectors, and Gas charging, etc. complete Capacity: 8.5 Ton, AC Sr. No Repair/replacement of defective Indoor fan motor (1 No.), repair / replacement of 2 Each 1 Each 2 Each 3 Each 1 Each 2 Each

18 faulty PCB Circuit (common to 2 ACs), stopping leakage at condenser pipe, preventing leakage at suction line pipe and condenser pipe, and gas charging works in 2 ACs, etc. complete Capacity: 8.5 Ton, AC Sr. No. 11 and 12 7 To be checked, repairing/replacement of fan blade, panel board electrical panel, etc., complete Capacity: 8.5 Ton, AC Sr. No Repair/replacement of Suction valve and Gas charging works, etc. complete Capacity: 8.5 Ton, AC Sr. No Repairs to electrical panel, stopping leakage at suction valve and joints to copper pipe, gas charging works, Suction valve replacement; repairs and replacement of PCB Circuit (common to 2 ACs) and fan motor, leakage control at at suction valve and discharge line, and suction valve replacement, etc. complete Capacity: 8.5 Ton, AC Sr. No. 15 and Repair/replacement of Suction valve and Gas charging work, etc. complete Capacity: 8.5 Ton, AC Sr. No Each 1 Each 2 Each 1 Each (A) Total Amount, Rs. (B) Taxes, if any, (Taxes are to be clearly mentioned) Grand Total (A+B), Rs. Amount in Words, Rupees only Date: Seal/stamp: Sign. of the Bidder

19 FINANCIAL BID: PART-II TECHNICAL SPECIFICATIONS AND BILL OF QUANTITIES FOR ANNUAL MAINTENANCE CONTRACT OF DUCT TYPE AIR-CONDITIONING SYSTEM Sno. Description of Work Qty. Rate Per Amount Comprehensive Annual Maintenance Contract (AMC) of Duct Type of Airconditioning System including Air-conditioners and Duct, etc. as per the details / specifications mentioned at Point No. 5 in Schedule I 1 First year JOB LS 2 Second Year JOB LS 3 Third Year JOB LS (A) Total Amount, Rs. (B) Taxes, if any, (Taxes are to be clearly mentioned) Grand Total, (A+B) Rs. Amount in Words, Rupees only Date: Seal/stamp: Sign. of the Bidder

20 FINANCIAL BID: PART-III FINAL AMOUNT OF FINANCIAL BID Note: The Contract will be awarded on overall lowest basis Sr. No. Particulars Amount 1 Repairing & replacement of Machine / Electrical / Electronic parts of Duct type AC System before commencement of AMC (As detailed in Part-I) 2 Comprehensive Annual Maintenance Contract (AMC) of Duct Type of Airconditioning System including Airconditioners and Duct, etc. as per the details / specifications mentioned at Point No. 5 in Schedule I (As detailed in Part-I) 3 Total Amount (Part-I + Part-II), Rs. Amount in Words, Rupees only Date: Seal/stamp: Sign. of the Bidder