Course outline. Code: ENG706 Title: Planning for Project Management

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1 Course outline Code: ENG706 Title: Planning for Project Management Faculty of: Science, Health, Education and Engineering Teaching Session: Semester 2 Year: 2015 Course Coordinator: John Yeaman Course Moderator: Brian Peebles 1. What is this course about? 1.1 Course description Effective engineers deliver projects on time and on budget by adhering to codes of practice and using a logical methodology that meets national and/or international standards. In this course, you apply the first two phases of project management (starting the project, and organising and preparing it) to one of the phases of the pavement life cycle. You prepare industry-standard planning documentation to solve problems and optimise outcomes for a real client. You also take into account human and environmental constraints, and sustainability issues in the preparation of the capstone project. 1.2 Course content Overview of project management cycle; the first two phases; dealing with ethical dilemmas; initiation and planning elements; Microsoft Project; preparing the capstone project. 2. Unit value 12 units Version Semester Recfind File Number: F19985

2 Page 2 3. How does this course contribute to my learning? On successful completion of this course you should be able to: 1.demonstrate and apply the principles, standards, codes of practice and methodology of project management to the first two phases of the project life cycle (i.e. starting the project & organising and preparing it), by taking into account: standards related to the chosen phase of the pavement life cycle deliverables risks, parameters and constraints, e.g. time, budget, human and environmental sustainability of the management approach 2.solve complex theoretical and technical engineering project management problems to optimise outcomes for real clients by: interpreting, critically analysing, evaluating and synthesising information from the client and your research justifying your project management solution with research-based evidence 3. communicate to specialist audiences including clients in different modes (written, oral and visual) in specified industry formats (project charter, scope, plan and project management solution) using templates and industry specific software 4.act professionally during the planning of project management for the chosen pavement life cycle phase by: functioning autonomously demonstrating ethical conduct being accountable to the client and sensitive to commercial, cultural and environment issues adhering to engineering standards and codes of practice demonstrating management skills You will be assessed on the learning outcome in task/s: 1. project charter and scope 2. project management plan 3. project management solution 1. project charter and scope 2. project management plan 3. project management solution 1. project charter and scope 2. project management plan 3. project management solution 1. project charter and scope 2. project management plan 3. project management solution Completing these tasks successfully will contribute to you becoming: Knowledgeable Engaged Creative and critical thinkers Empowered Engaged. Empowered. Sustainability-focussed. Ethical. 4. Am I eligible to enrol in this course? Refer to the Undergraduate Coursework Programs and Awards - Academic Policy for definitions of prerequisites, co-requisites and anti-requisites

3 Page Enrolment restrictions The minimum requirement is the completion of an AQF Level 8 Bachelor of Engineering Honours Degree. 4.2 Pre-requisites Nil 4.3 Co-requisites Nil 4.4 Anti-requisites Nil 4.5 Specific assumed prior knowledge and skills (optional) It is recommended that you are familiar with the engineering pavement life cycle phases: design; construction; operation and renewal; and maintenance, or their equivalent via work experience in these areas. 5. How am I going to be assessed? 5.1 Grading scale Standard High Distinction (HD), Distinction (DN), Credit (CR), Pass (PS), Fail (FL) 5.2 Assessment tasks Before you start this course it is essential that you select an actual project up to a maximum value of $6M accessible to where you live or work. This will require you to liaise with the client, inform them that you wish to prepare a project management solution for your Masters degree in Transport Technologies. The solution is to be for the phase of the pavement life cycle indicated by the selected project, i.e. either design, construction, operation and renewal, or maintenance. At all stages of your project, you should be mindful that these embed the Engineers Australia stage 2 competencies of a professional engineer, such as keeping the client informed of progress. Assessment in this course is in stages so that tasks 1 and 2 prepare you for task 3 (the capstone project). The real client must approve your final project charter and scope (refer to tables below for details), following review and feedback from your lecturer/tutor, before you commence tasks 2 and 3. You will be provided with two information packs (one for the client and one for you) detailing the University s expectations of students and required protocols during this work integrated learning experience. The University s work integrated learning policy requires you to spend a minimum of 40 hours on the practical components of the project (such as site visits, discussions or s with client, data analysis).

4 Page 4 Task No. Assessment Tasks ENG706 1 Project charter and scope 2 Project management plan 3 Project management solution: capstone Individual Weighting What is the duration When Where or Group / length? should I should I % submit? submit it? Individual words (tables & diagram are 250 words equivalent) Individual words (tables & diagram are 250 words equivalent) Individual words (tables & diagram are 250 words equivalent) 100% 5000 words Friday of week 5 Friday of week 7 Friday of week 13 SafeAssign SafeAssign SafeAssign Hurdle Task No No No Assessment Task 1: Project charter and scope Goal: To apply knowledge of project management to produce planning documents that meet a real client s needs, and together serve as the aims of the project Product: Project charter and scope Format: This individual task is completed using two templates (see lecture schedule). (i) The charter is a document you prepare that will be signed by the client, formally authorising the project following feedback from your lecturer/tutor. The necessary elements for you to complete are set out in the template. (ii) The scope document that you prepare is the sum of all products, services and results to be provided by the project. This document underpins the entire project. It also has to be signed by the client, formally authorising the scope, following grading and feedback from your lecturer/tutor. The necessary elements for you to complete are set out in the template. The completed charter and scope, amended following feedback, together comprise the detailed aims of the project and will be used in task 3 to define the project within the software package (Microsoft Project). Criteria 1.demonstrate and apply the principles, standards, codes of practice and methodology of project management to the first phase of the project life cycle (i.e. starting the project), by taking into account: standards related to the chosen phase of the pavement life cycle deliverables risks, parameters and constraints, e.g. time, budget, human and environmental sustainability of the management approach 2.solve complex theoretical and technical engineering project management problems to optimise outcomes for real clients by: interpreting, critically analysing, evaluating and synthesising information from the client and your research justifying your project charter and scope solution with research-based evidence 3. communicate to specialist audiences including clients in different modes (written, oral and visual) in specified industry formats: project charter, scope using given templates 4.act professionally during the planning of project management for the chosen pavement life cycle phase by: functioning autonomously demonstrating ethical conduct

5 Page 5 being accountable to the client and sensitive to commercial, cultural and environment issues adhering to engineering standards and codes of practice demonstrating management skills Generic skill assessed Skill assessment level Organisation Communication Assessment Task 2: Project management plan Goal: To apply knowledge of project management to produce a planning document that meets a real client s needs and serves as the project method. Product: Project management plan Format: The plan is a formal document that defines how the project is executed, monitored and controlled (that is, the method or how the project will be accomplished). This individual task requires completion of the seven steps/elements shown in the lecture schedule (weeks 3-5) in the given template. You receive a grade and feedback from your lecturer/tutor after it is submitted, but unlike task 1, the client will not be required to sign off your plan. The plan, amended following feedback, will be used in task 3 to input the seven project method elements (steps) within the software package (Microsoft Project). Criteria 1.demonstrate and apply the principles, standards, codes of practice and methodology of project management to the second phase of the project life cycle (i.e. organising and preparing it), by taking into account: standards related to the chosen phase of the pavement life cycle deliverables risks, parameters and constraints, e.g. time, budget, human and environmental sustainability of the management approach 2.solve complex theoretical and technical engineering project management problems to optimise outcomes for real clients by: interpreting, critically analysing, evaluating and synthesising information from the client and your research justifying your project management plan with research-based evidence 3. communicate to specialist audiences in different modes (written, oral and visual) in specified industry format: project management plan using the given template 4.act professionally during the planning of project management for the chosen pavement life cycle phase by: functioning autonomously demonstrating ethical conduct taking account of commercial, cultural and environment issues adhering to engineering standards and codes of practice demonstrating management skills Generic skill assessed Skill assessment level Problem solving Communication

6 Page 6 Assessment Task 3: Project management solution Goal: To apply knowledge of project management to produce a project management solution for a real project. Product: Project management solution a capstone project Format: Note that this is a pass or fail capstone project because it is an extensive project that you conduct in your chosen setting external to the university. 1. The solution is to focus on one of the following phases (relevant to the project) design, construction, operation and renewal, or maintenance. 2. Follow the best practice project management methodology from the International Project Management Institute s Construction extension textbook. 3. You are expected to act as if you are a practising engineer so you will inspect the site, gather data, and meet with the client/s to discuss all aspects of the project. 4. Ensure you act ethically at all times by, e.g. informing the course coordinator of the project site, client name and details; respecting the client s wishes regarding confidentiality of sensitive information (commercial, cultural and environmental). 5. The solution comprises the following project components: (i) charter (ii) project scope and (iii) project management plan. The relevant information from each of these components is entered as data into the Microsoft Project software which then produces the work schedule, resources usage and over-allocation, critical path, and baseline plan. 6. You present your capstone project on USB or DVD at the end week 13. Criteria 1.demonstrate and apply the principles, standards, codes of practice and methodology of project management to the first two phases of the project life cycle (i.e. starting the project & organising and preparing it), by taking into account: standards related to the chosen phase of the pavement life cycle deliverables risks, parameters and constraints, e.g. time, budget, human and environmental sustainability of the management approach 2.solve complex theoretical and technical engineering project management problems to optimise outcomes for real clients by: interpreting, critically analysing, evaluating and synthesising information from the client and your research justifying your project management solution with research-based evidence 3. communicate to specialist audiences including clients in different modes (written, oral and visual as required by the software) in specified industry format: project management solution using industry specific software 4.act professionally during the planning of project management solution for the chosen pavement life cycle phase by: functioning autonomously demonstrating ethical conduct taking account of commercial, cultural and environment issues adhering to engineering standards and codes of practice demonstrating management skills Generic skill assessed Skill assessment level Information literacy Problem solving

7 Page Additional assessment requirements Eligibility for Supplementary Assessment A student s eligibility for supplementary assessment in a course is dependent of the following conditions applying: a) The final mark is in the percentage range 47% to 49.4% b) The course is graded using the Standard Grading scale c) The student has not failed an assessment task in the course due to academic misconduct Blackboard As a student enrolled in this course you will have access to course information on the Blackboard site. You are strongly recommended to log onto the course site on a regular basis. All course announcements, course changes, posting of course materials and grades (via My Interim Results) will be accessed through Blackboard. It is your responsibility to ensure you have adequate internet access (either off campus or oncampus) in order to access Blackboard regularly and to complete required assessment tasks. Safe Assign In order to minimise incidents of plagiarism and collusion, this course may require that some of its assessment tasks are submitted electronically via Safe Assign. This software allows for text comparisons to be made between your submitted assessment item and all other work that Safe Assign has access to. If required, details of how to submit via Safe Assign will be provided on the Blackboard site of the course 5.4 Submission penalties Late submission of assessment tasks will be penalised at the following maximum rate: 5% (of the assessment task s identified value) per day for the first two days from the date identified as the due date for the assessment task. 10% (of the assessment task s identified value) for the third day 20% (of the assessment task s identified value) for the fourth day and subsequent days up to and including seven days from the date identified as the due date for the assessment task. A result of zero is awarded for an assessment task submitted after seven days from the date identified as the due date for the assessment task. Weekdays and weekends are included in the calculation of days late. To request an extension you must contact your course coordinator to negotiate an outcome. 6. How is the course offered? 6.1 Directed study hours Three hours of online learning per week for six weeks (one hour lecture, two hour tutorials), followed by six weeks of tutorials (flexible timing) to provide guidance and feedback. 6.2 Teaching semester/session(s) offered Semester 2

8 Page Course activities Teaching Week / Module What key concepts/content will I learn? 1 An Overview: 1. What is the project management life cycle? 2. The first two phases of project management: initiating or starting the project; organising and preparing. 3. Dealing with ethical dilemmas during projects. What activities will I engage in to learn the concepts/content? Directed Study Independent Study Activities Activities Online tutorial activity: Read chapters 1& 2 of Dobie, C. how to develop a project (2007). A Handbook of Project charter in the given Management. template 1 (see key steps Examine examples of project page 26 Construction charters. Extension to the Chapter 15 (examples of ethical PMBOK Guide. Third dilemmas plus table 15.1 Procedure edition, plus p75 for solving ethical conflicts) in PMBOK, fourth edition). McCuen, R., Ezzell, E. & Wong, M. (2011).Fundamentals of Civil Engineering. CRC Press. Engineers Australia code of ethics u/sites/default/files/shado/about%2 0Us/Overview/Governance/CodeOfEt hics2000.pdf 2 Initiation elements (e.g. project charter) 1. Initiating a project 2. Scope management 3. Business case 3 Planning elements: organising and preparing 1. Project Planning 2. Time & cost management 3. Project quality management 4 Planning elements continued: 4. Project Risk Management 5. Human resource Management 5 Planning elements continued: 6. Communications Management 7. Contract and Procurement 6 Introduction to Microsoft Project a template incorporating project management methodology for presenting the capstone project 7 Preparation of capstone project a step by step approach within Online tutorial activity: how to develop a draft a project scope in the given template. 2 Online tutorial activity: how to develop a project management plan steps 1-3 Online tutorial: how to develop a project management plan steps 4 & 5 Online tutorial: Online tutorial: how to develop a project management plan steps 6 & 7 Tutorial: practise using Microsoft project using own data from project Tutorial: feedback on draft project charter and Chapters 1&2. Dobie, C. (2007). A Handbook of Project Management. Chapter 5. PMBOK, fourth edition. Examine examples of project scope. Chapters 5, 6, 7 Dobie, C. (2007). A Handbook of Project Management. Prepare draft of project charter and scope based on the selected project. Chapters 8 & 9, Dobie, C. (2007). A Handbook of Project Management. Start preparation of draft of project management plan based on the selected project. Chapters 10 &11 Dobie, C. (2007). A Handbook of Project Management. Continue preparation of draft of project management plan based on the selected project. Revise project charter and scope in response to feedback. 1 Template based on table A2, p351. PMBOK, fourth edition. (2008). 2 Template based on second column of table A4, page 353. PMBOK, fourth edition. (2008).

9 Page 9 Teaching What key concepts/content will I What activities will I engage in to learn the Week / learn? concepts/content? Module Directed Study Independent Study Activities Activities 8 Microsoft Project: 1. create milestones schedule 2. set up work breakdown structure (WBS), i.e. which jobs are done when -logical network diagram 3. generate critical path 4. assign resources & identify scope Tutorial: how to put the elements of the project method together and incorporating feedback on the draft charter and scope. Finished version to be signed by client. Chapter 4-11 for guidance to the six steps/elements to your solution. Kloppenborg, T. (2009). Contemporary Project Management. Second edition. 9 over-allocated ones 5. summary project budget 6. baseline project management plan Online tutorial: feedback on draft project management plan that is to be incorporated in task Access to online tutorial 11 advice, or if 12 required Please note that the course activities may be subject to variation. 7. What resources do I need to undertake this course? 7.1 Prescribed text(s) Please note that you need to have regular access to the resource(s) listed below: Author Year Title Publisher Dobie, C A handbook of Project Management Allen & Unwin 2008 A guide to the Project Management Body of Knowledge (PMBOK Guide). Fourth edition. Paperback Project Management Institute, Inc Construction Extension to the PMBOK Guide. Third edition. Paperback Project Management Institute, Inc. Kloppenborg, T Contemporary Project Management. Second edition Cengage Learning 7.2 Required and recommended readings Lists of required and recommended readings may be found for this course on its Blackboard site. These materials/readings will assist you in preparing for tutorials and assignments, and will provide further information regarding particular aspects of your course. 7.3 Specific requirements Personal Protection Equipment: such as hard hat, high visibility vest, and safety boots. Work safely - white card, cameras 7.4 Risk management There may be some health and safety risks in this course depending on what off campus project is selected. It is your responsibility to familiarise yourself with the Health and Safety policies and procedures applicable to the project/client.

10 Page How can I obtain help with my studies? In the first instance you should contact your tutor, then the Course Coordinator. Student Life and Learning provides additional assistance to all students through Peer Advisors and Academic Skills Advisors. You can drop in or book an appointment. To book: Tel: or 9. Links to relevant University policies and procedures For more information on Academic Learning & Teaching categories including: Assessment: Courses and Coursework Programs Review of Assessment and Final Grades Supplementary Assessment Administration of Central Examinations Deferred Examinations Student Academic Misconduct Students with a Disability Faculty specific information General enquiries and student support Faculty Student Support Office Tel: Fax:

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