State Preservation Board P.O. Box Austin, TX 78711

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1 State Preservation Board P.O. Box Austin, TX REQUEST FOR QUALIFICATIONS For CONSTRUCTION MANAGER AT RISK TEXAS CAPITOL WINDOW PRESERVATION RFQ # Date Issued: July 7, 2015 Qualifications Due Date: August 6, 2015

2 Table of Contents Section 1 GENERAL INFORMATION AND REQUIREMENTS 1.1 General Information 1.2 Contract Type 1.3 Clarifications and Interpretations 1.4 Submission of Qualifications 1.5 Schedule of Events 1.6 Evaluation of Qualifications 1.7 Owner's Reservation of Rights 1.8 No Reimbursement for Costs 1.9 Public Information 1.10 Historically Underutilized Business Submittal Requirements 1.11 Prevailing Wage Rate Determination 1.12 Uniform General Conditions 1.13 Security Clearance Section 2 PROJECT DESCRIPTION 2.1 Historical Background 2.2 Project Scope 2.3 Project Team 2.4 Project Budget 2.5 Environmental 2.6 Project Schedule 2.7 Preconstruction Phase Services by CMR Section 3 FORMAT & REQUIREMENTS FOR STATEMENT OF QUALIFICATIONS 3.1 Formal General Instructions 3.2 Page Size, Binding and Table of Contents 3.3 Requirements for Statement of Qualifications ATTACHMENTS TO THE RFQ Attachment A: General Contract Terms and Conditions Attachment B: Insurance Requirements Attachment C: Execution of Offer Form

3 REQUEST FOR QUALIFICATIONS Construction Manager at Risk Texas Capitol Window Preservation Date Issued: July 7, 2015 Submittals Due: 2:00PM, CT, August 6, 2015 SECTION 1 GENERAL INFORMATION AND REQUIREMENTS 1 RFQ : CMR Texas Capitol Window Preservation 1.1 GENERAL INFORMATION: The State Preservation Board (SPB or Owner) is soliciting statements of qualifications (Qualifications) for selection of a Construction Manager at Risk firm (CMR) for the Texas Capitol Window Preservation Project (the Project), involving selective restoration, stabilization, and painting of exterior window units, as well as masonry inspection and selective repointing and maintenance, in the ground floor through fourth floors of the Texas Capitol (the Capitol) located in Austin, TX. This solicitation sets forth the terms, conditions, and requirements for prospective Construction Manager at Risk entities to be considered for the work. (Prospective Construction Manager at Risk entities submitting their qualifications in response to this solicitation are called "Respondents"). The State Preservation Board (SPB) intends to select, based in part upon the Qualifications requested herein, a construction management firm to provide preconstruction and construction services. The Construction Manager selected will serve in an At Risk role. The firm selected will be required to meet insurance and bonding requirements of the State of Texas as set out in the State of Texas Uniform General Conditions for Construction Projects and any related Supplementary General Conditions for the Project The evaluation of qualifications is the first step the Owner will take in a two step process for selecting a Construction Manager at Risk firm for the project as provided by Texas Government Code This RFQ provides the information necessary to prepare and submit Qualifications for consideration and initial ranking by the Owner. During this first step in the selection process, Owner will evaluate and rank Respondents according to fixed evaluation criteria, considering only their qualifications and independent of any cost and compensation considerations In the second step of the process, Proposals, the top selected firms will be required to submit additional information to the Owner, including fee proposals, general conditions pricing, and audited financial reports for the past three years. The results of the Qualifications and the Proposals evaluations will then be combined to determine the "best value" proposition for the Owner. The "most" qualified Respondents may be requested to attend an interview with the Owner to confirm their Proposal and answer additional questions. This step usually only involves three to five of the highest ranked Respondents. Based on the interview results, the Owner may readjust its evaluations of those interviewed. Owner reserves the right to conclude the evaluations and make a best value selection without conducting interviews. 1.2 CONTRACT TYPE: It is the SPB's intent to award to one qualified firm. Any contract resulting from this solicitation will be in the form of the Owner's Standard Agreement, and contain the general terms and conditions included in Attachment A, General Terms and Conditions and will reference the State of Texas Uniform General Conditions for Construction Projects and any related Supplementary General Conditions for the Project. Respondents must review the contract terms and conditions and will be required to adhere to the terms if awarded the Contract. 1.3 CLARIFICATIONS AND INTERPRETATIONS: All questions must be submitted in writing via only to Linda Gaby,

4 SPB Director of Administration, by at by 5PM Central Time, on the date listed as the deadline for submission of questions in Section 1.5. Any clarifications or interpretations of this RFQ that materially affect or change its requirements will be issued formally by the Owner as a written addendum and will be posted to the Electronic State Business Daily (ESBD), available at It is the responsibility of interested parties to periodically check the ESBD for updates to the procurement prior to submitting a response. The Respondent s failure to periodically check the Electronic State Business Daily (ESBD) will in no way release the selected vendor from addenda or additional information resulting in additional costs to meet the requirements of the RFQ. All such addenda issued by SPB prior to the time proposals are received shall be considered part of the RFQ, and the Respondent shall consider and acknowledge receipt of such in their response. Only those SPB replies to inquiries which are made by formal written addenda shall be binding. Oral and other interpretations or clarifications shall be without legal effect. Upon issuance of this RFQ, besides written inquiries as described above, other employees and representatives of SPB will not answer questions or otherwise discuss the contents of the RFQ with any potential Respondent or their representatives. Failure to observe this restriction may result in disqualification of any subsequent response. This restriction does not preclude discussions between affected parties for the purpose of conducting business unrelated to this RFQ. 1.4 SUBMISSION OF QUALIFICATIONS: All proposals must be received at SPB no later than 2PM, Central Time, Austin, Texas on the date specified in 1.5 Schedule of Events. The official bid clock in the State Preservation Board reception area is the sole determiner of the time of day. Proposals received after the proposal deadline will not be considered. After receipt, only the names of Respondents will be made public Proposals must be placed in a separate envelope or package and correctly identified with the RFQ number and submittal deadline date and time. It is the Respondent's responsibility to appropriately mark and deliver the proposal to SPB by the specified date and time The Owner will not acknowledge or receive Qualifications that are delivered by telephone, facsimile or Receipt of all addenda to this RFQ should be acknowledged by returning a signed copy of each addendum with the submitted proposal DELIVERY OF PROPOSALS: Proposals must be submitted to SPB by one of the following methods: By US Mail: By Overnight/Express Mail: State Preservation Board Attn: John Sneed, Executive Director P.O. Box Austin, TX State Preservation Board Attn: John Sneed, Executive Director 201 E. 14th St., Ste. 950 Austin, TX

5 By Hand Delivery (8AM 5PM): State Preservation Board Attn: John Sneed, Executive Director Sam Houston State Office Building 201 E. 14th St., 9th Floor, Ste. 950 Austin, TX Submit one (1) original and five (5) copies of Attachment C Execution of Offer Form and the Qualifications package. 1.5 SCHEDULE OF EVENTS: The solicitation process for this RFQ will proceed according to the following schedule: Event Date Issue RFQ July 7, 2015 Deadline for Submission of Questions 5:00PM, CT, July 23, 2015 Anticipated Release Date of Addendum July 30, 2015 Deadline for Submission of Qualifications 2:00 PM, CT, August 6, 2015 RFP issued to Short listed Firms August 14, 2015 Revisions to the Schedule SPB reserves the right to change the dates in the Schedule of Events set forth above upon written notification to prospective Respondents through a posting of an Addendum on the Electronic State Business Daily. It is the responsibility of interested parties to periodically check the ESBD for updates to the procurement prior to submitting a response. The Respondent s failure to periodically check the Electronic State Business Daily (ESBD) will in no way release the selected Contractor from addenda or additional information resulting in additional costs to meet the requirements of the RFQ. 1.6 EVALUATION OF QUALIFICATIONS: The evaluation of the Qualifications shall be based on the requirements described in this RFQ. All properly submitted Qualifications will be reviewed, evaluated, and ranked by the Owner. Statement of Qualifications packages shall not include any information regarding Respondent's fees, pricing, or other compensation A committee will be established to evaluate the submitted qualifications. The evaluation committee will evaluate and score each Qualifications package based on the criteria stated in this RFQ. By submitting Qualifications in response to this RFQ, the Respondent accepts the evaluation process and acknowledges and accepts that determination of the "most qualified" firm will require subjective judgments by the evaluation committee. The evaluation committee will evaluate and score each Qualifications package based on the following criteria: Criteria/Weight Demonstrated experience working with complex access systems, preferably around historic structures as demonstrated by past projects completed by the respondent and the key team members proposed; 15% Demonstrated experience with historic window and exterior wood element restoration and treatment as demonstrated by past projects completed by the respondent and the key team members proposed; 15% Preservation experience and expertise as demonstrated by past projects completed by the respondent and the key team members proposed; 10% Proposed Team's approach to preservation projects and the Project ; 10% CMR's approach to contract administration and record keeping; 10% 3

6 Overall firm experience and record; 10% CMR's record for maintaining project schedules; 5% CMR cost control processes and estimating expertise; 5% Past experience on complex public projects; 5% Experience in Central Texas; 2.5% Safety record; 2.5% References 10% 4 RFQ : CMR Texas Capitol Window Preservation In compliance with applicable provisions of Texas Government Code , , , , and , a Respondent's past performance will be also be reviewed on a pass/fail basis using the Texas Comptroller of Public Accounts (CPA) Vendor Performance Tracking System. Respondents may fail this selection criterion for any of the following conditions: a score of less than 90% in the Vendor Performance Tracking System; currently under a Corrective Action Plan through CPA; having repeated negative Vendor Performance Reports for the same reason; having purchase orders that have been cancelled in the previous 12 months for non performance. Contractor performance information is located on the CPA website at SPB will conduct reference checks with other entities regarding past performance, in addition to evaluating performance through the Vendor Performance Tracking System. SPB will examine other sources of vendor performance including, but not limited to, notices of termination, cure notices, assessments of liquated damages, litigation, audit reports, and non renewals of contracts. Any such investigations shall be at the sole discretion of SPB, and any negative findings, as determined by SPB, may result in non award to the Respondent. 1.7 OWNER'S RESERVATION OF RIGHTS: The Owner may evaluate the Qualifications based on the anticipated completion of all or any portion of the Project. The Owner reserves the right to divide the Project into multiple parts, to reject any and all Qualifications and re solicit for new Qualifications, or to reject any and all proposals and temporarily or permanently abandon the Project. Owner makes no representations, written or oral, that it will enter into any form of agreement with any responded to this RFQ for any project and no such representation is intended or should be construed by the issuance of this RFQ. 1.8 NO REIMBURSEMENT FOR COSTS: Respondent acknowledges and accepts that any costs incurred form the Respondent's participation in the RFQ process shall be at the sole risk and responsibility of the Respondent. Respondents submit Qualifications at their own risk and expense. 1.9 PUBLIC INFORMATION SPB will not consider any Proposal that bears a copyright. Proposals will be subject to the Texas Public Information Act (PIA), Tex. Government Code, Chapter 552, and may be disclosed to the public upon request. The Proposal and other submitted information shall be presumed to be subject to disclosure unless a specific exception to disclosure under the PIA applies. If it is necessary for the Respondent to include proprietary or otherwise confidential information in its Proposal or other submitted information, the Respondent must clearly label that proprietary or confidential information and identify the specific exception to disclosure in the PIA. Merely making a blanket claim the entire Proposal is protected from disclosure because it contains some proprietary information is not acceptable, and shall make the entire Proposal subject to release under the PIA. In order to initiate the process of seeking an Attorney General opinion on the release of proprietary or confidential information, the specific provisions of the Proposal that are considered by the Respondent to be proprietary or confidential must be clearly labeled as described below. Any information which is not clearly identified as proprietary or confidential shall be deemed to be subject to disclosure pursuant to the PIA. Subject to the Act, Respondents may protect trade and confidential information from public release. Trade secrets or other

7 confidential information, submitted as part of a Proposal, shall be clearly marked at each page it appears. Such marking shall be in boldface type and at least 14 point font HISTORICALLY UNDERUTILIZED BUSINESSES SUBMITTAL REQUIREMENTS: It is the policy of the SPB to promote and encourage contracting and subcontracting opportunities for Historically Underutilized Businesses (HUBs) in all contracts. Pursuant to the HUB program, if under the terms of any agreement or contractual arrangement resulting from this Request for Qualifications (RFQ), the firm subcontracts any of part of the project, then the firm must make a good faith effort to utilize HUBs certified by the Texas Comptroller of Public Accounts. Additional information about the requirements of the HUB program will be provided to the firms that are selected for the RFP stage of the selection process PREVAILING WAGE RATE DETERMINATION: Respondents are advised that the Texas Prevailing Wage Law will be administered UNIFORM GENERAL CONDITIONS: The State of Texas Uniform General Conditions 2010 edition and any related Supplementary General Conditions 2010 edition will govern the direction for the project is available at %20UGC_2010.pdf and SupplementaryGenConditionsFeb2012.pdf 1.10 SECURITY CLEARANCE: Security is a concern around the Texas Capitol and the Department of Public Safety (DPS) will be a key stakeholder in project coordination. While extensive background checks are not expected to be a requirement for work, all persons involved in the Project should be prepared for them. The CMR selected must commit to provide the required security clearance information if requested, and confirm by submitted qualifications that this requirement will be met. SECTION 2 PROJECT DESCRIPTION 2.1 HISTORICAL BACKGROUND: The Texas Capitol is arguably the grandest historic structure in the State, and among the grandest of all the state capitols by many measures. Designed by architect Elijah E. Myers and completed in 1888, this Renaissance Revival building has served as the seat of Texas Government for more than 125 years. After a fire in the east wing in 1983, the Capitol underwent an extensive restoration spanning from which included the addition of an underground Capitol Extension, relieving space demands on the historic structure and allowing it to be restored to its original glory. The Capitol s iconic exterior is made of sunset red granite quarried in nearby Burnet County and detailed with rugged, Richardsonian effects, topped with a grand dome detailed to resemble stone but fabricated of cast and sheet metal. An equally important, but often overlooked, feature of the exterior is the Capitol s windows. With enormous single lites of 5/16 thick polished English plate glass, made of Michigan white pine, well sealed with bronze spring weatherstripping around the full perimeter of the sash openings, each set elegantly into the deep relief of the façade and trimmed on the interior with fine woodwork and hardware, they are marvels of construction in their own right. Units rise as much as 12 feet to provide light deep into the interior of the building and were a fundamental part of the Capitol s extensive original ventilation system. Exposed to the Texas sun, rain, and temperature extremes, they remain mostly in their original condition with historic materials, with less than 10 of the 778 windows in the ground through fourth floors having been replaced or significantly repaired over the years. 5

8 As part of the Restoration in the early 1990 s, the windows were thoroughly repaired, lower sashes restored to full function, upper sashes sealed and set in place, the perimeters of the frames caulked, and all wood painted. It has been 22 years since the restoration, which was the last time the windows received a comprehensive treatment. 2.2 PROJECT SCOPE: The State Preservation Board s design team is compiling a conditions report and recommendations for treatment of common failures found among the windows, which will be completed by August 31, With more than 50% of the windows thoroughly surveyed and thoroughly photodocumented, the scope of the Project should require removal for repair of around 150 sash units. Common work at each window will include installation of steel brackets at every window to support the upper sashes lower joints which are showing systemic failure, replacement of sealant around the perimeter of the frame, in situ consolidation and epoxy fill of open checks and small cracks, and painting of all exterior wood surfaces. Application of films is being considered on glazing of all sashes being restored, and possibly additional locations. While the design consists of relatively few details and the work will involve only a handful of trades, the magnitude of the Project demands a focus on logistical coordination. A detailed, well organized work plan and careful selection of quality subcontractors will be key to the success of the Project, and lies in the hands of the CMR. Working within the operational seat of state government will be challenging, requiring close coordination with building occupants and State Preservation Board Facilities and Visitor Services staff. Access to the nearly 2000 linear feet around the perimeter of the structure will be a huge project in itself, not only because of the scale, but also the extreme relief of the façade as it rises more than 80 feet vertically. Planning of the Project conducted by SPB staff to date suggests the best approach is to scaffold the building progressively in quarters, but the agency s Project team is open to innovative solutions that could save time and money. 2.3 PROJECT TEAM: The SPB is responsible for the preservation and maintenance of the Texas Capitol and will manage the Project. The SPB Project Manager will manage the Project for the State. This will involve decision making and issue resolution on the Project. The SPB s agency architect will serve as architect of record for the Project, and may engage consultants or other preservation architects in completing the design specifications. The State Preservation Board as Owner has completed extensive planning efforts to date and will work closely with the CMR to ensure success of the Project. Extensive historical research is being conducted to confirm construction and assist in proper coatings and materials selections. First cut eastern white pine is being procured for repairs, and replacement weatherstripping and glass being sourced, to avoid complications of production lead times during construction in A test restoration of three window units is planned as an exploratory process in August All work will be compiled into a report for reference throughout the Project. The construction effort will be a partnership between the CMR and Owner s teams, with the Owner managing the project budget and providing detailed information, feedback and decision making, and the CMR directing the construction process, managing trades, carefully controlling the construction budget within the designated Construction Cost Limitation, and ensuring timely completion. 2.4 PROJECT BUDGET: The construction budget for the Project, including general conditions and fees in addition to cost of work and contingencies, is approximately $4,800,000, based on conditions observed at 50% completion of the field survey, and based on extensive discussions with window restoration contractors. Funds are available to develop and expand the scope, if necessary. 2.5 ENVIRONMENTAL: The 1990 s restoration included some abatement, and new paint encapsulated any existing lead hazards. However, the nature of historic, painted wood always presents some risk, and the Owner is prepared to take whatever precautions are required to protect workers, the public, and the environment from any hazards. 6

9 Subcontractors must likewise be notified of conditions and take precautions typical of such work. The CMR will be required to coordinate with the Owner's environmental engineer and follow the specifications for lead paint removal and abatement in the Project Manual. The Owner will contract directly for any other environmental concerns that may arise, and is prepared to be responsive. 2.6 PROJECT SCHEDULE: The Project is driven by the milestone of completion prior to the 85 th Legislative Session in the Capitol, which will begin January 10, Discussions with window restoration contractors have established a reasonable preliminary schedule spanning one year, with work roughly broken into annual quarters associated with scaffolding erected around one quarter of the building at a time. We hope that the CM at Risk can provide assurance of this schedule, or possibly accelerate it, while providing the quality work necessary for the windows, which are difficult to access. There is only one chance to get it right before removal of scaffolding. 2.7 PRECONSTRUCTION PHASE SERVICES BY CMR: Review, with the SPB, the plans, specifications, and planning for the Project to provide advice and value analysis input regarding materials, methods, systems, schedules, labor, site and other conditions as they affect constructability. Develop the bid documents, working with the SPB and the Design Team, for selection of subcontractors and issue the Contract Documents for bidding. Comply with requirements for solicitation of bids and proposals as required by Texas Government Code Section and in accordance with the Historically Underutilized Business Subcontracting Plan requirements. Develop independent construction estimates of design documents to verify the cost before the design is complete. Participate with the SPB and A/E in reconciling their estimate with the CMR estimate. Conduct a constructability review of the design documents to minimize omissions in the documents. Develop preliminary construction schedules with SPB input. 3.1 FORMAT GENERAL INSTRUCTIONS: SECTION 3 FORMAT & REQUIREMENTS FOR STATEMENT OF QUALIFICATIONS Qualifications shall be prepared simply and economically, providing a straightforward, concise description of the Respondent's ability to meet the requirements of this RFQ. Emphasis shall be on the quality, completeness, clarity of content, responsiveness to the requirements, and an understanding of the Owner's needs Respondents shall carefully read the information contained in this RFQ and submit a complete response to all requirements and questions as directed. Incomplete Qualifications will be considered non responsive and subject to rejection Qualifications and any other information submitted by Respondents in response to this RFQ shall become the property of the Owner Qualifications that are qualified with conditional clauses, alterations, items not called for in the RFQ documents, or irregularities of any kind are subject to rejection by the Owner, at its option. 7

10 3.1.5 Failure to comply with all requirements contained in this RFQ may result in the rejection of the Qualifications. 3.2 PAGE SIZE, BINDING, AND TABLE OF CONTENTS: Qualifications shall be printed on letter size (8 1/2" x 11") paper and assembled with spiral type or metal ring binders Submittals shall include a "Table of Contents" with page numbers for each page of the submittal. 3.3 REQUIREMENTS FOR STATEMENT OF QUALIFICATIONS: Page 1: Cover Letter Begin with a cover letter that indicates availability, your firm s interest, and your commitment to perform within the Project Schedule. Page 2: Firm Information Provide the following information in the following order: A. Legal name of the company as registered with the Secretary State of Texas B. Address of the office that will be providing services C. Number of years in business and number of years at this location. Provide the number of years doing business under this same name and ownership structure and the confirmation of registration as a Texas Corporation with the Texas Secretary of State. D. Type of operation (Individual, Partnership, Corporation, Joint Venture, etc ) E. Current Worker s Compensation Safety Experience Modifier F. Current bonding capacity G. Provide details of any past or pending litigation, or claims filed, against your firm that may affect your performance under a Contract with the Owner. H. Identify if you firm is currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity. If so, specify date(s), details, circumstances, and prospects for resolution on a separate page (2a). I. Provide a summary of any and all bankruptcies of your firm or its predecessors. Page 3 5 : Project Team Identify proposed staff to be assigned to the project, including the Principal in Charge, Senior Project Manager, Project Manager on site and Superintendent. Include education, training and experience of each team member. Note the key site personnel's direct experience with historic building projects of this scale, scope, and complexity. If your firm or key personnel have not lead significant historic preservation projects, please note 1) their involvement with major renovations of buildings over 50 years old and 2) their involvement with historic wood window and other exterior historic wood treatment. Address staffing in terms of your firm's current and projected workload during the timeframe of this Project, January 1, 2016 to December 31, Include resumes in the attachments section of your response. The SPB firmly believes that the proposed team is fundamental in the success of a project, particularly the front line staff including the Project Manager and Superintendent. A quality firm providing poorly qualified team members is not acceptable. Please focus on providing quality information about your personnel, knowing they will be closely scrutinized at each level of review. 8

11 Page 6: Project Approach Describe you firm's approach to the Project. Explain the ways in which the firm's experience has prepared the firm to be successful on this Project. Include an explanation of your approach to managing projects. With a Project such as this, which is heavy on general conditions, the project plan will be key. While information is limited, please make every effort to share ideas you may have to improve the project plan for building access and phasing. Short listed firms will have the chance to receive additional information and further develop these ideas at the next stage of the procurement process. Page 7: Experience with Similar Historic Building Projects Provide specific information regarding your firm's experience with similar projects. Describe three significant construction challenges the firm successfully met in historic preservation projects or major renovations. Focus on projects that involved exterior wood elements, specifically historic wood windows. Page 8: Public Projects Provide specific information regarding your firm's experience with public projects. Page 9 10: Project Information List all of your firm's relevant projects of similar budget scope during the past eight (8) years, with the location, project cost, and owner identified. The SPB recognizes that historic preservation projects often have budgets and scope not correlated to their complexity or required skill, so please focus on these aspects when developing your project lsit, as well as listing all projects with budgets over $1,000,000. Please note specifically those on which a member of the proposed team had a key role (note the name and role). Page 11 15: Detailed Project Information List a maximum of five (5) similar or related projects within the past ten (10) years for which you have provided, or are providing, CMR services or for which you were the general contractor. Focus on projects specifically involving restoration, preferably restoration of historic windows, and complex access systems within historic properties. List the projects in order of priority, with the most relevant and similar project listed first. Provide the following information for each project listed: Project name, location, contract delivery method, and description Initial budget and final Construction Cost, including Change Orders Type of construction (new construction/ renovation/ restoration) Description of services respondent provided for the project during preconstruction The Owner s name and project representative, including telephone numbers The Architect s name and representative, including telephone numbers Name of your project manager & superintendent Initial project schedule/actual final completion Initial project cost/final project cost Claims or disputes with the Owner or Architect. Optional: Color images (photographic or machine reproductions). Pages may be unnumbered. Page 16: Experience in Central Texas Please describe your experience with construction in Austin and Central Texas specifically as it may relate to your experience working with regional subcontractors and/or suppliers. If you have not had recent experience in the Austin or Central Texas area, how do you propose getting competitive subcontractor pricing from qualified subcontractors. 9

12 Page 17: Estimating Estimating is an expectation of the selected firm, both in preconstruction and for project changes. Please describe your approach to estimating and provide a sample estimate or your estimate format as an attachment. Page 18: Worker's Compensation Provide your firms Worker's Compensation modifier with any comment you may choose to provide. Page 19: Confirmation of Insurance Coverage Provide firm's assertion that CMR will meet all insurance requirements. Page 20: Bonding Attach a letter of intent from a surety company indicating your firm's ability to bond for the entire construction cost of the Project. The surety shall acknowledge that the firm may be bonded for each stage/phase of the project, with a potential maximum construction cost of four million eight hundred thousand dollars ($4,800,000). ATTACHMENTS Color Images of Selected Projects if not integrated with Pages Illustrative Materials or Brochures on Firm s Projects Resumes of Key Personnel to be Assigned Sample Estimate/Estimate Format Samples of Completed Project Schedules References shall be considered relevant based on specific project participation and experience with the Respondent. The Owner may contact references during any part of this process. 10

13 ATTACHMENT A GENERAL CONTRACT TERMS & CONDITIONS RFQ : CMR Texas Capitol Window Preservation Any contract awarded as a result of this RFQ/RFP selection process will contain the general terms and conditions listed below in this section. Subcontractors are also obligated to comply with these provisions. In the event of any conflict or inconsistency between these Standard Terms and Conditions and any other part of the Contract, the terms of the Standard Terms and Conditions shall prevail. Independent Contractor: CMR or CMR s employees, representatives, agents and any subcontractors shall serve as an independent contractor in providing the services under any PO resulting from this RFP. CMR or CMR s employees, representatives, agents and any subcontractors shall not be employees of SPB. Should CMR subcontract any of the services required in this RFP, CMR expressly understands and acknowledges that in entering into such subcontract(s), SPB is in no manner liable to any subcontractor(s) of CMR. In no event shall this provision relieve CMR of the responsibility for ensuring that the services rendered under all subcontracts are rendered in compliance with this Contract.. Limitation on Authority: CMR shall have no authority to act for or on behalf of the SPB or the State of Texas except as expressly provided for in this Contract; no other authority power or use is granted or implied. CMR may not incur any debts, obligations, expenses, or liabilities of any kind on behalf of the State of Texas or the SPB. Applicable Law; Venue: This Contract shall be governed by and construed in accordance with the laws of the State of Texas. The venue of any suit arising under this Contract is fixed in any court of competent jurisdiction of Travis County, Texas. Dispute Resolution: To the extent that Chapter 2260, Texas Government Code, is applicable to this Contract and is not preempted by other applicable law, the dispute resolution process provided for in Chapter 2260 as described in the Uniform General Conditions shall be used by the parties to attempt to resolve all disputes arising under this Contract. Indemnification: CMR SHALL DEFEND, INDEMNIFY, AND HOLD HARMLESS THE STATE OF TEXAS, ITS OFFICERS, AND EMPLOYEES, AND THE SPB, ITS OFFICERS, AND EMPLOYEES AND CONTRACTORS, FROM AND AGAINST ALL CLAIMS, ACTIONS, SUITS, DEMANDS, PROCEEDINGS, COSTS, DAMAGES, AND LIABILITIES, INCLUDING WITHOUT LIMITATION ATTORNEYS' FEES AND COURT COSTS, ARISING OUT OF, CONNECTED WITH, OR RESULTING FROM ANY ACTS OR OMISSIONS OF CMR OR ANY AGENT, EMPLOYEE, SUBCONTRACTOR, OR SUPPLIER OF CMR IN THE EXECUTION OR PERFORMANCE OF THIS CONTRACT. CMR SHALL COORDINATE ITS DEFENSE WITH THE TEXAS ATTORNEY GENERAL AS REQUESTED BY THE SPB. THIS PARAGRAPH IS NOT INTENDED TO AND SHALL NOT BE CONSTRUED TO REQUIRE THE CMR TO INDEMNIFY OR HOLD HARMLESS THE STATE OR THE SPB FOR ANY CLAIMS OR LIABILITIES RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF THE SPB OR ITS EMPLOYEES. No Waiver of Sovereign Immunity: Nothing in this Contract shall be construed as a waiver of the SPB s or the State s sovereign immunity. This contract shall not constitute or be construed as a waiver of any of the privileges, rights, defenses, remedies, or immunities available to the SPB as an agency of the State of Texas or otherwise available to the SPB. The failure to enforce or any delay in the enforcement of any privileges, rights, defenses, remedies, or immunities available to the SPB under this Contract or under applicable law shall not constitute a waiver of such privileges, rights, defenses, remedies, or immunities or be considered as a basis for estoppel. The SPB does not waive any privileges, rights, defenses, remedies, or immunities available to the SPB as an agency of the State of Texas, or otherwise available to the SPB, by entering into this Contract or by its conduct prior to or subsequent to entering into this Contract. 1

14 Liability for Damage to Government Property: The CMR shall be liable for all damages to government owned, leased, or occupied property and equipment caused by the CMR and its employees, agents, subcontractors, and suppliers, including any delivery or cartage company, in connection with any performance pursuant to the Contract. The CMR shall notify the SPB Contract Manager in writing of any such damage within one (1) calendar day. Patent, Trademark, Copyright and other Infringement Claims: CMR shall indemnify, save and hold harmless the SPB and the State of Texas from and against claims of patent, trademark, copyright, trade secret or other proprietary rights, violations or infringements arising from the SPB s or CMR s use of or acquisition of any services or other items provided to the SPB by CMR or otherwise to which the SPB has access as a result of CMR s performance under this Contract, provided that the SPB shall notify CMR of any such claim within a reasonable time of the SPB s receiving notice of any such claim. If CMR is notified of any claim subject to this section, CMR shall notify SPB of such claim within five (5) business days of such notice. No settlement of any such claim shall be made by CMR without SPB s prior written approval. CMR shall reimburse the SPB and the State of Texas for any claims, damages, losses, costs, expenses, judgments or any other amounts, including, but not limited to, attorneys fees and court costs, arising from any such claim. CMR shall pay all reasonable costs of the SPB s counsel and shall also pay costs of multiple counsel, if required to avoid conflicts of interest as determined by the SPB, or if separate counsel is required by applicable law. CMR represents that it has determined what licenses, patents and permits are required under this Contract and has acquired all such licenses, patents and permits. Should the goods, or use of the goods, become the subject of a claim of infringement of a United States patent, copyright or trade secret, SPB may require the CMR to procure for SPB the right to continue using the goods, to replace or modify the same to remove the infringement, or to accept return of the goods. CMR agrees that for the exclusive use by SPB for State business, SPB is free to reproduce without royalty, all manuals, publications, maintenance programs, diagnostics and documentation pertaining to any product developed as a result of the contract. Work Made for Hire: For the purposes of this Contract, the term Work is defined as all deliverables, reports, statistical analyses, work papers, work products, materials, approaches, designs, specifications, systems, documentation, methodologies, concepts, research, materials, intellectual property or other property developed, produced, or generated in connection with this Contract. All work performed pursuant to this Contract is made the exclusive property of SPB. All right, title and interest in and to said property shall vest in SPB upon creation and shall be deemed to be a work for hire and made in the course of the services rendered pursuant to this Contract. To the extent that title to any such work may not, by operation of law, vest in SPB, or such work may not be considered a work made for hire, all rights, title and interest therein are hereby irrevocably assigned to SPB. SPB shall have the right to obtain and to hold in its name any and all patents, copyrights, registrations or such other protection as may be appropriate to the subject matter, and any extensions and renewals thereof. CMR must give SPB and/or the State of Texas, as well as any person designated by SPB and/or the State of Texas, all assistance required to perfect the rights defined herein without any charge or expense beyond those amounts payable to CMR for the services rendered under this Contract. CMR agrees to not assert any moral rights under applicable copyright law with regard to such work products and deliverables. CMR Responsibilities: CMR shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations and the orders and decrees of any court or administrative bodies or tribunals in any matter affecting the performance of this Contract, including, if applicable, workers compensation laws, compensation statutes and regulations, and licensing laws and regulations. When required, CMR shall furnish the SPB with satisfactory proof of its compliance. CMR shall indemnify the SPB and the State of Texas and shall pay all costs, penalties, or losses resulting from the CMR's omission or breach of this Section. CMR shall also be responsible for damage to the SPB's equipment, and/or workplace and its contents, by its, or its contractors' work, negligence in work, personnel, and equipment. CMR shall be responsible and liable for the safety, injury and health of its employees and contractors while they are performing work for the SPB under this contract. CMR shall provide all labor and equipment necessary to furnish the goods or perform the service. 2

15 All employees of the CMR shall be a minimum of 17 years of age and experienced in the type of work to be performed. No visitors or relatives of CMR's employees and contractors will be allowed on the job site unless they are bona fide employees or contractors of the CMR performing work under this Contract. Termination: The Suspension and Termination provisions of the Uniform General Conditions shall apply to this Contract. Rights upon Termination or Expiration: In the event that the Contract is terminated for any reason, or upon its expiration, the SPB shall retain ownership of all associated work products and documentation obtained from the CMR under the Contract. Partially Completed Work: No later than the first calendar day after the termination of this Contract, or at SPB's request, CMR shall deliver to SPB all completed, or partially completed, work and any and all documentation or other products and results of these services. Failure to timely deliver such work or any and all documentation or other products and results of the services shall be considered a material breach of this Contract. CMR shall not make or retain any copies of the work or any and all documentation or other products and results of the services without the prior written consent of the SPB. Funding: All obligations of the SPB are subject to the availability of legislative appropriations and to the availability of the federal funds applicable to the Contract. CMR acknowledges that the ability of the SPB to make payments under the Contract is contingent upon the continued availability of funds. CMR further acknowledges that funds may not be specifically appropriated for the Contract and the SPB's continual ability to make payments under the Contract is contingent upon the funding levels appropriated to the SPB. The SPB will use all reasonable efforts to ensure that such funds are available. CMR agrees that if future levels of funding for the SPB are not sufficient to continue operations without any operational reductions, the SPB, in its discretion, may terminate the Contract, either in whole or in part. In the event of such termination, the SPB will not be considered to be in default or breach under the Contract, nor shall it be liable for any further payments ordinarily due under the Contract, nor shall it be liable for any damages or any other amounts which are caused by or associated with such termination. The SPB shall make best efforts to provide reasonable written advance notice to the CMR of any such Contract termination. In the event of such a termination, the CMR shall, unless otherwise mutually agreed upon in writing, cease all work immediately upon the effective date of termination. The SPB shall be liable for payments limited only to the portion of work the SPB authorized in writing and which the CMR has completed, delivered to the SPB, and which has been accepted by the SPB. All such work shall have been completed, per the Contract requirements, prior to the effective date of termination. Applicable Law and Conforming Amendments: CMR must comply with all laws, regulations, requirements and guidelines applicable to a CMR providing services to the State of Texas, as these laws, regulations, requirements and guidelines currently exist and as amended throughout the term of the Contract. The SPB reserves the right, in its sole discretion, to unilaterally amend this Contract throughout the term of the Contract to incorporate any modifications necessary for the SPB's or CMR's compliance with all applicable State and federal laws, regulations, requirements, and guidelines. Amendment: This contract is the entire agreement between the parties. The contracting parties, if agreed, may amend the Contract at any time during the Contract's duration. To be valid and binding, any changes, deletions, extensions, or amendments must be in writing and signed by both parties to the contract. No agent, servant, or employee of the SPB has authority to modify the Contract except by written amendment signed by the Executive Director. Any amendment of this Contract that conflicts with the laws of the State of Texas shall be void ab initio. Non Waiver of Rights: Failure of a party to require performance by another party under this Contract will not affect the right of such party to require performance in the future. No delay, failure, or waiver of either party s exercise or partial exercise of any right or remedy under this Contract shall operate to limit, impair, preclude, cancel, waive or otherwise affect such right or remedy. A waiver by a party of any breach of any term of this Contract will not be construed as a 3

16 waiver of any continuing or succeeding breach. Severability: If any provision of this Contract is construed to be illegal or invalid, such construction will not affect the legality or validity of any of its other provisions. The illegal or invalid provision will be deemed severable and stricken from the Contract as if it had never been incorporated herein, but all other provisions will continue in full force and effect. Assignment: The CMR may not assign this Contract, in whole or in part, and may not assign any right or duty required under it, without the prior written consent of the SPB. Notice of Administrative Changes: The CMR shall provide written notification of administrative changes, including changes to company name, address, telephone number, and billing instructions, to the SPB as soon as possible, but not later than thirty (30) days from the date of the change. Substitutions: Substitutions are not permitted without the written approval of the SPB. Confidentiality and Public Information: Notwithstanding any provisions of this Contract to the contrary, CMR understands that the SPB will comply with the Texas Public Information Act, Texas Government Code, Chapter 552 as interpreted by judicial opinions and opinions of the Attorney General of the State of Texas. The SPB agrees to notify CMR in writing within a reasonable time from receipt of a request for information related to CMR s work under this contract, if such information is held by CMR, or if the request pertains to information CMR has labeled as proprietary or confidential as described in "Proprietary Information", below. CMR will cooperate with the SPB in the production of documents responsive to the request. The SPB will make a determination whether to submit a Public Information Act request to the Attorney General. CMR will notify the SPB within twenty four (24) hours of receipt of any third party requests for information that was provided by the State of Texas for use in performing the Contract. This Contract and all data and other information generated or otherwise obtained in its performance may be subject to the Texas Public Information Act. CMR agrees to maintain the confidentiality of information received from the State of Texas during the performance of this Contract, including information which discloses confidential personal information particularly, but not limited to, social security numbers. Pursuant to Texas Government Code section , CMR is required to make any information created or exchanged with the SPB pursuant to this contract, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the SPB. If CMR receives a request for information, CMR will send that request to the SPB within one (1) business day of receipt. CMR will make the information available either in paper format or electronic format, as agreed by the parties. Public Disclosure: No public disclosures or news releases pertaining to the Contract shall be made without prior written approval of the SPB. The CMR is prohibited from using contract award information such as sales values, volumes, or the State of Texas or the SPB as customers or any other information that could be construed as an endorsement by the SPB of the CMR or the products or services provided by the CMR in sales brochures or other promotions or advertisements, including press releases, unless prior written approval is obtained from the SPB. Proprietary Information: The SPB is a government agency subject to the Texas Public Information Act. The Proposal and any other information submitted to the SPB by CMR shall be presumed to be subject to disclosure unless a specific exception to disclosure under the PIA applies. If it is necessary for CMR to include proprietary or otherwise confidential information in its Proposal or other submitted information, CMR must clearly label that proprietary or confidential information and identify the specific exception to disclosure in the PIA. Merely making a blanket claim that the entire proposal is excepted from disclosure because it contains some proprietary information is not acceptable, and shall make the documents subject to release under the PIA. In order to trigger the process of seeking an Attorney General opinion 4

17 5 RFQ : CMR Texas Capitol Window Preservation on the release of proprietary of confidential information, the specific documents that are considered by the CMR to be proprietary or confidential must be clearly labeled as described above. Any information which is not clearly identified as proprietary or confidential shall be deemed to be subject to disclosure pursuant to the PIA. Trade secrets or other confidential information shall be clearly marked at each page it appears. Such marking shall be in boldface type and at least 14 point font. Antitrust: The CMR represents and warrants that neither the CMR nor any firm, corporation, partnership, or institution represented by CMR, or anyone acting for such firm, corporation or institution has, (1) violated the antitrust laws of the State of Texas or of the United States; or (2) communicated directly or indirectly the proposal to any competitor or any other person engaged in such line of business during the procurement process for this Contract. Felony Criminal Convictions: The CMR represents and warrants that the CMR has not and CMR's employees have not been convicted of a felony criminal offense, or that, if such a conviction has occurred, the CMR has fully advised the SPB as to the facts and circumstances surrounding the conviction. Affirmation Clauses: 1. CMR represents and warrants that CMR has no actual or potential conflicts of interest in providing services to the State of Texas under this Contract and that CMR s provision of services under this Contract would not reasonably create an appearance of impropriety. 2. The CMR certifies that the individual or business entity named in the Contract is in compliance with Texas Government Code, Section and does not employ any person who was the Executive Head of a state agency in the past four years. 3. Under Texas Government Code section , CMR certifies that the individual or business entity named in the Contract is in compliance with Texas Government Code, Section , relating to financial interest. The CMR certifies that the individual or business entity named in the Contract is not ineligible to receive the specified Contract and acknowledges that the Contract may be terminated and payment withheld if this certification is inaccurate. Section prohibits a person or entity from receiving a state contract if that person or entity received compensation for participating in preparing the solicitations or specifications for the Contract. 4. Under Texas Family Code, Section , relating to child support obligations, the CMR certifies that the individual or business entity named in the Contract is not ineligible to receive the specified payment and acknowledges that the Contract may be terminated and payment withheld if this certification is inaccurate. 5. The CMR agrees that any payments due under the Contract will be applied toward any debt, including but not limited to delinquent taxes and child support, that is owed to the State of Texas. 6. The SPB is federally mandated to adhere to the directions provided in the President s Executive Order (EO) 13224, Executive Order on Terrorist Financing Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross referencing respondents/vendors with the Federal General Services Administration s Excluded Parties List System (EPLS), which is inclusive of the United States Treasury s Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. CMR certifies that the individual or business entity named in the Agreement is eligible to participate in this

18 transaction and that it has not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that CMR is in compliance with the State of Texas statutes and rules relating to procurement and that CMR is not listed on the federal government's terrorism watch list as described in Executive Order Entities ineligible for federal procurement are listed at 7. CMR represents and warrants that neither CMR nor any person or entity that will participate financially in this Contract has received compensation from the SPB or any agency of the State of Texas for participation in preparation of specifications for this Contract. CMR represents and warrants that it has not given, offered to give, and does not intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to any public servant or employee in connection with this Contract. 8. The CMR represents and warrants that the SPB's payments to the CMR and CMR s receipt of appropriated or other funds under any of this or any resulting agreement are not prohibited by Government Code or The CMR shall promptly notify the SPB in the event that any representations and warranties provided in this Contract are no longer true and correct. The CMR acknowledges that all of its representations and warranties contained in any part of its original Proposal and this Contract are material and have been relied upon by the SPB in selecting the CMR for the award of this Contract. Further, the CMR warrants and represents that all of its statements and representations made to the SPB prior to being awarded the Contract, and those made during the negotiation of this Contract, are material, true and correct. Certification Concerning Hurricane Relief: Government Code and prohibit the SPB from awarding a contract to any person who, in the past five years, has been convicted of violating a federal law or assessed a penalty in connection with a contract involving relief for Hurricane Rita, Hurricane Katrina, or any other disaster, as defined by Government Code , occurring after September 24, Under Government Code the CMR certifies that the individual or business entity named in its proposal is not ineligible to receive the Contract and acknowledges that the Contract may be terminated and payment withheld if this certification is inaccurate. Buy Texas: In accordance with Texas Government Code, Section , the State of Texas requires that during the performance of a contract for services, CMR shall purchase products and materials produced in the State of Texas when available at a price and time comparable to products and materials produced outside the state. Taxes: The CMR represents and warrants that it shall pay all taxes resulting from the Contract including but not limited to any federal, state or local income, sales, excise or property taxes. The SPB shall not be liable for any such taxes resulting from this Contract. Purchases made for state uses are exempt from Texas State Sales Tax and Federal Excise Tax. An Excise Tax Exemption Certificate will be furnished upon written request to the SPB. Supporting Documents, Retention; Right to Audit; Independent Audits: CMR shall maintain and retain supporting fiscal and any other documents relevant to showing that any payments under this Contract funds were expended in accordance with the laws and regulations of the State of Texas, including but not limited to, requirements of the Comptroller of the State of Texas and the State Auditor. CMR shall maintain all such documents and other records relating to this Contract and the State s property for a period of four (4) years after the date of submission of the final invoices or until a resolution of all billing questions, whichever is later. CMR shall make available at reasonable times and upon reasonable notice, and for reasonable periods, all documents and other information related to the Work as defined in this Contract. CMR and the subcontractors shall provide the State Auditor with any information that the State Auditor deems relevant to any investigation or audit. CMR must retain all work and other supporting documents 6

19 pertaining to this Contract, for purposes of inspecting, monitoring, auditing, or evaluating by the SPB and any authorized agency of the State of Texas, including an investigation or audit by the State Auditor. CMR shall cooperate with any authorized agents of the State of Texas and shall provide them with prompt access to all of such State s work as requested. CMR s failure to comply with this Section shall constitute a material breach of this Contract and shall authorize the SPB and the State of Texas to immediately assess appropriate damages for such failure. Pursuant to Texas Government Code, Section the acceptance of funds by CMR or any other entity or person directly under this Contract, or indirectly through a subcontract under this Contract, shall constitute acceptance of the authority of the State Auditor to conduct an audit or investigation in connection with those funds. CMR acknowledges and understands that the acceptance of funds under this Contract shall constitute consent to an audit by the State Auditor, Comptroller or other agency of the State of Texas. CMR shall ensure that this paragraph concerning the State s authority to audit funds received indirectly by subcontractors through CMR and the requirement to cooperate is included in any subcontract it awards. Furthermore, under the direction of the legislative audit committee, an entity that is the subject of an audit or investigation by the State Auditor must provide the State Auditor with access to any information the State Auditor considers relevant to the investigation or audit. Force Majeure: Neither CMR nor the SPB shall be liable to the other for any delay in, or failure of performance, of any requirement resulting from this Contract caused by force majeure. The existence of such causes of delay or failure shall extend the period of performance until after the causes of delay or failure have been removed provided the nonperforming party exercises all reasonable due diligence to perform. Force majeure is defined as acts of God, war, fires, explosions, hurricanes, floods, failure of transportation, or other causes that are beyond the reasonable control of either party and that by exercise of due foresight such party could not reasonably have been expected to avoid, and which, by the exercise of all reasonable due diligence, such party is unable to overcome. Each party must inform the other in writing, with proof of receipt, within three (3) business days of the existence of such force majeure, or otherwise waive this right as a defense. Immigration: The CMR represents and warrants that it shall comply with the requirements of the Immigration Reform and Control Act of 1986 and 1990 regarding employment verification and retention of verifications forms for any individuals hired on or after November 6, 1986, who will perform any labor or services under the Contract and the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA) enacted on September 30, Equal Opportunity: CMR represents and warrants that it shall not discriminate against any person on the basis of race, color, national origin, creed, religion, political belief, sex, sexual orientation, age, and disability in the performance of this Contract. Survival of Terms: Termination of the Contract for any reason shall not release the CMR from any liability or obligation set forth in the Contract that is expressly stated to survive any such termination or by its nature would be intended to be applicable following any such termination, including the provisions regarding confidentiality, indemnification, transition, records, audit, property rights, dispute resolution, and invoice and fees verification. DTPA: The CMR represents and warrants that it has not been the subject of allegations of Deceptive Trade Practices violations or allegations of any unfair business practice in any administrative hearing or court suit and that the CMR has not been found to be liable for such practices in such proceedings. The CMR certifies that it has no officers who have served as officers of other entities who have been the subject of allegations of Deceptive Trade Practices violations or allegations of any unfair business administrative hearing or court suit and that such officers have not been found to be liable for such practices in such proceedings. Federal, State, and Local Requirements: The CMR shall demonstrate on site compliance with the Federal Tax Reform Act of 1986, Section 1706, amending Section 530 of the Revenue Act of 1978, dealing with issuance of Form W 2's to 7

20 common law employees. CMR is responsible for both federal and State unemployment insurance coverage and standard Workers' Compensation insurance coverage. CMR shall comply with all federal and State tax laws and withholding requirements. The State of Texas shall not be liable to CMR or its employees for any Unemployment or Workers' Compensation coverage, or federal or State withholding requirements. CMR shall indemnify the State of Texas and shall pay all costs, penalties, or losses resulting from CMR's omission or breach of this Section. Debts or Delinquencies to State: The Comptroller is prohibited from issuing any payment to a person or entity that has been reported as having an indebtedness or delinquency to the State. CMR agrees that, to the extent CMR owes and debt or delinquent taxes to the State of Texas, any payments or other amounts CMR is otherwise owed under this Contract shall be applied toward the debt or delinquent taxes until the debt or delinquent taxes are paid in full. The CMR agrees to comply with all applicable laws regarding satisfaction of debts or delinquencies to the State of Texas. False Statements; Breach of Representations: By signature to this Contract, CMR makes all the representations, warranties, guarantees, certifications and affirmations included in this Contract. If CMR signed its Proposal with a false statement or signs this Contract with a false statement or it is subsequently determined that CMR has violated any of the representations, warranties, guarantees, certifications or affirmations included in this Contract, CMR shall be in default under this Contract and SPB may terminate or void this Contract for cause and pursue other remedies available to SPB under this Contract and applicable law. Drug Free Workplace: CMR shall comply with the applicable provisions of the Drug Free Work Place Act of 1988 (Public Law , Title V, Subtitle D; 41 U.S.C. 701 ET SEQ.) and maintain a drug free work environment; and the final rule, government wide requirements for drug free work place (grants), issued by the Office of Management and Budget and the Department of Defense (32 CFR Part 280, Subpart F) to implement the provisions of the Drug Free Work Place Act of 1988 is incorporated by reference and the CMR shall comply with the relevant provisions thereof, including any amendments to the final rule that may hereafter be issued. Historically Underutilized Businesses (HUBs): In accordance with State law, it is SPB s policy to assist HUBs, whether minority or women owned, whenever possible, to participate in providing goods and services to the agency. SPB encourages those parties with whom it contracts for the provision of goods and services to adhere to this same philosophy in selecting subcontractors to assist in fulfilling CMR s obligations with SPB. If CMR subcontracts with others for some or all of the services to be performed under this Contract, CMR shall comply with all HUB requirements pursuant to Texas Government Code, Chapter 2161 and file with SPB a HUB Subcontracting Plan. Misclassification of Workers: Effective January 1, 2014, Texas Labor Code sec authorizes a penalty to be imposed on a person who contracts for certain services with a governmental entity and fails to properly classify their workers. This section applies to subcontractors directly retained and compensated by a person who contracts with a governmental entity. Subcontracts: In any approved Subcontracts, CMR shall legally bind such Subcontractor to perform and make such Subcontractor subject to all the duties, requirements, and obligations of CMR specified herein. Nothing herein shall be construed to relieve CMR of the responsibility for ensuring that the goods delivered and/or the services rendered by CMR and/or any of its Subcontractors comply with all the terms and provisions of this Contract. CMR will provide written notification to SPB of any such Subcontractor performing work under this Contract, including the name and taxpayer identification number of Subcontractor, the task(s) being performed, and the number of Subcontractor employees expected to work on the task. 8

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