Lab 2 Collaboration Meeting Rooms: Conferencing in a Cisco pervasive video deployment

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1 Lab 2 Collaboration Meeting Rooms: Conferencing in a Cisco pervasive video deployment Lab written by: Gabe Moulton Collaboration CSE Last Updated: August 23, 2014 Overview The figure above illustrates the key components in a Cisco converged collaboration architecture. In this lab you will be leveraging the subset of those components focused around enabling conferencing or Cisco Collaboration Meeting Rooms. (CMR) Those components are the Telepresence Management Suite (TMS), Telepresence Server (TPS), Cisco Telepresence Conductor and of course Cisco Unified Communications Manager (CUCM) all of which can be virtualized. Telepresence Management Suite provides the scheduling and management for converged collaboration architecture. Cisco Telepresence Conductor helps ensures simple, reliable, and efficient multiparty rich media conferencing. It simplifies multiparty video communications, orchestrating the different resources needed for each conference as required. Telepresence Server provides the bridging capacity to mix together multiple video endpoints at whatever resolution each endpoint supports while maintaining visual engagement. Cisco Unified Communications Manager is the call control quarterback that routes your collaboration calls, audio or video, seamlessly through the architecture.

2 Cisco Collaboration Meeting Rooms Cisco Collaboration Meeting Rooms provide a highly scalable virtual meeting room experience that combines industry-leading video, audio and data sharing technologies to enable seamless video collaboration. CMR can be enabled as a premise based or cloud based conferencing solution but the focus of this lab is on the on-premise CMRs. CMR conferences include Personal (meet-me), Instant (adhoc), or a Scheduled conference. CUCM and Conductor Conductor removes the hard link between CUCM and a physical rich media resource allowing for conferences to connect even during a resource outage, or to allow them to grow beyond the capacity of a single physical resource. This lab walks you through configuring CUCM for efficient and resilient ad hoc (instant) and rendezvous (personal) conferences as per the diagram below.

3 Figure 1 - CUCM and Conductor How it works The diagram below shows call flows for both ad-hoc (instant) and rendezvous (personal) conference.

4 Figure 2 - Call Flow

5 Section 1 Virtual Telepresence Server Virtual Telepresence Server is a relatively new way to deploy Cisco Telepresence Server. It allows you to leverage your compute platform of choice as long as it meets the specifications outline at: It is licensed via screen licenses; there is no charge for the VM software itself. These licenses must be purchased a la carte for scheduled applications or can be obtained for ad-hoc via CUWL Pro licensing Personal Multiparty feature. Further detail at the link below: Deploying a virtual Telepresence server initially involves selecting an appropriate compute platform, configuring the host machine, deploying the OVA, and finally addressing and licensing the TP server. Due to the nature of this lab these initial steps have been done for you. For further guidance on that process reference the link below. Virtual Telepresence Server Install Guide The Cisco TelePresence Server on Virtual Machine application must operate in remotely managed mode. It must be administered through the Cisco TelePresence Conductor XC2.2 (or later), or a similar system. 1) Navigate to and login a) Username: admin b) Password: Cisco ) Configure the SIP settings on the TPS a) Navigate to Configuration SIP Settings i) Outbound Call Configuration: Use trunk ii) Outbound address: iii) Outbound domain: collab.com iv) Outbound transport: TLS v) Click Apply Changes

6 Figure 3 vtps SIP Settings 3) Create a user for conductor to access the TPS a) Navigate to Users Add new User b) Enter the following parameters i) User ID: conductor ii) Password: Cisco12345 iii) Re-Enter password: Cisco12345 iv) Access rights: Administrator v) Click Add user c) Navigate to Network Services i) Enable HTTPS port 443 ii) Click Apply changes Figure 4 - Add Conductor User to TPS

7 Figure 5 - Enable HTTPS Section 2 Configure Conductor 1) Navigate to and login a) Username: admin b) Password: Cisco ) When CUCM communicates with Conductor it does so through the API via an authenticated administrative account which we will now create. a) Navigate to Users Administrator Accounts b) Click New c) Enter the following parameters: i) Name: CUCM ii) Access Level: Read-write iii) Password: Cisco12345 iv) Web Access: No v) API access: Yes vi) State: Enabled

8 vii) Click Save Figure 6 - CUCM User Account 3) CUCM needs two trunks to conductor, one for instant meetings and one for personal meetings. Each of these trunks targets a specific IP address, so we have to add those to Conductor. a) Navigate to System IP b) Click New Figure 7 Additional IP Addresses c) Enter

9 d) Click Add Address Figure 8 Adding new address e) Repeat above steps to add f) Conductor will require a reboot to accept these changes i) Click the word restart in the notification window at the top of your browser window. ii) Click Restart on the following page iii) Click Ok in the pop up to confirm restart. 4) When calls arrive at conductor via the CUCM trunks it then directs them to the appropriate bridging resources. Individual MCUs or Telepresence servers can be grouped together in pools of similar resources. Now we will create a Telepresence conference bridge pool: a) Log back into conductor after the restart b) Navigate to Conference configuration Conference bridge pools. i) Click New Figure 9 - Create Conference bridge pool c) Fill in the following details i) Pool name: CUCM Pool ii) Conference Bridge Type: Telepresence Server

10 iii) Click Create Pool Figure 10 - Create the bridge pool 5) Each conference bridge pool must contain one or more conference bridges, TP servers or MCU s. For this lab we only have one but adding several to a pool gives you scale and redundancy. Add a conference bridge to the pool a) Click Create Conference bridge Figure 11 - Create Conference Bridge b) Fill in the following parameters: i) Name: vtps ii) State: Enabled iii) IP Address or FQDN: iv) Protocol: HTTPS v) Port: 443 vi) Conference Bridge username: conductor vii) Conference Bridge Password: Cisco12345 viii) SIP port: 5061 ix) Click Create Conference bridge x) Refresh you browser - The vtps status should change to Active

11 Figure 12 - Add Conference Bridge

12 6) For any particular conference, you can determine which conference bridge pools the TelePresence Conductor will attempt to use to host that conference, in order of preference. You do this by creating a Service Preference, and then assigning a Service Preference to a conference template. a) Create a Service Preference b) Navigate to Conference configuration Service Preferences. c) Click New Figure 13 Conference Bridge Service Preferences d) Enter the following data: i) Service Preference Name: Lab CUCM TPS s ii) Conference Bridge Type: Telepresence Server iii) Click Add Service Preference Figure 14 Conference Bridge Service Preferences iv) Select Pool name: CUCM Pool from the drop down v) Click Add Selected Pool

13 vi) Click Save Figure 15 Adding the pool 7) Conference templates define the settings to be applied to different conferences when they are created. The same template can be used by more than one conference alias. a) Create a template for an Instant Meeting-type conference b) Navigate to Conference configuration Conference templates. c) Click New. Conference templates Figure 16 d) Enter the following parameters i) Name: Instant CUCM Meetings ii) Conference Type: Meeting iii) Conference Bridge Service Preference: Lab CUCM TPS s iv) Participant quality: HD (720P 30fps video, stereo audio) v) Content quality: HD (720P 30fps) vi) Optimize resources: Yes

14 vii) Click Create conference template Figure 17 Conference templates Instant Meetings

15 8) Create a conference template for Personal conferences a) Click New. b) Repeat the Previous steps with the following change: i) Name: Personal CUCM Conference 9) A conference alias maps dialed aliases to conferences using regular expressions and specifies the user's role in the conference (participant, chairperson or guest). a) Create a conference alias for a personal conferences b) Navigate to Conference configuration Conference aliases. c) Click New. Figure 18 Conference alias d) Enter the following parameters i) Name: CUCM Personal Meeting ii) Incoming Alias: iii) Conference Name: \1.personal_mtg iv) Conference Template: Personal CUCM Conference v) Click Create conference alias Figure 19 personal conference aliases

16 10) TelePresence Conductor supports conferences between endpoints registered directly with Unified CM version or later. A Location is needed to mimic the Unified CM's expectation that it is connecting to separate conference bridges in different locations. Both ad hoc conferences and rendezvous conferences are supported. a) Create Unified CM Locations in Conductor b) Go to Conference Configuration Locations. c) Click New. Figure 20 CUCM Locations in Conductor d) Enter the location name Lab vtps e) Select Both from the Conference type drop down Figure 21 Unified CM Locations f) Enter the following parameters i) Ad hoc IP address (local): ii) Template: Instant CUCM Meetings iii) Rendezvous IP address:

17 iv) Click Add Location Figure 22 Adding CUCM Locations 11) Add Unified CM locations to conference bridge pools a) Go to Conference Configuration Conference bridge pools. b) Click on CUCM Pool Figure 23 Adding locations to conference bridge pools

18 c) Select Lab vtps from the Location Drop down d) Click Save Figure 24 Adding locations to pools Section 3 Configure CUCM 1) Navigate to 2) Click Cisco Unified Communications Manager 3) Login a) Username: Administrator b) Password: Cisco ) As mentioned earlier in the lab CUCM communicates with its conferencing resources via SIP trunks set up for specific needs. a) Create a SIP trunk to Conductor for instant conferences b) Navigate to Device Trunk c) Click Add New

19 d) Configure as depicted in the next three figures e) Click Save Figure 25 SIP Trunk Creation Figure 26 SIP Trunk Configurations Figure 27 Trunk SIP detail 5) Now that we have established a SIP trunk to conductor, we have to tell CUCM to use that trunk as an instant conference bridge resource. The first step to do this is to define Conductor as a Conference Bridge resource. a) Navigate to Media Resources Conference Bridge

20 b) Click Add New Figure 28 Adding a conference bridge to CUCM c) Fill in the parameters per the screen shot below i) Note Username is CUCM and password is Cisco12345 Figure 29 Conference Bridge Parameters d) Find the Related Links: Back to Find/List and click Go. e) NOTE: The conference bridge will not register until after you finish updating the Device Pool in Step 7 below. 6) Media Resource Groups (MRGs) and Media Resource Group Lists (MRGLs) are used in order to allow an administrator to allocate media resources to particular devices. The most common use of MRGs and MRGLs is to restrict media resource usage on a geographic basis. In this lab we have a single conference bridge and need to create the MRG and MRGL for it to be used. a) Add the Telepresence conductor to an MRG and MRGL b) Navigate to Media Resources Media Resource Group. c) Click Add New to create a new media resource group.

21 d) Enter Conductor_MRG for the name. e) Move Conductor_Instant down to the Selected Media Resources box. f) Click Save Figure 30 Media Resource Group g) Navigate to Media Resources Media Resource Group Lists. h) Click Add New to create a new media bridge group or find an existing MRGL and click on it to edit it. i) Enter a name for the Conductor_Instant_MRGL. j) Move the Conductor_MRG down to the Selected Media Resource Groups box. k) Click Save

22 Figure 31 Media Resource Group List 7) Administrators can configure individual devices to use specific bridging resources or apply them across groups of devices by leveraging Device Pools. In this lab we want all of our devices to use these resources so we will apply the MRGL to the Default device pool. a) Add the MRGL to the Device Pool b) Navigate to System Device Pool c) Click Find d) Click Default Figure 32 Editing the Device pool e) Add the Conductor_Instant_MRGL in Roaming Sensitive Settings Section

23 f) Click Save Figure 33 Editing the device pool g) Click Apply Config 8) Navigate back to Media Resources Conference Bridge in order to verify the conference bridge registered. a) Click Find to show all bridges b) Verify that your Conductor bridge is now registered with CUCM 9) A SIP profile comprises the set of SIP attributes that are associated with SIP trunks and SIP endpoints. SIP profiles include information such as name, description, timing, retry, call pickup URI, and so on. The profiles contain some standard entries that cannot be deleted or changed. In order to communicate with Conductor for Personal conferences one of the changeable fields must be set. a) Create a new SIP profile for Personal conferences b) Navigate to Device Device Settings SIP Profile. c) Click Find

24 d) Click on the Copy button to the right of the Standard SIP Profile for TelePresence Conferencing. This will create a new SIP profile with the same settings as the Standard SIP Profile for TelePresence Conferencing. Figure 34 Copying a SIP profile e) In the Name field, enter SIP profile for Conductor. f) Under the Parameters used in Phone section, change the Timer Invite Expires (seconds) to '30'. g) Click Save. Figure 35 Editing the new SIP profile

25 10) As with instant conferences we also need a SIP trunk to conductor for personal conferences. This time we will point it at the IP address we setup earlier for Rendezvous conferences. a) Add a SIP Trunk to Conductor for Personal Conferences b) Navigate to Device Trunk. c) Click Add New to create a new SIP trunk. d) Enter the information as below Figure 36 Creating the SIP trunk for Conductor e) Click Next f) Enter the information as below Figure 37 Creating the SIP trunk for Conductor continued

26 g) Scroll all the way to the bottom and enter the following information Figure 38 SIP Trunk final settings h) Click Save i) Click Reset and confirm the reset 11) Now that the SIP trunk is in place for personal conferences we have to teach CUCM what extension patterns it should route over to conductor. These numbers should match up with the conference alias we setup earlier for personal conferences. a) Add a route Pattern for Personal conferences b) Navigate to Call Routing Route/Hunt Route Pattern. c) Click Add New to create a new route pattern.

27 d) Enter the following into the relevant fields, leave other fields as their default values: Figure 39 Creating the Route Pattern for Personal Conferences e) Click Save Section 4 Testing Conductor 1) Create an instant call via Conductor on CUCM a) Open a Remote Desktop window to each of the 3 PC s in your lab and log in with the appropriate user as listed below i) PC1 srogers / Cisco12345 ii) PC3 nfury / Cisco12345 iii) PCX-Ext dblake / Cisco12345 b) Open Jabber on each of the 3 PC s. c) Initiate a call from srogers to nfury. d) Conference in dblake. e) All three users should now be joined together on vtps. i) Verify this by logging into (1) User: admin (2) Password: Cisco12345 (3) Click Ok to finish logging in ii) Click on Conferences

28 iii) You should see a single conference created with a random character conference name as depicted below. Figure 40 vtps with instant meeting on it f) Verify Conductors involvement by logging into i) Username: admin ii) Password: Cisco12345 iii) Navigate to Status Conferences iv) Click Expand All v) You should see your instant conference as below Figure 41 Conductor with instant meeting on it 2) Test personal conferencing via Conductor a) Dial 5010 from all of your endpoints one by one b) Note that all endpoints end up in the same conference on your vtps c) Verify this by logging into both vtps and conductor as described above.

29 Section 5 Personal Collaboration Meeting Rooms 1) An administrator of the collaboration system provisions personal Collaboration Meetings rooms for users or groups of users via the Telepresence Management Suite Provisioning Engine. These personal CMRs then get distributed to appropriate bridge resources at launch time by Conductor. a. Navigate to b. Login i. Username: Administrator ii. Password: Cisco12345 c. Navigate to Systems Provisioning Users Figure 42 TMS Provisioning Menu d. Click Telepresence Conductor Settings e. Click Add New in the popup window f. Enter the following information: i. Hostname/IP: conductor.collab.com ii. Name: Lab Conductor iii. Port: 443 iv. Username: CUCM v. Password: Cisco12345 vi. Domain: Collab.com vii. Click Save Figure 43 Conductor settings in TMS

30 viii. Close the popup window by clicking the X in the top right corner 2) Now that TMS knows how to connect to conductor we can setup the template for users personal Collaboration Meeting Rooms (CMR) a. Click New Template b. Enter the information per the screen shot below Figure 44 New CMR Template c. Click the radio button next to your new template in order to make it active d. Click Yes in the popup window to confirm the action 3) You have now the created the template for all members of collab.com, now we have to login as a specific user and setup their personal CMR. a. Expand the Users folder below collab.com b. Click on Natasha Romanoff to show her user settings

31 c. Click Edit CMR in User Portal Figure 45 Accessing Natasha's CMR 4) This loads the user portal as if you were logged in as Natasha a. Click Set up your Collaboration Meeting Room now 5) Walk through the guide using the following information a. Room Name: Natasha s CMR b. Pin: c. Click Next 6) You are now dropped onto Natasha s CMR page where you can further personalize her CMR a. Note you can call into this CMR with either a URI or extension i. URI: ii. Note the extension shown should be in the 6000 s b. Select the Active layout to get the film strip layout

32 c. Note that you can add participants who are auto connect to the CMR when it is called into. Figure 46 Collaboration Meeting Room User Portal 7) In order to test our newly deployed CMR extension dialing we must tell CUCM how to route calls to it. We will modify the route pattern used earlier for personal conferences. a. Browse to b. Login as administrator/cisco12345 c. Navigate to Call Routing Route/Hunt Route Pattern d. Click on 5XXX to edit that route pattern e. Change the Route Pattern from 5XXX to [5-6]XXX f. Click Save g. Navigate to Call Routing SIP Route Patterns h. Click on Add New to create a pattern

33 i. Enter the parameters in Figure 48 below Figure 47 CUCM Route Pattern Edit Figure 48 SIP Route Pattern Configuration 8) Connect to Steve Rogers computer via Remote desktop a. Address: pc1.collab.com b. Username: collab.com\srogers c. Password: Cisco ) Dial the extension or URI to Natasha s CMR via Jabber, you should connect to the vtps and be prompted to enter the pin a. URI: b. PIN: ) Connect to Nick Fury s computer via Remote desktop a. Address: pc3.collab.com

34 b. Username: collab.com\nfury c. Password: Cisco ) Dial the extension or URI to Natasha s CMR via Jabber, you should connect to the vtps and be prompted to enter the pin a. URI b. PIN: ) Congratulations you should now be connected to Natasha s personal CMR.

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