Tucson Unified

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1 Tucson Unified

2 Session Objectives Participants i t will: Become familiar with the procedures for setting up scanners and computers to scan Avenues eassessment tests Observe demonstration on scanning for eassessment Scan eassessment answer sheets

3 Key Terms Set up scanner Materials needed Connect scanner to computer Calibrate scanner Install Vanscan Begin scanning Tips for successful scanning Scanner Maintenance Vanscan vs. eassessment Logins Technical Support

4 Key Terms Answer sheet sheet with students bubbled in answers to Avenues test Avenues Elementary ELD textbook adoption for English Language Learners Calibration - process of aligning the scanner e-assessment - website where test data is stored ELD English Language Development Header sheet - sheet that teacher bubbles with classroom and test information and precedes the answer sheets when scanning NGSP.com -(National Geographic School Publishing) - Resource website for Avenues Vanscan - scanning software for computer

5 How to set up the scanner for the first time Materials needed Connect scanner to computer Calibrate the scanner Install Vanscan

6

7 Materials Scanner RS-232 cable Computer with Windows XP Clib Calibration i sheets Student Answer sheets Teacher Header sheets Vanscan manual (download from eassessment) OpScan insight4 manual (packaged with scanner) Accurate Class list from each ELD teacher (found in Mojave website

8 Materials needed Scanner Some scanners have Scantron label. Some scanners have Pearson NCS label. However, all scanners are NCS scanner.

9 Materials Scanner parts Make sure these parts are attached. Paper guide Paper catch cartridge

10 Materials This adapter piece comes attached to the ethernet cord when packaged in box. Detach it, because it is not needed. This end plugs to the back of the computer. This end plugs to the back of the scanner. RS-232 Cable

11 Materials Windows XP Scanner must be used with Windows XP computer. Phase II and III schools received Windows XP machines, which must remain connected to the scanner.

12 Materials Header sheet This sheet must preceded the student answer sheets. The header sheet identifies the teacher s class, test, number of answer sheets pages, and grade level for the answer sheets that follow.

13 Materials Answer sheet This sheet identifies student and their test answers.

14 Materials Vanscan manual Manual can be found on the eassessment website Log into the website and click on Resources (top right on page). Scroll down the Resource page to find the link to Vanscan User s Guide. Everything you want to Everything you want to know about scanning and correcting errors can be found in this user s guide.

15 Materials Calibration sheets Sheets that are used to calibrate the scanner.

16 Materials OpScan insight4 manual (packaged with scanner) Accurate Class list from each ELD teacher (found in Mojave website

17

18 Connect scanner to computer RS-232 Cable This end plugs to the back of the computer. This end plugs to the back of the scanner.

19 Connect scanner to computer Connect this end of the RS-232 cable to the serial port on the computer. RS 232 serial port COMPUTER Connect the other end of the cable to port labeled MAIN on the scanner. SCANNER

20 Connect scanner to computer Set scanner at an angle using the positioning stand Note: Ensure that the cartridge is seated securely in place.

21

22 Calibrate Scanner If you do not remember how to calibrate, follow steps in Operator s Manual for OpScan insight4 Scanner manual, page A-3 to A-8. Note: Calibration needs to be done the first time the scanner is set up or if the scanner has been moved.

23 Calibrate Scanner Place sheets in the Input tray with long side at the bottom. Make sure to press down the level to secure paper under the roller heads. Need 10 calibration sheets. Adjust paper guide so that papers are held securely in place. long side

24 Calibrate scanner Hold down left and right push-button keys at the same time for a few seconds until Background Menu appears on the display.

25 Calibrate Scanner Press continue until you reach Utilities menu, then choose yes. Top Head Calibrate? Press yes. 10 calibration sheets will feed through h the scanner Calibration complete (for top head) Bot Head Calibrate? Press yes. 10 calibration sheets will feed through the scanner Calibration complete (for bottom head) Comm Configuration? Press no. Display Brightness? Press no. Exit Utilities Menu? Press yes.

26 Calibrate Scanner Refer to steps in Operator s Manual for OpScan insight4 Scanner manual, page A-3 3toA8 A-8.

27

28 Install Vanscan Log into the computer as a local user. Avenues scanner usually does not work when logged into the TUSD domain. Therefore, you must log in as a local machine. avenues scanner this computer. this computer. (local l machine Local user login may vary from site to site. However, for Phase III schools, the user name was set up as Avenues and the password is scanner.

29 Install Vanscan Log into eassessment. Username is your TUSD address. Password is password

30 Install Vanscan Click on Resources link

31 Install Vanscan Scroll down the page to find Download Vanscan software Vanscan user guide is also available for download

32 Install Vanscan Click on the download link to download Vanscan Save the file to a location on the computer. Double-click on the file and choose all of the defaults to install the software. For more specific directions, go to page 4 of Vanscan manual.

33

34 Begin Scanning Make sure to log into the computer as a local user. Local user login may vary from site to site. However, Avenues/scanner was set up for Phase III schools. avenues scanner this computer.

35 Begin Scanning Once logged in on the computer, go to Programs and Vanscan (or double-click li on the Vanscan shortcut, if available)

36 Begin scanning Follow steps on the Vanscan wizard. VanScan User s Guide is very helpful with information and troubleshooting.

37 Begin scanning Add ID numbers into boxes These numbers only have to be entered once; the software remembers them.

38 Begin scanning Place the bubble sheets (header sheet on top of answer sheets) in the tray. Press the lever to secure the header and answers sheets under the feeder. Make sure the scanning bars are at the bottom.

39 Begin Scanning Ensure scan sheets are properly filled out Answer/Header sheet checklist

40

41 Tips for successful scanning Instruct and test at the student s s appropriate grade level and proficiency level as determined by the Avenues eassessment pretest Bubble in the correct name, grade and proficiency level for each student. (Proficiency level can only be bubbled bbl after pretest t is given.) Common errors: Student is at beginning level according to eassessment pretest, but is given the intermediate test form for subsequent unit tests. Student is at beginning level and on their answer sheet, the intermediate level is bubbled.

42 Tips for successful scanning Do not fill in a proficiency level on the pretest. Use the teacher ID number provided by Vanscan when bubbling in header sheets. This ID number is provided by Vanscan. (A teacher may find their ID number by logging on to the e-assessment website and clicking on the search button at the top of the page.) Use the student s t TUSD matric ti number as their Student ID when completing the answer sheets.

43 Tips for successful scanning Keep student names consistent on answer sheets. Therefore, have an accurate student roster available for reference to student names and matric numbers. Common errors: Students have 2 first names or 2 last names and only one shows up on answer sheet Leave eassessment window open to check if data shows up on the eassessment website. Make sure to fill in a bubble under each letter.

44 Tips for successful scanning Have students bubble in circles dark enough Make sure student s eraser do not leave a mark Make sure student do NOT bubble in 2 answers for one question Give new students the pretest so they are entered in the e-assessment database. Otherwise, determine their level and choose Add new student after scanning answer sheets in Vanscan.

45 Tips for successful scanning If scanning results in Vanscan is not recognizing student names, teacher names, ID, or answers, and the correct information is available, double- click in the area in Vanscan and type the changes. Remember most errors will occur because bubbled information was incorrect. If your student s scores are scanned under the wrong ggrade level or proficiency Level, Language Acquisition needs to be notified so that it can be changed. This takes time to correct so ensure that all is initially accurate.

46

47 Scanner Maintenance Limit movement of the scanner. Calibrate the scanner whenever it is moved to a new location or has had any sudden movements. Protect scanner from dust by covering it with cloth. Keep XP computer connected with the Avenues scanner at all times.

48 Scanner Maintenance Lift and make sure glass is free of dust. Use g alcohol to clean glass, if needed.

49 What is the difference?

50 Vanscan and eassessment Vanscan Download software from internet t to computer Scan answer sheets Correct any errors on Vanscan before submitting to Avenues server Edit student names e-assessment Online website with test results Edit student names Find Teacher ID Find all student data including student level of language proficiency (Beginning, Intermediate, Advanced) Add writing scores

51 Different websites and application logins

52 Logins Computer (attached to scanner) eassessment website Avenues etools Login XP Computer W b it Website: Username: avenues Password: scanner Domain: (this computer) Website: Username: TUSD * Password: password *itinerant teachers username is unique to each school Username: TUSD address Password: (self-designated) Purpose Scan Avenues test answer View scanned test results and have Access to etools, such as the sheets and upload data access to eassessment resources online planner, the leveled book finder and the student website

53 Who are you going to call?

54 Technical Support NGSP Tech Support , (8 AM 8 PM Eastern time) for support with Teacher ID s, eassessment website issues, scanning errors Language Acquisition for support on Scanner connectivity TUSD Technology Services - Place work order for Local user setup on computer Computer hardware problems Scantron Have the scanner serial number available when calling. Problems with scanner hardware

55 Language g Acquisition Department TUSD Thank you

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